Export ABAP List to Excel and send it as email attachment

Hi,
I have a program that sends email to employees, using SAP Office, this email sends an attachment in html (an abap lisp exported to html). To create this attachment I use LIST_FROM_MEMORY to recover data and then WWW_HTML_FROM_LISTOBJECT to create the html file.
Then the email is sent using SO_NEW_DOCUMENT_ATT_SEND_API1 and it works fine. But now I need to send this ABAP List as an Excel instead of sending as a HTML file.
How can I do this? Is this possible?
Thanks in advance
Best regards
P.S: I've tried to recover information from ABAP List as an ASCII file (using LIST_TO_ASCII instead of WWW_HTML_FROM_LISTOBJECT) and then sending the file as an XLS instead of HTM (this is determined in PACKING_LIST parameter of SO_NEW_DOCUMENT_ATT_SEND_API1), but when I open the excel file, all information is stored in the first cell, so you cannot perform any operation on it.

Hi,
Please refer to the link below :
http://www.sapdev.co.uk/reporting/rep_spooltopdf.htm
or
http://www.sapdev.co.uk/reporting/email/attach_xls.htm
Thanks,
Sriram Ponna.

Similar Messages

Convert SAP spoolOR list to excel and send as an email attachment

Hello All Masterminds ,
Iu2019ve developed a utility, in which users has to maintain one u201CZu201D view where they can give any report name, type of attachment (PDF, XLS, TXT) and sender email addresses.u201DNote: thing to remember here is Iu2019m creating XLS,TXT,PDF format dynamicallyu201D
It is working fine for PDF. Iu2019m submitting the program and creating spool and converting it to PDF and sending to their emails as an attachment. It looks fantastic. When Iu2019m doing the same thing for XLS it is showing messy output, I tried many functions and search lots of unanswered, unfinished SDN posts. I almost tried every single clue given in these posts but no luck. Email part is working fine using classes ( l_document = cl_document_bcs=>create_document , l_document->add_attachment , l_send_request->set_document( l_document ).,cl_sapuser_bcs=>create( l_uname ).,l_send_request->add_recipient, l_send_request->set_send_immediately( '' ). ) .
My real deal is to create a beautiful XLS out put. I also tried FMs LIST_FROM_MEMORY and LIST_TO_ASCI but no-luck. I thought instead of spool if I use u201CSubmit EXPORTING LIST TO MEMORY u201C option may be It works but BIG NO 
   Iu2019m sure some genius out there has done something like his , I ain`t genius that is why I am stuck Please guys throw me some bones . As I said, I am able to do most of the things. I need some magic code /answer which turns my messy, ugly unformatted excel sheet attachment to beautiful u201Cpiece of art u201CExcel output.
Here are the FMs I tried so far with different combinations.
CALL FUNCTION 'LIST_FROM_MEMORY'
CALL FUNCTION 'LIST_TO_ASCI'
CALL FUNCTION 'GUI_DOWNLOAD'
CALL FUNCTION 'RSPO_DOWNLOAD_SPOOLJOB'
CALL FUNCTION 'RSPO_RETURN_SPOOLJOB'
CALL FUNCTION 'CONVERT_OTF'
CALL FUNCTION 'SAP_CONVERT_TO_XLS_FORMAT'
And logic like to get rid of things getting in Asci tables
cl_abap_char_utilities=>newline.
cl_abap_char_utilities=>horizontal_tab
cl_abap_char_utilities=>VERTICAL_TAB
cl_abap_char_utilities=>cr_lf
FIELD-SYMBOLS: <lfs_table>,    " Internal table structure
                 <lfs_con>.      " Field Content
DATA: l_text TYPE char1024.     " Text content for mail attachment
DATA: l_con(50) TYPE c.        " Field Content in character format
Columns to be tab delimeted
LOOP AT FINAL ASSIGNING <lfs_table>.
    DO.
      ASSIGN COMPONENT sy-index OF STRUCTURE <lfs_table>
             TO <lfs_con>.
      IF sy-subrc NE 0.
        CONCATENATE c_cr l_text INTO l_text.
        APPEND l_text TO i_attach.
        EXIT.
      ELSE.
        CLEAR: l_con.
        MOVE <lfs_con> TO l_con.
        CONDENSE l_con.
        IF sy-index = 1.
          CLEAR: l_text.
          MOVE l_con TO l_text.
        ELSE.
          CONCATENATE l_text l_con INTO l_text
             SEPARATED BY c_tab.
        ENDIF.
      ENDIF.
    ENDDO.
ENDLOOP.
Posts : https://forums.sdn.sap.com/click.jspa?searchID=14756211&messageID=4401940
https://forums.sdn.sap.com/click.jspa?searchID=14756211&messageID=4796657
https://forums.sdn.sap.com/search.jspa?threadID=&q=convertspoolintoexcelformatforsendingmail&objID=c42&dateRange=all&numResults=30&rankBy=10001
Will appreciate your help and time.
Thanks,
Saquib Khan

