Hi, every sap guru's

would u please tell me some answers to my questions
1) what is the purpose of new gl account in ECC 6.0
2) what is the purpose of document splitting?
3) can u generate balancesheet report in fi using report painter? if it generate plz give me some guidence to me it's urgent for my client

Hello,
1) In New GL:
- it has an expanded data structure by default
-real time document breakdown is possible for ex. segment reporting.
-real time reconciliation between CO & FI is possible, also for this Recon A/C is not required.
-It offers the option of carrying out multiple ledger in one gl, which is useful for displaying parallel financial reporting.
2) Document splitting means Document Breakdown.. It is used make the zero balancing setiing for the segment characterstics of each document.
Regards,
Asmieeta

Assign Points If Useful

Similar Messages

Dear SAP Guru's

Dear SAP Guru's
I have query kindly solve my issue.
What is the basic configuration for RD04 out put type.
Becoz iam doing the crosscompany sales, while customer is ordering the to Plant A, at tht time plant A is not having the goods, then Plant B will deliver the goods. Then Plant B will raise the invoice to Plant A and Plant A raise the invoice to customer.
That means IV(intercompany billing), while i am doing the inter company billing the there is a Output type RD04 , vendor invoice posting.
But in my scenario it is not happening. Kindly any one can help me in this issue.
With regards
Ram

Hi,
First you have to assign the RD04 O/P type to your Billing O/P determination procedure.
Then maintain the condition record for O/P type (VV31).
Please check with the same and confirm.
Reward points if this helps.
Regards,
Harsh

Attn sap guru's while creating order error:Account determination

Dear Sap Guru's
Can anybody help me to resolve this error while creating sales order Error:Is Coming Account determination for 1000 gbb 001 ex etc.This is a obyc problem But i don't know how to get it back,,,,,,,,,,,,,,
Please help me to resolve this problem on the urgent basis and let me know the solution.

In the error message data, you get the whole key of Customizing table T030, which is maintained in transaction OBYC.
So call the transaction (in DEV) Position and double-click on the operation (here GBB), eventually if prompted give the chart of accounts, then position with the other keys given in error message (valuation modif, general modif and valuation class 1000) and if not found create (or duplicate another post) giving debit and credit account.
Ask financial Direction the account to use. If they don't want to give it theses values, maybe the material received was not intended to be used in such a way ....
Regards

Log Error : Invalid Input Parameter %s for every SAP B1 Client

Hi Everybody,
in my company we have performed SAP B1 upgrade from 2007A to 8.81 PL07, in two steps upgrading first to PL04.
Everything is working fine for all our clients, we are able to post and work normally with the system.
The only annoying problem is an error message coming up every minute for every client in the log:
SQLMessage Error I Technical Invalid input parameter: %s # # MID=-1 BOID=-1 BO= UserID=manager C:\Program Files (x86)\SAP\SAP Business One\SAP Business One.exe Version=8.81.315 Area= PID=1316 TID=4340 D:\depot\BUSMB_B1\8.8_SP1_REL\SBO\8.8_SP1_REL\Application\__Engines\DBM\__DBMC_DataBase.cpp 9547
I couldn't find anything regarding this topic in the forum, only one similar post but unanswered.
We are using two server: one for the licence server and one for the database (the database server is clustered)
Does anyone have any idea about this? Has it ever happened to anybody?
Thanks for your help

Hi Julie,
it must be a triggered action from the system. The only problem is that log files grow very big, few mb every day, and it is a situation that's not very ideal. And also i don't want to turn them off because it is always a good resource for other errors.
It is very strange that SAP hasn't noticed this behaviour and there isn't any note available for the purpose.
Thanks for your help

SAP Logon Issue_Copyright Dialog Box at every SAP logon on QAS

Dear Friends,
From last few days, every QAS user logs into SAP, a Copyright Dialog appears with User last logon time, every time each user has to Click Continue on the dialog box. This is the only case with the QAS system and for each QAS client - 000, 200 and 220.
A kind request to help me disable the dialog box at the SAP Logon, what & where do have to configure in SAP QAS for it removal.
Thanks and Best Regards,
Chandrakant

Hi,
SAP is obliged by law to display the screen. The logic of when the copyright screen is displayed, is that when a user logs on for the first time, the screen is displayed, subsequent logons are without the copyright screen. Also, logging on in different languages will cause the logon screen to be displayed.
One reason is that there are no language specific copyright texts stored in the relevant tables - hence we
cannot store that the user in question has seen the actual copyright text and have to display again and again this popup.
The reason for these missing texts may be you did not import the corresponding language as I can see in SMLT
The language supplementation does not take into account the long texts and we cannot do any fallbacks for these texts due to legal reasons.
Regards,
Naveen.

Hi to all SAP guru's

Currently learning SD module.
So,Please some one clarify my doubts.
1.During implementation,what is the responsabilities of SD functional consultant.
2.What do you mean by configuration of master data's.
3.Have anyone faced problems during configuration.Please give me an example.
4.Give some real time problems you faced.
Please,I am little bit nerves about how to face problems real time.All my friends tell me it's very easy to work on sd module in real time.
Please help me out.
thanks,
abby

