Duplicate Purchase order

I created a purchase order draft documet with 2 items but when i added that draft, system generated 2 purchase orders. I hve checked on logistics tab, split PO is unchecked. I checked on document setting and found that for purchase orders, split po was checked. Is this the reason why it made 2 purchase orders? The split PO was unchecked on Purchase order itself then why did system create 2 purchase orders? I am using 2007B PL 10.
Thanks

Hi,
it is caused by the document setting. Try to uncheck it and then create the PO again. The document split PO and the document setting split PO are the same one. You can upgrade to PL18 of B1 2007B to know if it is a bugs or not.
JimM

Similar Messages

Duplicate Purchase Order with all fields.

Hi,
I need a method to Duplicate a Purchase Order with ALL the fields. I tryed with a SendKey("^D") method but the new instance not copy the IC data. Looking for a better method, I read about the option to Save as XML the selected purchase, but I don't know what is the procedure to load the "clone instance" stored in the XML into the SBO Form with a new DocEntry.
Anyone knows the better path to do this?
Thanks in advance.
Oscar Sanchez Montaner

Hi Oscar,
The XML method is fine. You export the original PO to an XML file. You can then use XSLT or a .NET XMLDataDocument object (or similar method if you are using another development environment) to remove the values in the DocNum, DocEntry and any other nodes you don't want to clone (eg DocDate). You can then load this back in to SBO using the GetBusinessObjectFromXML method of the Company object. Personally, I like the XSLT method because it's easy to do and very easy to amend without recompiling your addon (eg if you create new UDFs then you can quickly amend the XLST file to include or exclude these fields).
Kind Regards,
Owen

Release Requistion can result in duplicate purchase order

All,
Consider the following sequence of events:
(1) Purchase requistion is created for a qty of 5 of material X.
(2) A manager approves (releases) the purchase requistion.
(3) A user converts the requisition into an order using me21n document overview. The user drags the req onto the shopping cart twice. this results in 2 line items for a total quantity of 10.
(4) the purchase order is sent to the supplier for a total of 10 units of material X.
The problem is that the manager only approved 5 units of material X. How can this be possible - what is the point of "releasing" a requistion if it can just be ignored by a purchaser?
is there anyway to stop this scenario from occuring?
Thanks,

Yes , you can Stop such senarios .
You can control if the Total PO qty should or should Not exceed the PR qty.
you can set the messages   -
06     076     Materials of requisition & item & alr. ordered in full .
06     589     Materials/services of purchase requisition & & already ordered in full
06     648     Requisition quantity already ordered in full (see follow-on docs.)
as an error message in customizing for               Purchasing in "Define attributes of system messages" .

Duplicate purchase oredr number message need in sale order creation

Hi,
My requirement is for a user exit for sales order creation.
When user create a sales order and put customer purchase order number based on purchase order number
user entered it will check data base table and if its duplicate entry then throw the error.
So, Requirement is :
1: Give error for duplicate purchase order number.
I need user exit name.
Please help.
Regards,
Moderator Message: Please search before posting basic questions. Thread locked.
Edited by: Neil Gardiner on Apr 29, 2011 9:31 AM

Whether to allow duplicate PO numbers from a customer is a configuration setting.... However, what you're asking seems strange.... what has company code got to do with it, unless you want to allow PO numbers to dupllicate across SAP company codes...e.g., customer orders on PO #1 from company code 001 and PO #1 from company code 002....
Usually, we would want to apply duplicate PO code checking at the customer number level, wouldn't we? If customer 1 sends me PO #1 and customer 100 sends me PO #1, I certainly would want to accept both orders.
Consult your SD functional specialist about configuring this option.