Hi,
i send excel-att like this.
REPORT Z_EMAIL_CL_BCS MESSAGE-ID ZZ.
More examples here BCS_EXAMPLE_* with se38
DATA: SEND_REQUEST       TYPE REF TO CL_BCS.
DATA: SUBJECT            TYPE SO_OBJ_DES.
DATA: ATT_TYPE           TYPE SOODK-OBJTP.
DATA: IT_TEXT            TYPE BCSY_TEXT.
DATA: WA_TEXT            LIKE SOLI.
DATA: IT_BIN             TYPE SOLIX_TAB.
DATA: WA_BIN             TYPE SOLIX.
DATA: DOCUMENT           TYPE REF TO CL_DOCUMENT_BCS.
DATA: SENDER             TYPE REF TO CL_SAPUSER_BCS.
DATA: RECIPIENT          TYPE REF TO IF_RECIPIENT_BCS.
DATA: BCS_EXCEPTION      TYPE REF TO CX_BCS.
DATA: SENT_TO_ALL        TYPE OS_BOOLEAN.
Bytes der Datei
DATA: IT_LENGHT          TYPE SO_OBJ_LEN.
DATA: N10(10)            TYPE N.
CONSTANTS: CON_NEWL TYPE ABAP_CHAR1 VALUE CL_ABAP_CHAR_UTILITIES=>NEWLINE,
           CON_TAB TYPE ABAP_CHAR1 VALUE CL_ABAP_CHAR_UTILITIES=>HORIZONTAL_TAB.
CONSTANTS: CON_NEWL TYPE X VALUE '0D', "OK for non Unicode
            CON_TAB TYPE X VALUE '09'. "OK for non Unicode
START-OF-SELECTION.
PERFORM MAIN.
END-OF-SELECTION.
FORM MAIN.
TRY.
    -------- create persistent send request ------------------------
      SEND_REQUEST = CL_BCS=>CREATE_PERSISTENT( ).
      PERFORM HEAD_CONT.
      PERFORM XLS_ATT.
    add document to send request
      CALL METHOD SEND_REQUEST->SET_DOCUMENT( DOCUMENT ).
    --------- set sender -------------------------------------------
      SENDER = CL_SAPUSER_BCS=>CREATE( SY-UNAME ).
      CALL METHOD SEND_REQUEST->SET_SENDER
        EXPORTING
          I_SENDER = SENDER.
    --------- set recipent -----------------------------------------
      RECIPIENT = CL_CAM_ADDRESS_BCS=>CREATE_INTERNET_ADDRESS(
                                        'the email adress' ).
    add recipient with its respective attributes to send request
      CALL METHOD SEND_REQUEST->ADD_RECIPIENT
        EXPORTING
          I_RECIPIENT = RECIPIENT
          I_EXPRESS   = 'X'.
     RECIPIENT = CL_CAM_ADDRESS_BCS=>CREATE_INTERNET_ADDRESS(
                                       'the email adress 2' ).
    add recipient with its respective attributes to send request
     CALL METHOD SEND_REQUEST->ADD_RECIPIENT
       EXPORTING
         I_RECIPIENT = RECIPIENT
         I_EXPRESS   = 'X'.
    ---------- send document ---------------------------------------
      CALL METHOD SEND_REQUEST->SEND(
        EXPORTING
          I_WITH_ERROR_SCREEN = 'X'
        RECEIVING
          RESULT              = SENT_TO_ALL ).
      COMMIT WORK.
    CATCH CX_BCS INTO BCS_EXCEPTION.
      WRITE: 'Fehler aufgetreten.'(001).
      WRITE: 'Fehlertyp:'(002), BCS_EXCEPTION->ERROR_TYPE.
      EXIT.
ENDTRY.
ENDFORM.                    "main
FORM HEAD_CONT.
CLEAR: IT_TEXT[], WA_TEXT, SUBJECT.
ATT_TYPE = 'RAW'.
CONCATENATE 'Betreffzeile am' SY-DATUM 'um' SY-UZEIT
INTO SUBJECT SEPARATED BY SPACE.
WA_TEXT = 'Hello!'.
APPEND WA_TEXT TO IT_TEXT.
WA_TEXT = 'dieses ist eine Testmail'.
APPEND WA_TEXT TO IT_TEXT.
WA_TEXT = 'Gruß'.
APPEND WA_TEXT TO IT_TEXT.
DESCRIBE TABLE IT_TEXT LINES N10.
N10 = ( N10 - 1 ) * 255 + STRLEN( WA_TEXT ).
IT_LENGHT = N10.
DOCUMENT = CL_DOCUMENT_BCS=>CREATE_DOCUMENT(
            I_TYPE    = ATT_TYPE
            I_TEXT    = IT_TEXT
            I_LENGTH = IT_LENGHT
            I_SUBJECT = SUBJECT ).
ENDFORM.                    "HEAD_CONT
FORM XLS_ATT.
DATA: BEGIN OF ITAB OCCURS 0,
        MATNR     LIKE MARA-MATNR,
        MTART     LIKE MARA-MTART,
        MATKL     LIKE MARA-MATKL,
        BRGEW     LIKE MARA-BRGEW,
      END   OF ITAB.
DATA: BRGEW(18).
CLEAR: IT_BIN[], WA_BIN, SUBJECT.
SELECT MATNR MTART MATKL BRGEW INTO TABLE ITAB FROM MARA UP TO 10 ROWS.
CONCATENATE 'Material'      CON_TAB
        'Materialart'   CON_TAB
        'Warengruppe'   CON_TAB
        'Bruttogewicht' CON_NEWL
          INTO WA_BIN.
APPEND WA_BIN TO IT_BIN.
LOOP AT ITAB.
    WRITE ITAB-BRGEW TO BRGEW.
    CONCATENATE ITAB-MATNR CON_TAB
                ITAB-MTART CON_TAB
                ITAB-MATKL CON_TAB
                     BRGEW CON_NEWL
                INTO WA_BIN.
    APPEND WA_BIN TO IT_BIN.
ENDLOOP.
ATT_TYPE = 'XLS'.
SUBJECT = 'My XLS attachment'.
DESCRIBE TABLE IT_BIN LINES N10.
N10 = ( N10 - 1 ) * 255 + STRLEN( WA_BIN ).
IT_LENGHT = N10.
CALL METHOD DOCUMENT->ADD_ATTACHMENT
    EXPORTING
      I_ATTACHMENT_TYPE    = ATT_TYPE
      I_ATT_CONTENT_HEX    = IT_BIN
      I_ATTACHMENT_SIZE    = IT_LENGHT
      I_ATTACHMENT_SUBJECT = SUBJECT.
ENDFORM.                    "XLS_ATT
Perhaps it helps.
regards, Dieter

Convert spool output of ABAP list into excel and send email

Hello All,
I have a requirement where we need to
1. schedule a background job programtically
2. moniter backround job (if complete or not)
3. once its complete take spool output ,convert into excel and email.
I have following difficulties.
1. i have reached upto stage 3. However, i am not getting proper ouput of excel via mail. it contains junk characters. I searched SDN and tried various option but not successful.
2. AT last i have submited report and collected output in memory rather than submiting back ground job. Now excel out put is coming somewhat as required but while sending mail , i am getting limitation of 255 chars . My excel row has more than 255 line size.
Please suggest.
Thanks in advance,
jigs.
<<text removed>>
Edited by: Matt on Jul 1, 2009 3:52 PM - removed point offer

I've edited your post. Please take the time to read the Rules of Engagement of these forums. Offering points is not permitted for reasons outline in the Rules of Engagement.
matt

I'm trying to export a list to Excel and I'm getting this error: "unable to download owssvr.dll"

Hi,
Help, please.
I’m trying to export a list to Excel and I’m getting this error: "unable to download owssvr.dll"
Thanks in advanced.

