HCM Process and Forms & Global employee management

Hi all,
I would to know if anyone of you experience in implementing HCM Process and forms for Global employee management(GEM).
I would like to know the difficulties or challeges .
How the forms will work.
Means if i have created a form using Personnel number without GEM.
Later if i Implement GEM.do i have to Change the form ?
Does P&F has any option choose the employee based on personnel id anywhere or we have to use personnel number and process as existing.
what could be stuctures for each infotype which are country specific .
Please share your experience on this.
Regards,
Nachy

Forms and processes are enabled for CE/GE.
what process you would lile to do ?
refer HR_PA_US_ADDL_CONTRACT sample process and note 1366872
1) The central person id of the existing (reference) pernr should be
   read with the help of a generic service and this should be made
   available for the SAP_PA service so that a new central person is not
   created. This should be set in the field CENTRAL_PERSON in the
   form scenario.
2) An explicit operation on IT0709 should not be defined in the
   infotypes and operations of the design time tool. This is
   automatically handled by the infotype framework through the data
   sharing mechanism (table T582G). Kindly ensure that IT0709 is
   enabled for data sharing and please remove it from the process.
3) The reference pernr data and the shared infotypes must be read with
   the generic service only (refer to note 1366782), these should not
   be read with the SAP_PA service as this may lead to a clash in the
   record keys and can lead to undesired results.

Similar Messages

Use HCM processes and Forms without using the Enterprise Portal

is it possible to leverage existing HR Admin Services (HCM processes and Forms) functionality without using the Enterprise Portal?
1) Create an Adobe form and Interface using SFP
2) Set up ISR and Form Scenario
3) Set up Forms configuration to use existing Backend and generic Services
4) Set up workflow to updated Backend using Services
is it possible to do the above steps and not use the Portal? If Yes, how do we present the forms to the Manager, and provide different buttons that appears on the Portal by default?
Any ideas will be greatly appreciated.
Thanks,
Saurabh

Hi Saurabh,
your assumptions and findings (items can not be started from the backend workflow inbox etc.) are correct: These processes can not be started without the Portal and it is not intended to do this.
The above mentioned backend report are only forseen for implementation and testing purposes and not for productive use.
In addition to the fact, that you already can't execute the work items a lot of other features of the framework (Process Browser etc.) are only available through the Portal.
Best Regards
Michael Bonrat - Solution Manager HCM Processes and Forms
Info about HCM Processes and Forms:
www.service.sap.com/erp:
- SAP ERP Human Capital Management -> Workforce Process Management -> HCM Processes and Forms

Error while Accessing the HCM process and forms

Hi All,
We have implemented HCm process and forms. Everything was working fine earlier but for past few days we are facing an issue after selecting an employee and clicks on the select process we are getting the following error. Kindly povide the solution.
The following error text was processed in the system GOA : Component Usage OADP_USAGE Does Not Have an Active Component
The error occurred on the application server sapgoa_GOA_37 and in the work process 4 .
The termination type was: RABAX_STATE
The ABAP call stack was:
Method: ENSURE_ACTIVE_COMPONENT of program CL_WDR_COMPONENT_USAGE========CP
Method: GET_INTF_CONTROLLER_INTERNAL of program CL_WDR_COMPONENT_USAGE========CP
Method: IFWDR_INTERNAL_API~GET_INTERFACE_CTLR_DELEGATE of program SAPLWDR_RG_PROXY_FACTORY
Thanks & Regards,
Sreelatha Gullapalli.

Hi,
In EhP4, the employee search is created using OADP framework . And if the relevant configuration is not maintained , I mean there is a view cluster where the applications (PA/PD) and relevant object types are maintained.
If this is not maintained, this creates a error. Please check .
Hope this helps.
Best Regards
Saujanya

