Release Requistion can result in duplicate purchase order

All,
Consider the following sequence of events:
(1) Purchase requistion is created for a qty of 5 of material X.
(2) A manager approves (releases) the purchase requistion.
(3) A user converts the requisition into an order using me21n document overview. The user drags the req onto the shopping cart twice. this results in 2 line items for a total quantity of 10.
(4) the purchase order is sent to the supplier for a total of 10 units of material X.
The problem is that the manager only approved 5 units of material X. How can this be possible - what is the point of "releasing" a requistion if it can just be ignored by a purchaser?
is there anyway to stop this scenario from occuring?
Thanks,

Yes , you can Stop such senarios .
You can control if the Total PO qty should or should Not exceed the PR qty.
you can set the messages   -
06     076     Materials of requisition & item & alr. ordered in full .
06     589     Materials/services of purchase requisition & & already ordered in full
06     648     Requisition quantity already ordered in full (see follow-on docs.)
as an error message in customizing for               Purchasing in "Define attributes of system messages" .

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HOW CAN I GET THE PURCHASE ORDER RELEASE DATE

Dear All,
HOW CAN I GET THE PURCHASE ORDER RELEASE DATE - any reprot is there?
Thank you
Ahmad

Hi,
u goto that PO and select Environment on top line .under that select header changes if u click on that u will get entire details who reased when released, date , time etc
regards,
Srinivas Kona

Can we create the Purchase order that using P&L account or just using account do not use cost center.

Dear Experts,
Could you please advise :
1) Can we create the purchase order that using profit and loss account ? ( if yes , which kind of account assignment category we should use ?)
2) How to create a purchase order for service charge .( just using GL account )
Thanks & Best Regards,
Watson

Hi,
   May I know why you do not use cost center for consumption?
   You may create a new account assignment category in OME9 by copying K and maintain the cost center as optional. Please note that you have to maintain the item category blank and the account assignment category combination in OMG0. Now, you can use a GL account in PO which doesnt require a cost center assignment (in OBC4 against the field status group of the GL)
   You may use the same account assignment category created in the previous step with item category D, after you maintain the combination of the account assignment with item category D in OMG0.
    Please test the scenario and revert back.
Regards,
AKPT

How can I cancel a purchase order?

How can I cancel a purchase order?

Contact customer support by phone or web chat.
You are not addressing Adobe here. The following link will give you some insight into the nature of this user to user forum:
http://forums.adobe.com/thread/419981?tstart=0
No one here can help you.

In an extended classic scenario, how can we make few purchase orders to sta

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In an extended classic scenario, how can we make few purchase orders to stay local (i.e. without copying it to the back end). The decision criteria to stay local is information other than product category, i.e. using pcard and the cart value.
Thanks
Murali

Murali,
As I said usually this integration is done using ALE - IDOCs. You can find the all the configuration do be done here.
http://www.sappro.com/downloads/OneClientDistribution.pdf
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.doc
In this the filtering can be done at two levels.
1. Data Filtering
2. Segment Filtering
Data Filtering:
Data filtering can be done in dustribution model where you can restrict whole IDOCS or partials IDOCS to be send based on data in fields inside IDOC depending on whether the segment in which you filter is at the highest level or at a lower level. For example in MATMAS if you put a filter of E1MARCM for a particular plant , only data for this plant will go and other plants will be ignored.
Look at BD64 where you can do the config for data filtering.
Regards,
Ravi
Note : Please mark the helpful answers

Duplicate Purchase Order with all fields.

Hi,
I need a method to Duplicate a Purchase Order with ALL the fields. I tryed with a SendKey("^D") method but the new instance not copy the IC data. Looking for a better method, I read about the option to Save as XML the selected purchase, but I don't know what is the procedure to load the "clone instance" stored in the XML into the SBO Form with a new DocEntry.
Anyone knows the better path to do this?
Thanks in advance.
Oscar Sanchez Montaner

Hi Oscar,
The XML method is fine. You export the original PO to an XML file. You can then use XSLT or a .NET XMLDataDocument object (or similar method if you are using another development environment) to remove the values in the DocNum, DocEntry and any other nodes you don't want to clone (eg DocDate). You can then load this back in to SBO using the GetBusinessObjectFromXML method of the Company object. Personally, I like the XSLT method because it's easy to do and very easy to amend without recompiling your addon (eg if you create new UDFs then you can quickly amend the XLST file to include or exclude these fields).
Kind Regards,
Owen

How can I terminate the purchase order item?

