Expense Report Stuck Pending Manager Approval
1. This expense is not listed so it can be withdrawn.
2. The manager did not respond to approve the expense report and it timed out.
3. Expense is still active. (AP Standard Expense Report Process)
4. Expense report #-1 (AME Request Approval Process) has completed.
5. Three days after submission someone completed a Receipts Aborted Process.
Does anyone have any ideas how to get this report listed where it can be withdrawn and deleted?
Isn't it available from that specific user iExpenses User HomePage? What is the current status of expense report? Query the expense report from the Audit Resp and check the status.
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User exit for expenses report in travel management
Hi All...
What is the user exit for expenses report in travel management with T Code PR04
itz urgent
with regards,
LNHere are user exits for tcode PR04:
Exit Name Description
FITR0001 User exit: Delete/Reorganize trip statistics
FITR0002 User exit: Create/Change trip statistics
FITR0003 User exit: Save trip (PR01, PR04, PR05)
FITR0005 User Exit: Save Trip (PR01, PR04, PR05)
RPRCST01 Customer Exit for Travel Expenses -
Expense Report stuck at Server Side Validation Process
Hi to All,
I have an expense report with seven lines. All charged to a project. When the end user submits the expense report, it tells user that it is going to her manager.
Then within a few seconds shows: "Pending System Administrator Action"
Looking at the notification sent by workflow. States the following information:
"This expense report failed payables validation."
For each line, states the following error reason: "The expenditure organization is not active."
We are currently using 11.5.9/grants module. In reading metalink, I came across some docs that state to look at the setups in the organization hierarchy.
IF SOMEONE HAS COME ACROSS THIS PROBLEM. AND CAN SHARE HOW TO TROUBLESHOOT THIS ISSUE FURTHER.
Thanks in advance for any help in this matter.Hi to All,
I have an expense report with seven lines. All charged to a project. When the end user submits the expense report, it tells user that it is going to her manager.
Then within a few seconds shows: "Pending System Administrator Action"
Looking at the notification sent by workflow. States the following information:
"This expense report failed payables validation."
For each line, states the following error reason: "The expenditure organization is not active."
We are currently using 11.5.9/grants module. In reading metalink, I came across some docs that state to look at the setups in the organization hierarchy.
IF SOMEONE HAS COME ACROSS THIS PROBLEM. AND CAN SHARE HOW TO TROUBLESHOOT THIS ISSUE FURTHER.
Thanks in advance for any help in this matter. -
Make expense report read only after approval
Hello,
Please guide on how to make an expense report read only once it is approved and no change option should be enabled on enterprise portal. I have tried all the combinations of security in the ESS roles inside ABAP but not able to find the right combination. Please suggest.
Thank you.it needs P_travl authorisaiton
Create a new Travel Request or Expense report (AUTHF W)
Change open travel Request or Expense report (AUTHF W10, W30)
Change returned Travel Request or Expense report (AUTHF W11, W31)
Create Expense report from approved Travel request (AUTHF W21)
use the note 1402925
If you create an expense report based on a not approved travel request,
the system asks for authorization to change this request
(W11 or W10) for AUTHF and then 30 or 31 for AUTHS.
THis combination is of course given by your P_TRAVEL object.
You need at least 2 seperate P_TRAVEL objects, whereas only 1 of them
contains AUTHS values for expense report. This must only contain
W2* and 30 / 31. Hopefully this could help. -
Expense Report stuck in SFA status - on 9.0
We are getting ready to implement Expense 9.0 and starting to test. We have submitted several expense reports and they are getting stuck in SFA (submission in progess). I checked the knowledge browser on metalink3 and the only thing I saw to check out was to make sure the periods were open, which they are. Anyone else have problems with this when they were trying to implement? Any ideas of other things I could check? Would appreciate any suggestions.