Hi
Role of a SAP Functional Consultant
For those who wished to know the role of a functional consultant. Below is one view:
A functional consultant evaluates the demands in talking with the customer's representatives, transforms the essence into an abstract and algorithmic business model. Hence, he identifies the use cases and transforms them into logical and technical views.
Then the main task starts: customizing the respective business area and making sure the system reacts in the manner according to the constraints of the requested use case.
The consultant documents the settings and prepares proper guidelines that allow other consultants to do further changes or repairs with due efforts.
The consultant takes care that proper training is given to the users and that the system is usable, performing appropriately and the business flow is complete and correct.
During go live he assists the technical staff by testing the behavior of the system.
After go live he guarantees that the procedures remain usable and consistent in real live situation and proposes enhancements.
The main duty of a consultant is to transfer external know-how to the client. It is not manpower that counts but intelligence, understanding of processes, a feeling for defects and general a common sense.
Role of a Functional Consultant in an End To End Implementation
When you talk about the role of a Functional consultant in an end to end implementation, I think it won't be possible for me or anybody to define everything but I will try to summarize it:
1. Functional consultant is expected to generate knowledge about the current business process, design current business flows, study current business processes and its complication, in all we can say getting through with current business setup. Flow diagrams and DFD are prepared, most of the time in Vision format, all this forms the part of AS IS document.
2. Everything configured has to be documented as per their categories in the form of predefined templates, these have to be then approved by the team leads or who ever the consultant is reporting to.
3. Mapping and GAP analysis is done for each module, I have seen people defining integration after mapping, gap analysis and configuration is done, but as per my experience in implementation, it is a simultaneous process.
4. Before starting configuring future business processes in SAP, the DFD/ERD are prepared, this documentation is called TO BE, which can be also said as the result of mapping and gap analysis.
5. Sometimes Functional consultants are also expected to prepare test scripts for testing the configured scenarios.
6. End user manual and user training is also expected from F. Consultants.
The project normally starts off with a Kick off meeting in which the team size, team members, reporting system, responsibilities, duties, methodology, dates and schedules, working hours which have been predicated are formally defined.
ASAP, it won't be possible for me to explain it here, but all I can tell you about it is that it is SAP standard implementation methodology, which SAP prescribes but is not mandatory for any company to follow, such as IBM follow some blue Methodology, some companies follow typical SDLC steps, ASAP stands for Accelerated SAP, you can find all the steps on SAP site, through google, reading it from there won't give you a great knowledge about ASAP but will obviously get you to know the definitions of various term.
Configuring master data means u are modifying the customer ,material ,condition data according to clients requirement
Real Time Experience:
1. Billing Document not released to Accounting.
The error was due to material master not maintained appropriately. The scenario was analysed & the result was if Profit Centre is maintained, but MRP type is not maintained, it does nor releases Billing document to accounting in some cases. It is strange, but yes, its true. There were around 85 - 90 invoice & ideally the solution would be cancelling Invoice, Reversing PGI, Cancelling the delivery & cancelling order & redo every thing again after rectifying Material master. This was happening for 2 material Master newly created. But we selected alternative route i.e in Debug mode, we forced the profit center in billing document & then it released to accounting.
2. Sales Order incomplte for Material Availability Date, Actual Delivery date & so on..............
This was another classic case where this was odd. I verified & was clear that incompletion log has no problem & these are not included in incompletion log. This again was an master data issue. The reason was Availablity Check was not maintained in Material Master & I had spend 3 days analysing configuration, before checking material master data. It was a learning that I should have checked the master data also, as however expert an user may be, even he is human & can make error.
3. Common error in an new implementation project with users new to SAP is Billing is not happening.
The highest possiblity is PGI not done or Billing document already created, but overlooked by user in hurry. The best solutiuon is to train the end user to check the document flow, before bringing it as a issue.
4. Modification in Pricing Procedure Calculation or addition of new condition type.
This is very subjective to clients requirement & not possible to explain it here.
The above are few example of real time issues.

reward if helps

FBL1N Issue (Sap Guru back with a bang)

Hi Frends,
I configured Payment Request,,,where the system will automatically run the payment run(F111) and clear the vendor.
In my case,,,i created payment request and it generated the payment run successful.But it is posting to two bank clearing accounts.so in FBL1N it is showing as open items.i want to make it as green(cleared),,,
what is the solution for this...
Thanks
Sap Guru

The clearing should be done when receiving the confirmation of the bank in the bank statement. If you have a process for Electronic Bank Statement, it should be able to clear the accounts automaticaly.

SAP guru's....please do help.....

i have the following questions, pl give me solution and i will assign points
1.What are the sensitive fields in Customer & Vendor master records and what is use?
2.Field status will maintain at 3 levels 1.Co.Cd level2.A/c Group level3.Activity type level. I know first 2 levels, but what is the use of 3rd level i.e., activity level and what it control fields. pl explain?
3.How u can export asset masters(have 10 assets) from legacy to sap system? pl explain with tr.codes and detail?
adv thanks
venkata

Hi,
1.What are the sensitive fields in Customer & Vendor master records and what is use?
Recon account, sort key and payment terms are important fields. Recon account is important for posting all vendor and customer transactions in GL. Sort key is useful for the end user.
2.Field status will maintain at 3 levels 1.Co.Cd level2.A/c Group level3.Activity type level. I know first 2 levels, but what is the use of 3rd level i.e., activity level and what it control fields. pl explain?
I think activity level means, you can control vendor and customer field status through OBD2 & OBD3
OBC4 --> Company code level
OBD4 --> Account group level
3. How u can export asset masters(have 10 assets) from legacy to sap system? pl explain with tr.codes and detail?
You have to upload the asset legacy data in AA and GL, .
For uploading in AA --> use T code AS90 (give asset class, takeover values, acquistions cost and accumulated depreciation)
For uploading in GL --> Use T code OSAV
You have only 10 assets you can straightway upload, no need to use LSMW.
Radha

Hai sap guru's

i want to do client copy (EXPORT AND IMPORT) in operating system level from dev client 120 to pro 500. can tell me procedure ....
i wil give u good mark
thanks & regards
sathish nagarajan .

