GL Account determination in PO creation

Dear Experts:
We need your kind help regarding the below issue:
First we are creating a SO for a Z order type.
After that we are creating a standard PO (NB) adopting the PR (automated created PR) of that SO.
But when we take the PR as items of the PO, a GL account (Consumption GL) automatically assigned to the item account assignment which we don't need to assign in that manner.
Actually with reference to that PO we want to do the MIRO & hence we'll give the charges in the header condition of that PO. So in the PO, condition type wise GL account (Cost of revenue GL accounts) will be automatically assigned. That's what we want & It will be highly helpful for us if someone provide us the step by step procedure of performing the above process perfectly.
With best regards,
Kingshuk.

Duplicate thread

Similar Messages

Account determination error - in creation of invoice

Hello experts,
i have an error in creation of invoice, after( pgi post goods issue)
will you please help me out to solve this error.
thanks & Regards,
yogesh raina

hello sir,
After going throuth this path it shows no gl account in account determination chart
as below
Condition type     Message     Description
ZPR0                                  123     Access KOFI not carried out (initialized field)
Access     Message     Description
10     123     Access KOFI not carried out (initialized field)
20     121     No G/L account found in Account determination type KOFI
30     123     Access KOFI not carried out (initialized field)
40     121     No G/L account found in Account determination type KOFI
50     121     No G/L account found in Account determination type KOFI
60     123     Access KOFI not carried out (initialized field)

Accounting determination simulation during billing

Hello Friends,
We have a business requirement to simulate account receivables before releasing to accounts during billing document save. In standard, we can check account entries only after billing document save. Hence Could you please suggest -
a. Is any standard approach available to simulate an accounting determination during the creation of billing document?
b. I was identified simulation function in VF04 (Collective billing) but not sure how it works and the usage of this function.
Account determination analysis in billing document not really fill the requirement, our business is looking more like simlation process in finance side.
Many thanks in advance for your help.
Thanks
Regards,
Goutham

b. I was identified simulation function in VF04 (Collective billing)
but not sure how it works and the usage of this function.
Simulation of billing documents not simulation of accounting document.
Search forum about simulation,have a look at simulation functionality in MIRO transaction !
Edited by: Jeyakanthan A on Sep 17, 2010 10:18 AM

Account Determination Error: How to properly cancel the invoice/ cr memo

Hello SAP Guru's,
What is the correct procedure in cancelling an invoice with Account Determination errors and subsequent credit memo? The error is a result of the user entering line items that are not permitted for the order type thus we suspect caused the Account Determination error. We were however unable to verify or correct that.
We now want to cancel the invoice and all the subsequent credit memos. What is the correct procedure in doing so?
I think we start off by VF03 then select the billing and select Display Document then Cancel? Is this correct?
Thank you.

Hi,
If you want to block specific line items in the sales order then you could enter a u201Creason for rejectionu201D in those line items and save the sales order. This can be done by going to the tab "Reason for Rejection".
If you want to stop delivery creation for the entire sales order then you could enter a delivery block in the sales order. Delivery block field can be found on the main "Sales" tab.
Cheers,
Shailabh

Account determination error during intercompany billing invoice

Hi experts,
I am getting 'Account Determination Error' shows in red during 'intercompany' billing.
I tried to release to accounting but didn't help.
Pls advise
Br,
Umesh

Hi Sushant,
The error during the invoice creation. This document is for intercompany billing.
I checked in Account Determination Analysis --> Revenue Accounts
When I click on the Item no., it shows as 'No G/L account found in KOFI' & messege 121.
In VKOA, there are few tables but I am not sure how & what to compare between these two.
Br,
Umesh

G/L Account Determination Document for SBO 2007

I would like to find a document (word, excel or pdf) that explains the G/L Account Determination and its accounts. In which documents inside SBO are those account used? I see more accounts used in SBO 2007 and use trial and error to see these but preferred a document. I have seen the empowerment session about account determination but do not explain each of the accounts. Any help ?

