F.05- Exchange diff amnt getting posted twice in the same period

Question

We have an issue relating to the F.05 job run in SAP. This T-code will revaluate all the forex transactions to the specified rate only once during the month and post the differential entry to ensure that all the balances are restated.
During the month of Mar 08, while we processed the F.05, we were not able to take the download in excel and hence we again processed F.05 inorder to extract the report. While we processed again F.05, the system has again posted another entry in SAP for the same amount as earlier.
I am explaning with an example as below :
First Run : System Entry
Dr. Exch Difference Rs. 200
Cr. Revaluation A/c Rs.(200)
Second Run : System Entry
Dr. Exch Difference Rs. 200
Cr. Revaluation A/c Rs.(200)
Net Imapact
Dr. Exch Difference Rs. 400
Cr. Revaluation A/c Rs.(400)
Based on the above example, the system has processed the F.05 run twice and posted the amounts double. Let us know whether the F.05 needs to be processed only once a month (if yes, then how do we extract a report if needed later), or can we process multiple times in a month (in that case, there shouldn't be additional entries posted).

Answer 1

Hi,
Usually, F.05 only run once per month or per quarter. There are two kinds of FX run,
1) balance sheet preparation valuation, it was selected if you check the box in the posting page. System would generate the FX posting, plus write a FX difference amount to each open item. And when you run the transaction 2nd time in next month, only the difference between 1st and 2nd time would be posted. Let's say if next month has the same valuation rate as 1st time, then, it would not have postings generated.
2) Valuation without open item flagged, system would valuate the open items all the time as new, there is no flag in the open item which has been valuated. Therefore, every time when you run the valuation and postings would be generated no matter your valuation rate has been changed or not. And usually, would reverse the postings on the 1st day of next period.
In your case, I think you are running the 2nd type since you have 2nd batch of postings generated which have the same value as the first one. Please check whether it is correct, because it would have different correction handling for each type.
If you are the 2nd type, just simply reverse one of the batches documents by F.80 is ok.
Regards,