Flexible Title for Approval Tasks

Hi,
my current customer wants all approval tasks to be sent to the approver as well as to all delegates that the approver has specified. This means that the approval task shows up in the todo tab of multiple users. These users now need to be able to find out who actually has to approve such a request in the first place and who received that request only because he has been specified as a delegate.
In order to implement this, we would need to be able to customize the Display name of a task so that we can display information that is depedent on the request.
Does any know whether this is possible? I tried to add variable names such as %MSKEYVALUE% to the Display name, but this didn't work.
Best regards
Holger

Hi Holger,
Is the approval task a User decision step or an actiivity step?
In any case save the actual approver in a workflow container (say 'Approver'). Now:
1. If it is a User decision, set the container as parameter 1 in the step. and in the Title put say to be approved by &, where & serves as the place holder for the parameter.
2. If it is an activity, Pass the worklfow container into the task container of the activity ( Define one task container for this purpose) and call the container in the work item text.
I hope this solves your issue.
Regards,
Sankar

Similar Messages

Flexible title for approval task

Hi,
my current customer wants all approval tasks to be sent to the approver as well as to all delegates that the approver has specified. This means that the approval task shows up in the todo tab of multiple users. These users now need to be able to find out who actually has to approve such a request in the first place and who received that request only because he has been specified as a delegate.
In order to implement this, we would need to be able to customize the Display name of a task so that we can display information that is depedent on the request.
Does any know whether this is possible? I tried to add variable names such as %MSKEYVALUE% to the Display name, but this didn't work.
Best regards
Holger

Hello again,
the tab u201ETo-Dou201C has the columns u201CRequest Idu201D, u201CNameu201D, u201CTasksu201D and Date.
In my last reply I meant the column u201CNameu201D, because I do not know to add the information of you requirement to the column u201CTasksu201D. From my point of view the column u201CTasksu201D shows always the display name if the approval task.
So you have to use the column u201CNameu201D like I explained in my last reply.
If you use a PVO and a Release before 7.1 SP5 I do not know how to fulfill your requirement. This is the reason why SP5 has this feature.
If you use release 7.1 SP5 use the column u201CNameu201D to show this information.
I hope this will help.
Best regards,
Christoph

Custom Event Notification (email) for Approval Tasks in OIM 11g

Hi,
how to create event notification for approval tasks in OIM 11g. I mean how to send email notification to user who sholuld accept or reject approval task?
best
mp
Edited by: J23 on 2011-05-30 04:08

Here is the documentation http://download.oracle.com/docs/cd/E21764_01/integration.1111/e10224/bp_notif.htm#SOASE548
Search for SOA BPEL Email Notifications for more information:
http://soa-bpel-esb.blogspot.com/2010/01/email-notification-in-bpel.html
http://download.oracle.com/docs/cd/B31017_01/core.1013/b28764/bpel013.htm
There are many more search links that can help you out.
-Kevin

Approval process not waiting for approval tasks to be completed

Hi All,
I created an Approval process for a resource. When a request is created for this resource an approval task is assigned to the manager of the user.
Before the approval task is completed by the manager the resource is getting provisioned. Is there something I am missing out here. Any suggestions about what I am missing here.
Thanks

The statuses shown are sometimes misleeding. There is a status for when the approval starts. There is a status when the Standard Approval process completes (this is normally set to auto complete). There there is a status for when the object specific approval starts, a status for if any of the approvals have been completed, and then one for when the whole request is completed. These don't neccessarily provide you with a sure answer to the status of the request.
I think you need to disregard the statuses for now, and just configure the approval tasks as you intend to do so. If you do not want the standard approval to be required, set the Approve task to use the auto complete adapter. Then create an approval process specific to your resource object, and set it to the default. Then create an approval task and make to uncheck the "conditional" checkbox so that it always runs. Set your assignments appropriately, and you will be done. The provisioning will not start until all tasks are completed with a complete status for the tasks within.
If you want to know the statuses between steps, then check those between all of the steps.
-Kevin

Approval Task for role assignment

Hello again,
is there any manual for approval tasks with the SAP Provisioning Framework? There is a task group called Request new business role, but if I use this, the approver approves the request, but the status of the role assignment is "in process"and never changed to "OK".
I only found these manuals:
- How To... Create Approval Tasks in SAP NetWeaver Identity Management
- Implementing role approvals
But both documents didn't show an end-to-end role-request-and-approval workflow.
Thanks in advance.

