Help tracking the condition of a form

Hi All
Thank you for viewing my post.
I am a relavtive beginner with Livecycle but have got a reasonable grasp on scripting with javascript etc.
Here's my problem.
I have created an internal order acknowledgement form.
This form is filled in by our internal sales dept, and in the form they indicate the reviews required to process the order e.g. engineering review, operations review, sales review or a combination of them.
They do this via checkboes.
Currently when they submit the form, I have background script that saves the form based on specific information in the form i.e. order number + initals of user + customer name + todays date.pdf on our server (using the trusted application method). After this operation a Mailto command is specified to mail the form to the departments that are ticked.
Each department that is selected for review then has its own comments area and submit button on the form. Once the department has reviewed the order and done whatever work is required for it they simply submit the form which in turn gets saved as order number + initals of user + customer name + todays date + departmentname review completed.pdf, and emails the form back to the order processor.
OK this all works great!!
But it now means I have up to 4 forms being saved for each order, which is OK but now I have been asked to make it more tracable for metrics.
i.e. if a department looks at the folder where the forms are stored can they view quickly the forms requiring their attention.
So I have a few options but not sure how to achieve any of them.
1. - When each file is saved it then deletes the last? - risky because if it is open at hte time on anybodys computer this process wont happen, and I am not sure if it is possible to delete files with javascript through adobe reader?
2. - export certain fields on each submit  (just the order number, customer name and current status of submit buttons) to a single external file which I can then interrogate with excel or something similar). This sounds good but I have no idea how.
3. use a mysql database to collect the data from these fields but again not sure what is involved with this / or if its possible.
ANY HELP IS MUCH APPRECIATED.
THANK YOU IN ADVANCE.

Hi Paul
Thankyou for your response.
Is it possible to move a file from one directory to another using
JavaScript under adobe control?
Thankyou for the invite to your seminar I will attend.
Thanks
Graham
pguerett <[email protected]>
19/03/2010 15:44
Please respond to
[email protected]
To
Graham Spaull <[email protected]>
cc
Subject
Help tracking the condition of a form
Understand your issue and typically this is handled by a Process
Management or workflow product. LiveCycle has an option for this but it
might be overkill for what you are trying to do. Anyways regarding your
points:
1. You cannot delete anything from th efile system form inside of Acrobat
(because of security)
2. You cannot export specific fields, you can export all of the data then
manipulate it using some 3rd party program. Think in terms of submitting
it to a srver then having a server program extract the bits you needd and
do the update.
3. You can have the forms communicate with a DB but that requires the need
for another LiveCycle module called Reader Extensions to allow Reader
users to access the DB, If you are using Acrobat then that is not a
requirement. I am giving a presentation on this topic next Tues (23rd of
Mar) at 12 EST. If you are interested you can register here:
http://acrobatusers.com/events/2220/tech-talk-database-connected-forms
Paul

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