Purchase Order to Purchase Order using BPEL and/or XML Gateway

Hi,
Is there a way to do create a duplicate Purchase Order in another instance using BPEL and/or XML Gateway? We're looking to do A2A transactions, namely duplicating data from one instance to another (of course the functional setups would have to be the same). Thanks!!

this is the perfect usace for the upcoming ESB (shuffling data with transforming from A to B) - but this can be done with BPEL too .. there are some solutions to this
1) on a database level (db to db)
2) having events setup'ed in the master instance, that fire a process that get's the data
3) and then using the functions from iRep
hth clemens

Duplicate purchase oredr number avoide in sale oredr creation

Hi Friends,
My requirement is for a user exit for sales order creation.
When user create a sales order and put customer purchase order number based on purchase order number
user entered it will check data base table and if its duplicate entry then throw the error.
So, Requirement is :
1: Give error for duplicate purchase order number also check company code
I need user exit name.
Please help.
Regards,
Shekhar

Whether to allow duplicate PO numbers from a customer is a configuration setting.... However, what you're asking seems strange.... what has company code got to do with it, unless you want to allow PO numbers to dupllicate across SAP company codes...e.g., customer orders on PO #1 from company code 001 and PO #1 from company code 002....
Usually, we would want to apply duplicate PO code checking at the customer number level, wouldn't we? If customer 1 sends me PO #1 and customer 100 sends me PO #1, I certainly would want to accept both orders.
Consult your SD functional specialist about configuring this option.

Stored procedure in purchase order for duplicate item for a vendor

Hi all
I have written a stored procedure for duplicate item for vendor the output i need from this SP is whenever for a vendor we will raise purchase order the system should check that their shouldn't be any po in the system for the same item by the selected vendor. Its working fine when only one item is selected but it is behaving wrongly when more than one item is selected.
If (@object_type='22' and @transaction_type='A')
BEGIN
Declare @Vend as varchar(200)
Declare @ItemCode as varchar(200)
Select @Vend =CardCode From OPOR Where DocEntry = @list_of_cols_val_tab_del
Select @ItemCode=ItemCode From POR1 Where DocEntry=@list_of_cols_val_tab_del
IF 1 !=(Select Count(T0.DocEntry) From OPOR T0 Inner Join POR1 T1 On T0.DocEntry=T1.DocEntry Where T0.CardCode=@Vend and T1.ItemCode=@ItemCode)
Begin
select @error =1
select @error_message = 'Item Code Already Exists For This Vendor'
end
end
Thanks
Rashid.

Hi Rashid,
Try this,
if @object_type = N'22' and @transaction_type in (N'A', N'U')
begin
declare @line1 int
declare @lin1 int
declare @out1 int
Set @out1 = 0
SET @lin1 = 0
Declare @Vend as varchar(200)
Declare @ItemCode as varchar(200)
Select @Vend = CardCode From OPOR Where DocEntry = @list_of_cols_val_tab_del
Select @line1 = Max (LineNum)FROM POR1 WHERE POR1.DocEntry = @list_of_cols_val_tab_del
While @lin1 < @line1
Begin
     Select @ItemCode=ItemCode From POR1 Where DocEntry=@list_of_cols_val_tab_del and LineNum = @lin1
      if (SELECT COUNT(T0.DocEntry) FROM POR1 T0 inner join OPOR T1 on T0.DocEntry = T1.DocEntry
      WHERE T0.ItemCode = @ItemCode and T1.CardCode = @Vend)> 1
      Begin
           Set @Out1 = 1
           Break;
      END
           Else
           Begin
           Set @lin1 = @lin1+1
           Continue
      END
END
Set @lin1 = @lin1 + 1
if @out1 = 1
begin
      Set @error = 1
      Set @error_message = 'Item Code in line ' + CONVERT(nvarchar(4), @lin1) + N'already Exists For This Vendor!'
End
END
Regards,
Bala

Purchase Order Import inserts duplicate records in po_line_locations

Hi,
I'm running standard Purchase Order Import program to import few PO's. We have only one shipment for each item, so its only one record for each line in po_line_locations. But after running the import, it inserts a duplicate record with same qty into po_line_locations. Basically it is inserting same item twice in po_line_locations_all table and quantity is getting doubles at the line level. Seached Metalink but no hits for this, till now.
This is in R12 (12.0.6).
Did anyone encounter this problem earlier? Any hints or comments would help.
Thanks in advance.
Edited by: user2343071 on Sep 2, 2009 3:54 PM

Hi,
Once you please debug the particular program with the help of ABAPer. That may resolve your issue. Thanking you

Print Original/Duplicate on Invoice/Purchase Order

Hi all,
Is there anyway to identify particular invoice/purchase order printed before or not.
(I want to print "Duplicate" in the document, if the document printed before.)
Thank you,
BK