Hello Matt, hello Peter,
the web-enabled task "Request New Business Role" and the including approval task are only examples.
To create own approval processes for your projects you have to understand how approval tasks and pending values work.
The following document shows the basics of PVOs (pending value objects).
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/b0d6b459-3456-2b10-209e-9e78ec9fd97b?quicklink=index&overridelayout=true
This is documentation of the release 7.0, which is not updated to 7.1. But basics of PVOs are still the same.
There is also a document which describes approval task for Release 7.1:
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/20b67ad5-c69a-2c10-9da2-9721b1cf749c?quicklink=index&overridelayout=true
Also a "How-To Guide" is available:
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/904deabf-73b9-2c10-e8bb-8514dc3757f2?quicklink=index&overridelayout=true
I think this is enough to learn to create workflows in SAP IdM.
There is also a nice book available with detailed information:
EN: http://www.sap-press.com/products/Understanding-SAP-NetWeaver-Identity-Management-.html
DE: http://www.sap-press.de/2007
I think this will help you.
Best regrads,
Christoph Reckers

Setting dynamic user in Approval task

While setting the user at runtime for approval task, I have created a Task Assignment adapter and associate the adapter in the assignment tab for the approval task. I have used reassignApprovalTasksToUser method of tcRequestOperationsIntf class. I have passed the task instance id as well as the user key. From the system console I am able to find that the adapter is invoked.
I have suppress the standard approval process using tcComplete task adapter.
When the requestor make the request and goto approval details page the system is showing the request is pending to the re-assigned user however when I login into the console using re-assigned user credential no request is pending in his work busket. What I observed, the request is pending in xelsysadm work busket.
Would appreciate if someone let me know the step which I am missing.

Yes, I suppressed the "Approve" Task in standard approval process.
Can you please let me know how to mapped the key type in the task assignment adapter.
I have created two variables in the adapter and mapped those two variables from the assignment tab of the approval task.
I have seen there are two more variables in the Adapters, "Adapter return value for Key type" and "Adapter return value for Key" and these two adapter variables are mapped as "Set at runtime".
How do I map these two variable?
No I do not find any exception with regard to execution of the task assignment adapter in the log.

OIM 11g - Email Notification with direct link to Approval Task Details

Hi,
We wanted to send email notifications to approver with direct link to the approval task details screen from which the user can either approve or reject the request. In OIM 11g OOTB Notification templates such as Request Creation contains the direct link to Request Detail screen which is something like
http://localhost:14000/oim/faces/pages/Self.jspx?OP_TYPE=LOOKUP;E_TYPE=MY_REQUEST&T_ID=65
Wondering if there is something similar for Approval Task Details screen as well.
Any kind of help or suggestion is greatly appreciated.
Thanks,
Deepa

If at all you cannot get the direct link for approve/reject then try the actionable email from SOA. Once you have that configured the emails gets approver/reject links so that approvers can directly approve/reject the task from email. If that works for you then you can look at the format of those links in the email and deduce what you need the url as.
HTH,
BB

Approval Task Title -OIM 11g R2

Hi,
How can we pull data related to resource being requested, UDFs as part of the Approval task title in SOA composite?
Thanks.

Follow below document to know more about OIM 11g Approval (It's for OIM 11g R1) or you can also follow OIM 11g R2 Developer's Guide:
http://www.oracle.com/webfolder/technetwork/tutorials/obe/fmw/oim/oim_11g/Request_Workflow_for_Self_Registration/request_workflow_for_self_registration.htm

Difference between Due Date for All Tasks and Duration per task in an approval workflow

Hello,
I'm starting to read up and learn about approval workflows in Designer 2010. I am confused by the fields "Due Date for all Tasks" and the "Duration per task". I understand that the Due date for all Tasks is the date that all
of the tasks in the workflow must be completed by. And I understand that the duration means each task has x number of days to complete.
But I dont know whey we need them both. If I have the task duration set to two days and there are 3 tasks involved, then wouldn't the due date be 6 days from the start? Why would I have a due date for all tasks that is completely different than
the sum of the duration of days for each task?
Please help shed some light!

Hi Michelle,
Due date for all tasks, this setting specifies the date by which all tasks are due. It’s used for serial and parallel
task.
Duration per tasks, this setting specifies the date by which an individual
task is due, it’s used for serial workflow participants.
Note, when you create an approval workflow, select task process participants(approvers oob approval workflow), we can also
select once at a time(serial) or all at once(parallel).
For more information, see
http://office.microsoft.com/en-us/sharepoint-server-help/use-an-approval-workflow-HA101793831.aspx
Best Regards.
Kelly Chen
TechNet Community Support

How to approve the request only for one time for human task in BPM Worklist

Hi All,
I'm having a requirement where i have made the hierarchy in the .task file where in created two users for which i need an approval in a hierarchical manner. But when i'm approving the request from worklist app for one user and the request is going sucessfully to the second user and if i approve it over there it once again coming to first user where i have approve it once again to get the request processed. how to get request processed only for one time when it is approved. Do we need to customize anything
If you did it can anybody can share thoughts on this please. Your help is highly appreciated.
I am not able to see the rejected request at all. where to see the rejected request.
Regards,
CH

