External mail to SAP

HI,
I have a requuirement where users can send a mail to SAP server and upon receiving the mail, a program or workflow has to execute.
We can send mails from Sap to external mail...... how do we do this other way around.... external mail to SAP and how can we trigger the execution of a program upon receiving this mail.
Regards,
Tarun Bahal

Hello Tarun,
This can be done using Inbound Distribution
http://help.sap.com/saphelp_nw70/helpdata/EN/6c/69c2e3418d11d1896e0000e8322d00/frameset.htm
Check more details about Workflow on help.sap.com using Workflow you can also trigger processing of incoming documents.
The link i gave you has Workflow information too.
Regards,
Siddhesh

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Anybody con tell me how to send External mail in sap HR workflow ?
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Hello,
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Hi ABAPers,
My program is trying to send external mail using FM SO_NEW_DOCUMENT_ATT_SEND_API1.
I suppose there is some amount of customizing also involved in txn SCOT,in case any one has an idea about the same, please share the info across.
Thanks in advance.

Hi Tarun,
Check the following link:-
/people/thomas.jung3/blog/2004/09/08/sending-e-mail-from-abap--version-610-and-higher--bcs-interface
http://help.sap.com/saphelp_nw04/helpdata/en/2b/d925bf4b8a11d1894c0000e8323c4f/frameset.htm
these link will help u to config SCOT.
And one more thing u have to do..
Go to SE11 n open Table sxnodes in change mode.
And change F_ESMTP field to false i.e. BLANK for the Field NODE = SMTP.\
OR problem might me 1 of these as under:-
1. In the exporting parameters of..FM use
commit_work = 'X'.
2. Check for Sy-subrc of FM..
if sy-subrc = 0.
SUBMIT rsconn01
WITH mode EQ 'INT'
AND RETURN.
this report program is used to automatically send the e-mails that are pending in the job queue in SCOT or SOST.
Hope this will work For U.
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Sachin Dhingra

External Mail from SAP worflow

We are using the standard SAP PO(BUS2012) workflow, which is activated when the PO release is to be effected.
I am getting my mails in SAP inbox as desired. Now I want to send this same mail to an external email . I donot want any background job to do it .. rather i want that whenever the SAP mail is generated also at the same time the external mail is also generated. Could any body help me to configure the same?
Regards

Hi Dipak,
You can also use the approach in below links:
Re: Send notification to E-Mail id
https://www.sdn.sap.com/irj/scn/wiki?path=/display/abap/send%252ban%252bexternal%252bmail%252b%252bthrough%252bsap%252bbusiness%252bworkflow%252band%252brecievers%252baddress%252bin%252bcc
Hope this helps!
Regards,
Saumya

External Mail To SAP Inbox

Hi,
Can one explain me How To send mail to SAP Inbox through externall mail id like abc( at )y a hoo.com to SAP inbox ETC,
IF POSSIBLE PLEASE EXPLAIN in detail. . .
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Hi .
Try this it might help you
https://wiki.sdn.sap.com/wiki/display/Basis/SAP%20to%20send%20external%20mails
Re: Unable to send mails from SCOT

Send External Mail from SAP

Hi all,
I have one ALV-report which has 64 columns.
Now i want to send this report to external mail.
I have already created a program for this but the problem is that my report contains 64 columns but only 30 columns is sending to external mail remaining data is not generating in excel sheet.

first check o/p in spool t.code sp02
o/p is having 64 columns or 30.

