Formal Complaints - Ombudsman Services

Having had 5 months of no internet, countless failed engineers, failed call backs, i spend a minimum of 2 hours a day on the phone for the last month. BT are still no closer to resolving my issue. Being passed from department to department. i am now being told i can’t cancel my contract without paying £350 for breach of contract.
I have called complaints department every day and they say the lady who is dealing with my request (Lynn Bailey) will call be back before 5pm…. This is ongoing….
I have a transcript of all calls made over the last several months noting times and failed promises. Its clear that countless mistakes by BT they have no real complaints department.
Has anyone ever used the Ombudsman Services to escalate a complaint? What is the time line and process for doing this?
Ryan

I've not involved the ombudsman with a complaint about BT (yet), but you may find the information on this page useful: http://www.ofcom.org.uk/contact-us/
Obviously, as a moderator here has volunteered to take on your case, you should probably give them a chance. Entirely your call if you also go the route of ombudsman and moderator.
To clarify the complaints proceedure (and please note, I don't work for anyone in the telecomms industry, I'm just another customer):
- Customer must raise fault.
- Customer must raise complaint with supplier.
- Customer must raise a formal complaint (distinct from a "regular" complaint - specific process to be followed). BT formal complaints process: www.btplc.com/Thegroup/RegulatoryandPublicaffairs/Codeofpractice/CustomerComplaintsCode/index.htm
- Customer must request a "deadlock letter" from the supplier. Deadlock cannot be requested until at least 8 weeks have elapsed from the formal complaint being raised. Supplier must provide deadlock letter within 28 working days.
- Once in receipt of the "deadlock letter", customer can involve the ombudsman - in the case of BT, this is OS:C.
OS:C will accept the "deadlock letter" - with your cover letter explaining the reason for involving them, at the below address:
Ombudsman Services: Communications
PO Box 730
Warrington
WA4 6WU
Without a "deadlock letter" OS:C will not get involved, unless you can provide evidence of a formal complaint, and the supplier not providing the requested letter within the timescales allowed.

Similar Messages

  • Where can I send a formal complaint to Verizon executives about my service?

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    Your issue has been escalated to a Verizon agent. Before the agent can begin assisting you, they will need to collect further information from you.
    Please go to your profile page for the forum, and look in the middle, right at the top where you will find an area titled "My Support Cases". You can reach your profile page by clicking on your name beside your post, or at the top left of this page underneath the title of the board.
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  • How to make a formal complaint - no one seems to b...

    Hi all - I'm new on here and have joined to try and find some help or answers since BT don't seem to respond to 4 formal complaints...  I have had broadband issues for 4 months - the connection drops off - usually overnight (I work online on nights doing shift work) and is unreliable at the best of times.  I have had an engineer out - a new hub etc.  THERE IS NOTHING WRONG  with my set up as it works perfectly fine when it wants to.  It is my belief that BT are doing some work on our lines as other people in my village have experienced similar issues.  I have informed BT that I want some explanation/compensation for my loss of work as a result of the connection dropping off.  I have informed them that I will be cancelling my direct debit and not paying my most recent bill because they have not honoured their contract and given me satisfactory service - let along customer service.  My complaints have been ignored. I even spoke to an operator 2 weeks ago who wanted me to pay my bill and I listed the reasons why I was not prepared to until I had received an explanation from BT as to why my broadband was not consistant.  He advised me that he would pass on the information and get someone to contact me. No one has.  I have now been cut off and the only direction the automated telephone system will put me in is to pay my bill and be re-connected.  I am feeling undervalued as a customer - stressed with my lack of reliable broadband which I rely on for my work as I work from home - and frustrated by the fact I cannot talk to anyone.  If anyone can help me I would be so grateful as I'm at my wits end.  many thanks in advance.