Workflow could not start in HCM process and Forms

Hi All
It would be really helpful if you can suggest possible solution regarding case management case in HCM forms and process.
I have set up a simple custom HCM process and Form regarding Infotype 2 updation. I have checked the process and form consistency and it seems fine. Now when I run the process from HRASR_DT it generates a process number but it also gives an error workflow could not start.I get following error (SWIA log - Step history)
Executing flow work item - Transaction brackets of the workflow has been damaged
Exception occurred - Error when starting work item 000000007031
PROCESS_NODE - Error when processing node '0000000014' (ParForEach index 000000)
CREATE - Error when creating a component of type 'Step'
CREATE_WIM_HANDLE - Error when creating a work item
CREATE_VIA_WFM - Exit CL_HRASR00_POBJ_WF_EXIT triggered exeception for event CREATED and (target) status
EVENT_RAISED - Error updating the process object
Executing flow work item - Exit CL_HRASR00_POBJ_WF_EXIT triggered exeception for event STATE_CHG and (target) status READY->ERROR
EVENT_RAISED - Error updating the process object
Executing flow work item - Transaction brackets of the workflow has been damaged
Executing flow work item - Work item 000000007031: Object FLOWITEM method EXECUTE cannot be executed
Executing flow work item - Error when processing node '0000000014' (ParForEach index 000000)
I have searched few SAP notes such as 1384961 which talks about same error but it is implemented in our system (EA-HR 604 , Patch 27, )
Appreciate any help.
Thanks
Umang

Hi Swati
One of the similar (not exact) issues were resolved by correcting the event linkage....please refer thread:
http://scn.sap.com/message/14848795#14848795
Not sure of the details of the the resolution, maybe Ragavendran Kanagaraj can throw more light.
Just some high level checks (if not done already):
Check event linkage errors in SWEQADM if anything is related to your WF
Check in SWEL if it's showing any more details (not sure if it will)
Any warnings in syntax check of WF template (PFTC) or WF definition (SWDD)
Any error sin binding
regards,
Modak

Query on HCM Processes and Forms

Hi
I am facing some issues in configuring Hiring Forms in HCM Processes and Forms. I can place them in 2 baskets and describe each of them below. I would appreciate any advise on ways and means to overcome these errors.
Basket #1
I want to use the standard forms SHU1, SHU2 in development environment to understand the HCM P&F functionalities. I copied these form scenarios from client 000 and did all the configurations as outline in IMG activity HRAdministrative Services >> Configuration of Forms and Processes >> Sample Processes for HCM Process and Forms.
When I run a check using HR Administrative Services >> Configuration of Forms and Processes >> Configuration of Forms >> Check Consistency of Form Scenarios and select Form name, I get errors along following lines:
u2022     Error Message Sample#1 Form scen SHU1 vers. 00000 serv. SAP_PA: Only one deflt value allowed for field I0009_ZLSCH
u2022     Error Message Sample#2 Form scen. SHU1 vers. 00000 service SAP_PA: Field I0007_ARBST default value is not created
u2022     Error Message Sample#3 ISR scenario SHU1 version 00000: Field I0001_BUKRS is missing
u2022     Error Message Sample#4 Form scen. SHU1 vers. 00000: Field I0007_ARBST service for default values not required
However, at the bottom of the log I see this message in Green: Form scenario SHU1 version 00000: Form scenario is consistent
I tried to make the changes as suggested in the Long Text for each of these messages. Probably due to the fact that I am using standard delivered forms, I get this message u201CDo not make any changes (SAP entry)u201D and I am unable to save the changes.
Basket #2
In this basket I have Org_Change form and have managed to go the whole nine yards and complete the configuration in ECC. The consistency checks for process and forms are in green. However, I am unable to start the process through Portal. I get this message u201Cno data availableu201D when I try to select a process.
Among the 5 roles delivered in SAP as initiators for processors u2013I am interested in 3 of them HRASARA (for HR Administrator). I have configured HRASRA and HRASRB as initiators for Org_Change. However, I am not able to figure out how to link these roles to portal roles such as SAP_ASR_ADMINISTRATOR, SAP_ASR_MANAGER etc.
I would appreciate any advise on ways and means to overcome these errors.
Thanks
Subhash

Have you been able to fix your issue in Basket # 2 ?

Dynamic navigation, on HCM Process and Forms "Web Dynpro FORM"

Hi,
I'm trying to solve an issue regarding dynamic navigation, on a enhacement done at the Web Dynpro ABAP QISR_UI component for HCM Process and Forms.
I'm hiding the Adobe Form, and doing "do_dynamic_navigation" for a dynamic generated view container present at the VIEWSHOWFORM on the QISR_UI component.
The code works great, i.e.: the Adobe Form remains hidden and the custom form, using Web Dynpro appears.
I'm also using the HRASR00_PROCESS_EXECUTE_1 component to execute a Portal IView (Floorplan based component).
When the process is started, and the folowing actions are executed:
1- Select Employee
2- Select Process
3- Edit form
4- Press back (for example if the wrong process is selected)
5- Select the Process
6- Edit form again
There is a NULL exception, the "embedding_vca" (below) is NULL
SAPLWDR_RUNTIME_REPOSITORY
METHOD: IF_WD_RR_VIEW_USAGE~GET_EMB_VIEW_CNT_ASSIGNMENT (LCL_VIEW_USA
* method IF_WD_RR_VIEW_USAGE~GET_EMB_VIEW_CNT_ASSIGNMENT
method if_wd_rr_view_usage~get_emb_view_cnt_assignment.
result = me->view_usage->embedding_vca->get_api( ).
endmethod.
"IF_WD_RR_VIEW_USAGE~GET_VIEW_CONTAINER_ASSIGNMENT
Can you guys give me an hand?
Regards