Sending external mail with excel attachment from SAP

Hi All,
I am trying to send a external mail from SAP. Mail is getting posted correctly with attachment having type excel. If attach file has more than 1 records then in mail it is coming in a single lines. it is not getting wrap.
e.g. my attach internal table has records like LINE1
                                                                  LINE2
                                                                  LINE3
output in attach excel file is : LINE1         LINE2          LINE3
in attach file it should come line by line.
source code of my function module is as follows :
FUNCTION ZXI_SEND_MAIL_WITH_ATTACHMENT.
""Local Interface:
*" IMPORTING
*"     REFERENCE(SUBJECT) TYPE SO_OBJ_DES OPTIONAL
*"     REFERENCE(ATTACH_NAME1) TYPE SOOD-OBJDES
*"     REFERENCE(EXT1) TYPE SOODK-OBJTP
*"     REFERENCE(MAIL_ID) TYPE ADR6-SMTP_ADDR
*" TABLES
*"      IT_CONTENT TYPE SOLI_TAB OPTIONAL
*"      IT_ATTACH TYPE SOLI_TAB OPTIONAL
DATA: send_request       TYPE REF TO cl_bcs.
DATA: document           TYPE REF TO cl_document_bcs.
DATA: sender             TYPE REF TO cl_sapuser_bcs.
DATA: recipient          TYPE REF TO if_recipient_bcs.
DATA: exception_info     TYPE REF TO if_os_exception_info,
bcs_exception      TYPE REF TO cx_document_bcs.
DATA i_attachment_size TYPE sood-objlen.
Creates persistent send request
send_request = cl_bcs=>create_persistent( ).
TRY.
*****Create txt mail document**************************
      document = cl_document_bcs=>create_document(
                                    i_type    = 'RAW'
                                    i_text = it_content[]
                                    i_subject = subject ).
**************Creates Attachment 1***********************
      CALL METHOD document->add_attachment
        EXPORTING
          i_attachment_type    = ext1
          i_attachment_subject = attach_name1
          i_att_content_text   = it_attach[].
Add document to send request
      CALL METHOD send_request->set_document( document ).
Get sender object
      sender = cl_sapuser_bcs=>create( sy-uname ).
Add sender
      CALL METHOD send_request->set_sender
        EXPORTING
          i_sender = sender.
      recipient = cl_cam_address_bcs=>create_internet_address(
                           i_address_string = mail_id ).
      CALL METHOD send_request->add_recipient
        EXPORTING
          i_recipient = recipient
          i_express    = 'U'
          i_copy       = ' '
          i_blind_copy = ' '
          i_no_forward = ' '.
**********Trigger e-mails immediately****************************
      send_request->set_send_immediately( 'X' ).
      CALL METHOD send_request->send( ).
      COMMIT WORK.
    CATCH cx_document_bcs INTO bcs_exception.
ENDTRY.
ENDFUNCTION.
please suggest me a solution and thanks in advance.
Thanks&Regards,
Sachin