Hi,
According to your post, my understanding is that you got the error "unable to download owssvr.dll" when exporting a list to Excel.
owssvr.dll is the module given by Microsoft to read the data from SharePoint Lists using remote procedure call.
You can find the OWSSVR.DLL in SharePoint 2010 Server Physical Path: C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\ISAPI.
Please check whether it exists in SharePoint 2010 Server Physical Path.
Please check whether you export a list to Excel correctly.
Generally, the issue is caused by the brower. Please reset the IE to check whether it works.
In addition, you can repair the Office to check whether it works.
Here is a similar thread for your reference:
http://social.technet.microsoft.com/Forums/sharepoint/en-US/5f471d53-e980-4acc-a6cb-7c8722571ec0/problem-with-export-to-spreadsheet?forum=sharepointgenerallegacy
More information:
SharePoint RPC Protocols Examples Using OWSSVR.DLL
Best Regards,
Linda Li
Linda Li
TechNet Community Support

How to convert sap script to pdf and send it as email attachment

hi,
my requirement is to convert a standard sales order form to pdf and send it as email attachment. get me some sample code for the same
thanks in advance

Hi
See this sample code and after that use the fun module to send the mail
SO_NEW_DOCUMENT_ATT_SEND_API1
REPORT zzz_jaytest .
Types Declaration
TYPES : BEGIN OF ty_pa0001,
pernr TYPE pa0001-pernr,
bukrs TYPE pa0001-bukrs,
werks TYPE pa0001-werks,
END OF ty_pa0001.
Internal Table Declaration
DATA : i_pa0001 TYPE STANDARD TABLE OF ty_pa0001, "For pa0001 Details
i_otf TYPE STANDARD TABLE OF itcoo, "For OTF data
i_content_txt TYPE soli_tab, "Content
i_content_bin TYPE solix_tab, "Content
i_objhead TYPE soli_tab,
Work Area Declaration
w_pa0001 TYPE ty_pa0001, "For pa0001 Details
w_res TYPE itcpp, "SAPscript output
"parameters
w_otf TYPE itcoo, "For OTF
w_pdf TYPE solisti1, "For PDF
w_transfer_bin TYPE sx_boolean, "Content
w_options TYPE itcpo, "SAPscript output
"interface
Variable Declaration
v_len_in TYPE so_obj_len,
v_size TYPE i.
Constants Declaration
CONSTANTS : c_x TYPE c VALUE 'X', "X
c_locl(4) TYPE c VALUE 'LOCL', "Local Printer
c_otf TYPE sx_format VALUE 'OTF', "OTF
c_pdf TYPE sx_format VALUE 'PDF', "PDF
c_printer TYPE sx_devtype VALUE 'PRINTER', "PRINTER
c_bin TYPE char10 VALUE 'BIN', "BIN
c_name TYPE string VALUE 'C:\ZZZ_JAYTEST.PDF',"Downloading
"File Name
c_form(11) TYPE c VALUE 'ZZZ_JAYTEST'. "Form Name
START-OF-SELECTION.
Selecting the records from pa0001
SELECT pernr bukrs werks FROM pa0001
INTO TABLE i_pa0001 UP TO 10 ROWS.
Setting the options
w_options-tdcopies = 1 ."Number of copies
w_options-tdnoprev = c_x."No print preview
w_options-tdgetotf = c_x."Return of OTF table
w_options-tddest = c_locl."Spool: Output device
Opening the form
CALL FUNCTION 'OPEN_FORM'
EXPORTING
form = c_form
device = c_printer
language = sy-langu
OPTIONS = w_options
IMPORTING
RESULT = w_res.
LOOP AT i_pa0001 INTO w_pa0001.
Writting into the form
CALL FUNCTION 'WRITE_FORM'
EXPORTING
element = 'MAIN'
window = 'MAIN'.
ENDLOOP.
Closing the form
CALL FUNCTION 'CLOSE_FORM'
IMPORTING
RESULT = w_res
TABLES
otfdata = i_otf
EXCEPTIONS
unopened = 1
bad_pageformat_for_print = 2
send_error = 3
spool_error = 4
codepage = 5
OTHERS = 6.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Converting OTF data to single line
LOOP AT i_otf INTO w_otf.
CONCATENATE w_otf-tdprintcom w_otf-tdprintpar
INTO w_pdf.
APPEND w_pdf TO i_content_txt.
ENDLOOP.
Converting to PDF Format
CALL FUNCTION 'SX_OBJECT_CONVERT_OTF_PDF'
EXPORTING
format_src = c_otf
format_dst = c_pdf
devtype = c_printer
CHANGING
transfer_bin = w_transfer_bin
content_txt = i_content_txt
content_bin = i_content_bin
objhead = i_objhead
len = v_len_in
EXCEPTIONS
err_conv_failed = 1
OTHERS = 2.
v_size = v_len_in.
Downloading the PDF File
CALL FUNCTION 'GUI_DOWNLOAD'
EXPORTING
bin_filesize = v_size
filename = c_name
filetype = c_bin
TABLES
data_tab = i_content_bin.
If you r using this function module check it once....
call function 'CONVERT_OTF'
EXPORTING
format = 'PDF'
max_linewidth = 132
IMPORTING
bin_filesize = v_len_in
TABLES
otf = i_otf
lines = i_tline
EXCEPTIONS
err_max_linewidth = 1
err_format = 2
err_conv_not_possible = 3
others = 4.
Fehlerhandling
if sy-subrc <> 0.
endif.
or u can use the standard program RSTXPDFT4 to download the script into PDF format onto a particular location
follow this link for sample program.
http://searchsap.techtarget.com/tip/0,289483,sid21_gci1121833,00.html
check...
How to send smart form via email
/people/pavan.bayyapu/blog/2005/08/30/sending-html-email-from-sap-crmerp
Regards
Anji