Hi Buddhika,
Each company PO has its own unique number range which increments subsequently. So I believe no two PO's can have same number.
Please correct me if my understanding is wrong.
Thanks,
Anil

Duplicate ( same ) condition type in Purchase Orders

Hi,
by mistake in the purchase order users are entering same condtion type more than one time for the same item. business wants to stop this.
so please guide me on this.
Thanks a lot
h shah

Hi,
In standard system, condition can be maintained multiple times. To
restrict the user to maintain multiple times, please use one of
following option.
1. Assign Requirement key to condition type
2. Assign the exclusion group to this condition at following path
Txn OLME>Conditions >Define Price Determination Process
>Define Condition Exclusion
In Assignment of Condition Exclusion <-> Calculation Schema,
based on condition exclusion procedure ( B etc), system will make
active only one condition and deactivate other one.
Best Regards,
Arminda

Error, While updating a purchase order

Hi All,
I am getting following error massage while updating a existing PO:
" Cannot Insert the value null into column docentry, Table db name.dbo. POR4; column does not allow nulls. Insert Fail."
We have upto 886 items in the PO and the summary type is " No summary". Even when i treid to change the summary type to "By items", the system is till throwing the same error message. Please let me knwo the cause of this error and how to rectify this??
Thanks in advance,
Joseph

Dear Joseph,
Please try the followings in a testing database and check the results:
1. if you give full authorisation to this specific user, will the error persist when adding the rows?
2. if adding new rows at the end of the purchase order will it be successful?
3. if you duplicate the sales order then add the new rows, will the error occur?
4. will the error persist if you upgrade the client to the latest patch?
5. please check the note 1139134 and 1249795.
Regards,
Varun
SAP Business One Forum Team

Upload purchase order

Hai,
how to upload the purchase order when one PO has three line items,
another has 100 line items, and so on.
can i use BAPI_PO_Create FM for this ?
if it possible ,how to use ?
Thanks & regards,
Manikandan