Sorry for attaching wrong thread .
Please refer to the following information
g/l Account Determination ---> purchase ---> Expense Account
Define an expense account to be used as the default when a transaction of domestic purchasing is posted, for example, an A/P invoice. The system also selects this account as a default when you create new warehouses, item groups, and item master data records.
The expense account is applicable only when you use non-inventory items.
g/l Account Determination ---> purchase ---> Purchase Credit Account
Define an expense account to be used as default when a credit transaction for purchasing is created, for example, an A/P credit memo.
This account defaults for new warehouses, item groups and item master data records creation.
The purchase credit account can be the same as the Expense Account, in case you do not wish to record credits to a separate account.
Setup g/l Account Determination ---> inventory ---> Expense Clearing Account
Define an offsetting G/L account to clear journal entries created by A/P invoices and goods receipt POs. This G/L account is used in journal entries when the Allocation account is also involved.
Setup g/l Account Determination ---> inventory ---> Goods clearing Account
When you close goods receipt POs or goods returns, this account is used as an offsetting account to the Allocation account. In this case, the system does not register an inventory transaction; however, it creates a journal entry involving this G/L account.
Clearing account: An account to which postings are recorded temporarily because of a time gap between accounting transactions, organizational task distribution, or accounting transactions requiring clarifications.
No matter what kinds of clearing accounts, they will be temparary accounts per se.
Link for Archive Sessions:
http://service.sap.com/~sapidb/011000358700000131752007E/ExpertSessions.htm
And more information ,you can take a look at help file by hitting F1key
Hope this helps.
Bishal

G\L Account determination per itemgroup

Hello,
I do have a question about the G\L Account determination in SAP B1. It is my task to find out which G\L Account(s) is/are being used by the program for all different kind of (trans)actions.
I checked out help.sap.com to check out the different GL accounts that can be determined but this wasn't very useful. There is only a description for GL account determination at company level (Administration > Setup > Financial > G\L account determination).
But after a hard (and long) time of searching I found out most of them myself. But I still need to know 6 of them. I can't find out where they are used and the description @ help is not good as well.
It is about these G\L accounts:
Sales credit account
Purchase credit account
Sales credit account foreign
Purchase credit account foreign
Sales credit account EU
Purchase credit account EU
I need to know when these accounts are being used in journal entries.
Thanks in advance,
Kind regards,
Hendri

Do you have access to the SAP Business One Document Resource Center? If you do, there is a 19 page PDF there that you should have. It is called 'How to Determine G/L Accounts for Automatic Creation of Journal Entries'.
You have to dig for it. There is no 2007 release, but the 2005 document is still good. In the Document Resource Center, look under
SAP Business One 2005 A SP01
then
How-To Guides 2005 A & 2005 A SP01
then
How to Determine G/L Accounts 2005 SP01 - US
This link may or may not work to get you to the How To Guide page where you will find the PDF:
https://websmp110.sap-ag.de/~form/sapnet?_FRAME=OBJECT&_HIER_KEY=701100035871000437965&_SCENARIO=01100035870000000183&

Automatic customer account determination for EBS

Dear all,
I'm configuring Electronic Bank Statement. Could you please explain, how can I setup automatic customer account determination for incoming receipts? Based on what information these accounts should be determined? Where to configure it?
Thanks in advance.

Hi,
If your configuration is correct, an accounting document will get created during invoice creation even if the value is zero. Acct doc is created not based on the value, but based on the account key to which the condition type is linked.
Generally in free goods, there will be net price (gross price- discounts). You can link this netprice condition type to an account key. The netprice will anyway be nullified by NB00 condition type which is applicable for free goods pricing. You can also link NB00 to another account key.
Now the values will nullify each other in invoice. Similarly the values will be nullified in accountnig doc also and they can be posted to any GL account you wish.

Posting keys for account determination for transaction EXC do not exist

hi
i am doing Sales order for 1 month,no error i have got
but now i am getting error
Posting keys for account determination for transaction EXD do not exist
HELP

There will not be any such postings called FI side / SD Side.
Positng always done in Financial perspective only into Certain G/L accounts depends on configuration we did.
As we know,
To post Invoice Conditions in G/L accounts , we configure Account Determination . These tables will be communicated through Account keys maintained in Pricing procedure & in Account determination tables.
To account the stock in Inventory, will configure the same in OBYC - FI/MM Account Determination.- this will be triggered through Movement type - Transaction key / General modifier / Valuation calss / Valution group code n other factors.
In your issue,
Which Postings you are referring to?
In SO creation, Controlling documents will be created ( Ref: COPA - Controlling & Profitablity Analysis Customization)
After PGI in Delivery: Inventory will accounted through OBYC settings
After releasing invoice to Accounting, G/L accounts posted through VKOA settings.
Hope ,now you provide exact information related to your query