Hello,
Basically what I did was replacing the Adobe Form, by a Web Dynpro component that contains its own form, and associated logic.
Tecnically the steps to acomplish the task were:
1º Development of a component for showing a form. ( I suggest you to start with just a "hello world" or something very basic )
2º Enhance the QISR_UI component (VIEWSHOWFORM view, on the modify view method), something like
if form scenario = XXXXX then
hide the adobe form;
create a custom view container (the problem I had above), and create an instance of the component created on step 1
end if
3º Access the context that the original form returns (you can check the context debugging the VIEWSHORFORM view )
4º Pass the context to the component created..
I can't provide further details on this, I'm sorry...
I do not suggest doing this, this was a requirement so I had to do it... But this requires a lot of workarrounds, and lots of small changes in standard code related with process and forms... It's not, also, a "clean" solution
Regards,
Joã

Mass termination in HCM Processes and Forms

Hi everyone,
Is mass termination possible within the HCM Processes and Forms framework? Usually the framework is per employee. Has anyone got it working for mass employees or org units?
I'm leaning more on Web Dynpro development for the mass terminations.
Thanks!

Hi Chris,
Can you please give me more details on how to set up the Mass termination process in HCM. I try to built LSMW through PA40, but it did not work out. Can you give me more details on what are steps for the configuation. IF the process includes any ABAP requirement, please let me know, I have to talk to my ABAPer.
Thank you in advance
Regards
Chinna
Message was edited by: Chinna Gogineni

Infotype 0000 Creation using HCM Processes and forms in MSS

Hi,
I need to create an Action for Transfer an employee using HCM Processes and Forms. So, my form should update infotype 0000, 0001, 0008 etc.
But when I provide create operation for infotype 0000, system is throwing short dump. When I change the operation to change nothing was creating in infotype 0000 for that respective employee. Is there any way to update infotype 0000 using HCM Processes and forms. Please help me here.
Thanks & Regards,
Nayani.

Hi Chris,
Thanks for your reply mate.
I understand that for IT0000 update we don't have to configure it explicitly.We just assign values to MASSG and MASSN and IT0000 should update. I am doing exactly that.
For the "condition" we do have multiple rules for that and I am familiar about the trickthat the rule fields must be part of the SAP_PA service which is actually making the update. That's all in place and that's working fine.
Now coming to the problem -
The "action" is "Return from Career Break" where the only PA infotype that has to be updated is IT0000. Besides that we are updating Absences,IT2001.
I have tested the process thoroughly and it seems that the system does not allow an IT0000 update without any other PA data change. To test this, I added a PA infotype update in my config and at that time IT0000 got updated beautifully. But when I am trying to update only IT0000, it fails.
To solve the issue, I had a discussion with my team and we have decided to copy IT0001 along with IT0000. So as of now, we have sorted out a workaround but the technical issue is something I would like to look into.
If you figure out anything then please let me know.
Appreciate your help.
Thanks,
Saikat

How to create Digital Personnel Foile for HCM Processes and Forms

Hi I am creating HCM Processes and Forms using FPM Forms. Now to print these forms Alternate Adobe forms also developed. But once the entire process is completed by HR Admin and in future if they want to see the already processed form and if they want to take print out they should be able to do it. So, based on some knowledge I am assuming we can achieve this by Digital Personnel file creation. Can any one please confirm. Whether they can open already processed form and how to get print these forms as this is FPM form and no print option is available.
In order to configure DPF, can any one share step by step procedure to configure DPF. I dont have any idea on SAP Records Management as I felt this basic is required. Friends help me here.
Regards,
Nayani.

