Enter item costs

Hello,
How do I enter initial item costs for inventory that has a zero quantity? I can enter the item costs in the Inventory posting for items with a quantity, but many of our items are not in stock right now.
Thank you

Hi,
Only option is inventory/ Material revaluation method. From the inventory revaluation window, you can able to give the new cost for an item with zero quantity.
The new cost will update in item master of the item.
Path:
Inventory module u2013 inventory transaction u2013 inventory revaluation
Regards,
Senthil Maruthappan.

Similar Messages

Item Cost is missing

Dear All,
hopefully someone can kindly help on this.
The item cost is missed
in Inventory, for itemA there is still InStock 4, but the item cost is missed (not showing).
And i cannot find the Base Price in the GP report, but Inventory Posting List has the purchase price.
itemA still have the item cost in few days ago, but after today i use Credit Memo for returning itemA and enter the item cost manually, then i found out this problem. there is also itemB, but itemB has no problem.
million thanks about this

Hi Tac,
you may have a look at this thread :
https://forums.sdn.sap.com/click.jspa?searchID=20603446&messageID=6532368
especially at the posting of Jeyakanthan:
Customer Cannot Issue Item From Warehouse
Item Cost = 0 and Allow Stock Release without Item Cost is disabled
Symptoms
Error message on adding outgoing inventory document:
"Cannot issue item from WH which is managed by batches or serial numbers".
Customer cannot issue an item from warehouse (with some transaction decreasing on-hand quantity). When issuing item, customer cannot select an item batch or serial no. although it exists and has enough available quantity.
Resolution
Check setup options in SAP Business One:
If in Company Details > Allow Stock Release Without Item Cost is selected.
What the valuation method is in Item Master Data > Inventory Data Tab.
Check Item Cost:
For moving average price (MAP) and standard price, please check Item Cost in Item Master Data > Inventory Data Tab. If customer selected option: "Manage Item Cost per Warehouse" in Company Details, check the Item Cost for relevant warehouse in the tab row.
For FIFO item, please check the Item Cost of open FIFO layers. In version 2004 C and 2007 A, Item Cost can be seen for remaining Open Quantity of FIFO layers in Inventory Revaluation window after selecting relevant item and warehouse.
For all versions, please run following SQL query:
SELECT T0.[ItemCode], T0.[Warehouse], T0.[OpenQty], T0.[OpenValue], T0.[OpenValue]/ T0.[OpenQty] as ItemCost FROM OINM T0 WHERE T0.[ItemCode] =[%0]
If the ItemCost is zero and Allow Stock Release Without Item Cost is not selected, Customer needs to change Item Cost to a non-zero value.
regards

Item cost showing R 3 971.77 instead of R 1.88.

Hi All
We have a problem where one of the items is showing an incorrect item cost amount, instead of showing R 1.88 it has R 3 9 71.77. This might be due to the incorrect item cost entered initially by the user.
When creating any marketing document the journal posted is using this incorrect amount and thus making the account balances incorrect.
I did an item revaluation for this item to R 1.88 while there was 456 items in stock, then when I looked at the journal it posted there was a debit on the Stock Diff account and also on a credit on the Inventory account.
We are not satisfied with this journal posting, since the extra R 3969.89 is also posted on the accounts how can we deal with this issue.
System Setting are:
SBO 2007A SP0 PL42
Inventory Valuation : Moving average
Item Management : Item groups
Allow negative stock : Yes
Rgds
Bongani

Hi,
Check that particular Item's Last Evaluated Price.
And Also Check the Current Item Cost.
There may be plenty of reasons for this case.
1. That Particular Item May Revaluated
2. Any Goods Issue or Goods Reciept has created with Wrong Price (May be in 15 - 16 Thousands)
3. There may be a chance, that the Item is recently converted to FIFO method and after some transaction again it is Recovered to Moving Average.
4. Also Check your opening balance entries for that particular item.
To Solve this Problem...
1. If Opening Balance Qty and Price for this entered wrongly you can Adjust in Opening balance Window itself
2. If Some Other Reason, You can do Material revaluation to change the Item Cost.