See the sample code for sending attachment as Mail
Mailing with Attachment by ABAP Coding
Refer this link:
Mail with attachment.
FORM send_list_to_basis .
DATA: w_path      LIKE rlgrap OCCURS 0 WITH HEADER LINE,
        lt_index    TYPE sy-tabix,
        doc_type(3) TYPE c,
        descr       LIKE it_objpack_basis-obj_descr,
        temp_data   LIKE w_path,
        temp1       TYPE string,
        tab_lines   TYPE i,
        langu(15)   TYPE c,
        expirydate TYPE so_obj_edt,
        L_FILE1(100).
CONCATENATE 'C:\' sy-repid '_' sy-datum '.XLS' INTO L_FILE1.
W_PATH-FILENAME = L_FILE1.
APPEND w_path.
CLEAR w_path.
wa_doc_chng-obj_descr = 'User List not logged on for 180 days'.
wa_doc_chng-obj_langu = 'E'.
wa_doc_chng-obj_expdat = sy-datum.
CLEAR w_subject.
CONCATENATE 'Please find attached document with list of users'
              'not logged on for 180 days for client' sy-mandt
              INTO w_subject SEPARATED BY space.
it_objtxt_basis-line = w_subject.
APPEND it_objtxt_basis.
CLEAR it_objtxt_basis.
it_objtxt_basis-line = text-004.
APPEND it_objtxt_basis.
CLEAR it_objtxt_basis.
CLEAR w_tab_line.
DESCRIBE TABLE it_objtxt_basis LINES w_tab_line.
READ TABLE it_objtxt_basis INDEX w_tab_line INTO l_cline.
wa_doc_chng-doc_size =
   ( w_tab_line - 1 ) * 255 + STRLEN( l_cline ).
CLEAR it_objpack_basis-transf_bin.
it_objpack_basis-head_start = 1.
it_objpack_basis-head_num   = 0.
it_objpack_basis-body_start = 1.
it_objpack_basis-body_num   = w_tab_line.
it_objpack_basis-doc_type   = 'RAW'.
APPEND it_objpack_basis.
CLEAR it_objpack_basis.
LOOP AT w_path.
    temp1 = w_path.
    descr = w_path.
    CALL FUNCTION 'STRING_REVERSE'
      EXPORTING
        string = descr
        lang    = 'E'
      IMPORTING
        rstring = descr.
    CALL FUNCTION 'STRING_SPLIT'
      EXPORTING
        delimiter = '\'
        string    = descr
      IMPORTING
        head      = descr
        tail      = temp_data.
    CALL FUNCTION 'STRING_REVERSE'
      EXPORTING
        string = descr
        lang    = 'E'
      IMPORTING
        rstring = descr.
    CALL FUNCTION 'STRING_SPLIT'
      EXPORTING
        delimiter = '.'
        string    = descr
      IMPORTING
        head      = temp_data
        tail      = doc_type.
    CALL FUNCTION 'GUI_UPLOAD'
      EXPORTING
        filename      = temp1
        filetype      = 'BIN'
        header_length = 0
        read_by_line = 'X'
        replacement   = '#'
      TABLES
        data_tab      = it_upload.
    DESCRIBE TABLE it_upload LINES tab_lines.
    DESCRIBE TABLE it_objbin_basis LINES lt_index.
    lt_index = lt_index + 1.
    LOOP AT it_upload.
      wa_objbin_basis-line = it_upload-line.
      APPEND wa_objbin_basis TO it_objbin_basis.
      CLEAR wa_objbin_basis.
    ENDLOOP.
    it_objpack_basis-transf_bin = 'X'.
    it_objpack_basis-head_start = 0.
    it_objpack_basis-head_num   = 0.
    it_objpack_basis-body_start = lt_index.
    it_objpack_basis-body_num   = tab_lines.
    it_objpack_basis-doc_type   = doc_type.
    it_objpack_basis-obj_descr = descr.
    it_objpack_basis-doc_size   = tab_lines * 255.
    APPEND it_objpack_basis.
    CLEAR it_objpack_basis.
ENDLOOP.
it_reclist_basis-receiver = '[email protected]'.
it_reclist_basis-rec_type = 'U'.
APPEND it_reclist_basis.
CLEAR it_reclist_basis.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
    EXPORTING
      document_data              = wa_doc_chng
      put_in_outbox              = 'X'
      commit_work                = 'X'
    TABLES
      packing_list               = it_objpack_basis
      contents_txt               = it_objtxt_basis
      contents_bin               = it_objbin_basis
      receivers                  = it_reclist_basis
    EXCEPTIONS
      too_many_receivers         = 1
      document_not_sent          = 2
      operation_no_authorization = 4
      OTHERS                     = 99.
IF sy-subrc EQ 0.
    SUBMIT rsconn01 WITH mode = 'INT' AND RETURN.
ENDIF.
ENDFORM.                    " send_list_to_basis
Reward points if useful
Regards
Anji

Problem sending externail mail from SAP

I am facing problem in sending external mail from SAP. for ex: yahoo, hotmail like that. But, i can able to send the mails to my domain ids. I have configured both the SMTP and SAP internet gateway to send mails.
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Hi Sudarsan,
How are you trying to send an e-mail using ABAP or using actions or ?
Enclosed link gives you a complete overview of the settings and the way to send an e-mail using ABAP ( if necessary).
/people/thomas.jung3/blog/2004/09/08/sending-e-mail-from-abap--version-610-and-higher--bcs-interface
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Can SAP send the E-Mail to external mail server? (e.g. Hotmail, Yahoo and so on.)
And Can the E-Mail sent with attached file?
And How to do that?
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Thank you very much! Amit Gujargoud.
And I'm so sorry for my question that not clear for you and everyone.
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Hi,
1) Whenever there is a change in the Address the change has to be notified to HR Business partner (HRBP) and Manager (MGR)
   a) The mail has to be sent to the Extermail id.
   b) OR it has to be sent to the SAPID (Inbox)
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01000015
01000080
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<b>Reward points if useful and close thread if resolved</b>