Hi,
Following are the some important points you should understand about ESS Leave Request Workflow
1. The Visualization ( how should it appear in UWL and what should happen when you click on a particular workitem) is defined in SWFVISU. Check for TS12300097. Generally, it invokes com.sap.xss.hr.lea.appl/LeaveRequestApprover Java WebDynpro application. Just check whether you are able to get the correct Leave Processing application called when you execute your workitem from UWL?
2. In general it should have option to process the leave request either approve/reject. When the leave request gets approved/rejected the status of the Leave Request document gets changed ( in workflow it is &REQ.STATUS&
3. There is a need to schedule a background job for program RPTARQPOST which will pick up all the documents in APPROVED status and creates an absence record for the same.
4. Apart from schedule job as mentioned above, you also have to schedule a background job for program RPTARQEMAIL, which is basically used to send e-mails for all the documents which are yet to be approved to correct manager.
as you say , you can not see Approve/Reject options from UWL, it looks to me that correct javawebdynpro application is not being called for this task. Just check this !!
Good Luck !!
Regards
Krishna Mohan

Problem with custom task for approval

Hi Experts,
I have created webdynpro for abap application and custom task for apporval of the clock correction. I have maintained the visualization parameter in SWFVISU. But when I clicks on the approval task in UWL, it opens R/3 screen and it shows "Work item 000090007959 cannot be read".
Could you please give me solution.
Thanks
Sameer

Hi,
We cleared the cache and tweaked the system
Now its working

Specify duration for each assignment stage in an approval task - sharepoint designer workflow

HI
I am trying to create an approval workflow in sharepoint designer. How do I configure different duration for each participant in a approval task .?

I had a similar issue. Best way I found was to go into the 'Before a Task is Assigned' of the task and then Set Task Field Due Date - to the date needed. If you need to get into specific time of the day, it presents additional issues. First the
workflow doesn't have a 'current time' function. If the task is being created at the start of the workflow, you can use Workflow Context Date/Time started and calculate from there. If you are adding a task, or the
task is occurring after a previous task, you can make a workflow field and on the 'When a Task Completes - assign it the value of Current Task Last Modified. Also, it seems their is bug where it doesn't recognize the
time-zone correctly when you update the Due Date in the workflow process. So if you see unexpected results for the time in the duedate value, may have to adjust for however many number of hours your timezone is from GMT.

CProjects - Approval Document for a Task

Hi,
Is it possible to create some approval scenario for a task in cProject.
There are some tasks which need cost approval. Can anyone recommend an easy to implement solution using the standard by either reusing approval document or attaching a BW report with a task.
kind regds
Vishal

Hi Thomas,
I do understand and agree with your opinion. The issue is that we need to get an object approved that is not a phase in the main project definition. So just wondering if we can create this object as a phase under a subproject definition - This is just to avoid these huge modifications. So if we can treat a task as a phase of the subproject and trigger the approval of this, do you see any issues technically ? (Though there are issues in functional design, but they would outnumber the benefits if it can be realised ?)
Cheers
Vishal

CFolders Main Page - To show pending Tasks for approval

Hi,
When ever the user login to cFolders 4.5, they see the first page as My colloboration <User Name>. So from there they need to drill down to respective project and then to folders and then to documents to approve the pending drawings.
So the above involves at least 3 or 4 screens for them to go for the approval screen.
Is there anyway, when ever the approval user logs in, he/she should see only those pending tasks available for them to approve, so that they just approve and log out.
Regards,
Ani

Hi,
two methods to set task for approval as home page.
1.From super user login, u can set what ever page as home page for all users. only at front end u can change these settings. at right top corner settings tab provided.
2. second option is, user can set his/her home page as from his login only. its is based on individual user settings and these settings for home page will be different from user to user.
but in first case it wil be applicable for all users.
thanks
amit
award points for useful answer

Tile task count for Approve Request custom scenario displays '???'

Dear all,
I've configured 'Approve Request' application for a custom Scenario like this:
With this task definition:
In /IWWRK/IF_TGW_SCENARIO~GET_TASK_COUNT method for ZCL_FUND_TASK_COUNT class I've defined the corresponding code for get Task count. This method has a breakpoint, and execution stops when I've clicked corresponding tile, but previously task count in tile displays '???':
Before I've clicked on tile, application runs successfully. Any idea for solve this issue?
Thanks very much and regards.
Luis

Hi Masa,
I've get the following error:
Regards.
Luis.

Flexible Title for Approval Tasks

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