This seems possible.
Refer here ... Print Form (FPM Form Type Only) - HCM Processes and Forms - SAP Library
For DPF - ensure you have used the anchor correctly refer Save PDF file added to processes and forms WDA
Regarding the possibility of being able to print it from process browser - I am not sure.
Process browser for latest release is documented here...
http://help.sap.com/erp_hcm_ias_2013_02/helpdata/en/14/9a3516789f4aceb6bb910df1220869/content.htm?frameset=/en/43/1d639b3fce3566e10000000a11466f/frameset.htm
Regards.

HCM Process and Forms - Changes to Form Issue

We have a scenario within HCM processes and forms where the changes being made by an intermediate approval step is not being sent to the next level approver. For example, in a pay change the initiating manager sends the pay change to his/her boss for approval, then once approved the form is sent to HR for final approval and update into R/3.
In this scenario the initiating manager starts the process and makes appropriate updates to the form (including comments). This then routes to that manager's manager for updates/approval. When processing the form, the approving manager can see the information input by the initiating manager. The approving manager then has the opportunity to make appropriate changes within the form and add comments before it is approved and sent to HR for final approval.
Once the approving manager makes changes and sends this to HR, when HR processes the form they see the changes as if it was sent by initiating manager (HR does not see the changes made by the approving manager).
I appreciate any insight you may have on this issue.
Regards,
Brad

Sounds like you process is designed incorrectly and your are having problems with your process object integrity. You need to be careful with loops/branches when designing your process. Are you doing it all in the same Form Scenario and just using multiple steps? The form scenario will "share" the "data" hence you can have issues. You can split it to a differnt form scenario and pass the data over from the other FS to your FS. Then you know you will have your own data there. I often see people trying to do their whole process within one form scenario and use multiple steps without realizing the data integrity issues with that.
Hope this helps.

HCM Process and Forms Dynamic Actions

Hi
We are implementing HCM process and forms and presume that dynamic actions will have to be recreated as rules.
Can anyone give any guidance in this area as some of our dynamic actions are quite complex.
Many thanks
Ian

Hi,
For HR forms please follow the following link
HCM Processes and Forms (www.service.sap.com/erp: - SAP ERP Human Capital Management -> Workforce Process Management -> HCM Processes and Forms -> Media Library)
https://websmp205.sap-ag.de/~form/sapnet?_SHORTKEY=00200797470000081848&
A dynamic action has the following components.
Infotype Number (INFTY): specifies the infotype for which you want the dynamic action triggered
Subtype (SUBTY): narrows the focus to a specific subtype
Field Name (FIELDN): starts your action when a maintenance function is performed on a particular field
Function (FC): specifies the various maintenance operations to which your dynamic action would respond. They are 02 (change); 04 (create); 06 (create and change); 08 (delete); 10 (change and delete); 12 (create and delete). Dynamic actions are only applicable in maintenance operations, not in display functions.
Sequence Number (NO): refers to a sequential number.
Step (A): specifies a particular type of action. No dynamic action is executed if the function character has a value other than one of the following:
             P: Plausibility checks, which allow you to check certain conditions.
             I: Calls an infotype for processing
             W: Called after the I statement and used to assign values to screen fields while creating or copying another infotype record through the I statement
              F: Calls a FORM routine (subroutines in ABAP) during your action. The routine may reside in or out the module pool MPNNNN00.
             V: Lets you treat collectively a number of fields for which you want to define a common dynamic action
              M: Sends SAP Office mail
Variable function part: The variable function part along with the step indicator forms the core part of your action. It specifies the processing details when the dynamic action is triggered. For example:
Requirement: When the postal code or the city of an employeeu2019s permanent residence is changed in infotype 0006, an email should be sent to the administrator.
INFTY    SUBTY    FIELDN    FC          NO.    STEP       VARIABLE FUNCTION
0006           1             ORT01      06             001           V               PSTLZ
0006           1             PSTLZ      06             002           M               M0001
The V statement on line 001 is used to link the two fields to the M statement. The statements relevant to field PSTLZ are also applicable to the ORT01 field.
When a record is created or changed in infotype 0006 of permanent address, an email is sent using the feature M0001. Information such as the recipient address, subject, and content of the mail is derived from M0001.
Warm REgards,
Kapil

Execute HCM Process and Forms on Enterprise Portal ?