Item Cost Error

Hi
I am using SAP 8.8 PL 16
Inventory valuation method is FIFO.
One of our consultant has entered opening balance for a particular item and selected check box Allow initial quantities without price.
While issuing this item it gived error Item cost not found . I do understand it is because of the price not entered.
Now i am not able to release any quantity for the same.
Pls help how to issue quantity for this item since batch is already created or any way to assign item cost for this

Hi,
Go to Inventory revaluation and update price.
Regards,
Sachin

Alloting freight on item cost on basis of volume(diffrent way)

Hi all
During GRPO the client wants to allocate freight, custom duty on the cost of item. The allocation of freight should be on the basis of CBM/ Volume. The calculation is shown below:
Item           custom duty     CBM/Volume       qty    unit price    Actual price
Mouse      200rs               3m3                      10      100rs          Cal. shown below
Keboard   400rs               10m3                     20      200rs          Cal. shown below
Note: CBM/volume will be filled by user manually at row level, it cant be picked from master data as it keeps on changing during every GRPO. Custom duty will be also entered manually.
At document level user will enter diffrent freights as:
1. Del order expenses= A rs
2. clearing & forwarding = B rs
3. Doc. charges = C rs
Total freight will be calculated somewhere in UDF=ABC= Rs 10,000(Suppose)= this is total lorry freight
UDF lorry volume= 1000m3
Now calculation
1000m3 costs= rs 10,000
1m3 costs = rs 10
Now considering cost of freight applicable on mouse=3m3(3 meter cube) *10rs=30rs
likewise considering cost of freight applicable on keyboard=10m3(10 meter cube)*10rs=100rs
Now actual price is to be calculated at row level for mouse item=100(Unit Price)*10(Qty)200(custom duty)30(cost of freight applicable on mouse)
actual price is to be calculated at row level for keyboard item=200(Unit Price)*20(Qty)400(custom duty)100(cost of freight applicable on keyboard)
THE PURPOSE OF DOING SO IS THAT USER WANTS THAT ITEM COST SHOULD BE UPDATED WITH THIS ACTUAL PRICE.
Hope it clears you. Please provide some solution how to handle it in SAP B1.
Thanks

I have tried this. but this is only possible when the volume is to picked from item master data. Here in this scenario every time volume changes and so user fills it manually at row level.
So what could be done regarding this?

Need to include tax amount in item cost on grpo

Hi all
is there any way where I can book my item cost on grpo basis ??
Well I have one issue, I get material and send for production before creating ap invoice but the cost of my tax not include in item after setting of 100%
non deductible field, and because of this after issue the material when i create ap invoice my tax amount goes in price difference
so is there any way to book tax expenses on grpo ??
Thanks
Ricky

Hi
SAP B1 purchase document entry
Go to Administration > Setup> Financials> Tax>Tax Type->Double Click on Tax and enter 100 % in Non Deductible % field.
Thanks
Mohammad Imran

Item Cost Revaluation

Hi All!
How to do the revaluation of Item Cost in following scenario?
by start of Fiscal yr 1/04/08 - have entered a value for items. n all thro this days the transactions are done both in n out.
Now we
1. need to reduce the item cost in a stage of from begining(1.04.08) for preparation of report submision to Gvt.
2. Need to know wat r all the table tht got affected during stock entry in begining.
Moving Average Valuation is maintained.

Hi Gordon!
By the way said in tht thread, can the value of last yr purchased goods will get change?i.e. the value of items which was there by the time of opening stock (of which many had been delivered right now) can be changed?
the cost we entered is affecting the PL report. so we are attempting to change the value in any way. can you guide me how to achieve it?
our client requires this now. dont know how to handle this option...
Plz help us...
Advance Thanks,
Raj.

Item cost not found for one or more items - Inventory Posting

Good Day Mentors,
My user has encountered an error during Inventory Posting and its "Item cost not found for one or more items".
The specific Message ID from SAP's System Message Log is 10001287.
I found a similar post which addresses this error here.
But unfortunately it did not help me solve my user's problem.
I already checked if the items had a defined "Item Cost" in the Item Master Data Inventory Tab, and they all have "Item Cost" defined.
I'm not sure if this will help, but below is the Inventory Audit Report of one of the items that is throwing the "Item cost not found" error.
I am not a business consultant neither am I literate in accounting, so thanks for the patience.
SAP Version: 9.0 PL5
Valuation Method: Moving Average
Thanks in advance!
Sean

Hi Augusto and Raviraj,
I've already verified in our production database the points you made:
- Is the "Manage Item cost per warehouse" selected in the Basic Initialization Screen?
YES
- Is the "Manage Inventory by Warehouse" ticked/checked in the "Inventory Data" tab of the "Item Master Data" screen?
YES
* I apologize for not have been able to give this information upfront.
Anyway, the database only has one warehouse at the moment.
I've checked the items, like the item in the screen shot above, and it does have an item cost.
Below is the screenshot of the sample item from my original post,
Thanks in advance!
Sean