Check the following ex:
Data Declaration for BAPI *****************
data: begin of pohead occurs 10.
        include structure BAPIMEPOHEADER.
data: end of pohead.
data: begin of poheadx occurs 10.
        include structure BAPIMEPOHEADERX.
data: end of poheadx.
*EXPPURCHASEORDER
data: BEGIN OF ponum.
        include structure BAPIMEPOHEADER.
data: end of ponum.
data: begin of poitem occurs 100.
        include structure BAPIMEPOITEM.
data: end of poitem.
data: begin of poitemx occurs 100.
        include structure BAPIMEPOITEMX.
data: end of poitemx.
data: begin of errmsg occurs 10.
        include structure bapiret2.
data: end of errmsg.
data : errflag.
START-OF-SELECTION.
PERFORM UPLOAD_DATA.
*&      Form UPLOAD_DATA
      text
--> p1        text
<-- p2        text
FORM UPLOAD_DATA .
data: p_fdir(200) type c .
p_fdir = gfile.
data: begin of it_filedir occurs 10.
          include structure salfldir.
data: end of it_filedir.
Get Current Directory Listing for OUT Dir
call function 'RZL_READ_DIR_LOCAL'
    EXPORTING
      name     = p_fdir
    TABLES
      file_tbl = it_filedir.
data: it_filedir1 like it_filedir occurs 0 with header line.
loop at it_filedir.
    if it_filedir-name(4) = 'CPOR' or it_filedir-name(4) = 'cpor'.
      move it_filedir-name to it_filedir1-name.
      append it_filedir1.
    endif.
endloop.
IF IT_FILEDIR1[] IS INITIAL.
    STOP.
ENDIF.
REFRESH I_MSG1.
CLEAR I_MSG1.
loop at it_filedir1.
    REFRESH I_TAB.
    REFRESH I_TAB2.
    REFRESH I_TAB1.
    data: g_file(100) type c .
    name = it_filedir1-name.
    concatenate: gfile '\' name into g_file.
    data : i_tab1(200).
    OPEN DATASET g_file FOR INPUT IN TEXT MODE
                                     ENCODING DEFAULT
                                     IGNORING CONVERSION ERRORS.
    IF SY-SUBRC EQ 0.
      DO.
        READ DATASET g_file INTO i_tab1.
        if sy-subrc = 0.
          split i_tab1 at ',' into i_tab-verkf i_tab-verkf1 i_tab-lifnr
                    i_tab-ebelp1 i_tab-werks
                 i_tab-matnr i_tab-idnlf
                 i_tab-menge i_tab-bprme i_tab-lewed i_tab-netpr.
        else.
          exit.
        endif.
        APPEND i_tab.
        clear i_tab.
      ENDDO.
    ENDIF.
*************** error testing*******************
    LOOP AT i_tab.
      MOVE-CORRESPONDING i_tab TO etab1.
      append etab1.
      clear etab1.
    ENDLOOP.
*************** end error testing*******************
   DELETE DATASET g_file.
    CLOSE DATASET g_file.
    concatenate:
                hfile '\' date1 '\' name into h_file.
    OPEN DATASET h_file FOR OUTPUT IN TEXT MODE
                                     ENCODING DEFAULT
                                     IGNORING CONVERSION ERRORS.
    IF SY-SUBRC EQ 0.
      LOOP AT I_TAB.
        CONCATENATE I_TAB-VERKF ',' I_TAB-VERKF1 ',' I_TAB-LIFNR ','
                    I_TAB-EBELP1 ',' I_TAB-WERKS ',' I_TAB-MATNR ','
                    I_TAB-IDNLF ',' I_TAB-MENGE ',' I_TAB-BPRME ','
                    I_TAB-LEWED ',' I_TAB-NETPR INTO I_TAB2.
        TRANSFER i_tab2 TO h_file.
      ENDLOOP.
    ENDIF.
    CLOSE DATASET h_file.
MOVE I_TAB[] TO I_TAB3[].
DELETE ADJACENT DUPLICATES FROM I_TAB COMPARING VERKF.
loop at i_tab.
    refresh pohead.
    refresh poheadx.
    refresh poitem.
    refresh poitemX.
    pohead-DOC_TYPE = i_tab-bsart.
    pohead-VENDOR = i_tab-lifnr.
    pohead-PURCH_ORG = c_ekorg.
    pohead-CREAT_DATE = i_tab-verkf1.
    pohead-PUR_GROUP = c_ekgrp.
    pohead-COMP_CODE = c_bukrs.
    pohead-SALES_PERS = I_TAB-VERKF2.
    pohead-doc_date = sy-datum.
    pohead-langu = sy-langu.
    append pohead.
    poheadx-DOC_TYPE = c_x.
    poheadx-VENDOR = c_x.
    poheadx-PURCH_ORG = c_x.
    poheadx-PUR_GROUP = c_x.
    poheadx-COMP_CODE = c_x.
    poheadx-SALES_PERS = c_x.
    poheadx-doc_date = c_x.
    poheadx-langu = c_x.
    append poheadx.
    loop at i_tab3 WHERE VERKF = I_TAB-VERKF.
      poitem-PO_ITEM = i_tab3-ebelp1.
      poitem-MATERIAL = i_tab3-MATNR.
      poitem-QUANTITY = i_tab3-MENGE.
      poitem-PO_UNIT = i_tab3-BPRME.
      poitem-NET_PRICE = i_tab3-NETPR.
      poitem-PLANT = i_tab3-WERKS.
      poitem-GR_TO_DATE = i_tab3-LEWED.
     poitem-tax_code = c_x.
     poitem-item_cat = c_x.
     POITEM-ACCTASSCAT = c_x.
     poitem-AGREEMENT = i_tab3-ebeln.
     poitem-AGMT_ITEM = i_tab3-ebelp1.
      poitem-VEND_MAT = i_tab3-IDNLF.
      append poitem.
      poitemx-PO_ITEM = i_tab3-ebelp1.
      poitemx-MATERIAL = c_x.
      poitemx-QUANTITY = c_x.
      poitemx-PO_UNIT = c_x.
      poitemx-NET_PRICE = c_x.
      poitemx-PLANT = c_x.
      poitemx-GR_TO_DATE = c_x.
      poitemx-tax_code = c_x.
      poitemx-item_cat = c_x.
    POITEMx-ACCTASSCAT = c_x.
     poitemx-AGREEMENT = 'X'.
     poitemx-AGMT_ITEM = 'X'.
      poitemx-VEND_MAT = c_x.
      append poitemx.
    endloop.
    CALL FUNCTION 'BAPI_PO_CREATE1'
      EXPORTING
        POHEADER                    = pohead
   POHEADERX                    = poheadx
POADDRVENDOR                 =
TESTRUN                      =
MEMORY_UNCOMPLETE            =
MEMORY_COMPLETE              =
POEXPIMPHEADER               =
POEXPIMPHEADERX              =
VERSIONS                     =
NO_MESSAGING                 =
NO_MESSAGE_REQ               =
NO_AUTHORITY                 =
NO_PRICE_FROM_PO             =
     IMPORTING
EXPPURCHASEORDER             =
       EXPHEADER                    = ponum
EXPPOEXPIMPHEADER            =
     TABLES
       RETURN                       = errmsg
       POITEM                       = poitem
   POITEMX                      = poitemx
POADDRDELIVERY               =
POSCHEDULE                   =
POSCHEDULEX                  =
POACCOUNT                    =
POACCOUNTPROFITSEGMENT       =
POACCOUNTX                   =
POCONDHEADER                 =
POCONDHEADERX                =
POCOND                       =
POCONDX                      =
POLIMITS                     =
POCONTRACTLIMITS             =
POSERVICES                   =
POSRVACCESSVALUES            =
POSERVICESTEXT               =
EXTENSIONIN                  =
EXTENSIONOUT                 =
POEXPIMPITEM                 =
POEXPIMPITEMX                =
POTEXTHEADER                 =
POTEXTITEM                   =
ALLVERSIONS                  =
POPARTNER                    =
    clear errflag.
    loop at errmsg.
      if errmsg-type eq 'E'.
        write:/'Error in function', errmsg-message.
        errflag = 'X'.
      else.
        write:/ errmsg-message.
      endif.
    endloop.
    if errflag is initial.
      commit work and wait.
      if sy-subrc ne 0.
        write:/ 'Error in updating'.
        exit.
      else.
        write:/ ponum-PO_NUMBER, ponum-comp_code.
      endif.
    endif.
endloop.
ENDFORM.                    " UPLOAD_DATA