Hi
client administration SCC4
client export SCC8
client imoport scc7
Client export:
Up to 3 requests are created, depending on the data selected and
 available:
1. "IDEKO01068" for transporting cross-client data, if you have
 selected this
2. "IDEKT01068" for transporting client-specific data
3. "IDEKX01068" for transporting client-specific texts, provided texts
 are available in this client
When the transport requests have been created successfully, the data is
 exported asynchronously by starting the transport program tp at operating
 system level, and can take several hours, depending on the data volume.
 The status of the export can be found using either Transaction SCC3 or
 Transaction SE01 and specifying the transport request.
Wait until the data has been successfully exported before you start
 another client copy or transport involving the source client.
Client import:
Choose one of the above-named requests to import, in the Transport
 Management System (transaction STMS) import overview. Its other
 transport requests are then selected automatically.
You must post-process with the transaction SCC7 after the import.
When you call the transaction SCC7 in the target system an analysis
 procedure first determines the associated transport request and displays
 its ID "IDEKT01068" with the parameters of this export. Verify that the
 correct transport request was selected for import.
If the transport requests are not yet in the import queue in the target
 system, use the following commands:
If the transport requests are not yet in the import queue in the target
system, use the following commands:
./tp pf=TPPARAM addtobuffer <commfile name> <target sys id> u18
Example:
cd /usr/sap/trans/bin
./tp pf=TPPARAM addtobuffer "IDEKT01068" P11 u18
You can also still import the transport requests directly with the tp.
Do so in the sequence "IDEKO01068", "IDEKT01068", "IDEKX01068".
Example:
./tp pf=TPPARAM import "IDEKT01068" P11 client005 u18
Regards
George Varghese

Hi...SAP Guru's.....

Hello,
I am attending interviews, so, please clarify these questions
1.When tickets are raised by end users who will give priority? after resolve the tickets who will close the status?
2.Why we have to maintain GR/IR clearing account and what is the use/benefits of standard gr/ir report?
3.In real time at a time how many normal periods,special periods,MM periods we can open?
adv thanks,
venkat

Hi
In response to your queries
1. The priority is generally decided by the Coordinator on the client side. After tickets are resolved, they will have to be closed by the coordinator on the customer site.
2. The GR/IR Clearing account is used to account for Goods Reciept and Invoice Entry for the vendor invoices. The balance in this account at year end reflects the items for which Goods Reciept has been done and for which Invoice has not been recvd or goods for which invoice has been done and GR has not been done.
Again when payments have to be done, teh GR/IR A/c is debited and vendor a/c credited to make payments to the vendor
3. In SAP, there are 12 normal periods, four special periods.
Assign Points if the information is useful to you
Regards
Sanil Bhandari

Hi sap guru

I want to convert some of the Balance sheet accounts (GL) from line
item managed to Open item managed accounts. I heard that before
converting it to OIM the balances in the accounts should be moved to a
suspense account and once the accounts are converted to OIM bring back
the balnces from suspense account to respective GL accounts in this
regard.
1. Whether i have to tranfer the end balance in a particular account
to suspense account or
2. i should tranfer line by line items which constitutes the ending
balance in a particular account to suspense account, and is it
possible after making the account as OIM whether we can do the post
with clear for the items belonging to pre conversion period.

hi,
suppose that particular g.l account having 1000 credit balance
so, you should post one more entry by making debit balance for that particular g.l account and then change that particul g.l as open item
and then reverse that particular entry which was posted by u by using t.code fb08
pls try in sand box server
if it is useful pls assign the points
Thanks & Regards
phaneendra

Hello SAP Guru's

Hi Everybody.....Happy Diwali......
The following questions are faced in my last interview. please clarify......
somebody has given answers for this but those are not helpful me. So anybody to me with full details......means detail answer with customizations.....etc.,
1.After run the APP system will clear all open items and printed cheques. After that client wants to cancel these cheques and again wants to run the APP(reason some mistackes done in APP). is it possible? if How? what is the effect...
2.How to upload the open item balances(pl give me some ex.)what are the prequisites?what is the role of functional consultant?
3.If u have 4 co.codes how to take consolidated balance sheet?
4.configuration steps for WHT from creation of WH type , codes to Annual Return?
5.While creating Vendor/Customer master recodes we need to enter their bank details in general data tapage. what is the purpose of this?
adv thanks
venkata

Hi Venkata Krishna,
Wish you a very happy Diwali and prosperus new year.
1) you can reverse the APP using the T-code FBRA. you need to write a BDC program for T-codeFBRA which will reset & reverse alll the documents created by APP. Then you can re-run APP.
2) Using t- code f-22 for customer open items and F-43 for vendor open item. You need to create excel file and upload.
3) Using Consolidation FI-LC module
4) For WHT you need to configure WHT code and WHT tax type. multiple WHT codes will be created under WHT type.
5) when you are running APP if you wnat to check hte vendor bank details from vendor master data, information in vendor master data can be used.
Best Regards
Ashish Jain

Cin settings relates sap sd

hello sap guru's
Can any one please help me?
Related CIN settings in SAP SD.
In my business process have factory and export under bond pricing procedure.

