Emailing packing list to the customer contact

Hi,
Our business process needs emailing of packing list to the customer.
The packing list output form has been developed using SMARTFORM to print bar codes on it.
We would like to utilize contact person functionality, which is available in the customer master, to store the email id of the packing list recipient.
Can you provide the details of how to send the packing list output to the customer contact using SAP email functionality? Should I need to create a separate output condition type for it?
Thanks in advance.
Regards,
Shiva

Hi Shiva,
Is this through the SMARTFORM print program.
If so...
After calling a SMARTFORM function module. get the spool number from sy-spono.
SMARTFORM output would be in OTF format. then convert this OTF Spool to pdf format using call fm CONVERT_OTFSPOOLJOB_2_PDF or
CONVERT_OTF_2_PDF (Check the fm, I am not sure which one is best).
Output from this fm would be PDF table type tline
Send this pdf file to customer email id using fm 'SO_NEW_DOCUMENT_ATT_SEND_API1'.
Let me know if u need further help.
Reward points.
Thanks
Sampath.

Similar Messages

E-mailing packing list to the customer

Hi,
Our business process needs emailing of packing list to the customer.
The packing list output form has been developed using SMARTFORM to print bar codes on it.
We would like to utilize contact person functionality, which is available in the customer master, to store the email id of the packing list recipient.
Can you provide the details of how to send the packing list output to the customer contact using SAP email functionality? Should I need to create a separate output condition type for it?
Thanks in advance.
Regards,
Shiva