Thanks, BrendaAre you paying expense reports out of HRMS payroll checks or through AP? If you are using HRMS payroll checks, then log in to PeopleSoft with a PeopleSoft administrator account and check your integration broker queue. To pay out of HRMS, you have to make sure you have routings and messages active so FSCM can send this data to HRMS for payment.
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AP completes audit before status is 'Manager Approved'
Hi,
This is regarding the sr 3-3926612411.
Product version is 11.5.10.2
Issue
===
Customer wants to know is there any way to prevent AP to complete audit if the report status of the expense report is not 'manager approved'?
The expense report was audited for the first time on May 3 and the expense report was approved by 2 more managers after that and then re-audited again on June 8. However the report was never imported into AP, and we asked the preparer to withdraw and resubmit for approval and the whole approval process has to re-run again and a lot of time is being delayed on the payment to the requestor. It appears that because AP completes audit before manager approval it does not complete the flow properly into AP
Please advice!!
SruthiHi ,
Please help!! -
How can I get the project number to be included in my expense report query?
..afternoon gurus.
As title suggests, I need to include the project number in my script for the users.
I've everything else but I've noticed even with the project number specified in the application (in Step 3), the database table (I'd thought that it should have been in the AP_EXPENSE_REPORT_LINES_ALL.project_id but it ain't).
Where is it located..?
code so far..
-- COMPLETE i-EXPENSES details of all outstanding expense claims..
-- COMPLETE i-EXPENSES details of all outstanding expense claims..
SELECT DISTINCT
erh.week_end_date "Expense Report Date", erh.attribute_category, erh.attribute5,erh.last_updated_by,
erl.report_line_id, erh.invoice_num, erh.creation_date, -- erh.SOURCE,
erh.expense_last_status_date "Last Update", pap.full_name "Employee claiming..",
erh.override_approver_name "ER Approver",erh.report_submitted_date "Submit date",
DECODE(NVL(erh.expense_status_code, 'Not yet Submitted (NULL)'), 'CANCELLED', 'CANCELLED',
'EMPAPPR', 'Pending Individuals Approval', 'ERROR', 'Pending System Administrator Action',
'HOLD_PENDING_RECEIPTS ', 'Hold Pending Receipts', 'INPROGRESS', 'In Progress', 'INVOICED', 'Ready for Payment',
'MGRAPPR', 'Pending Payables Approval', 'MGRPAYAPPR', 'Ready for Invoicing', 'PAID', 'Paid',
'PARPAID', 'Partially Paid', 'PAYAPPR', 'Payables Approved', 'PENDMGR', 'Pending Manager Approval',
'PEND_HOLDS_CLEARANCE', 'Pending Payment Verification', 'REJECTED', 'Rejected', 'RESOLUTN', 'Pending Your Resolution',
'RETURNED', 'Returned', 'SAVED', 'Saved', 'SUBMITTED', 'Submitted', 'UNUSED', 'UNUSED',
'WITHDRAWN','Withdrawn', 'Not yet Submitted (NULL)') "Expense Status Code" ,
fu.description "Administrator", erl.item_description,
-- gcc.segment1|| '.' || gcc.segment2|| '.'|| gcc.segment3|| '.'|| gcc.segment4|| '.'|| gcc.segment5 "GL code",
erl.amount, erl.attribute_category, --erh.total,
erh.description
FROM
AP_EXPENSE_REPORT_HEADERS_all erh, AP_EXPENSE_REPORT_LINES_ALL erl,
per_all_people_f pap, fnd_user fu -- gl_code_combinations gcc,
WHERE erh.employee_id = pap.person_id
AND fu.user_id = erh.created_by
AND erl.report_header_id = erh.report_header_id
-- AND erl.code_combination_id = gcc.code_combination_id
AND erh.invoice_num IN ('EXP74185')
AND erh.creation_date > '04-oct-09'
ORDER BY 3 DESC;thanks for looking...