Dear all,
I have created and released a purchase order, which had two items. like following
Item Material no qty delivery date
10 Material-A 1000 pcs 12-25-2008
20 Material-B 300 pcs 12-28-2008
This purchase order has been released. And the vendor production order had been released and producted too. Item 10 has been producted and deliveried 300 pcs to our company. Now the purchase department asked to terminate the item 10. They didn't want the 700 pcs left.
So we have to cancel the purchase order item 10. But we couldn't terminate this item.
How can I do? Please tell me how to do step by step.
Thank you very much!
Paul.

Dear,
You can't delete purchase order at header level.
You have to deleter purchase order line item wise.
You can do it with ME22N t-code.
Enter t-code ME22N, Select all line item of purchase order and click on delete indicator.
Otherwise click on Delivery complete indicator of purchase order.
You can also delete purchase order line item wise with MASS t-code.
Enter t-code MASS, Select object BUS2012, Go in Field tab and select field MASSEKKO-LOEKZ and click on execute button.
Then enter your purchase order documents number and enter indicator for deletion as X.
Regards,
Sri

How can batch field in Purchase Order(PO) be a fixed value????

Hi Experts,
In SAP, when create a purchase order, there is a field "Batch" for every item,
which means "Assigns a material that is manufactured in batches or production lots to a specific
batch ".
For some special reasons, we want for some certain materials,when create purchase orders every
time,the "Batch" field will be a fixed values.
For example,for material "AB1" ,"CD2",when create purchase orders every time,the "Batch" field will
be "2345" automatically,do not need input manually.But for all the other materials, the "Batch" field would be null ,no value.
How can I do this? How can assign fixed batch number values to some certain materials in Purchase
Order?
If there needs some ABAP development,which user exit do I need??
Thanks for any reply!

Hi there,
You may need to establish, whether you wish to use batch managent or split valuation.
Spilt valuation does allow you to default values into purchasing documents via information records, but I guess it depends on what else you want to do with this tracking
Split valuation can be controlled independently at the material and plant level
Regards
Steve

Duplicate Purchase order

I created a purchase order draft documet with 2 items but when i added that draft, system generated 2 purchase orders. I hve checked on logistics tab, split PO is unchecked. I checked on document setting and found that for purchase orders, split po was checked. Is this the reason why it made 2 purchase orders? The split PO was unchecked on Purchase order itself then why did system create 2 purchase orders? I am using 2007B PL 10.
Thanks

Hi,
it is caused by the document setting. Try to uncheck it and then create the PO again. The document split PO and the document setting split PO are the same one. You can upgrade to PL18 of B1 2007B to know if it is a bugs or not.
JimM

MR11 - can't clear a Purchase order amount

Hi,
When we try to execute the transaction MR11 for a specific purchase order, we have the following error message:
System status CLSD is active (ORD 13002723)
Message no. BS013
Diagnosis
Object ORD 13002723 has system status CLSD (Closed). According to this status, transaction 'Incoming invoice' is not allowed.
Procedure
You can only carry out the requested function if this is allowed according to the status of the object.
How can I change this status?
Thanks,
Julien

I tried, but I get this error message:
Order 13002723 is not an internal order
Message no. KO101
Diagnosis
You can only process orders belonging to the following categories using the menu "Controlling -> Internal orders":
01 Internal order
02 Imputed cost order
Order 13002723 belongs to neither of these categories.
System Response
You can display order 13002723 but you cannot maintain it.

How can I check my purchase order (with order number)?