Hi,
You can use the following code to send the smartform output to email.
*********Variable Declarations *****************************
DATA: gv_form_name TYPE rs38l_fnam,   " Used to store the function module generated by Smartform
      gv_bin_filesize TYPE i,         " Store the file size
      gv_pos TYPE i,
      gv_len TYPE i,
      gv_tab_lines TYPE i.
********Constants *******************************************
Data : gc_text(11) type c value 'Form Output',
       gc_tst(3) type c value 'TST',
       gc_testing(7) type c value 'Testing'.
*********Work Area Declarations *****************************
DATA: gs_docdata TYPE sodocchgi1,     " Data of an object which can be changed
      gs_ctrlop TYPE ssfctrlop,       " Smart Forms: Control structure
      gs_outopt TYPE ssfcompop,       " SAP Smart Forms: Smart Composer (transfer) options
      gs_otfdata TYPE ssfcrescl,      " Smart Forms: Return value at end of form printing
      gs_reclist TYPE somlreci1,      " SAPoffice: Structure of the API Recipient List
      gs_pdf_tab TYPE tline,          " Workarea for SAP Script Text Lines
      gs_objbin TYPE solisti1,        " SAPoffice: Single List with Column Length 255
      gs_objpack TYPE sopcklsti1.     " SAPoffice: Description of Imported Object Components
*********Internal tables Declarations *****************************
DATA: gt_reclist TYPE TABLE OF somlreci1,      " SAPoffice: Structure of the API Recipient List
      gt_pdf_tab TYPE TABLE OF tline,          " SAPscript: Text Lines
      gt_otf TYPE TABLE OF itcoo,              " OTF Structure
      gt_objbin TYPE TABLE OF solisti1,        " SAPoffice: Single List with Column Length 255
      gt_objpack TYPE TABLE OF sopcklsti1.     " SAPoffice: Description of Imported Object Components
CLEAR : gv_form_name,
        gs_ctrlop,
        gs_outopt,
        gs_otfdata,
        gv_bin_filesize,
        gv_pos,
        gv_len,
        gv_tab_lines.
START-OF-SELECTION.
Generate Function Module name
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
    EXPORTING
      formname           = 'ZPDF_G'
    IMPORTING
      fm_name            = gv_form_name
    EXCEPTIONS
      no_form            = 1
      no_function_module = 2
      OTHERS             = 3.
IF sy-subrc <> 0.
    MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
    WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Assigning values to Form Control Structure and Form Composer
gs_ctrlop-getotf = 'X'.
gs_ctrlop-no_dialog = 'X'.
gs_outopt-tdnoprev = 'X'.
Getting the OTFDATA
CALL FUNCTION gv_form_name
    EXPORTING
      control_parameters = gs_ctrlop
      output_options     = gs_outopt
      user_settings      = 'X'
    IMPORTING
      job_output_info    = gs_otfdata
    EXCEPTIONS
      formatting_error   = 1
      internal_error     = 2
      send_error         = 3
      user_canceled      = 4
      OTHERS             = 5.
IF sy-subrc <> 0.
    MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
            WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Assigning the OTFDATA to OTF Structure table
CLEAR gt_otf.
gt_otf[] = gs_otfdata-otfdata[].
Convert the OTF DATA to SAP Script Text lines
CLEAR gt_pdf_tab.
CALL FUNCTION 'CONVERT_OTF'
    EXPORTING
      format                = 'PDF'
      max_linewidth         = 132
    IMPORTING
      bin_filesize          = gv_bin_filesize
    TABLES
      otf                   = gt_otf
      lines                 = gt_pdf_tab
    EXCEPTIONS
      err_max_linewidth     = 1
      err_format            = 2
      err_conv_not_possible = 3
      OTHERS                = 4.
IF sy-subrc <> 0.
    MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
    WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Assigning the Description of the object sent in the mail
CLEAR gs_docdata.
gs_docdata-obj_name = gc_tst.
gs_docdata-obj_descr = gc_testing.
Assigning the email id to Structure of the API Recipient List table
CLEAR : gt_reclist, gs_reclist.
gs_reclist-receiver = '[email protected]'.
gs_reclist-rec_type = 'U'.
APPEND gs_reclist TO gt_reclist.
Passing the SAP Script text lines to SAPoffice: Single List with Column Length 255 table
CLEAR : gs_objbin, gs_pdf_tab.
LOOP AT gt_pdf_tab INTO gs_pdf_tab.
    gv_pos = 255 - gv_len.
    IF gv_pos > 134. "length of pdf_table
      gv_pos = 134.
    ENDIF.
    gs_objbin+gv_len = gs_pdf_tab(gv_pos).
    gv_len = gv_len + gv_pos.
    IF gv_len = 255. "length of out (contents_bin)
      APPEND gs_objbin TO gt_objbin.
      CLEAR: gs_objbin, gv_len.
      IF gv_pos < 134.
        gs_objbin = gs_pdf_tab+gv_pos.
        gv_len = 134 - gv_pos.
      ENDIF.
    ENDIF.
ENDLOOP.
IF gv_len > 0.
    APPEND gs_objbin TO gt_objbin.
ENDIF.
Filling the details in SAPoffice: Description of Imported Object Components table
DESCRIBE TABLE gt_objbin LINES gv_tab_lines.
CLEAR gs_objbin.
READ TABLE gt_objbin INTO gs_objbin INDEX gv_tab_lines.
IF sy-subrc = 0.
    gs_objpack-doc_size = ( gv_tab_lines - 1 ) * 255 + STRLEN( gs_objbin ).
    gs_objpack-transf_bin = 'X'.
    gs_objpack-head_start = 1.
    gs_objpack-head_num = 0.
    gs_objpack-body_start = 1.
    gs_objpack-body_num = gv_tab_lines.
    gs_objpack-doc_type = 'PDF'.
    gs_objpack-obj_name = 'ATTACHMENT'.
    gs_objpack-obj_descr = 'test'.
    APPEND gs_objpack TO gt_objpack.
ENDIF.
Sending the Form Output in the PDF format to email
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
    EXPORTING
      document_data                    = gs_docdata
     put_in_outbox                    = 'X'
     commit_work                      = 'X'
    TABLES
      packing_list                     = gt_objpack
      contents_bin                     = gt_objbin
      receivers                        = gt_reclist
   EXCEPTIONS
     too_many_receivers               = 1
     document_not_sent                = 2
     document_type_not_exist          = 3
     operation_no_authorization       = 4
     parameter_error                  = 5
     x_error                          = 6
     enqueue_error                    = 7
     OTHERS                           = 8
IF sy-subrc <> 0.
    MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
            WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ELSE.
    WRITE 'Sent Successfully'.
ENDIF.
SUBMIT rsconn01
WITH mode EQ 'INT'
AND RETURN.
END-OF-SELECTION.
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John,
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Thanks in advance.
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Message was edited by:
Prabhudutta ......

Hi Prabhu
for Contact person -
KNVK
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Reward if useful to u

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one customer of mine has a problem with the pick and pack list.
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Emailing packing list to the customer contact

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