Hi,
CIN determines taxes based on the chapter-id of the material. There are 2 levels for rate determination. First the system will check if there is an exceptional rate available. If this is available then that rate is picked up. This rate could be for a material or material and customer combination. If there are no exceptions then the system looks for chapter-id of that material. The customer will have an excise tax status which along with the plant status will give a final excise status. Based on the excise status and the chapter-id the rates are maintained.
Can I change the tax rates retrospectively?
You can change the excise rates with any given validity period. After making the changes you will have to update the sales orders if the new tax rates have to be considered for future deliveries.
Can I have a different rate for incoming and outgoing transactions for the same material?
You can maintain exceptional rates for either incoming or outgoing based on the volume of exceptions data.
What do I do if I have one chapter-id for incoming and another for outgoing and material code is the same?
Along with exceptional rate maintenance you can maintain the chapter-id which should be used for the outgoing transactions. This chapter-id will be used only for copying on to the document and will not be used for rate determination.
Can I have some more additional rates?You can maintain multiple excise indicators and based on that you can have additional
rates.
What will happen if I have multiple rates with overlapping validity periods for the same chapter-id and tax indicator?
While picking up the rate for a given transaction system will check for that validity period where the valid from is the maximum but with in the pricing date and based on that pick up the rate applicable.
How does CIN do the pricing?
CIN uses R3 condition technique for pricing along with the pricing formulae. Details are available in the CIN knowledge bank. Template pricing procedures are provided for various sales scenarios.
How many tax codes do I need?
The number of tax codes will directly depend on how you want to account the sales tax. You can have CST and LST being determined by the same tax code if both can be accrued into the same account. Instead if you need separate account determination then you need separate tax codes. Also based on the tax concessions available you need to decide the various tax rates which need to be mapped.
How do I open up more than one tax classification?
CIN comes with default customization to open up the tax classificvation fields. The procedure is as follows. You need to define as many condition types as the number of tax classification fields. Tbe following procedure could be used.
SPRO - Sales and distribution -Basic functions-Taxes - Tax
determination rules For Country 'IN' make entries as follows (This
is precustomized in client 000 )
- Seq 1 - UTXJ
- Seq 2 - JTX1
- Seq 3 - JTX2
- Seq 4 - JTX3
In SPRO - Sales and Distribution - Basic functions - Taxes
Determine tax relevancy of master records
How do I handle concessional excise?
This is explained in SAP note 335577. Having opened up the new tax classification
fields you might have to do the following
--> Customer taxes maintain the possible values for JTX3 . Each unique value should denote one concession rate. For eg 1 - normal excise duty
--> Maintain the JTX3 value against the form code in J1IT -Define Form types
Maintain the customer tax classification in customer master if the customer has got
excise exemption
--> Maintain the excise indicator in J1ID for the customer and form code and this indicator gives the final indicator
--> Forms database is used for determination of whether the form has arrived or not at the time of billing.
--> The tax classification value gets defaulted from the customer master in the sales order. This can be changed in the header
billing data if required
How do I handle sales tax concessions?
SPRO - Sales and distribution -Basic functions-Taxes - Tax determination rules For Country 'IN' make entries as follows (This is precustomized in client 000 )
- Seq 1 - UTXJ
- Seq 2 - JTX1
- Seq 3 - JTX2
- Seq 4 - JTX3
-> Taxes - Determine tax relevancy of master records - Customer taxes maintain the possible values for JTX1 and JTX2. Each unique value should denote one concession rate. For eg 1 - 4% . Multiple forms could correspond to a single rate. JTX1 could be used for CST and JTX2 for LST. (UTXJ could be freely used by the customers as earlier )
-> Maintain the tax classification in customer master as well as
material master ( Sales org data 2)
Build access sequences based on these new fields to point to the correct sales tax code You might have to have a new access based on region of delivering plant and region of ship to party
Basically Cin is divided in to two types: Difference between TAXINJ and TAXINN
1. TAXINJ - Is a Routine Based that is used in the condition types. it will work on the logic what ever is there in the Routine.
2. TAXINN: - Is a condition Record based. Means we have to create condition records for each and every condition type that you are going to use in the Pricing Procedure.
Since Version 4.7 this TAXINN came into picture and start using this.
And one of the important points is since 4.6 c CIN comes a separate package. But after introduction of 4.7 Version, CIN is coming the SAP Package itself and even in the Customer Master Record also we will find the CIN Icon.
Basically 4 types of Pricing Procedures are used in CIN (TAXINJ) and are as follows:
1.JDEPOT - Depot Sales
2.JEXPOR - Export Sales
3.JFACT - Factory Sales
4.JSTKTR - Stock Transfer
Country Version India comes with four pricing procedures (TAXINN) as follows:
JINFAC (Sales from manufacturing plants)
JINEXP (Export sales)
JINDEP (Sales from depots)
JINSTK (Stock transfers)
TAXINJ & TAXINN are Tax Procedures in India. TAXINJ is old version & TAX INN is new version. Both has its own advantage & disadvantage.
Upto 4.6C & partially 4.7 version of SAP, TAXINJ was used. TAXINJ is formula based calculation, in which we maintain the tax rate in Tax Code itself. The implication is that if say we are having product range such that say Excise rate differes for separate chapter ID, VAT, CST & permutation & combination of these, we require that many Tax Codes. For example:
Tax Code: A1
Taxes: 16% Excise Duty + 2% Education Cess + 12% VAT
Tax Code: A2
Taxes: 16% Excise Duty + 2% Education Cess + 8% VAT
Tax Code: A3
Taxes: 12% Excise Duty + 2% Education Cess + 12% VAT
Tax Code: A3
Taxes: 12% Excise Duty + 2% Education Cess + 8% VAT
From 4.7 version onwards of SAP, TAXINN is being recommended & used. TAXINN is more user friendly & condition record based. In TAXINN, Tax Codes are statistical & of not much relevance, but are required to be maintained in condition record for taxes condition type. This makes Tax Codes simpler. The implication is that if say we are having product range such that say Excise rate differes for separate chapter ID, VAT, CST, we need not have the tax codes to that combination. For example:
Tax Code: A1
Can be used for any rate of excise duty, as tax code is only required to be maintained statistically in condition record.
Tax Code: A2
Can be used for any rate of VAT, as tax code is only required to be maintained statistically in condition record
CIN:
IMG > Logistics - General > Tax on Goods Movement > India > Basic Settings >
Maintain Excise Registrations
Use
In this IMG activity, you maintain the data relating to your excise registrations.
Activities
enter each of your excise registrations, specifying a four-character code for each
Excise Registration IDs
In this activity, you maintain excise registration IDs. You create one ID for each of your business's excise registrations.
Activities
For each excise registration in your business create a registration ID, and state:
Which taxes the registration covers (additional excise duty, special excise duty, and cess)
Fields for any taxes that are not covered will be hidden in transactions involving excise duty.
The maximum number of items to be printed on each excise invoice
Whether you are allowed partial CENVAT credits
Maintain Registration ID NUMBER, Excise code number, excise registration number
Excise Registration Number
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
ECC Number
Specifies the organization's ECC number.
Excise Registration Number
