Free (of charge) deliveries

Hello,
I have the following scenario:
1.) Customer wants to have a part free of charge which I do not have in stock
User does:
- VA01 / TA
- ME21N (account assignment = customer order number)
- MIGO ( GR 101 E )
- VL01N
=> doesn't affect my mov. avg. price!!! FINE!
2.) Customer wants to have a part (free of charge) urgently which I have in stock
User does:
- VA01 / TA
- VL01N
Then because customer has warranty on the machine for which he ordered the part,
I wanna have the part free of charge from vendor who built and delivered the machine.
- ME21N (no account assignment), but free of charge indicators set
- MIGO ( GR 101)
=> My mov. avg. price is corrupt, because it was e.g. 100 EUR for 1 pc., now it's 100 EUR for 2 pc.
Can anybody tell me how to handle this correctly? Because I don't want the mov.avg.price to change !!!
Thanks a lot!!!!

The system cannot create a delivery without a sales document, so you have to create a free of charge delivery as a type of sales document.
1.You create a sales document with the order type for free of charge deliveries.
In Customizing you can block the free of charge delivery from being delivered. Go to Sales - Sales Documents - Sales document header - Define sales document types, and select the Delivery block field in the Shipping section.
2.For free of charge deliveries (FD), you can do one of the following:
-Approve it by deleting the delivery block.
-reject it by entering a reason for rejection.
Once you have approved the free of charge delivery, you can create a delivery.

Similar Messages

Controlling the misuse of FD ( free of charge Deliveries) sales document

Hello SD Gurus,
I am using the free of charge deliveries (FD) sales document type for one of the business scenarios.
Any material that i enter in this document becomes free (by virtue of the item ct. KLN)
I want to restrict the use of this document type only for certain materials and not for all (As many people will have the authorirization to create this document) I dont want that somebody intentinally or otherwise using this document to send the free goods other than specified one.
How can i control that?
You response is highly appreciated.
Thank You.
Regards,
Niketan

Hi
You can visit the following thread with the same business requirement.Hope it answers your queries.
[Sales document type restriction to create sales order;
Regards,
Ravi

Delivery free of charge Invoice should not Post to accounting

Hello,
As per Client's specific Business process , till now ZERO value Invoice(Delivery Free of charge) is created (This is not SAP Standard).
No accounting document is generated because of ZERO value of Invoice.
Only COPA Document is generated.
ZERO value invoice is generated because of all Pricing Conditions are Statistical in Pricing Procedure.
Now , Requirement is to create Invoice with Values & also Print values in Invoice, without posting it to accounting.
The simplest way to do it to remove Statistical check from all Pricing conditions , Values will start Printing.
But in this case ,Invoice getting started posted to accounting.
Q:- Please let me know the simplest way to create Invoice (Delivery Free of Charge) with values but on the same time , it should not post to accounting only COPA should be generated.
(AR Electronic Invoice)
Thanks in Advance.
Regards,
Vikas

Hi,
Free of charge Deliveries are basically of 2 types.
1. When you send Promotinal materials for display purpose, Physician samples in pharma industry etc.
Those materials do not have any commercial values, they are send free-of-charge.
We process those materials with Order Type FD (Free-of-charge Delivery).
2. Another case, when suppose you had sent 10 units of some material (commercially valued materials) for which customer has already paid the money to you.
After that suppose customer has found that 2 units are damaged or defective for which he has returned the 2 units to you.
Here, you have 2 options to compensate the customer, either you will issue a Credit Memo or you will replace with fresh units for those 2 returned units.
If, you will replace 2 fresh units to the customer, then it is called "Subsequent Delivery Free-of -chrge".
The Order Type used for the above is "SDF".
In this case, even though the material is a commercially valued material but we send it as free-of-charge as Customer has already has paid for it.
In both the above case, may it be "Free-of-charge Delivery (FD)" or "Subsequent Free-of-charge Delivery (SDF)", both the transactions are not relevant for Billing.
You can check the same in Sales document Item category KLN and KLX, both are not relevant for Billing. That means you can not create a commercial Invoice for those transactions.
In the above case, if required we create Proforma Invoice with reference to the Delivery document.
Proforma Invoice is a dummy Invoice and not posted to Accounting.
So, in your case you can create a Proforma Invoice.
Regards
Pradyumna