Send External mail with Attchment from SAP

Hi All,
OUR REQUIREMENT: We need to send EXTERNAL MAIL with ATTACHMENT(Excel) form SAP .
We have developed a function module which converts the internal table data into Excel Format and sends it as an attachment to External Mail.
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it was thriughing error like
Error log is .
''Sorry, we are unable to generate a view of the document at this time. Please try again later.
You can also try to download the original document by clicking here. Alternatively, you can view the plain HTML (automatically redirecting).
Regards
Venkat .
Edited by: venkata pradeep on Mar 5, 2012 10:26 AM
Edited by: venkata pradeep on Mar 5, 2012 10:28 AM

Is the excel file recognized by MS Excel? If not, then issue is you have wrongly converted your attachment and/or your FM to create an excel file was wrongly coded or you have passed it wrongly to your mail code.
If you consider an OOP approach in sending external mail, refer to this link:
http://wiki.sdn.sap.com/wiki/display/Snippets/SendingmailwithattachmentusingObjectOriented+Approach

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Edited by: shams111 on Aug 11, 2009 9:23 PM

Hi Markus,
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Trigger a mail to sap mail box and external email id

Hi
In infotype 0019, we maintain probation details, i want to trigger a mail to sap mial box and external email id , one daye before the probation date mentioned in IT0019.
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Is there other way that I could send spool on SAPMail or external Mail in background??? Any suggesstions will be greatly appreciated.. thanx...

see below sample function module, you can use in backgroud also
FUNCTION Z_SEND_MAIL_FOR_SPOOLLIST.
""Local interface:
*"       IMPORTING
*"             VALUE(SPOOLNUMBER) LIKE SY-SPONO DEFAULT SY-SPONO
*"             VALUE(MAILNAME) LIKE SOOD1-OBJNAM DEFAULT 'NOTE'
*"             VALUE(SUBJECT) LIKE SOOD1-OBJDES
*"             VALUE(RECEPIENT) LIKE SY-UNAME OPTIONAL
*"             VALUE(DLI) LIKE SOOS1-DLINAM OPTIONAL
*"       TABLES
*"              TEXT STRUCTURE SOLI OPTIONAL
*"       EXCEPTIONS
*"              ERROR
DATA: OBJECT_HD_CHANGE LIKE SOOD1 OCCURS 0 WITH HEADER LINE,
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      RECEIVERS        LIKE SOOS1 OCCURS 0 WITH HEADER LINE.
OBJECT_HD_CHANGE-OBJLA = SY-LANGU.
OBJECT_HD_CHANGE-OBJNAM = MAILNAME.
OBJECT_HD_CHANGE-OBJDES = SUBJECT.
OBJECT_HD_CHANGE-OBJSNS = 'F'.
OBJECT_HD_CHANGE-VMTYP = 'T'.
OBJECT_HD_CHANGE-SKIPS = 'X'.
OBJECT_HD_CHANGE-ACNAM = 'SP01'.
OBJECT_HD_CHANGE-OBJCP = 'X'.
RECEIVERS-RCDAT = SY-DATUM.
RECEIVERS-RCTIM = SY-UZEIT.
IF DLI IS INITIAL.
    RECEIVERS-RECNAM = RECEPIENT.
    RECEIVERS-RTUNAM = RECEPIENT.
ELSE.
    RECEIVERS-RECNAM = DLI.
    RECEIVERS-ADR_NAME = DLI.
    RECEIVERS-RECESC = 'C'.
ENDIF.
RECEIVERS-SNDEX = 'X'.     " Express-Mail
APPEND RECEIVERS.
OBJPARA-NAME = 'SPI'.
OBJPARA-LOW = SPOOLNUMBER.
APPEND OBJPARA.
CALL FUNCTION 'SO_OBJECT_SEND'
      EXPORTING
           OBJECT_HD_CHANGE           = OBJECT_HD_CHANGE
           OBJECT_TYPE                = 'RAW'
           OWNER                      = SY-UNAME
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           OBJPARA                    = OBJPARA
           RECEIVERS                  = RECEIVERS
      EXCEPTIONS
           OTHERS                     = 01.
IF SY-SUBRC NE 0.
   RAISE ERROR.
ENDIF.
ENDFUNCTION.

External mail to SAP

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