Error In Updating Item Cost

Hi all,
   I am getting this message when I attempt to update a particular items cost in Inventory.
Field cannot be updated(ODBC - 1029) [Message 131-183]
   This happens only for a handfull of Items.
Here are the details :-
SAP Version : 2005A SP 00 PL 34
SQL Server Version : 2005 SP1
Set G/L Accounts by : Warehouse
Valuation method : Standard
When I ran the query pertaining to the update directly in Enterprice manager, it worked fine. but not from SAP. Here is the query.
exec sp_executesql N'UPDATE T0 SET
T0.[AvgPrice] = @P1,
T0.[ValidComm] = NULL ,
T0.[FrozenComm] = NULL
FROM [dbo].[OITM] T0 WHERE T0.[ItemCode] = @P2 ',N'@P1 char(21),@P2 nvarchar(40)','250.780000           ',N'DF5007SC'
Noted that the fileds [ValidComm]   and [FrozenComm] are nvarchar fileds and allows null. Note that the OITM table has User defined fields, allowing null but I dont see how they are affected as the query above is updating the Average price. Wondering though whether SAP should update AvgPrice as the Valuation method is standard and noting Moving Average ?
I checked out the forum for information and found the same error had occured in different modules and tried out the solutions recommended but it did not solve this issue.
Any help is greatly appreciated !
Cheers !
Adrian,V

Hi Rahul,
Yes.Upgrading is one option, but the customer is unwilling to do so as it cost them.
Cheers!
Adrian.V

Managing item cost per warehouse.

Hello,
I have a client who recently migrated from SAP Business one 8.81 to 9.0 PL8. And now they want to manage items cost per warehouse.This is because although the cost and quantities are okay at company level, at warehouse level there are now some negative values as they have been in operation for over 3 years. In the setups, I found out that the manage item cost per warehouse check box settings was not ticked. How do i ensure that this check box is ticked and what procedures do i take to make this happen. The client has more than 2,000 items and about 30 warehouses.
Most of the recommendations in the discussion forum talk about creating a new database, After creating it, how do you go about it. what are the procedures involved?
Kind regards,
Maureen

Hi Maureen,
This setting one time setting and you can not change once Transaction is posted in System. Please also check below link.
https://help.sap.com/saphelp_sbo882/helpdata/en/45/07edb6ae742461e10000000a1553f7/content.htm
Please also check below links.
Manage Item Cost by Warehouse Function
changing Manage Item Cost per Warehouse
Manage Item Cost per Warehouse and Warehouse for Damaged Goods
Hope this help
Regards::::
Atul Chakraborty

Manage Item Cost per Warehouse

Previous posts have confirmed that it is not possible to change the Manage Item Cost per Warehouse option once any inventory transactions have been posted. One entry posted in Feb 2010 (below) even offered a link to other "Irreversible Ticks" (although that link is now broken). This limitation is required in order to preserve the relational integrity of the system, within its design architecture.
Manage item cost per warehouse
If a database has been in operation for several years with company-level costing, and business changes now force tracking costs by warehouse, I see no option other than creating a new database with the per-warehouse option, then loading items, inventory, GL, etc. Unfortunately, all history (GL transactions, document history, change log, etc.) is no longer available in that database.
Is anyone aware of SAP plans or tools to support any other alternatives to this kind of business change?
Thanks, Dave

Hi Dave,
I am afraid creating a new database is your only option.
For old data, you may still keep access for certain reports. All open items has to be imported to new db. It is a kind of manual archiving. Your database performance will gain a lot though.
Thanks,
Gordon

Should the Goods Receipt Inventory Transaction include Item Cost selection?

When processing a Goods Receipt inventory transaction, the Price List pull down does not display "Item Cost" as a selection.
The user can make the Unit Price field visible and active, compare the cost displayed from the Price List selected to the current Item cost and update if different. This forces the user to be very cost cognizant as none of the price lists available are guaranteed to be equal to the current item cost.
Update of the record can cause a cost revaluation in moving average or a cost varinance account adjustment in a standard cost system.
The companies I have talked to would prefer to select Item Cost in the price list field as they can do in the Stock Posting.
I am looking for further input on this.
Thanks,
Jim

No replies since April 2009, closing.