Free of charge sample

Hi All,
I have a very urgent requiremnet from my client.
My client is sending free samples to the customers. For them also creating the delivery and billing document. Though these are free samples, but the values of these samples will be shown in the output.And these samples shouldnt be released to accounting.
How can I configure this ..Its very very urgent.
Plz help me out.
Rewards will be there for a helpful answer.
Regards
Ashis

Hi,
we have it in the standard functionality..for this we have sales document type FD.
please check this.
Free-of-Charge Delivery
Definition
A sales document for delivering goods to a customer free of charge.
Use
You can create free of charge deliveries for sending samples of your products to the customer. The system will then generate a delivery based on the free-of-charge delivery.
Structure
A free-of-charge delivery is a type of sales document just like the standard order. For more information on sales documents, see Working With Sales Documents
Integration
A free of charge delivery triggers a delivery.
source : library
regards
sadhu kishore

Freight Conditions not populating on free of charge sales order deliveries

I need some assistance, please. I have searched SCN, but have not been able to find a solution to my problem.
We need to be able to charge freight charges on Free of Charge sales orders and am not able to get the charges to populate in the delivery. We send the product for free, but sometimes need to charge the customer shipping charges.
Below are steps I have completed:
Created custom header condition of ZFRC
Added to sales order pricing procedure as a manual condition
(the charge will be updated from external system)
Created Delivery Pricing procedure containing only my
freight conditions (also manual condition)
VTLA settings for item category KLN (free of charge item):Condition Order requirements – 1 Header
VTFL settings for item category KLN:
Pricing Type – D Copy pricing elements unchanged
Price Source – E Delivery/Order
There are times when the freight charges will be added to the sales order, but I also need to be able to add them directly on the delivery.
When charges are added directly to the sales order, they will flow thru to the invoice without an issue, but when I try to add at the delivery level, they are not populating, which results in $0 invoice.
I am not receiving any kind of error messages when trying to add the charges.
We also have this situation with standard orders, but I am not having any problems with it. I tried to mimic that set up for free of charge orders, but it is not functioning properly.
Any assistance would be much appreciated.
Thanks!

Hi Amitesh,
Yes, the condition type used in the Sales Order is the same, ZFRC and it is also a header condition.
The condition analysis is not available in the invoice because there is no condition in the invoice. Below are screen shots of the analysis from the LINE ITEM of the delivery note (there is not analysis available on the header) and the header details of the conditions from the invoice and the delivery.
Line Item Analysis:
Delivery Header Details:
Invoice Header Details:
Please let me know if you need further information.
Thank you for your assistance!

Moving average price in case of goods receipt with free of charge

Hello everyone,
Need some inputs......
Sometimes we receive materials from suppliers free of charge (e.g. warranty replacement) u2013 moving average goes down u2013 worst case 0,01 EUR/piece. This causes problems in government reporting and export documentation EX1 and clearance/pro-forma invoice) for deliveries to field engineers (Order type ZIS1, ZIS3 u2013 item cat. ZICA), because moving average price is used for the values in government reporting and on the invoices. In government reporting and on invoices we need to state a true value of the part.On the other hand, the value warehouse stock is depending on the moving average cost as well.Could you please let me know, how to handle such receipts from the supplier to have a correct stock value and correct values on invoices and government reporting?
Thanks
Deepthi...