Converting alv list to excel and send to sapoffice or mail in batch mode

Hi every one.
I have the alv list and then I can send to sapoffice or mail in batch mode.
If I open the list in Sapoffice I can save the list in XLS format or if I open the list by mail, I can select all the content (because is a html file), select the copy option and then open EXCEL and paste the content.
Can I use an option to convert the alv list to an excel format and then send to mail or sapconnect in batch mode?

if your requirement is to send a Excel sheet by Email then use this sample program.
*& Report ZEMAIL_ATTACH                                               *
*& Example of sending external email via SAPCONNECT                    *
REPORT ZEMAIL_ATTACH                   .
TABLES: ekko.
PARAMETERS: p_email   TYPE somlreci1-receiver
                                  DEFAULT '[email protected]'.
TYPES: BEGIN OF t_ekpo,
ebeln TYPE ekpo-ebeln,
ebelp TYPE ekpo-ebelp,
aedat TYPE ekpo-aedat,
matnr TYPE ekpo-matnr,
END OF t_ekpo.
DATA: it_ekpo TYPE STANDARD TABLE OF t_ekpo INITIAL SIZE 0,
      wa_ekpo TYPE t_ekpo.
TYPES: BEGIN OF t_charekpo,
ebeln(10) TYPE c,
ebelp(5) TYPE c,
aedat(8) TYPE c,
matnr(18) TYPE c,
END OF t_charekpo.
DATA: wa_charekpo TYPE t_charekpo.
DATA:   it_message TYPE STANDARD TABLE OF solisti1 INITIAL SIZE 0
                WITH HEADER LINE.
DATA:   it_attach TYPE STANDARD TABLE OF solisti1 INITIAL SIZE 0
                WITH HEADER LINE.
DATA:   t_packing_list LIKE sopcklsti1 OCCURS 0 WITH HEADER LINE,
        t_contents LIKE solisti1 OCCURS 0 WITH HEADER LINE,
        t_receivers LIKE somlreci1 OCCURS 0 WITH HEADER LINE,
        t_attachment LIKE solisti1 OCCURS 0 WITH HEADER LINE,
        t_object_header LIKE solisti1 OCCURS 0 WITH HEADER LINE,
        w_cnt TYPE i,
        w_sent_all(1) TYPE c,
        w_doc_data LIKE sodocchgi1,
        gd_error    TYPE sy-subrc,
        gd_reciever TYPE sy-subrc.
*START_OF_SELECTION
START-OF-SELECTION.
Retrieve sample data from table ekpo
PERFORM data_retrieval.
Populate table with detaisl to be entered into .xls file
PERFORM build_xls_data_table.
*END-OF-SELECTION
END-OF-SELECTION.
Populate message body text
perform populate_email_message_body.
Send file by email as .xls speadsheet
PERFORM send_file_as_email_attachment
                               tables it_message
                                      it_attach
                                using p_email
                                      'Example .xls documnet attachment'
                                      'XLS'
                                      'filename'
                             changing gd_error
                                      gd_reciever.
Instructs mail send program for SAPCONNECT to send email(rsconn01)
PERFORM initiate_mail_execute_program.
*&      Form DATA_RETRIEVAL
      Retrieve data form EKPO table and populate itab it_ekko
FORM data_retrieval.
SELECT ebeln ebelp aedat matnr
   UP TO 10 ROWS
    FROM ekpo
    INTO TABLE it_ekpo.
ENDFORM.                    " DATA_RETRIEVAL
*&      Form BUILD_XLS_DATA_TABLE
      Build data table for .xls document
FORM build_xls_data_table.
CONSTANTS: con_cret TYPE x VALUE '0D', "OK for non Unicode
             con_tab TYPE x VALUE '09'.   "OK for non Unicode
*If you have Unicode check active in program attributes thnen you will
*need to declare constants as follows
*class cl_abap_char_utilities definition load.
*constants:
   con_tab type c value cl_abap_char_utilities=>HORIZONTAL_TAB,
   con_cret type c value cl_abap_char_utilities=>CR_LF.
CONCATENATE 'EBELN' 'EBELP' 'AEDAT' 'MATNR'
         INTO it_attach SEPARATED BY con_tab.
CONCATENATE con_cret it_attach INTO it_attach.
APPEND it_attach.
LOOP AT it_ekpo INTO wa_charekpo.
    CONCATENATE wa_charekpo-ebeln wa_charekpo-ebelp
                wa_charekpo-aedat wa_charekpo-matnr
           INTO it_attach SEPARATED BY con_tab.
    CONCATENATE con_cret it_attach INTO it_attach.
    APPEND it_attach.
ENDLOOP.
ENDFORM.                    " BUILD_XLS_DATA_TABLE
*&      Form SEND_FILE_AS_EMAIL_ATTACHMENT
      Send email
FORM send_file_as_email_attachment tables pit_message
                                          pit_attach
                                    using p_email
                                          p_mtitle
                                          p_format
                                          p_filename
                                          p_attdescription
                                          p_sender_address
                                          p_sender_addres_type
                                 changing p_error
                                          p_reciever.
DATA: ld_error    TYPE sy-subrc,
        ld_reciever TYPE sy-subrc,
        ld_mtitle LIKE sodocchgi1-obj_descr,
        ld_email LIKE somlreci1-receiver,
        ld_format TYPE so_obj_tp ,
        ld_attdescription TYPE so_obj_nam ,
        ld_attfilename TYPE so_obj_des ,
        ld_sender_address LIKE soextreci1-receiver,
        ld_sender_address_type LIKE soextreci1-adr_typ,
        ld_receiver LIKE sy-subrc.
ld_email   = p_email.
ld_mtitle = p_mtitle.
ld_format              = p_format.
ld_attdescription      = p_attdescription.
ld_attfilename         = p_filename.
ld_sender_address      = p_sender_address.
ld_sender_address_type = p_sender_addres_type.
Fill the document data.
w_doc_data-doc_size = 1.
Populate the subject/generic message attributes
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle .
w_doc_data-sensitivty = 'F'.
Fill the document data and get size of attachment
CLEAR w_doc_data.
READ TABLE it_attach INDEX w_cnt.
w_doc_data-doc_size =
     ( w_cnt - 1 ) * 255 + STRLEN( it_attach ).
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name   = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle.
w_doc_data-sensitivty = 'F'.
CLEAR t_attachment.
REFRESH t_attachment.
t_attachment[] = pit_attach[].
Describe the body of the message
CLEAR t_packing_list.
REFRESH t_packing_list.
t_packing_list-transf_bin = space.
t_packing_list-head_start = 1.
t_packing_list-head_num = 0.
t_packing_list-body_start = 1.
DESCRIBE TABLE it_message LINES t_packing_list-body_num.
t_packing_list-doc_type = 'RAW'.
APPEND t_packing_list.
Create attachment notification
t_packing_list-transf_bin = 'X'.
t_packing_list-head_start = 1.
t_packing_list-head_num   = 1.
t_packing_list-body_start = 1.
DESCRIBE TABLE t_attachment LINES t_packing_list-body_num.
t_packing_list-doc_type   = ld_format.
t_packing_list-obj_descr = ld_attdescription.
t_packing_list-obj_name   = ld_attfilename.
t_packing_list-doc_size   = t_packing_list-body_num * 255.
APPEND t_packing_list.
Add the recipients email address
CLEAR t_receivers.
REFRESH t_receivers.
t_receivers-receiver = ld_email.
t_receivers-rec_type = 'U'.
t_receivers-com_type = 'INT'.
t_receivers-notif_del = 'X'.
t_receivers-notif_ndel = 'X'.
APPEND t_receivers.
CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
       EXPORTING
            document_data              = w_doc_data
            put_in_outbox              = 'X'
            sender_address             = ld_sender_address
            sender_address_type        = ld_sender_address_type
            commit_work                = 'X'
       IMPORTING
            sent_to_all                = w_sent_all
       TABLES
            packing_list               = t_packing_list
            contents_bin               = t_attachment
            contents_txt               = it_message
            receivers                  = t_receivers
       EXCEPTIONS
            too_many_receivers         = 1
            document_not_sent          = 2
            document_type_not_exist    = 3
            operation_no_authorization = 4
            parameter_error            = 5
            x_error                    = 6
            enqueue_error              = 7
            OTHERS                     = 8.
Populate zerror return code
ld_error = sy-subrc.
Populate zreceiver return code
LOOP AT t_receivers.
    ld_receiver = t_receivers-retrn_code.
ENDLOOP.
ENDFORM.
*&      Form INITIATE_MAIL_EXECUTE_PROGRAM
      Instructs mail send program for SAPCONNECT to send email.
FORM initiate_mail_execute_program.
WAIT UP TO 2 SECONDS.
SUBMIT rsconn01 WITH mode = 'INT'
                WITH output = 'X'
                AND RETURN.
ENDFORM.                    " INITIATE_MAIL_EXECUTE_PROGRAM
*&      Form POPULATE_EMAIL_MESSAGE_BODY
       Populate message body text
form populate_email_message_body.
REFRESH it_message.
it_message = 'Please find attached a list test ekpo records'.
APPEND it_message.
endform.                    " POPULATE_EMAIL_MESSAGE_BODY
- Guru