    susannah75 wrote:
    Hi all - I'm new on here and have joined to try and find some help or answers since BT don't seem to respond to 4 formal complaints...  I have had broadband issues for 4 months - the connection drops off - usually overnight (I work online on nights doing shift work) and is unreliable at the best of times.  I have had an engineer out - a new hub etc.  THERE IS NOTHING WRONG  with my set up as it works perfectly fine when it wants to.  It is my belief that BT are doing some work on our lines as other people in my village have experienced similar issues.  I have informed BT that I want some explanation/compensation for my loss of work as a result of the connection dropping off.  I have informed them that I will be cancelling my direct debit and not paying my most recent bill because they have not honoured their contract and given me satisfactory service - let along customer service.  My complaints have been ignored. I even spoke to an operator 2 weeks ago who wanted me to pay my bill and I listed the reasons why I was not prepared to until I had received an explanation from BT as to why my broadband was not consistant.  He advised me that he would pass on the information and get someone to contact me. No one has.  I have now been cut off and the only direction the automated telephone system will put me in is to pay my bill and be re-connected.  I am feeling undervalued as a customer - stressed with my lack of reliable broadband which I rely on for my work as I work from home - and frustrated by the fact I cannot talk to anyone.  If anyone can help me I would be so grateful as I'm at my wits end.  many thanks in advance.
    Hello susannah75,
    Welcome to the forum & I am sorry to hear of your problems with BT.
    Perhaps moving to an alternate service provider could be a preferable option for you.
    If enough people were to do this perhaps BT would have to revise and offer a more acceptable level of service?

  • Taken to the Ombudsman Service - My story with BT

    6 months with BT:
    We purchased our BT package; broadband, phone, and​ vision in January 2011, after we had moved house,​and previously were with Virgin Media.
    Upon purchasing our package we were informed by an​ advisor that we would be offered the Large broadb​andpackage, and 3 months half price for our whole ​package, to 'entice' us in. Our contract came thro​ugh, andunfortunately didn't show the information ​the advisor had provided us. So I contacted BT and​ submitted acomplaint; I was later emailed by the ​lady who had first informed me of the 'deal' which​ she eventually sortedout over a few email's. (I put to the back of my mind, that the advisors g​rammar was appalling, and she used'I' rather than ​'I', and was using some bizarre font's and colours​ in her email's). 
    I even contacted her manager, and provided positiv​e feedback for ensuring that the situation was res​olved. Atthis point, I was relatively happy with t​he Customer Service I received. 
    However, the positive feedback didn't last long - ​BT tried to debit £200 for a cancellation charge i​n February'sbill as the female advisor unpackaged ​my bundle, and didn't inform the relevant departme​nt of this. BT cutmy services during this time, as​ they thought I had cancelled my package. They apo​logised, and reinstatedthe services eventually.
    On 25 January 2011 I was having some technical iss​ues with our broadband and vision service, so cont​actedthe technical support department. I was strug​gling with the advisor as it was extremely hard to​ understandhim, and therefore asked questions a lo​ng the way to ensure I was doing everything correc​tly. The advisorseemed to get very frustrated and ​told me that I was 'stupid'. I immediately termina​ted the call and filed acomplaint. I received corr​espondence on 04 February 2011, to confirm that th​ey were unable to trace mytelephone call, even tho​ugh the Live Chat advisor confirmed the name and t​ime that the call was made.
    I was not happy with the response I received to my​ complaint, and later received an email to my work​ toapologise for the inconvenience. The Customer C​are representative confirmed the way in which the ​advisorspoke to me was unacceptable, and offered u​s 1 months' free Vision 'films', and offered to re​fund mytelephone call charges. Again, although get​ting my complaint through was a struggle, I was ha​ppy with theresolution.
    However, March's bill came through and I was charg​ed £12 for my 'free films', a £7.50 disconnection ​fee, an£11 charge, and £25 worth of bank charges a​s my bill somehow managed to amount to £67.00. Aft​er manyemail's, between advisors who could not spe​ll, and their English was really disappointing, I ​sent a letter toBT with 12 pages worth of correspo​ndence. 
    I finally received a reply approximately 2 weeks a​go, to confirm that my charges would be refunded o​ff mynext bill; I was unhappy with this as I wante​d the charges to be refunded to by bank account in​ order toindemnify me, as BT took me out of the fi​nancial position I was previously in, by erroneous​ly charging meduring March 2011.
    I had a lengthy telephone conversation with an adv​isor last week, after our services were disconnect​ed, toconfirm that April's bill was reduced to £20​.09 as they had refunded around £50 worth of charg​es. The advisorconfirmed that April's bill was ori​ginally going to be £75; they failed to break this​ down for me, which isunbelievable. I cannot see h​ow BT can justify charging £75 for services that f​ail to provide what they say theydo.
    I have now raised a complaint with the Ombudsman S​ervice (OS) as BT have provided a complete shamble​sof a service, both technically and with regard to​ Customer Service. I work in the Complaints Depart​ment foran Insurance Company; none of the above wo​uld be acceptable to us, let alone the way in whic​h wecommunicate with our customers.
    I have mentioned all of the above to the OS for th​em to consider, who will send a termination reques​t to BT.It's unfortunate that the whole situation ​has come to this, but as a consumer I refuse to pa​y for a service thatI am not receiving. I am curre​ntly receiving a 1.8 Mbps Internet speed, whereas ​Virgin Media will provide5Mpbs in the same area/po​stcode/house number. 
    Please see my story:
    http://community.bt.com/t5/Bills-Call-Packages/Taken-to-the-Ombudsman-Service-My-story-with-BT/td-p/211003