Hello Deepthi,
It depends on your company policy. If you want to valuate the material along with the material purchased handled in moving average price, free consignment will bring down the MAP for the material.
In that case, you can revaluate the material to the original price in MR21 transaction.
If you are not going to handle the materials received free of charge along with the purchased material, you can go with another material code, with non valuated material type.
But i guess, no company will be asking for another material code. So go for revaluation after the receipt of free consignment.
Regards

Subsequent free of charge delivery issue

Hi freinds,
can any help me out, how we need to configure subsequent free of charge delvieries, and credit memos in what circumstnces.
thanks

dear
You can create a free-of-charge subsequent delivery if, for example, a customer receives too few goods, or if the goods have been damaged in the shipment. The system uses the free-of-charge subsequent delivery to create a delivery.
If a customer makes a complaint, you create free of charge subsequent deliveries to send products later to the customer free of charge.
here there is no need to create the memo as u ll be sending the Goods itself.
Prerequisites
The complaint must be based on an existing order.
Process Flow
You create a sales document with the document type for free of charge subsequent deliveries and refer it to an existing order. To do so, you have to enter which sales order the complaint is based on.
In Customizing, you can block the free of charge subsequent delivery from being delivered immediately. Go to Sales ®Sales Documents Sales document header ®Define sales document types, and select the Delivery block field in the Shipping section.
After you have checked the goods, you can implement one of the following activities for the complaint:
Approve it by deleting the delivery block.
reject it by entering a reason for rejection.
to create the free of charge delivery,,, follow the same steps used in order creation, use the document type FD ( standard )

Issue with Taxes getting Posted to Customer Account in case o Free of Charg

Hi All,
We have a requirement in our project where we need to pay tax to government on   giving free of charge items to customers in a Sales order along with normal items.
But the tax should be not be charged to customer but to be born by us ( Selling company).( Since itu2019s a free of charge   , so customer should not pay the tax)
The Legal rule is that tax should be calculated on Cost of Goods .
We have done the necessary configuration to calculate this tax but when the account posting happen this tax is getting charged to customer account .
We want to change the configuration so that this should not be charged to customer but to be paid by us,
For example .
Product Selling Price = 1000 GBP
Free of charge , so 100 % discount = -1000 GBP
Net value of item = 0 GBP
Cost of Good = 100 GBP
Tax rate = 15 %
Tax = 15 GBP
This 15 GBP should not be charged to customer account   but to be paid by Selling company.
If anyone has faced a similar scenario and can give some pointers, please suggest.
Regards,
Divyanshu

Dear friend,
Maintain R100 condition type ie 100% discount in the last step of your pricing procedure, so when ever you sell item with TANN item category the value will become ZERO. Try this and let use know.
Regards,
Sudhir

Free goods determination & Free of charge Delivery

Hello Gurus,
Actually I have couple of queries regarding free goods.
1) Can we manitain free goods for BOM
Business Scenario - I have created a BOM "ABC" at Main item level (ERLA) with components B, C and want to give 2 different Items X, Y as free goods other that sub components. So is it possible to assign TANN itm catg with TAQ, will it work ? what will happen with taxes for free goods?
Tool Kit, ABC----(TAQ)
                 B -
(TAE)
                 C-----(TAE)
                 X------(TANN)
                 Y------(TANN)
if not possible what will be solution to map the above scenario ?
2) How to maintain the Free of charge pricing procedure?
                       I maen what condition types should we maintain into the free of charge pricing procedure control data (V/08)? If there is a standard pri pro for Free of charge delivery plzz Suggest to me.

Hi,
1. Application of Free Goods in BOM is not posible. Moreover Free goods attract zero value only the material document is updated.
I can suggest you to use the process "Rebate of a Kind" where in you can manually enter the subproducts as free goods only thing is you will have to mention main item lineno in the higherlevel item categor of the sales order.
Though i tried long back the requirement you need, it will not work the best way is to give manually in SO.
2. Free sample maintain seperate process i.e, Document Type, item category Pricin Procedure.
For Configuration please check Img -->SD --> BF --> Free Goods --> Condition Technique free goods
-- Better you maintain "C" Document type while doing determination.
Regards
Sathya