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
Excise range: Specifies the excise range in whose area the excise registration is located.
Excise Division
Specifies the excise division in whose area the excise registration is located.
Excise Collectorate
The code of the excise collectorate in whose area the excise registration is located.
Indicator for confirming AED usage
Additional Excise duty Percentage. These are leviable under the additional duties of excise act. These duties are in addition to basic excise duty and special excise duty.
Example
Additional Excise duty is leviable in case of textile products, tobacco and sugar.
Similarly for SED CESS
Number of Items in Excise Invoice
Shows the maximum number of line items that the authorities allow per excise invoice.
Dependencies
This information is used when you create an excise invoice in Sales and Distribution (SD) for factory sales and for other movements.
This information is used to split the transfer postings' items into multiple subcontracting challans.
Excise register set description
Description of the excise registers set.
Partial CENVAT Credit
Indicates that the excise registration ID is allowed to credit only a portion of its input excise duty to its CENVAT account.
Dependencies
When you post a goods receipt, the system splits the input excise duty on the material into its deductible and nondeductible amounts. It posts the deductible duty to the appropriate CENVAT account, and adds the nondeductible duty to the material value.
This information is also shown when you post the vendor's excise invoice.
Maintain Company Code Settings
Use
In this IMG activity, you maintain the data relating to your company codes.
Document Type for CENVAT Postings
It controls, which document type the system uses when making CENVAT postings in Financial Accounting (FI). Here ED is document type for cenvat posting.
Indicator for providing debit account overwriting
Debit Account Overwrite Indicator. X - Indicates debit accounts can be overwritten. Use In excise journal voucher transaction. It provides the flexibility to the user to enter the debit account of his choice depending on the nature of transaction.
Automatic balance Indicator
Excise year start month
The calendar month marking the beginning of the excise year
Use
this start month represents the month for the start of the excise invoice number range. The month 04 is entered here indicating April of the calendar year as the start month for excise invoices. Any change by the Excise authorities regarding start month should be taken care of by an entry in this field and initialization.
Excise invoice selection procedure
Excise invoice selection type. To indicate the method opted by the company for selecting the excise invoice. It can be either earliest or latest invoices that were received.
Number of excise invoices to be selected
indicates the number of excise invoices that needs to be selected in the excise invoice selection.
Days to be considered for excise invoice selection
Number of days from document date for excise invoice selection.
Example
If the value of this field is 20 and today is 28-03-97. The excise
invoice selection will show the related invoices only for the
period 08-03-97 to 28-03-97.
Document type for TDS FI posting
Financial accounting document type for TDS posting.
Document type for FI posting on Utilization
Financial accounting document type for TDS posting.
Indicator for item level excise duty round off
This indicator is to be used for deciding whether Item level excise duty amount rounding off is required during procurement cycle. If marked 'X' then the excise duty amount will be rounded off to the nearest rupee at the Purchase order level. This will not round off the CENVAT credit to be taken. If the duty amount is less than one rupee then no rounding is done
Rounding off of Excise duty for outgoing excise invoice
You can round off the Excise amount to be paid during an outgoing Excise invoice by marking this indicator as 'X'. The rounding is done at the item level for each item where the amount is greater than 1 Rupee.
Immediate Credit on Capital Goods
Instructs the system, when you verify a goods receipt for capital goods, to immediately post half of the input excise duty to the appropriate CENVAT accounts.
The rest is posted the CENVAT on hold account, for use in the following year.
CVD Clearing Account
Specifies which G/L account the system credits when you take a CENVAT credit on countervailing duty in the Incoming Excise Invoices transaction.
Exchange rate type
Key representing a type of exchange rate in the system.
Use
you enter the exchange rate type to store different exchange rates.
Example
you can use the exchange rate type to define a buying rate, selling rate, or average rate for translating foreign currency amounts. You can use the average rate for the currency translation, and the bank buying and selling rates for valuation of foreign currency amounts.
Exchange rate type to be used for Export excise duty converts
when you are creating an Excise invoice for export sales then the exchange rate for duty calculation will be picked up using this Exchange rate type.
Maintain Plant Settings
Use
In this IMG activity, you maintain excise information relating to your plants.
Plant Settings
In this activity, you maintain excise information relating to your plants.
Activities
For each plant:
Specify whether it is a manufacturing site or a depot.
Assign it an excise registration ID.
You can assign the same ID to more than one plant, if required.
Depot
indicates that the plant in question is a depot.
Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
Number of goods receipt per excise invoice.
Multiple GR for one excise invoice, Single credit
Multiple GR for one excise invoice, multiple credits
Maintain Excise Groups
Use
In this IMG activity, you define your excise groups. For each excise group, you can also control how various excise invoice transactions will work.
Excise Groups
In this activity, you define excise groups. An excise group allows you to maintain a separate set of excise registers and excise accounts. The RG 23A, RG 23C and PLA serial numbers are created for an excise group.
Recommendation
Under normal circumstances, excise authorities require every business to maintain only one set of excise registers and one set of accounts. But through exemption from the authorities, multiple books can be maintained.
If your company has only one set of excise registers, then you need to maintain only one excise group.
Activities
1. Create one excise group for each set of registers that you need to keep.
1. Assign the excise groups to plants.
2. Maintain whether this Excise group is for a depot or not.
3. If you receive only one consignment for an Excise challan then you can leave GR's per EI as blank. If you receive multiple GR's for a given Excise challan and would like to avail multiple credit mark the GRs per EI as 'Multiple GR's for one excise invoice, multiple credit'. Alternatively if you want to avail the credit only after all the goods receipts have been made mark it as ' Multiple GR for one excise invoice, single credit'.
4. If you want to automatically create Excise invoice during Sales cycle at the time of billing the tick the indicator 'Create EI'
5. During depot sales if you do not want to do RG23D selection and posting separately and would like to complete RG23D selection in one step mark the indicator 'RG23D Auto post'. This will post the selected records into RG23D automatically. You cannot cancel the selection later.
6. If the indicator 'Default GR qty' is marked system will default the Excise challan quantity on to the Goods receipt if the Excise invoice number is given in the pop-up.
7. If the indicator 'Folio no creates' is marked system will generate Folio numbers for RG23D during receipt of excise invoice into depot.
8. 'Automatic posting' when ticked will post the Excise invoice other movements automatically along with creation in single step.
9. 'Create Part1 for Block Stock' when marked will create a Part1 during the receipt of material into Blocked stock.
10. 'Create Part1 for STO' when marked will create a Part1 during the receipt of material through inter plant transfers.
11. 'Create Part1 for consumption stock' when marked will create a Part1 during the receipt of material into consumption stock.
Excise Group
