Grouping vendor payments using Grouping key issue

Question

Hello Gurus,
I created a new grouping key in config to be assigned to the vendor master (under Payments Transactions Accounting). The grouping key fields used were BUDAT (Posting Date) and ZFBDT (Baseline Payment Date). The automatic payment program should group payments to vendors based on this grouping key.
This solution works fine when the vendors have a negative amount in the automatic payment program run. However, if the vendor has a positive balance (due to payroll related adjustments), the payment program will not process the line item. Since we are grouping open vendor items by posting date and baseline payment date, the system treats this as a unique grouping key and is not clearing against any subsequent payment runs (because of different posting date and baseline date).
Is there a way to clear the positive balance without manual intervention? The solution works fine otherwise.
Thanks for your help.
- Tarun

Answer 1

Hello,
Functionally, a credit amount means it is treated as an Invoice. Meaning that your company is required to make the payment to the vendor. In other words, your company liable to make the payment for the minus amounts.
Whereas, the debit entries are nothing but debit notes, in sap you call as credit memo. These are NOT to be paid to the vendor. You need to adjust them from the invoice amounts (minus figures) before making the payment.
I would suggest you run F-44 or F.13 to clear them (net of minus and plus values). Then you will have only minus figures. Later you run F110.
If you want to clear them automatically in F.13, you should have configuration (criteria) in OB74.
Please let me know if you need any further details.
Regards,
Ravi