Account determination for ML81N

Dear all,
There is two sets of problem
First : At the time of creation of Service PO with account assign category Cost center the GL account should come automatically .
Service A/c 18830100
Service Clearing A/c : 10800300
Kindly Suggest.
Second thing :
I have done OBYC for ML81N as below
BSX : 18830100
WRX : 10800300
But sytem showing the followin :" RC= 3 M8 147 Account determination for entry TCOA WRX 1101 not possible"
kINDLY SUGGEST WHAT WILL BE RIGHT OBYC?
Thanking You;
Regards;
Joydeep Mukherjee

Hi,
First
Assign Service Clearing A/c : 10800300 with WRX key in OBYC t.code for your chart of account TCOA & save. Here no valuation class needed for WRX for service, so keep valuation class BLANK only assign G/L account 10800300 with WRX key in OBYC.
When you release SES, the accounting entries will happen as Service Clearing A/c: 10800300 trigged from WRX and Service A/c 18830100 triggered from OKB9 setting or cost element (KA01/KA02) with cost object assigned.
Service A/c 18830100
Service Clearing A/c : 10800300
Second thing :
For service procurement & for ML81N, the BSX setting not required and BSX assigned G/L account not hit. For inventory managed material only BSX key hit with which when you do goods receipt (MIGO).
Regards,
Biju K

Account determination SD&FI Integration

Hi,
I need information on this

Account determination (SD & FI Integration) FI settings for SD
Define company
Path:
 IMG
 Enterprise Structure
 Definition
 Financial Accounting
 Define company
 Go to New Entries
 Define your Company
 Save and Exit
Define company code
Path:
 IMG
 Enterprise Structure
 Definition
 Financial Accounting
 Edit, Copy, Delete, Check Company code
 Edit Company code data
124
 Go to New Entries
 Define your Company code
 Save and Exit
Assign company code to company
 IMG
 Enterprise Structure
 Assignment
 Financial Accountancy
 Assign Company code to Company
 Choose our Company code from Position Button
 Specify our Company in Company Field
 Save and Exit
Define Business area
Path:
 IMG
 Enterprise structure
 Definition
 Financial accounting
 Define business area
 Go to new entries
 Define your business are
 Save and Exit
Define Consolidated Business Area
Path:
 IMG
 Business consolidation
 Integration: Preparation for consolidation
 Provide Information for transactional sending system
 Define Consolidation Business Area
Assign Business Area to Consolidation Business Area
Path:
 IMG
 Assignment
 Financial Accounting
 Assign Business Area to Consolidation Busine
Assign Business Area to Consolidation Business Area
Path:
 IMG
 Assignment
 Financial Accounting
 Assign Business Area to Consolidation Business Area
Business area account assignment (SD setting)
Path:
 IMG
 Enterprise structure
 Assignment
 Sales and Distribution
 Business area account assignment
 Define rules by sales area
 Choose our sales area from position button
 Assign the determination rule 001 or 002 or 003
 Save and Exit
Assign Business area to Plant and Division
Path:
 IMG
 Enterprise structure
 Assignment
 Sales and Distribution
 Business area account assignment
 Assign business area to plant and division
 Go to new entries
 Choose our plant and division and assign sales are
 Save and Exit
NOTE: Business area can be determined by sales area or by plant and division.
Assign Business area to Plant/Valuation area and Division: Transaction code: OMJ7
Path:
 IMG
 Enterprise structure
 Assignment
 Logistic general
 Assign business area to plant/valuation area and division
 Click on Plant u2013 Division
 Go to new entries
 Specify plant division and our business area
 Click on Valuation area u2013 Division
 Go to new entries
 Specify valuation area as Plant, specify division and business area
 Save and Exit
Define Purchase Organization
Path:
 IMG
 Definition
 Material Management
 Maintain Purchasing Organizatio
Assign Purchase Organization to Company code: Transaction code: OX01
Path:
Assign Purchase Organization to Plant: Transaction code: OX17
Path:
Define Chart of accounts list: Transaction code: OB13
Path:
 IMG
 Financial accounting
 General ledger accounting
 GL Accounts
 Master records
 Preparations
 Edit chart of accounts list
 Choose existing chart of accounts
 Click on copy as icon
 Define chart of accounts with description
Specify length of GL Account number
Choose manual creation of cost elements in controlling integration field
 Save and Exit
Assign company code to chart of accounts: Transaction code: OB62
Path:
 IMG
 Financial accounting
 General ledger accounting
 GL Accounts
 Master records
 Preparations
 Assign company code to chart of accounts
 Choose our company code from position button
 Assign our chart of accounts
 Save and Exit
Define account group: Transaction code: OBD4
Path:
 IMG
 Financial accounting
 General ledger accounting
 GL Accounting
 Master records
 Preparations
Assign Purchase Organization to Plant: Transaction code: OX17
Path:
Define Chart of accounts list: Transaction code: OB13
Path:
 IMG
 Financial accounting
 General ledger accounting
 GL Accounts
 Master records
 Preparations
 Edit chart of accounts list
 Choose existing chart of accounts
 Click on copy as icon
 Define chart of accounts with description
Specify length of GL Account number
Choose manual creation of cost elements in controlling integration field
 Save and Exit
Assign company code to chart of accounts: Transaction code: OB62