Purchase order and agreement problem

Hi gurus,
I have a problem that i've come up with going though event trace on my DEV test system.
Although, simulation of WF's are fine and all bindings and syntax checks are without error or warnings,
trace is the only place i've found that something was wrong, appart from that my WF 'WS90200003'
stopped functioning because of automatic linkage deactivation.
I had to manually disable automatic linkage deactivation upon error in SWETYPL to keep the WF alive.
When i did this, all was fine, queing of events started.
Upon creating purchase order i got following trace:
BUS2012     RELEASESTEPCREATED     12.05.2008     11:22:07     WS90200003     @5B@     SWW_WI_CREATE_VIA_EVENT_IBF
QCYBUS2012     CREATED     12.05.2008     11:22:08          @AI@     No receiver entered
BUS2011     QUOTATIONCREATED     12.05.2008     11:22:08          @AI@     No receiver entered
BUS2012     RELEASESTEPCREATED     12.05.2008     11:22:08     WS90200003     @5B@     SWW_WI_CREATE_VIA_EVENT_IBF
BUS2012     RELEASESTEPCREATED     12.05.2008     11:22:10     WS90200003     @AI@     Event put in queue
BUS2012     RELEASESTEPCREATED     12.05.2008     11:22:10     WS90200003     @5C\QFeedback after error@     Feedback after error
FREBUS2012     CREATED     12.05.2008     11:22:08          @AI@     No receiver entered
Upon creating contract i got following trace, quite similar to one before:
BUS2014     RELEASESTEPCREATED     12.05.2008     11:34:31     WS90200004     @5B@     SWW_WI_CREATE_VIA_EVENT_IBF
QCYBUS2012     CREATED     12.05.2008     11:34:31          @AI@     No receiver entered
BUS2011     QUOTATIONCREATED     12.05.2008     11:34:31          @AI@     No receiver entered
BUS2012     RELEASESTEPCREATED     12.05.2008     11:34:31     WS90200003     @5B@     SWW_WI_CREATE_VIA_EVENT_IBF
BUS2012     RELEASESTEPCREATED     12.05.2008     11:34:31     WS90200003     @AI@     Event put in queue
BUS2012     RELEASESTEPCREATED     12.05.2008     11:34:31     WS90200003     @5C\QFeedback after error@     Feedback after error
FREBUS2012     CREATED     12.05.2008     11:34:31          @AI@     No receiver entered
There are no duplicate entries in 'SWETYPL', agent assignments seem fine, WF customizing is OK.
Somehow it is not clear for me why or how my 'WS90200003' with BUS2012 keeps triggering.
When i look in 'Feedback after error' message i see that release code is missing for BUS2012, but weird thing is
that in contract creation it tries to pass contract document number in event BUS2012...
I don't know why BUS2012 is constantly double-triggering.
Not to forget, i'm working on ECC 6.0.
Thank you for the contribution and tips.
Greets,
Tom

