Edit Objectives and other columns using PHAP_ADMIN : SAP Appraisals

Question

Here is a common scenario that we are having problems setting up. We are on SAP 4.7 - ext 1.1. We have annual MBO ratings where the employee's objectives are rated by the manager. The employees create their objectives in the system using T.code PHAP_CATALOG. We have created OSA templates where in the Objectives can be only changed by appraiser and manager can only display. This is configured in the template using column access. (For example in planning stage the column access for objective setting is set to: Column Owner - Appraisee, Planning Owner- Change, Planning Others - Display.)
However, we would like the HR Administrator to be able to edit the objectives in planning status and subsequently other columns in the appraisal document. However in transaction PHAP_ADMIN the objectives are grayed out and the HR administrator cannot change the objectives of employs are edit anything in the document. This is probably because the column access is set to display for others. The role given is an exact copy of standard SAP delivered role for appraisal administrator. We have included P_Origin authorization object also.
I understand PHAP_ADMIN should over rule and enable changes by the administrator.
How do we manage this requirement?
Thank You

Answer 1

Hello,
This is the outcome of my research on this issue. Granting full access to administrator users is not the default behavior in PHAP_ADMIN for 620. It was introduced to 640 and unfortunately cannot be down ported.
However, We could give full access to the administrator using BAdI 'HRHAP00_COL_ACCESS'  and this had the same effect. The necessary coding for method 'GET_COLUMN_ACCESS' looked like this:
| * If the transaction is PHAP_ADMIN allow full access
| IF sy-tcode CP 'PHAP_ADMIN*'.
| column_owner = 'X'.
| availability = 'X'.
| ENDIF.
I would like to give due credit to Alexander Esslinger from SAP, who helped us solve this problem.
Thank You
Magesh