How to Convert file to excel and send it via email

Hi experts.
Can anyone tell me how to convert a spool data in to excel format and the send it through e-mail......
We have a function module for converting spool data to pdf and send it through mail ie FM CONVERT_ABAPSPOOLJOB_2_PDF,
but is there any FM for Excel ....
Kindly help me.....
Thanks
Naveen

you can send a file as an exel attachment in mail,
step 1:
   send file data to an internal table.
step 2:
   loop through the internal table(itab).
    concatinate itab-field1
                      abap_char_utilities=>horizontal tab
                     itab-field2
                     abap_char_utilities=>horizontal tab
                    abap_char_utilities=>vertical tab
        into t_attachment-line
append t_attachment
step 3:
Fill the document data and get size of attachment
CLEAR w_doc_data.
READ TABLE it_attach INDEX w_cnt.
w_doc_data-doc_size =
( w_cnt - 1 ) * 255 + STRLEN( it_attach ).
Describe the body of the message
CLEAR t_packing_list.
REFRESH t_packing_list.
t_packing_list-transf_bin = space.
t_packing_list-head_start = 1.
t_packing_list-head_num = 0.
t_packing_list-body_start = 1.
DESCRIBE TABLE it_message LINES t_packing_list-body_num.
t_packing_list-doc_type = 'RAW'.
APPEND t_packing_list.
Create attachment notification
t_packing_list-transf_bin = 'X'.
t_packing_list-head_start = 1.
t_packing_list-head_num = 1.
t_packing_list-body_start = 1.
DESCRIBE TABLE t_attachment LINES t_packing_list-body_num.
t_packing_list-doc_type = 'XLS'.
   t_packing_list-doc_size = t_packing_list-body_num * 255.
t_packing_list-obj_name   = 'Attachment'.
t_packing_list-obj_descr = 'mail xls'
APPEND t_packing_list.
Add the recipients email address
CLEAR t_receivers.
REFRESH t_receivers.
    MOVE: mail id TO t_receivers-receiver,
    'U' TO t_receivers-rec_type,
    APPEND t_receivers.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
    EXPORTING
      document_data              = w_doc_data
      put_in_outbox              = 'X'
      commit_work                = 'X'
    TABLES
      packing_list               = t_packing_list
      contents_bin               = t_attachment
      contents_txt               = it_message
      receivers                  = t_receivers
    EXCEPTIONS
      too_many_receivers         = 1
      document_not_sent          = 2
      document_type_not_exist    = 3
      operation_no_authorization = 4
      parameter_error            = 5
      x_error                    = 6
      enqueue_error              = 7
      OTHERS                     = 8.
check the FM and creat the internal table types
by this way you can send excel as an attachment
but problem in sending EXCEL attachment is if the data crosses the limit of excle file the file will not open.