Free of charge item in PO

Hello all,
I have a situation where I have a third party order with 3 line items. Line item 30 is free. When a pur req is created it has only item 10 and 20 in there and not the 30. And since the PO is copied from the pur req, the PO is also minus item 30 which is free of charge. I need to have this line in the PO with 0.00 price. This also need to show up in MIRO. And the final billing document should also have the line item 30 with 0.00 price.
I have tried another way of having a price for item 30 in the third party order. Which then copied to the Pur req and ultimately to the PO. I changed the value for it to 0.00. But the MIRO did not have the line item 30 and the F2 invoice too did not it pick up. Please let me know how can I make this to work.
Appreciate your help and time.
Thanks

Thanks for your reply. I checked that box and it becomes a free of charge item. Now when I do the MIRO that particular line item is missing. And when I do the F2 invoice for the third party order too that line is missing. My requirement is that I should be able to see in the F2 invoice as a free item. This is required for customs purposes.
I have also tried checking the box : " Final Invoice " in the PO for that particular line item. ANd the FREE check box is still there , and the F2 invoice has the free line item but it is showing the std price. I would like to see the price as $0.00.
Appreciate your help and time
Thanks

Free of charge delivery and free goods

hello,
I need clarification on the following.
There are two different things. one is free of charge delivery and the other is free goods.
1) for free of charge delivery, order type is FD , I think we have to maintain TANN(with pricing as B,100% discount). This will trigger R100 as 100% discount condition in pricing procedure. Am i right ?
2) The other is Free goods determination(OR order type). where free goods condition records are maintained and gets determined in sales order. for this scenario, TAN and TANN (100% disc) is maintained in item caterory determination. I think in this case NRAB is required and not R100 in pricing ? am i right ? ..
regds

Hi,
Free of charge delivery -
Free of charge delivery is used mostly when you provide samples to customer
http://help.sap.com/SCENARIOS_BUS2004/helpdata/EN/31/923341431ef723e10000000a155106/content.htm
Free goods -
It is mostly used when you are providing something free when customer purchase of one Item/material
http://help.sap.com/SCENARIOS_BUS2007/helpdata/EN/b7/4a893a8729337be10000000a11402f/content.htm
Kapil

Free of charge demo goods

Hi All,
I have an issue that when you do free of charge demo goods how can we track wheather customer has return the goods or not.
Thanks
Arun

Hi
Why do you want to change the ownership of the demo pieces. If you do the free of charge delivery, the company is going to lose the ownership of the piece. Why don't you consider using the CONSIGNMENT concept for this demo pieces. The stock will be maintained as special stock and whenever it is returned, will be added to the plant stock.
Thanks,
Ravi Sankar

Free of charge goods.

Hi All,
I have a requirement with free of charge functionality.
It needs to be possible to assign free products retroactively for a certain time period and calculate the number of free products by the number of products ordered in the given period.
how do I achieve this?
Please reply
Nilesh

hello, friend.
please note that you have:
1. free-of-charge order, which is a type of sales document to deliver materials without cost to the customer
2. free goods, to be given when the customer orders a certain quantity of materials
which of the above functionality are you more interested in?
for the first, it is a matter of defining an order type based of the free-of-charge order type. this order type normally is automatically blocked for control purposes and can be released by an authorized party. you can create this order with reference to another order (e.g. in case of replacement of defective or lost goods). the procedure of creating a free-of-charge order is the same as for the standard order, using t-code VA01. you then deliver/pick/post goods issue the same as for standard orders as well.
for the second functionality, you first need to activate free goods in IMG, then you can create free goods condition records, either exclusively or inclusively (e.g. buy 10 of Material A, you get 1 free Material A; or buy 5 Material B, get 1 free Material A; or buy 11 of Material A, 1 will be free and only 10 will be charged), by doing t-code VBN1. you specify whether the scheme is exclusive or inclusive, the free goods plan and the duration of the campaign.
regards.
p.s.
again, with the second functionality... if you create free goods condition records now, this will not affect sales orders already created and saved (free goods will not apply). so if you want to grant free goods retroactively, you either have to do free-of-charge delivery with reference to the previously created sales order, or you need to change the sales order by deleting the ordered item and re-entering it so that the free goods functionality will work (assuming that the order document date falls within validity period).
Edited by: jonathan yap on Oct 1, 2008 12:30 AM