Hello,
I wanna review my itunes store's purchase order, how can I get the details (with order number)?
Thank you

Log into your account on your computer's iTunes via the Store > View Account menu option, you should then see a Purchase History section with a 'see all' link to the right of it. Click on that and you should then see a list of your purchases
Viewing purchase history : iTunes Store: See your purchase history and web order numbers

Release strategy tab not appearing in purchase order

Hi Experts,
I have customized release strategy for purchase order that is created characteristic value & pur organization , created class ,assigned char to class , define rel grp, rel codes , rel strategy and checked everthing is showing in Green in developent client , then i Transported to testing client , here I have created same char & class , assigned & also i have checked in Cl24 N
Now i when i create Purchase order& save it in testing client , Release strategt tab is not appraring in PO
Please help me in thids regardby your valuable suggestions

Hi,
Please check carefully note 365604 on release strategies in purchasing
which includes some common problems with release strategies.
If the trx CL30N is ok, It could be that the release strategy was not determined due
to missing code in the user exit EXIT_SAPLEBND_002 in the include
MM06EF0S_STRATEGIE_CEKKO.
In this case the code e_cekko = i_cekko should be missing Please
include this line in your user exit and then retest your scenario.
I hope this helps you
BR
Nadia Orlandi

Can you add a Purchase Order with Sales Order as its Base Type using DI-API

Is it possible to set the basetype on a PurchaseOrder document line to 17 to create a document as you would using the Procurement Confirmation Wizard in the UI?
I am using 8.81 SP00 PL09.

Anyone?
We already have code to automatically generate Sales Orders using the DI-API, and if we could automate the create of the Purchase Orders as well, it would save a lot of end-user time.
We would like to do it with the Base/Target references set so that end users can navigate between them in the UI.
You can do it with the Procurement Confirmation Wizard, and I would like to know if it is possible to replicate this functionality through the DI-API or if I should move forward by just creating the Purchase Orders without reference to the Sales Order and using a UDF to tie them together.

Can any one send purchase order flow with detail

hi i have one doubt during purchase order can any one send flow of purchase order

Ravi,
What Is The DataFlow Of MM?
The dataflow as functional process below are the points:
1) Purchasing Requsition -> sent by inventory dept to purcharsing dept
2) Request for Quotation(RFQ)-> Purchasing Dept shall ask the vendors to give the quotation for the requested materials by inventory.
3) Quotation -> Quotation is sent by vendors to the company
4) Purchase order-> Based on all paramers of a quotation sent by vendors. Vendors are selected from whom the material has to be obtained. The company gives purchase order to the vendor.
5) Good's receipt -> vendors sends the goods to the company with goods receipt
6) Invoice verification -> this done based on good's receipt. this means that the ordered goods have reached or not.
7) Payment -> payment is done based on invoice verification. this is (FI/CO)   *-- Santosh Kumaar.M
Full MM Transaction Codes Flow:
RFQ to Vendor - ME41
Raising Quotation - ME47
Comparison of Price - ME49
Creation of PO - ME21N
Goods Receipt - MIGO
Invoice (Bill PAssing) - MIRO
Goods Issue - MB1A
Physical Inventory - MI01( Create doc)
MI04 (Enter Count)
MI07 (Post)
The FI - MM integration:
First you define the g/l master records.
1) Inventry raw material a/c
2) GR/IR clearing a/c
3) Raw material consumption a/c
Above like this you define all required g/l accounts then you will go to T.CODE - OBYC
Double click BSX (this is transaction key)
      "            GBB
      "            WRX
      "            PRD
These are transaction keys important.
Then you go to T CODE - OMSY (this is also important) then
Material creation T Code MM01
then
1) Purchase order T.code ME21N
2) Goods received     "       MIGO
3) Invoice verification "      MIRO
The FI - MM integration finished
PO Flow
http://sap-img.com/materials/what-is-the-dataflow-of-mm.htm
http://sap-img.com/materials/what-is-the-dataflow-of-mm.htm
Don't forget to reward if useful...

Can output type for purchase order be distuinguished based on plant.

hI ,
I have created an output type and acess sequence with Plant as one entity as i want the output to be determined in PO for one plant only.I maintained condition record for the same . But when i create PO, i am getting that output type for all plants for that particular purchasing organisation . Is the output type determination in PO based on header data only or it can be maintained based on item data also (as plant comes at item level in PO).
Waiting for your kind reply.
Thanks
Rohit Chavan

Hi,
If PO has each line item has different plants ,your access sequence output type/plant wont work.
If PO has same same plant for every line item then only this work.
For restict plant wise you need to chage access sequence add some criteria like PO document type & vendor.
Hope this would help,
JS

Release Requistion can result in duplicate purchase order

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