Zip the data and send as an email attachment

Hi,
I have a requirement where I want to send the log as an email attachment. The log size is very huge about 20MB. When I try to send this log as an excel attachment through FM SO_DOCUMENT_SEND_API1 its throwing an error related to the attachment size. Is there any way to zip the data and send the zipped attachment?
Any help is really appreciated.
Thnaks,
Rajinikanth G

which might help you getting the file from the pc or you can change the source path and then send it to the following reciptant
data method1 like sy-ucomm.
data g_user like soudnamei1.
data g_user_data like soudatai1.
data g_owner like soud-usrnam.
data g_receipients like soos1 occurs 0 with header line.
data g_document like sood4 .
data g_header like sood2.
data g_folmam like sofm2.
data g_objcnt like soli occurs 0 with header line.
data g_objhead like soli occurs 0 with header line.
data g_objpara like selc occurs 0 with header line.
data g_objparb like soop1 occurs 0 with header line.
data g_attachments like sood5 occurs 0 with header line.
data g_references like soxrl occurs 0 with header line.
data g_authority like sofa-usracc.
data g_ref_document like sood4.
data g_new_parent like soodk.
data: begin of g_files occurs 10 ,
text(4096) type c,
   end of g_files.
data : fold_number(12) type c,
       fold_yr(2) type c,
       fold_type(3) type c.
parameters ws_file(4096) type c default 'c:\debugger.txt'.
Can me any file fromyour pc ....either xls or word or ppt etc ...
g_user-sapname = sy-uname.
call function 'SO_USER_READ_API1'
exporting
   user                            = g_user
   PREPARE_FOR_FOLDER_ACCESS       = ' '
importing
   user_data                       = g_user_data
EXCEPTIONS
   USER_NOT_EXIST                  = 1
   PARAMETER_ERROR                 = 2
   X_ERROR                         = 3
   OTHERS                          = 4
if sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
endif.
fold_type = g_user_data-outboxfol+0(3).
fold_yr = g_user_data-outboxfol+3(2).
fold_number = g_user_data-outboxfol+5(12).
clear g_files.
refresh : g_objcnt,
g_objhead,
g_objpara,
g_objparb,
g_receipients,
g_attachments,
g_references,
g_files.
method1 = 'SAVE'.
g_document-foltp = fold_type.
g_document-folyr   = fold_yr.
g_document-folno   = fold_number.
g_document-objtp   = g_user_data-object_typ.
*g_document-OBJYR   = '27'.
*g_document-OBJNO   = '000000002365'.
*g_document-OBJNAM = 'MESSAGE'.
g_document-objdes   = 'Manohar testing by program'.
g_document-folrg   = 'O'.
*g_document-okcode   = 'CHNG'.
g_document-objlen = '0'.
g_document-file_ext = 'TXT'.
g_header-objdes = 'Manohar testing by program'.
g_header-file_ext = 'TXT'.
call function 'SO_DOCUMENT_REPOSITORY_MANAGER'
exporting
    method             = method1
   office_user        = sy-uname
   ref_document       = g_ref_document
   new_parent         = g_new_parent
importing
   authority          = g_authority
tables
   objcont            = g_objcnt
   objhead            = g_objhead
   objpara            = g_objpara
   objparb            = g_objparb
   recipients         = g_receipients
   attachments        = g_attachments
   references         = g_references
   files              = g_files
changing
    document           = g_document
   header_data        = g_header
FOLMEM_DATA        =
RECEIVE_DATA       =
File from the pc to send...
method1 = 'ATTCREATEFROMPC'.
g_files-text = ws_file.
append g_files.
call function 'SO_DOCUMENT_REPOSITORY_MANAGER'
exporting
    method             = method1
   office_user        = g_owner
   ref_document       = g_ref_document
   new_parent         = g_new_parent
importing
   authority          = g_authority
tables
   objcont            = g_objcnt
   objhead            = g_objhead
   objpara            = g_objpara
   objparb            = g_objparb
   recipients         = g_receipients
   attachments        = g_attachments
   references         = g_references
   files              = g_files
changing
    document           = g_document
   header_data        = g_header
method1 = 'SEND'.
g_receipients-recnam = 'MK085'.
g_receipients-recesc = 'B'.
g_receipients-sndex = 'X'.
append g_receipients.
call function 'SO_DOCUMENT_REPOSITORY_MANAGER'
exporting
    method             = method1
   office_user        = g_owner
   ref_document       = g_ref_document
   new_parent         = g_new_parent
importing
   authority          = g_authority
tables
   objcont            = g_objcnt
   objhead            = g_objhead
   objpara            = g_objpara
   objparb            = g_objparb
   recipients         = g_receipients
   attachments        = g_attachments
   references         = g_references
   files              = g_files
changing
    document           = g_document
   header_data        = g_header.
this code might help you