Error in account determination: table T030K key 1000 MW1

hi,
sap gurus,
when i save a billing document, excise invoice is getting automatically generated and we had configured like that.
but
here the problem it is giving a message box that it is saving the exxcise invoice and after
we go to release to accounting, it is throwing an error like this
Error in account determination: table T030K key 1000 MW1
please help me on this.
regards,
bala

Hi,
Please check your condition record for tax condition and the tax code maintained for the same. The G/L must have been assigned to the tax code in MW1. ( in OB40)
If the tax code has been missed out in the condition record and subsequently corrected after creation of order, you need to update the pricing in pricing conditions header of billing document.
Regards,
T Saravanan

Sales Order - Account Determination Analysis

Dear Friends,
In sales order creation we have a provision to see the account determination analysis may be even before invoice is created.
The path for this is: In th menu bar above:: Environment - Analysis - Account Determination
But in my case when I click on it, nothing appears than blank in the analysis screen
Can you please tell me if anything is remaining / needs to be activated to view this.
Regards
Dhananjay

Just to be sure : Did you check that VBRP-AUGRU_AUFT is indeed filled in the invoice ?
( In sales this field is called VBAK-augru but in billing this field is VBRP-AUGRU_AUFT )
Put a break-point in RV60AFZZ / USEREXIT_ACCOUNT_PREP_KOMKCV and see if the field KOMKCV-AUGRU gets filled.
Alternatively your can fill yourself
RWD POINTS IF HELPFUL
REGARDS
You have been neglecting my repeated requests NOT to ask for points. If you continue to do this, your entire points will be deleted from your account and also you will never get any more points !!!!!!! Please dont force us to do so
Edited by: Lakshmipathi on Aug 30, 2009 8:58 PM

Gl account determinations

hello
we have a live system that we have been working for close to 8 months now. we now notice that a few gl account determinations have been marked wrong. i tried to change them on the setup-financials-gl account determinations form. but it does not seem to accept the change.
is there anything else i need to do to change the gl accounts? or is it not possible to do that? if so, why? could anybody clarify?
thanks
prem

Hi Prem,
Check that you changed them in the right place.
Where should they be changed?
The accounts under:
Administration -> Setup -> G/L Account Determination -> Inventory
These accounts are only defaults. When you create a new Warehouse, Item Group or Item the accounts that are populated on creation are taken from here. If you change an account here nothing will happen with the existing Warehouses, Item Groups or Items.
Check your Items, on the warehouse tab, are they set up with 'Set G/L Accounts By':
Warehouse, Item Group or Item?
If it is by warehouse, go to the corresponding warehouse and change the accounts.
If it is by Item Group, go to the Item Group of the Item and change the accounts.
If it is set to Item Level. In the form settings of the Item expose all the accounts in the warehouse line on the warehouse tab and change them there.
If the new document that you are creating is based on a different document the GL account that can be exposed on the row will be the same as in the base document.
I hope this helps.
Jesper

Assets Account- Purchasing Tab GL Account Determination

Hello Experts,
I was wondering if someone can explain me how the Control Account "Assets Account" works on the Purchasing Tab of the GL Account Determination?
Does anyone has some information, articles on this?
Looking forward to your reply,
Thanks

Hi,
The Asset account is used whenever you are purchasing a Fixed asset. While creation of a GRPO there is no JE passed. The account that we map in Control Account "Assets Account" acts as an offset account for the vendor which gets hit while creation of AP Invoice. This account is nullified as soon as the payment for the AP invoice is made. Hope this helps.
Thanks,
Joseph
Edited by: Joseph Antony on Oct 15, 2010 10:31 AM

GL Account determination in PO creation

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