Hi Experts,
I have done a scenario on Employee Relocation Process with the reference of the tutorial specified in help.sap.com. [Here's the link|http://help.sap.com/erp2005_ehp_04/helpdata/EN/fe/1bd54243063658e10000000a155106/frameset.htm] in HCM Processes and Forms
The following are steps which i have done so far ....! relevant to that tutorial .
1) Created ISR Scenario
2) Created Form Scenario
3) Created Linkage between ISR and Form Scenarios.
4) Checked the consistency of the Linked ISR and Form Scenarios. Everything was fine ...
I have designed the form layout with relevant form fields that are required for the relocation process (HCM Forms) and created a workflow template with all the required steps specified in the tutorial .
Now my questions are as follow's:
1) how to test the HCM process ?
2) In which environments can I test the process ?. Can I test HCM process in Enterprise Portal if yes how ....?
3) In what way thus MSS and ESS are connected to HCM Process and Forms.
I am confused about this, can you experts please explain in details ...!
Use full Answers are rewarded must
Thanks
Mukkalla.sap

Looks like a program error to me.
Running a system on SAP_ALL to make it work cannot be a solution, so do an ST01 trace to find out which authorization exactly is missing and what is checked before the dump, and consider adding it if appropriate.
Cheers,
Julius

Workflow issue in HCM Process and Forms

Hi,
I have created one workflow for HCM Process and form ( Termination) . In that workflow, there are Two levels. First and second level is approved by the respective managers. I am using the Standard TASK TS17900100 both levels having the Send, "BACK TO AUTHOR" option.
When I initiate the form it has generated the process reference number, it went to first level approval and the respective manger received work item in his UWL inbox in this stage I have checked in backend (PA20) infotypes( 0 & 1) are updating automatically and employee has been terminated without approval of work item.
I have checked in workflow log the work item has with first level manger only.
any one please help me on this.
Regards,
Srujan

Hi,
TS17900101 uses --> CL_HRASR00_WF_COMPONENTS / Method WI_EXECUTION_VIA_R3_INBOX.
In the text of the method you can read the following:
It is only allowed to trigger a WI via UWL which does not execute
that method which was customized at the corresponding task (so this
method). To ensure this if the WI was startet via R3 Inbox then
exactly this method is called to present an error.
So, are you approving from UWL or SBWP?
Regards,

Custom iviews in HCM process and forms

Hi ,
We are using EhP4 in ECC and E-Recruiting systems.
We want to use the customized requisition request process in HCM Processes and Forms.We have developed a adobe interactive form with webdynpro for ABAP along with some workflow.
I want to link these in via the HCM Processes and Forms framework so that they will be called from the standard screen in MSS (Manager Services > My Requisitions > Create New Requisition Request).
what is the best way to implement these customizations? Is there any way to link these applications in HCM forms in SAP Portal.
Thanks,
Lina

There are 2 ways you can accomplish depending on your requirement. The current process group getting called when create requisition is selected is H1NB. If you want to keep the existing processes and just add your process to the list, then you will need have the developer add the process group H1NB to the custom forms. If you only want to disply your forms, you may have to create a new process group in the IMG under Personnel Management>HR Administrative Services. Once you have defined the new group, the developer will have to link the custom forms to the new group. Additionally, you will have to change the application parameters within the Portal on the Iview for Create Requisition request on the Manager Self-Service role from the standard parameter PROCESS_GROUP=H1NB to PROCESS_GROUP=CUSTOMGROUPCREATED. Once these steps have been completed, you should now see your custom forms within the launcher.
Cheers,
Mike

Worklow in HCM process and Forms

Hi Gurus,
We have recently upgraded from HR SP level 14 to level 24. After the HRSP upgrade, we find that the workflows used in the HCM process and forms which were working fine earlier are not working now.
To trigger the workflow, I am using the class CL_HRASR00_WF_PROCESS_OBJECT and event TRIGGERED. First, we faced the problem in the standard task TS17900110,which imports the values from form to workflow container.After Implementing the SAP notes suggested by SAP,the workflow got triggered and the values got imported and it is working fine now.
Now we are facing the problem in the 2nd level,where the manager trying to 'Approve or Reject'.The information message is thrown in backend HRASR_DT as, "Work Item not found; check workflow Log".
Standard Task used in the 2nd level TS17900101 to approve/reject.
Can anyone suggest how to proceed on this issue ?
Regards,
Paramasivan Krishnan

Hi Paramasivan Krishnan,
First, welcome you to SCN forum. However, I am afraid you posted on a wrong forum. Here is dedicate to SAP Business One. Not related to HCM.
Thanks,
Gordon

HCM Process and Forms & Global employee management

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