Governs which set of excise registers a business transaction will be included in.
Following is the relation between excise group, plant and registration.
Dependencies
In define excise groups in Customizing.
Then, in transactions involving excise duty, for example, when you post a vendor's excise invoice, you specify which excise group you are using. This information tells the system which G/L accounts to post the excise to.
At the end of the period, when you come to prepare your excise registers, you create different sets for each excise group.
Indicates that the plant in question is a depot.
Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
GR Per Excise Invoice
Multiple GR for one excise invoice , Multiple credit
Multiple GR for one excise invoice , Single Credit
Create Excise Invoice Automatically
Instructs the system to automatically create a Sales and Distribution (SD) excise invoice immediately you create a commercial invoice or a pro forma invoice.
The excise invoice is created in the background.
Dependencies
If you want to make use of this function, you must also define the default plant, excise group, and series groups in Customizing for Sales and Distribution (SD), by choosing Excise Group - Series Group Determination.
RG23D Sales Creation and posting option
RG23D Automatic Option if selected will create Depot excise invoice by posting the selection of excise invoices in single step.
If this is not selected then you need to separately do RG23D selection followed by PGI and then RG23D verification and posting.
If you need automatic posting of RG23D selection then the Post Goods Issue should have been completed before running RG23D selection.
Default excise qty in GR
If this indicator is ticked then while doing Goods Receipt using 'MB01' system will default the excise invoice quantity on to the Goods receipt document.
Folio number for depot
Posting
If this indicator is marked then while creating Excise invoice for other movements system automatically does the Verify and Post. You need not separately Post the excise invoice
Also we can set indicator for creation of part 1 for:
Blocked stock
Stock transport order
Consignment stock
Maintain Series Groups
Use
In this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.
Activities
Define excise series groups based on type of outgoing document
Assign series group to excise registration ID
If no financial postings are required for an Excise invoice in this seris group then you tick the 'No utilization' indicator.
If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment then mark the 'Immediate Utilization' indicator.
Example
You could define two series groups, group 001 for excise invoices, and group 002 for 57 F4 documents.
No account postings for CENVAT in sales cycle
No utilization Flag
If you do not need any CENVAT utilization for an excise invoice but would like to just generate an excise invoice then you need to mark this indicator.
IF the flag is checked then system will create an Excise invoice in the given Series group but there will not be any account postings or Part2 postings.
Immediate Utilization of CENVAT
Specifies that when you create an excise invoice, the system immediately pays the amount from CENVAT and creates the Part II entry. Such invoices will not be listed for fortnightly utilization.
If you have both fortnightly and immediate utilization for the same excise group, the account determination within CIN IMG should point to the ED interim account.
Account determination for immediate payment will be done exactly the same as being done for fortnightly utilization program.
Maintain Excise Duty Indicators
Use
In this IMG activity; you maintain the excise duty indicators.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Select Tax Calculation Procedure
Use
In this IMG activity, you specify which tax procedure you want to use for determining excise duties and sales taxes on input materials in India.
If you use condition-based excise determination, use a copy of the tax procedure TAXINN.
If you use formula-based excise determination, use a copy of the tax procedure TAXINJ.
This tax procedure also supports condition-based excise determination, so that you can work with both concurrently.
We strongly recommend that new customers use condition-based excise determination. Note that once you have started using a tax procedure, you cannot switch to another one, otherwise you will not be able to display old documents.
Maintain Excise Defaults
Use
In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.
Activities
If you use condition-based excise determination, fill out the CVD cond. field and leave all the others blank.
If you use formula-based excise determination, fill out all of the fields as follows:
Enter the tax procedure and the pricing conditions that are relevant for excise tax processing.
Specify the purchasing and sales conditions types used for basic excise duty, additional excise duty, special excise duty, and cess.
Specify the conditions in the sales order that are used for excise rates.
Specify the countervailing duty condition type used for import purchase orders.
See also
SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> Condition-Based Excise Determination and -> Formula-Based Excise Determination.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Condition-Based Excise Determination
Use
When you enter a purchasing document, for example, a purchase order, the R/3 System automatically calculates the applicable excise duties using the condition technique.
Features
The standard system comes with two tax calculation procedures. TAXINN is only supports condition-based excise determination, whereas TAXINJ supports condition-based excise determination and formula-based excise determination. Both tax procedures contain condition types that cover all of the excise duties and sales taxes applicable.
Since the exact rates of excise duty can vary on a large number of factors, such as which vendor you purchase a material from, or which chapter ID the vendor stocks the material under, you create condition records for every sort of excise duty.
When you come to enter a purchasing document, the system applies the excise duty at the rates you have entered in the condition records.
Activities
Customizing
Make for Logistics General, by India the settings in Customizing Basic Excise Duties Usingchoosing Taxes on Goods Movements Account Settings Determination.Condition Technique and
These activities include one activity where you define a tax code for condition-based excise determination.
Master Data
Create condition records for all excise duties that apply, and enter the tax code for condition-based excise determination in each.
Day-to-Day Activities
When you enter a purchase order or other purchasing document, enter the tax code for condition-based excise determination in each line item. The system then calculates the excise duties using the condition records you have created.
When the ordered materials arrive, you post the goods receipt and the excise invoice. The system posts the excise duty to the appropriate accounts for deductible input taxes when you enter the excise invoice.
Creating Condition Records for Excise Duty
1. In the command field, enter FV11 and choose .
2. Enter the condition type that you want to create a condition record for and choose .
The Key Combination dialog box appears.
3. Select the combination of objects that you want to create the condition record for.
On the dialog box, Control Code means "chapter ID."
So, for example, to create a condition record for a tax that applies to a combination of country, plant, and chapter ID, select Country/Plant/Control Code.
4. Choose.
5. Enter data as required.
In the Tax Code field, enter the dummy tax code that you have defined.
6. Save the condition record.
Formula-Based Excise Determination
Use
When you execute a business transaction involving materials that are subject to excise duty, the system automatically calculates the duty for you.
Prerequisites
In order for the system to be able to determine which rate of excise duty to apply, you must have maintained all the data on the Excise Rate access from the SAP EasyMaintenance screen, which you can Master Data Access screen by choosing Indirect Taxes Excise Rate Maintenance.
You maintain the following types of data:
Plant master data