SProject_id In Ap_expense_report_lines_all Is Null In Oie.K. Is This Intended Functionality ? [ID 437559.1]
In OIE.J and below , the project_id value was stored in AP_EXPENSE_REPORT_LINES_ALL table.
From OIE.K an on ,the column name project_id was obsolete in ap_expense_lines_all table,
and was added in table ap_exp_report_dists_all. -
Sort by Expense Report Number in PR05
Hi Gurus
Is there a way to sort out by the Expense Report Numbers in PR05 ?
My client wants to see all the Trips with status "Trip Completed" and "Open/To be Settled", on the top for easy identification, rather than looking for the Expense Report with the above status, scattered among the available Expense Reports in PR05
for "Approval" and "Settlement".
Thank you
RRoyHi,
In PR05, I am not confirm weather sorting is available, however very good filter option is there (Menu -> Edit -> Selection Criteria)
You can filter based on number of combination ( For example "Trip Completed" and "Open/To be Settled")
Regards,
Muhammad Umer -
Are there any apis available in R12 to create expense report in iExpense?
We are receiving a flat file with employee expenses and we need to import these expenses into oracle and create expense reports, send it for approval, finally create invoices in payables.
Flow:
Expenses flat file --> Expense Report creation in iExpense --> Approval --> Audit --> Payables InvoiceThanks in advance!
Edited by: user641008 on Mar 12, 2013 10:29 AMHi,
have a look at documentation of tables
AP_EXPENSE_REPORT_HEADERS
AP_EXPENSE_REPORT_LINES
You can populate those tables with information coming from your flat files, maybe you
must populate some mandatory columns which are not included in your file information.
Regards -
Internet expense report migrate with Project budgetary control
Dear All ,
Does anyone use Oracle internet expense and enable Oracle Project budgetary control ?
Casue Oracle Project standard function budgetary controls are not enforced for project-related expense reports
entered in Payables , the expense report amout is not calculated as deduction of project available fund.
for example : create one expense report $100 , complete manger approval and export to Payables . Project budget $150.
For out client , the project available fund should $50 . however , when I create one Procecument $80 and process fund checking . It will be passed . because system considers the available fund is $150 ( not deduct expense report entry ) . Does anyone have workaround or customization solution ?
regards,
KarolHi Jennifer,
Are you using AME for Internet Expense Approval or Supervisory hierarchy.
If using supervisory hierarchy than Signing limits of approving user must be define.
Also apply the Recommended Patches - Patch 16234880:R12.OIE.B
NEW! R12.1: Oracle Internet Expense Recommended Patch Collection (OIE RPC), March 2013 (Doc ID 1534509.1) - -
Change Texts on the Submit Expense Report Screen
Hi all,
I've tried to introduce a text using new functionality provided in last upgrade "Change Texts on the Submit Expense Report Screen" in order to be displayed when an expense report is sent for approval, but it doesn't work.
Do you know if this functionality is working? If it is working properly, could you explain me how I have to configure this to display the text?
Thanks in advance for your help.Hi Héctor,
just checked it in the test system - it works fine. Please note that these settings may be country version spesific. To change the text:
open the fine tuning activity 'Change Texts on Submit Expense Report Screen'
click 'Add Row' in General Use block - new row added and a country version can be selected (if active), this field can be also empty - then the entry is relevant for generic country version. Optionaly provide a description.
click 'Create and Edit Texts'. Here the user can define a disclaimer text per language using 'Add Row' and entering the language as code (EN, DE etc)
at the end of activity save the changes using 'Save and Close'
Depending on country version and logon language the travelelr will see now specific dissclaimer text.