    I will make sure to keep you updated:
    I just took 3 minutes and 42 seconds to load up a webpage, to then get told there is 'limited connectivity'; it must be such hard work for BT to run Broadband and Vision at once ....
    I'm not entirely sure why I am receiving the large internet package - for the purpose of using my PS3 online - as I cannot use it due to the poor connection.
    Okay, so we'll do another speed test:
    Wow - I'm not even sure what to say to this! I'm not even sure how I'm typing this with such a slow speed. 
    We'll go to another website now so we can get the 'average':
    Other speeds in my area, Last updated: 11/06/2011 18:18:37, between 3.8Mbps - 20+Mbps.
    Please see my story:
    http://community.bt.com/t5/Bills-Call-Packages/Taken-to-the-Ombudsman-Service-My-story-with-BT/td-p/211003

  • Information about filing a formal complaint

    Two years ago my wife and I left Verizon to go to AT&T because we wanted IPhones and at the time Verizon did not offer them.  The cellular reception with AT&T was awful but we had to wait out our two year contract to come back to Verizon.  Our two year contract was up at the end of October and on October 30th we were at a local Verizon store to reestablish our relationship with Verizon Wireless.  The sales rep ran our application and was unable to process it because of a fraud hold.  First of all, both my wife and I have over 700 credit scores and and we were able to provide any information to verify who we were at the time, so I was extremely shocked that words like "fraud" were even mentioned to us while trying to reestablish out account.  But after spending over 2 hours in the store with two restless babies, we were told that they would have to give us our trade in phones back but that they would call the fraud department the next day.  Both my wife and I were very concerned because we knew that we weren't committing any fraud and if someone had attempted to commit fraud using our information, we wanted to know about it ASAP.  The following day the sales rep was working on this issue the first thing that morning so we were certain that she was trying to help us get the matter resolved.  After speaking with her she stated that someone from the fraud department would be calling my wife to verify some information, which they did and my wife provided all of the requested information to prove who she was.  We were told that there was a mandatory fraud hold on our application with no reason provided; but the fraud department informed us that we would have to call back at 6:00 the next day which would have been November 1st.  To make a long story short, we ended up going to another Verizon store to complete the application and were met with the same unexplained roadblock.  We spent 2 1/2 hours at this store trying to get this issue resolved and once again left the store without new phones because of a hold placed on the account by the fraud department and were once again not given an explanation.  We were assured by the store manager that they would work on getting the matter resolved the very next day.  Since we had already paid for all of the accessories and even ported all of our contacts and emails to the new phones, we were certain that we would be able to get our new phones the next day.  This morning I called the store manager and he told me that he was on hold with the fraud department and had been on hold for over an hour and that they could still not release the phones.  I asked for the number so that we could also call to find out what was going on.  We called the fraud department and were on hold for over an hour.  Finally, a young lady came on the line and assured us that she would release the application and that it would take 2 minutes to an hour but she could not give us any information at all about why were were experiencing this issue.  At this point I am beyond upset because we have NEVER ran into any problems establishing a business relationship and if we had been I'm sure that we would be given a reason why. I would like to know who we can contact to file a formal complaint for possible discrimination and poor service.  I am going to be reaching out to others to see if they've had similar experiences with Verizon because I am certain that there is something going on that needs to be investigated.