You assign each of your plants an excise duty indicator. You can use the same indicator for all the plants with the same excise status from a legal point of view, such as all those that are in an exempt zone.
See also the information about manufacturers that are only entitled to deduct a certain portion of the duty (see Partial CENVAT Credit).
Vendor master data
For each of your vendors with the same excise status from a legal perspective, you define an excise duty indicator. You must also specify the vendor type for example, whether the vendor is a manufacturer, a depot, or a first-stage dealer. You must also stipulate if the vendor qualifies as a small-scale industry.
For each permutation of plant indicator and vendor indicator, you then create a final excise duty indicator.
Customer master data
similarly, you assign the same excise duty indicator to each of your customers that share the same legal excise status.
Again, for each permutation of plant indicator and customer indicator, you then create a final excise duty indicator.
Material master data
each material is assigned a chapter ID.
Excise tax rate
For every chapter ID and final excise duty indicator, you maintain the rate of excise duty.
If your business only qualifies for partial CENVAT credit, you must customize your system accordingly.
Activities
Let us consider an example to illustrate how the system determines which rate of excise duty to apply to a material. Assume you are posting a sale of ball bearings to a customer. The system automatically determines the rate of excise duty as follows:
1. Looks up the customer master data to see what status you have assigned the customer.
Let's assume you've assigned the customer status 3.
2. Looks up the plant master data to see what status you have assigned the plant.
Similarly, your plant has status 2.
3. The system looks up the table under Excise Indicator for Plant and Customer to see what the final excise duty indictor is for customer status 3 and plant status 2: It is 7.
4. The system determines the chapter ID of the ball bearing for the plant.
Lets assume the chapter ID at plant for the ball bearings is 1000.01.
5. Finally, the system looks up the table under Excise Tax Rate to see what rate of duty applies to chapter ID 1000.01 under status 7.
Define Tax Code for Purchasing Documents
Use: In this IMG activity, you define a tax code for the purposes of calculating excise duty when you enter purchasing documents.
Only carry out this activity if you use condition-based excise determination.
Activities: Create a new tax code, and set the tax code type to V (input tax). Do not make any other settings for it.
Assign Tax Code to Company Codes
Use
In this IMG activity, assign the tax code for purchasing documents to the company codes where it will be used.
Only carry out this activity if you use condition-based excise determination.
Classify Condition Types
Use
In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method.
The system uses this information when you create a document from another one. For example, when you enter an incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order, the system determines the various excise duties in the excise invoice using the information that you have entered here.
In addition, when you create a purchasing document, the system only uses the condition types that you enter here.
For taxes on purchases, use the condition types contained in the tax procedure.
For taxes on sales, use the condition types contained in the pricing procedures.
Standard settings
The standard system comes with sample settings for the tax calculation procedures and pricing procedures.
Use these settings as a basis for your own.
IMG > Logistics - General > Tax on Goods Movement > India > Account Determination
Define G/L Accounts for Taxes
Use
In this IMG activity, you specify which G/L accounts you will use to record which taxes.
Requirements
you have set up G/L accounts for each of the processing keys listed below.
Activities
Assign an account to each of the following posting keys. The accounts for VS1, VS2, and VS3 are used as clearing accounts during excise invoice verification.
VS1 (basic excise duty)
VS2 (additional excise duty)
VS3 (special excise duty)
VS5 (sales tax setoff)
MWS (central sales tax)
MW3 (local sales tax)
ESA (service tax)
ESE (service tax expense)
Specify Excise Accounts per Excise Transaction
Use
In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type.
If you use sub transaction types, enter the accounts for each sub transaction type as well.
Activities
Transaction type UTLZ is used for determining accounts only while posting excise JVs and also if the payment of excise duty has to be done fortnightly.
The fortnightly CENVAT payment utility picks up the credit side accounts from the transaction types of GRPO, EWPO, and TR6C for determining the CENVAT and PLA accounts. There is no separate transaction type for fortnightly payment.
Example
Excise TT DC ind Account name
GRPO CR CENVAT clearing account
GRPO CR RG 23 BED account
GRPO DR CENVAT on hld account
Specify G/L Accounts per Excise Transaction
Use
In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts.
When you come to execute the various transactions, the system determines which G/L accounts to post to by looking at the:
Excise group
Company code
Chart of accounts
Furthermore, if you want separate account determination settings within an excise group, you can also use sub transaction types.
Requirements
You have already:
Defined the G/L accounts
Defined the excise groups
Maintained the transaction accounts
Activities
For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses, one set of accounts will suffice for all transactions.
Note
You need not remit the CENVAT to the excise department immediately, so maintain the credit account for transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty.
Config setting needed to be done in order to get the Excise Details Screen in Material Master.
Even though this functionality is available in enterprise version, a small config step has to be made in Screen Sequences for Material Master.
Following document helps you to do this configuration.
 1. Go to IMG Define Structure of Logistics General Material Master Configuring the Material master Screen Sequence.Data Screen for each
2. Select your screen sequence. Usually it would be 21. Select the same and click on Data Screen in the left frame.
3. Once the data screens are exhibited, select data screen no. 15, ie. SSq. 21and Scrn 15, which is Foreign Trade: Import Data. Select the same and click on Subscreens in the left frame.
4. Go to the last sub screen i.e. 21-15-6 - SAPLMGD1- 0001 and select the same. Click on tab view subscreen and ensure that the subscreen is blank.
5. Now in the last sub screen i.e. no.6 you delete SAPLMGD1 0001 and instead add SAPLJ1I_MATERIAL_MASTER and in the screen no. 2205.
6. Save the setting.
7. Create a Material Master and check whether in Screen Foreign Trade Import, Excise related subscreen appears.
CIN - INDIAN TRANSACTION CODES
Transaction Codes for India
Transaction
Action
J1I2
Prepare a sales tax register
J1I3
Create outgoing excise invoices in batches
J1I5
Update the RG 1 and Part I registers
J1IEX
Incoming Excise Invoices (central transaction)
J1IEX_C
Capture an incoming excise invoice (excise clerk)
J1IEX_P
Post an incoming excise invoice (excise supervisor)
J1IF01
Create a subcontracting challan
J1IF11
Change a subcontracting challan
J1IF12
Display a subcontracting challan
J1IF13
Complete, reverse, or recredit a subcontracting challan
J1IFQ
Reconcile quantities for subcontracting challans
J1IFR
List subcontracting challans
J1IH
Make a CENVAT adjustment posting
J1IIN
Create an outgoing excise invoice
J1IJ
Assign excise invoices to a delivery for sales from depots
J1INJV
Adjust withholding tax Item
J1INREP
Reprint a withholding tax certificate for a vendor
J1IQ
Year-End Income Tax Depreciation Report
J1IR
Download register data
J1IS
Process an excise invoice (outgoing) for other movements
J1IU
Process exemption forms
J1IW
Verify and post an incoming excise invoice
J1IX
Create an incoming excise invoice (without reference to purchase order)
J2I8
Transfer excise duty to CENVAT account
J2IU
Remit excise duty fortnightly
J2I9
Monthly CENVAT return
J1IG
Excise invoice entry at depot
J1IGA
Create additional excise entry at depot
J2I5
Extract data for excise registers
J2I6
Print excise registers
Please Reward If Really Helpful,
Thanks and Regards,
Sateesh.Kandula