Item Cost update Coneversion Error

Hi All,
I am doing item Cost Update conversion, while doing this i am getting the Following only one error for all the items.
Error Explanation - 'The default cost type for the cost type is not valid.'
Error Code - CST_INVALID_DEFCSTTYPE
i am inserting the data in the interface table 'CST_ITEM_CST_DTLS_INTERFACE'
in this table i am taking only the below columns
INVENTORY_ITEM_ID,
ORGANIZATION_ID,
COST_TYPE,
RESOURCE_CODE,
USAGE_RATE_OR_AMOUNT,
COST_ELEMENT_ID,
PROCESS_FLAG
and i am doing this only for materail cost, is there any extra columns i have to take in the interface table for doing with out getting the above error.
please provide me the data also for the extra columns.
Any help would be appreciated.
thanks
Anushka

the above error can come only when the row being imported is missing any of "lot size" or "based on rollup flag" or
"shrinkage rate" or "inventory asset flag" values. Most probably it could be a setup issue.
when any of these values are missing, the values are defaulted from the default cost type
of the current cost type into which item costs are being imported into. If the
default cost type too does not have the values set for the above mentioned
columns which are having Null values, this message is displayed.

Item Cost decimal point precision not correct

Hello,
I tried finding a thread in here that would answer my question, but I haven't found one yet.
What I'm noticing on certain Item Master records is that the Item Cost isn't being calculated using the correct amount of decimal places. I've set it to display 4 decimal places in the System Initialization area for Prices, Amounts, and Rates but that just tacks on more zeroes. I also haven't set any of the currency settings to anything other than "Default". Here is an example of what is happening and hopefully it will be clearer what is going on.
I have an item that we have purchased for 0.22 dollars and a Customs Group precentage set to 10%. This should result in an Item Cost of 0.2420 dollars. It is actually truncating the result to two decimal places and storing it as 0.2400 dollars. I need it to calculate correctly to four decimal places. We're using Moving Average for the Item Cost calculation and in this case all individual Item Costs are the same from PO to PO for the same part (so the Moving Average shouldn't figure in at all) although that might not always be the case.
This is only happening on certain items and I'm not sure what the difference is between the incorrect and correct ones. If someone has any idea why this is happening this way only for some parts, please let me know. Any information would be much appreciated. By the way, I'm using SBO2005A SP01 PL31.
Thanks in advance,
Brent

Thank you everyone who has replied.
Gordon, I don't really have a good way to find out how many are affected. This could be a very big issue or a small one. I'll look into finding a pattern probably on Monday and see if there's something down that road.
Jesper, this was something that came up in my mind before posting originally, but for all I've seen, it seems like everything should be calculating to 4 decimal places. As for the 6 settings, I have Amounts set to 2 (although I've tried 4 and it didn't seem to fix the problem so I reset it back to 2), Prices and Rates as 4, Quantities as 0, Percent and Units as 3. I think these are fine as is. I could be wrong though. The other reason I don't think these are a problem is because only certain items are having problems. Hence why I need to find some sort of pattern.
Bishal, I am not a Channel Partner, just a Customer. So it won't let me login to get to that. If you have another way of getting that to me, then that would be great. If not, thank you for trying.
I probably won't be doing anything with this until Monday. So there won't be a whole lot of updates until then at least. Thank you all for your responses and hopefully soon I can figure this out.
Brent

Decimal Places in Item Cost must be 6 characters while in Journal Entry 2.

I have the following problem:
Accounting needs to see and work with 2 decimal places, but the item cost is needed in 6 decimals.
If I register a A/P Invoice and i go to the Journal Remark, the Journal Entry should be in 2 decimals. If i look for the Item Cost on the Wharehouse this cost should be in 6 decimals.
Is there a way to handle Accounting in 2 units and Cost in 6 Units
Thank You very much

Hi Saul,
The request appears illogical, how can the accountant work with 2 decimal places & the item valuation is held with 6? The stock account with 2 decimals will never match the stock audit report with 6 decimals.
I'm afraid the SAP Business One core functionality does not cater for this need. There are no 'behind the scenes' journal entries. A JE is legally binding so you need to decide whether you wish to work with the most accurate calculations regarding item cost as possible (6 decimals) or accommodate the accountants & work with 2 decimals in the journals.
You might want to take the nature of the stock into consideration, if there are huge quantities at small individual prices 6 decimals might be better, if you use mainly standard cost &/or have no major cost fluctuations when using MAP/FIFO, 2 decimals might be sufficient.
All the best,
Kerstin

Enter item costs

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