    First of all, I said that there was possible discrimination and that the
    matter needs to be investigated.  If there is a policy of discrimination
    within the company it could be imposed for any number of reasons.  Since
    I've worked for a company and had inside knowledge of its discriminatory
    practices, I know that it's not beyond the realm of possibility.
    And I haven't received poor service from anyone in the local stores.
    They've all seemed quite embarrassed about the fact that they had
    to spend excessive time on the phone trying to get answers from their
    "fraud" department to no avail. The poor service has come from the fact
    that my wife and I were denied service and given no reason and the fact
    that we've spent close to five hours in local stores trying to get that
    service. And we were give an application number and informed that it did
    not make a difference which store we went to because all of our information
    was stored in the system.  We went to a different store because we were in
    a different city at that time and were trying to establish service before
    beginning a new billing cycle with our current provider.  The store went
    to had absolutely no bearing on the "fraud" hold. If there is a valid
    reason for the red flags, someone should be competent enough to tell us
    what those reasons are and know how to verify who we are.
    And I didn't attempt to start a relationship by filing a complaint.  I
    tried starting a relationship by dragging my family into two different
    Verizon stores and patiently spending five hours of my time trying to
    conduct a completely mundane transaction with a company that I had
    previously done business with for over 10 years.
    << Personal comments removed to comply with Verizon Wireless Terms of Service >>
    Message was edited by: Verizon Moderator

  • I wish to make a formal complaint about when i called through to your customer support department.

    I never make formal complaints but i feel really compelled to do so right now because I was so upset by the service I recieved I wasted 2hours and I even broke out in hives I was so fustrated. It was really annoying when I was speaking to the lady because she kept going away from the conversation after I was answering a question. I would answer her request/question then sit there waiting for her to communicate back and the line was silent after approx a min I would say "hello?" and she then would continue with the conversation. Or the line would go silent for ages and after sitting there I would say "is anyone there?" and she would again continue the conversation. I felt like she was very very distracted as she still didn't seem to understand what i wanted after 24mins!!!! I was thinking maybe she's talking to someone, maybe shes trying to have lunch or maybe she's reading a really good book at the same time??? What every she was doing she wasn't helping me and she wasn't listening to me. My problem was a relatively easy one. I just needed to get past the "Adobe Acrobat Trial" popup as it didn't find my installatiion of my new purchased Adobe Acrobat X Pro.
    After listening to your hold music till I wanted to scream I hung up and continued to try and solve the problem myself online. Luckily I found the "Live Chat Help" a customer service officer (I think his name was Punhub- something like that) assisted me with professionalism and quickly. He made me feel maybe it will be ok to continue to purchase & use Adobe products, as after speaking to the girl on the phone I wanted to never use any Adobe products ever again.
    This ended up to be a 3 hour ordeal instead of a 7 minute product installation and a 10min max customer support assistance (even though of course it would have been better if I didn't need to use customer support and my installation to have worked right, but i understand sometimes things happen).
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    Sincerely, your customer
    Kristal Johnson

    An added comment to extend graffiti's info a bit, your experience is similar to how many of us ended up here looking for answers. In that sense, why not ask your question here and see if you get an answer. The response time will not be immediate, but it is often more directed to your need from other users that have either experience the problem or have seen the problem from someone else. The long term knowledge here is rather large as a result and often is more than calling Adobe. Of course, there are some questions we would still refer you to Adobe for an answer since they are not related to using the product.
    Welcome to the world of other users.

  • How to make a formal complaint to Ofcom about BT?

    How long does it take for a phone line to be activated for a new built property? In our case a new phone line takes 2.5 months already and is still not completed. And absolutely no line over the xmas and new year!
    This is the time line of our phone line order:
    08/10/13: order placed, engineer visit scheduled for 24/10/13;
    24/10/13: engineer no show, no notification about the status;
    between 24/10/13 to 08/11/13: numerous phone calls to BT, was told to chase developer because the problem was with them, BT openreach has to complete a survey on the outside before everything can move forward;
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    13/12/13: spoke to BT order management again, was assured that BT openreach engineer was onsite to clear the blockage, and we would be given an appointment on 14/12/13. no further delays was expected;
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    This is 21st centry Britain we are talking about and a suburb London home we try to have a phone line installed. I am sure it won't even take that long in a remote island in the Pacific ocean! I wonder how regulators like Ofcom can turn a blind eye on the appalling services we get from the providers in this country. Would appreciate if anyone could let me know how to make a formal complaint about BT in this case. I don't care if it is BT openreach's problem, it is BT's collective failure for customer as a corporate!!!