Best regards,
Alexander -
Personal Credit Card Transactions(used in expense report) showing unused
We have an issue here (in Oracle 11.5.10.2) where credit card transactions even though used(tied to an expense report and having final status as PAID/INVOICED) is still coming as UNUSED in the aging outstanding credit card transactions report. This is due to the fact that in the credit card transaction table, the expense amount column for these transaction is zero and hence these gets picked in the report. This is a bug that many users are facing the system and I have found in the metalink that this is a bug and a patch 5080064 needs to be applied. The concerned metalink note is Credit Card Transactions Included in Expense Report and Adjusted to Personal show as Used[ID 414566.1].
But it states here it is for Oracle Internet Expense 11.5.9 and pre-requsite patch is
3618125 - Patch 11i.OIE.J
4341684 - 11I.OIE.J (11i.FIN_PF.G) Rollup #2
We are at iExpense patch level 4165000 - patch 11i.OIE.K which superseds both the above patches.
The sql files included in the patch have lower version than we have in our instance. We are skeptical whether applying the patch can resolve our issue. We are sure that this is a bug and we need to know if there is a patch for fixing it or any workaround.Hi Priyanka,
We have had the same issue last month where same VCF4 file has been uploaded twice and duplicate CC records have been created. Actually the application never creats same record again although same VCF4 file been uploaded multiple times but after applying some patch system started creating duplicate CC records. That patch was meant to resolve a different issue on iExpense side but affected VCF4 file uploading program.
To narrow down the problem you can ask business users not to submit the expense report for the same transactions, if they have already done it and the expense report is not yet approved then they can withdraw it .
As a permanent solution it's highly recommended to raise an SR with Oracle Support.
I'm sure this is really painful issue in terms of reconciliation and can't take any decision as the Credit Cards data is more sensitive...
Wish you all the best...
Cheers,
Vara -
How do you approve/forward an Expense Report thats fallen into ERROR?
How do you approve/forward an Expense Report thats fallen into Systems Administration Action status -"ERROR" (or Expense Status Code)?
When I try logging into IE Audit manager responsibility half the buttons described in the doc:
http://download.oracle.com/docs/cd/B53825_03/current/acrobat/121oieig.pdf (Oracle® Internet Expenses Implementation and Administration Guide)
..are not visible?
The approvers Cost (GL) Code is valid and the mileage expense lines have been created correctly. What else could it be?
thanks.
SHello.
For anybody thats interested please find below the reasons I've found so far for ER's dropping into said status..
ERROR – Pending System Administrator Action
If an employee cannot get their ER approved – check their Cost Code and/or that the approver named is actually an Approver. Also check the person who’s trying to Approve the ER has that particular GL Code in their Payables Signing Limits. Just add, then get ER creator to withdraw and resubmit it. Also check their actual ER lines table. Something must be up. And, of course, their expense Report via Auditor resp.
J -
Expense Report Approval Mail Notification with attachments
Hi All,
we have a requirement, wherein the Expense Report Approval notification which goes to the manager approval should actually include the Header Attachments in the Email Notification that is sent, as per the standard functionality the notification include the links to the attachments and not the actual attachments. Please help me on how this can be done.
Workflow Item type: APEXP
Workflow Message: (new) Request Expense Report Approval Message
instance Details
OS: IBM AIX version6
EBS: 11.5.10.2
DB: 10.2.0.4.0
Thanks,
SarveshHi All,
Please need your valuable inputs as i'm stuck up.
Thanks,
Sarvesh -
Hi Experts
Need some advice in setting up some approval rules for expense report in ByDesign
We are wanting to implement a rule whereby
All non project expense must
Employee Line Manager to approval non project expense of up to $250
Cost Manager to approval non project expenses up to $5000
CEO to approval non project expense of greater to $5000
Any help will be must appreciated
AntonioAntonio,
To set up a new approval rules for expense report follow the steps below;
1. Go to Application and User Management --> Approval processes --> Highlight Default approval process for Expense Report--> Copy.
2. Add row--> Add Process Step Name --> Add Work Distribution(Approval non project expense of up to 250) and select work distribution--> add conditions and Save and close.
Hope this will help.
Regards,
Emeka
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