Convert SMARTFORM report to PDF and send as an email attachment

Hi
I am using the CONVERT_OTF function module to convert a SMARTFORM report in the "spool" to a PDF file. When I use the DOWNLOAD function module, the resulting file can be opened in acrobat.
I would like to email the report in PDF format as an attachment. I am using the function module SO_NEW_DOCUMENT_ATT_SEND_API1 to create an attachment however the attached file is not being created correctly and When try to open, it gives 'File is damaged and could not be repaired' error message. I believe that somehow I am not using the SO_NEW_DOCUMENT_ATT_SEND_API1 function module correctly.
Please help me to correct this
Thanks
Rohitha
see my code below,
I_OTF[] = W_RETURN-OTFDATA[].
CALL FUNCTION 'CONVERT_OTF'
    EXPORTING
      FORMAT                = 'PDF'
      MAX_LINEWIDTH         = 132
    IMPORTING
      BIN_FILESIZE          = V_LEN_IN
    TABLES
      OTF                   = I_OTF
      LINES                 = I_TLINE
    EXCEPTIONS
      ERR_MAX_LINEWIDTH     = 1
      ERR_FORMAT            = 2
      ERR_CONV_NOT_POSSIBLE = 3
      OTHERS                = 4.
IF SY-SUBRC <> 0.
ENDIF.
LOOP AT I_TLINE.
    TRANSLATE I_TLINE USING '~'.
    CONCATENATE WA_BUFFER I_TLINE INTO WA_BUFFER.
ENDLOOP.
TRANSLATE WA_BUFFER USING '~'.
DO.
    I_RECORD = WA_BUFFER.
    APPEND I_RECORD.
    SHIFT WA_BUFFER LEFT BY 132 PLACES.
    IF WA_BUFFER IS INITIAL.
      EXIT.
    ENDIF.
ENDDO.
REFRESH: I_RECLIST,
            I_OBJTXT,
            I_OBJBIN,
            I_OBJPACK.
CLEAR WA_OBJHEAD.
I_OBJBIN[] = I_RECORD[].
I_OBJTXT = 'PDF Attachment'.
APPEND I_OBJTXT.
DESCRIBE TABLE I_OBJTXT LINES V_LINES_TXT.
READ TABLE I_OBJTXT INDEX V_LINES_TXT.
WA_DOC_CHNG-OBJ_NAME = 'Smartform_to_PDF'.
WA_DOC_CHNG-EXPIRY_DAT = SY-DATUM + 10.
WA_DOC_CHNG-OBJ_DESCR = 'Smartform to PDF'.
WA_DOC_CHNG-SENSITIVTY = 'F'.
WA_DOC_CHNG-DOC_SIZE = STRLEN( I_OBJTXT ) + ( ( V_LINES_TXT - 1 ) * 255 ) .
CLEAR I_OBJPACK-TRANSF_BIN.
I_OBJPACK-HEAD_START = 1.
I_OBJPACK-HEAD_NUM = 0.
I_OBJPACK-BODY_START = 1.
I_OBJPACK-BODY_NUM = V_LINES_TXT.
I_OBJPACK-DOC_TYPE = 'RAW'.
APPEND I_OBJPACK.
I_OBJPACK-TRANSF_BIN = 'X'.
I_OBJPACK-HEAD_START = 1.
I_OBJPACK-HEAD_NUM = 1.
I_OBJPACK-BODY_START = 1.
DESCRIBE TABLE I_OBJBIN LINES V_LINES_BIN.
READ TABLE I_OBJBIN INDEX V_LINES_BIN.
I_OBJPACK-DOC_SIZE = V_LINES_BIN * 255 .
I_OBJPACK-BODY_NUM = V_LINES_BIN.
I_OBJPACK-DOC_TYPE = 'PDF'.
I_OBJPACK-OBJ_NAME = 'ATTACHMENT'.
I_OBJPACK-OBJ_DESCR = 'test'.
APPEND I_OBJPACK.
CLEAR I_RECLIST.
I_RECLIST-RECEIVER = 'my email address u2019.
I_RECLIST-REC_TYPE = 'U'.
APPEND I_RECLIST.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
    EXPORTING
      DOCUMENT_DATA              = WA_DOC_CHNG
      PUT_IN_OUTBOX              = 'X'
      COMMIT_WORK                = 'X'
    TABLES
      PACKING_LIST               = I_OBJPACK
      OBJECT_HEADER              = WA_OBJHEAD
      CONTENTS_BIN               = I_OBJBIN
      CONTENTS_TXT               = I_OBJTXT
      RECEIVERS                  = I_RECLIST
    EXCEPTIONS
      TOO_MANY_RECEIVERS         = 1
      DOCUMENT_NOT_SENT          = 2
      DOCUMENT_TYPE_NOT_EXIST    = 3
      OPERATION_NO_AUTHORIZATION = 4
      PARAMETER_ERROR            = 5
      X_ERROR                    = 6
      ENQUEUE_ERROR              = 7
      OTHERS                     = 8.
IF SY-SUBRC <> 0.
    WRITE:/ 'Error ', SY-SUBRC.
ELSE.
    WRITE:/ 'Mail sent'.
ENDIF.

Hi rohitha.wijewardena ,
Please find the below code which i followed and succeed ,
CALL FUNCTION 'WFMC_PREPARE_SMART_FORM'
    EXPORTING
      pi_nast       = nast
      pi_country    = lv_dlv-land
      pi_addr_key   = lv_addr_key
      pi_repid      = sy-repid
      pi_screen     = lc_x
    IMPORTING
      pe_returncode = gv_retcode
      pe_itcpo      = lv_itcpo
      pe_device     = lv_device
      pe_recipient = lv_recipient
      pe_sender     = lv_sender.
IF gv_retcode = 0.
*moving the data to composer and control parameters for output
    MOVE-CORRESPONDING lv_itcpo TO lv_composer_param.
    lv_control_param-device      = lv_device.
    lv_control_param-no_dialog   = lc_x.
    lv_control_param-preview     = lc_x.
    lv_control_param-getotf      = lv_itcpo-tdgetotf.
    lv_control_param-langu       = nast-spras.
    lv_composer_param-tdnoprint = space.
ENDIF.
*Getting the Smartform Function module using Standard Function module
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
    EXPORTING
      formname                 = lv_formname           "Smartform Name
   IMPORTING
     fm_name                  = lv_fm_name
   EXCEPTIONS
     no_form                  = 1
     no_function_module       = 2
     OTHERS                   = 3
IF sy-subrc <> 0.
    gv_retcode = sy-subrc.
    PERFORM protocol_update.
    PERFORM add_smfrm_prot.
ENDIF.
**Smartform function module to get the output
CALL FUNCTION lv_fm_name
    EXPORTING
   control_parameters         = lv_control_param
   mail_recipient             = lv_recipient
   mail_sender                = lv_sender
     output_options             = lv_composer_param
     user_settings              = ' '
      is_bil_invoice             = lv_bil_invoice
      gt_header                  = gt_header
   IMPORTING
     job_output_info            = gv_job_output
    TABLES
      gt_item                    = gt_item
   EXCEPTIONS
     formatting_error           = 1
     internal_error             = 2
     send_error                 = 3
     user_canceled              = 4
     OTHERS                     = 5
IF sy-subrc <> 0.
    gv_retcode = sy-subrc.
    PERFORM protocol_update.
    PERFORM add_smfrm_prot.
ENDIF.
IF nast-nacha = lc_mail.
    gt_otfdata[] = gv_job_output-otfdata[].
*           Converting Smartform to PDF                          *
    CALL FUNCTION 'CONVERT_OTF'
      EXPORTING
        format                = lc_pdf
        max_linewidth         = 10
      IMPORTING
        bin_filesize          = gv_binfilesize
        bin_file              = gv_pdf_xstring
      TABLES
        otf                   = gt_otfdata[]
        lines                 = gt_pdftab[]
      EXCEPTIONS
        err_max_linewidth     = 1
        err_format            = 2
        err_conv_not_possible = 3
        err_bad_otf           = 4
        OTHERS                = 5.
    IF sy-subrc <> 0.
      MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
              WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
    ENDIF.
*           Sending PDF to Email using Class                     *
    IF NOT lv_email IS INITIAL .
      TRY.
         gv_send_request = cl_bcs=>create_persistent( ).
          gv_pdf_content = cl_document_bcs=>xstring_to_solix( gv_pdf_xstring ).
          gv_document = cl_document_bcs=>create_document(
                i_type    = lc_pdf
                i_hex     = gv_pdf_content
                i_length = gv_pdf_size
                i_subject = lc_subject ).            "Subject for Email
          gv_send_request->set_document( gv_document ).
         gv_recipient = cl_cam_address_bcs=>create_internet_address( lv_email ).
          gv_send_request->add_recipient( gv_recipient ).
          gv_sent_to_all = gv_send_request->send( i_with_error_screen = lc_x ).
          COMMIT WORK.
          IF gv_sent_to_all IS INITIAL.
            MESSAGE i500(sbcoms) WITH lv_email.
          ELSE.
            MESSAGE s022(so).
          ENDIF.
        CATCH cx_bcs INTO gv_bcs_exception.
          MESSAGE i865(so) WITH gv_bcs_exception->error_type.
      ENDTRY.
    ENDIF.