Hi,
I am using multi-step release strategies, but i'm not sure what you mean...
Aren't release codes determined from customizing upon saving the document?
I've checked the customizing and there is only 1 release code that can be
used by the agent who gets workitem.
In "Feeback afrer error" log in second calling of BUS2012 there is no release code at all...
Regards, Tom

Steps for free goods, purchase order and sales order

Hi all,
I am just starting to learn SAP and would appreciate it anyone can guide me along with navigation/steps for the below questions:
1) can we create free goods automatically when purchase order is generated?
2) Can we duplicate data from the purchase order to the inputs of sales order?
Thank you so much for your help!

Hi Experts,
I set Free Goods determination Inclusive Calculation Rule 1=Pro Rata and Cal Rule 2=Unit reference both are working fine.
When trying for cal Rule 3 it gives error message "The system determined free goods with quantity 0 for item 000010
Means for 10Ton of A product 10% means 2To are free. If I apply quantity in multiple of 10 i.e.10, 20 30 free goods are determined, delivery & billing is working well.
But if I apply 25Ton or 38ton, it is not even giving minimum discounts say for 25ton, it should give atleast 20ton equivalent fre goods. I checked in rounding rule OB90 where my company code3000 is giving 10 2 digit for USD currency. I set like this. When I checked pricing for condition type R100 it says requirement 055 not fulfilled. However I have maintained Req 055 & BaseType 28 in pricing procedure.
For cal rule 3 what else setting I should check.
Early reply with detail steps shall be highly appreciated.
Thanks

Restrict Posting of Goods Receipt by Purchase Order Type

Does anyone know of a way to prevent posting goods receipt for a specific purchasing document type? We need to prevent users from posting PO's that were system generated through an outside interface. They are brought back into ECC as the system of record. Since authorizations are only based on movement type, plant, and storage location with MIGO, without creating a new movement type, is there any way to achieve this?
Thank you in advance for your help!

Hi,
Normally it would be the other way around, where the continued process for Open Purchase Orders will be done in SAP ERP, and no longer continued in the legacy system.
So in your case, to avoid performing double posting (e.g. goods receipt in legacy and in SAP which causes duplicate inventory in books compared to physical) you would need to stop the Open POs in SAP ERP from being processed further.
Just to be sure, there are a few types of Open POs
1) Open PO where Goods Receipt have not been done.
For this type, normally we would be doing the future receipts in SAP ERP
2) Open PO where Goods Receipt done, but pending Invoice
For this type, we could ignore the PO all together and create a FI Invoice when the invoice comes. (The quantity is entered in SAP ERP via 561 initial stock balance movement type)
For type 1, if you perform goods receipt in legacy system, how are the quantities being captured in SAP ERP? How about payment, will this be done in legacy as well? How do you plan to reflect it in SAP?
For type 2, will you be performing invoice receipt and payment in legacy? How will it be reflected in SAP without being a duplicate with the legacy payment?
If you could answer these questions, then you could lock the SAP PO numbers by highlighting each line item, and click on the lock button. This will prevent future receipts in SAP.

Duplicate Purchase order

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