How to do Free of Charge Goods

Hi Folks,
In SRM is there a way to create Free of Charge goods Purchase orders?
SRM Does allow to creat SC for $0 and get stuck at Purchase order processing. As R/3 has check box Free of Charge flag at Purchase order line item. I could not find it at SRM PO.
Please advise.
Thank you
Ritesh

Ritesh-
This can be done by make a couple of changes in the badi implementation BBP_CREATE_PO_BACK.
The invoice receipt flag should be set to blank when the item price is zero. The IR flag is in the structure PO_ITEMS_ADD_DATA. Each item with a zero price should append a new entry for the item to the table setting the field IR_IND to space. All other field values should be left initial. Asuuming you are not arleady changing these items. The PO will respond and properly set the free item flag. The R/3 system will automatically check the free item flag if the item in the PO has a zero price and the IR flag is not checked.
Regards-
b

Free-of-charge subsequent delivery

Hi experts,
"If the customer is to receive replacement goods, do not create a credit memo. You can enter a reason for rejection for the appropriate items in the return. You then create a free of charge subsequent delivery with reference to the return in order to send the replacement goods to the customer. "
(It comes from SAP help
http://help.sap.com/erp2005_ehp_03/helpdata/EN/70/a7853478616434e10000009b38f83b/frameset.htm).
Got some questions about the above. Pls help to solve. Thx.
Q1: Does the process match SAP statement above, sales order -> outbound delivery -> invoice -> return order (to be rejected after PGR for return delivery) - return delivery (PGR) - free of charge subsequent delivery (to be created with reference to return order) - delivery (no invoce to be created)?
Q2: If the process is correct, how can the financial balance the value of returned goods, sales cost? Is it through the replacement goods? In my previous understanding, it's the must to create credit memo because return delivery has PGR.
Q3: What order type is used for free of charge subsequent delivery? It seems SAP help mentions FD while some one mentions SD.

Hi Cathy,
>Q1: Does the process match SAP statement above, sales order -> outbound delivery -> invoice -> return order (to be rejected after PGR for return delivery) - return delivery (PGR) - free of charge subsequent delivery (to be created with reference to return order) - delivery (no invoce to be created)?
> (to be rejected after PGR for return delivery) -
What does this mean???
Std Process is
Sales Order - Delivery - Invoice - Return Sales Order (wrt sales order / billing document) - Return Del. (wrt Return Sales order ) - PGR - Credit Memo wrt Return Sales Order
OR (If not to create credit memo)
Free Of Charge Sub. Deli. Doc. (which is sales doc.) wrt Return Sales Order / Original Sales Order - Standard Deli.(LF) - Proforma Invoice
>Q2: If the process is correct, how can the financial balance the value of returned goods, sales cost? Is it through the replacement goods? In my previous understanding, it's the must to create credit memo because return delivery has PGR.
It is not must to create credit memo unless the customer has asked for.
Eg. if you have sold material worth Rs. 100/-, invoice is created. Here customer a/c is debited. Now, you do return sales order - return delivey. Till return delivery, no accounting posting take place as far as customer is concerned. (Material doc is created after PGR and then a/c doc is created where cost of goods is posted) So after PGR, if the cust wants, either you can create Credit Memo where you return the money (in this case Rs.100) to customer that he has already paid or you deliver the material free of charge.
Only in case of Credit Memo, accounting takes place where customer a/c is credited. So there is reverse posting
For free of charge del. there is no accounting posting taken place
>Q3: What order type is used for free of charge subsequent delivery? It seems SAP help mentions FD while some one mentions SD.
Both these Sales Doc. types are available in Std SAP system
SD - is used for Subsequent Delivery Free of Charge that is created wrt Return Sales Order / Billing Document
FD - is used when you want to give any free sample to the customer. Therefore it does not have any reference
Hope you get some inputs
regards,
Sagar

Free (of charge) deliveries

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