    Understand it might be a openreach issue and new build usually takes longer - and that's why we have been more than accommodating so far. the prob is that our contract relationship is with BT not Openreach. if BT cares about customer services, they  they should be on the case with Openreach (since the latter is their supplier, there must be a service standard between the two otherwise Openreach could be the best place to work because they can unilaterally decide how long it takes them to do a job!)
    Along the way we had msgs from BT order management saying we will update you on this date. Don't call us before that date but they failed even to give us the update on the day! Surely this is the culture of not delivering unpleasant msg.
    I am 6 months pregnant and on top of another young child and work, having to get stressed about the whole fiasco is just not on! Let alone all the time and money wasted on this just for the basic household service!!

  • How to Lodge a Formal Complaint against an Authorized Reseller

    Hi All,
    I just had a bad experience with an authorized reseller in Macau (details on the incidents will be added at a later, since I will be going back to the store today to try ratify the situation again), and would really want to make a formal complaint against its service (not the product). Is there anyway that I may formally contact Apple to express my frustration, since I could not find any link in the Apple website that direct me towards something close to a "complaint departments".
    Thanks in advance

    If you still feel that you need to contact Apple after your visit to the store, I would send a letter to Apple corporate headquarters (address in upper right corner):
    http://www.apple.com/contact/
    And, you might want to address the letter to the person listed here:
    http://en.wikipedia.org/wiki/RonJohnson%28Apple%29

  • Re: how to make a formal complaint

    Hi
    Having gone round and round with so called customer services.  I too would like to make formal complaint.  Email would be easier but the link  provided by another forum member brings up a page that doesn't seem to work?? Does anyone know of one?
    We  have been a customer with BT for less than a month - our phones have not worked since we switched to BT and the TV we are paying for doesnt have any bbc or main itv channels.  priceless.  We''ve tried various 'unhelpful' customer service routes who promise to call us back to sort it and never do. I've even emailed head of retail at BT to let him in on the 'secret' of his shocking customer services set up. But still no response.
    I couldn't be more amazed at the brick walls that are put up in the name of wanting to be no 1 for customer service.  What a joke.  

    I have asked a moderator to provide assistance, they will post an invite on this thread.
    They are the only BT employees on this forum, and are a UK based team of people, who take personal ownership of your problem.
    Once you get a reply, make sure that you are logged into the forum, then click on their name, you will see a screen like this. Click on the link as shown below.
    Please do not send them a personal message, as they may not be on duty for a long time, and your message will not be tracked properly.
    For your own security, do not post any personal details, on this forum. That includes any tracking number you are give.
    They will respond either by phone or e-mail within 5-6 working days.
    Please use the tracked e-mail, to reply, not via the forum. Thanks
    This is the form you should see when you click on the link. If you do not see this form, then you have selected the wrong link.
    When you submit the form, you will receive an enquiry number, so please keep a note of it
    There are some useful help pages here, for BT Broadband customers only, on my personal website.
    BT Broadband customers - help with broadband, WiFi, networking, e-mail and phones.

  • Sending Formal Complaints

    While speaking with a technician over the phone, I asked for the place I could send a formal complaint regarding my customer service experience. I was given the email address [email protected] When I just attempted to send the email, it was returned to me as a failure.
    What is the correct address to send this to?
    Thank you.

    Thank you for visiting the HP Support Forums. This forum is to leave feedback and suggestions directly relating to these message boards. If you have questions for HP about their products or services, please use the link below:
    http://welcome.hp.com/country/us/en/wwcontact_us.h​tml
    This is a user-to-user community, and not a venue to receive direct help or feedback from HP. If you have any further questions or concerns, please feel free to send me a Private Message.
    Thanks!
    Wendy M - HP Support Forums Moderator
    Click the Kudos star as a way to say "thank you" for helpful posts.
    Be sure to come back and click the 'Accept as Solution' button on the post that solved your issue - it may help someone else.
    Rules of Participation

  • Speed Still Slow After Formal Complaint

    Looking for a mod to pick this up ...
    I raised a formal complaint after having no BB for a week recently. Once the issue was (allegedly) "fixed" and we at least had access again I agreed to drop the complaint. However, our speed has still not gone over 22mb even though I'm on Infinity2. IP profile is currently 21.66mb and speed is below that.
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