Create a file in app and send as an email attachment

I am writing an app that involves storing data on the host phone. I would like for the user to be able to get the data off the phone and one of the ways I was investigating was creating a csv file and then sending it in an email.
Is it possible to do this from within actionscript mobile?

I haven't been able to find a solution to this so I am either going to incorporate my data into the body of an email or look at an http post solution...

Exporting a List to Excel to use for Excel Services WebPart (not working)

Hey everyone, here's the scenario. I'm trying to export a list to excel and save it to a library. All the connections are saved. Now. I want that excel file to render as a web part. When I make a change on the list and try to refresh the data connection
I get the error below. Please help
AJ MCTS: SP 2010 Configuration MCSA: Windows 7 If you find this post useful kindly please mark it as an answer :) TY

Hi,
I did a test as the followings:
Create a list, and add some items into it.
Export the list into a Excel file, then upload the excel file to a library.
When I opened the file via Excel service, I saw the a yellow warning about unsupported features.
Then I created a wiki page, and add Excel Web Access web part and connect the web part to the excel file.
When I refresh all data conections, nothing happened.
From the article:
https://msdn.microsoft.com/en-us/library/ms496823.aspx (they are similar with SharePoint 2013)
SharePoint lists are not supported for Excel service. So, it may cause this issue.
I suggest you click "Open in Excel" to open the file in Excel application, then refresh the data connection, and save back to SharePoint. Then after you refresh the page, the data of the Excel Web Access web part will refresh.
Thanks,
Wendy
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Removing the ID of a lookup column when exporting SharePoint list to Excel

Hi,
I export a list in Excel and I noticed the lookup column contains an ID together with the name (e.g. John Doe, #12). Is there a way I can avoid exporting the ID in Excel?
Thanks.

LookUp Field Values have a string representation of “(ID);#(VALUE)”, i.e. “2;#Second Entry”.
If you export the list in excel you could create a formula or macro that split/copy only the value in a
new column and then hide the real one.
Try the following blog post for same samples:
http://sharepoint-freak.blogspot.it/2011/04/when-you-use-lookup-fields-or-any.html
http://excel.shilor.org/2010/07/export-sharepoint-2007-list-with-multi.html
Marco Rizzi @Avanade Italy http://blog.marcorizzi.com

Export Custom List into Excel through custom Ribbon

Hi i have a requirement, in that i need to export custom list into EXCEL through custom Ribbon. For Example in my list, i have Col1, Col2, Col3. Col3 has multiple values (allow mutiple values) and when export this into excel all values in Col3 should
come as new rows and rest of the column values should duplicate. please helpout from this requirement.
List View
Col1   Col2      Col3
v1        v2    v31,v32,v33
Excel View
Col1 Col2 Col3
v1      v2      v31
v1      v2      v32
v1      v2      v33
Nihath

Hello Nihath,
As per your description, you have to read each and every items in list with column value then only you can generate excel. There is direct way to export datatable to excel but in your case you will also need to iterate Col3 value to create new row in excel.
I would suggest to use CAML query to get all items then check Col3 value. If there are multiple value then add them as new datatable row and finally export full datatable to excel.
Here is link for CAML:
http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.spquery.listitemcollectionposition.aspx
Export datatable to excel:
http://stackoverflow.com/questions/12533626/export-datatable-to-excel
Finally add this feature in ribbon:
http://ankurmadaan.blogspot.in/2012/10/custom-ribbon-action-for-specific-list.html
Hope it could help
Hemendra:Yesterday is just a memory,Tomorrow we may never see
Please remember to mark the replies as answers if they help and unmark them if they provide no help

Exporting SharePoint List to Excel it adds special / weird characters

It's probably an escape code but they're not uniform. When exporting a SharePoint List to Excel there is one column that is a multi-select lookup column and upon export between each item in that column there are a few special characters. #68 and #70 in particular I see quite a lot of. What are these escape codes and what would be a good way of filtering them out so they don't end up on the export?

Hi Bouhatsu and Rob,
I'm having the same thing with a filtered lookup. When exporting the list to Excel it adds the ID from the other list in front of the value I want (without me asking for it ...).
Did one of you found a solution to get these ID's out of the export?
Regards,
Jeroen

Extract SAP Background Job list to excel and E-mail to User

Hi Experts,
I am a Basis consultant and have a requirement to download the list of finished & cancelled SAP BG jobs of previous week to excel and send e-mail to Users. For now we are doing this manually every week, Is this possible to automate this process? Please help to share your views.
Thank you very much in advance.
Regards,

Hi Mariano,
Thanks for your reply. Yes, I have already checked TBTC* tables but i want to know is there any standard report/program that can be scheduled on daily basis to download all the required data from SAP to excel?
Regards,

Export ABAP List to Excel and send it as email attachment

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