Service desk for non-sap (please - any inputs are welcome)

hi all,,
I know how to setup service desk for SAP use. Can some one provide me some tips on using solution manager - service desk for non-sap as well? eg: the company wants to use service desk for normal activities as well, as laptop not working, server down, other system issues etc.
The questions I have are -
1) Any specific structure to be created for the non-sap? The way we use in SAP specific environment is to use "SAP Components" while creating tickets. How can we create tickets for non-sap components? What will be the "responsibility" selection?
2) How about the Ibase? For SAP, the ibase already have the data from SMSY. How can I get data for non-sap systems? Anything is SAP to keep the Asset management data (like entries of laptops, servers etc)
Thanks for all the suggestions !!
JZKALH

Hi
You need to go for service desk XT which is the extension of service desk to manage non sap or IT incidents
Check below link
https://websmp110.sap-ag.de/_solutionmanager
Heterogeous system environments are a challenge for IT-service management in any company. The associated complex structures and varying forms of media often make it difficult to realize efficient service processes. With SAP Solution Manager Service Desk - Extended Usage (Service Desk XT), SAP offers a centralized support tool as a single point of access - for service requests and problem tickets related to SAP and non-SAP software.
The Single Point of Access for Support
SAP Solution Manager, which is a standard part of every SAP solution and therefore can be used by all SAP customers, supports users in SAP relevant service requests. The standard function of the service desk is restricted to service requests.
With Service Desk XT, SAP provides an extended support tool, which can be also used for general service requests, for example regarding IT or telecommunication equipment.
This priced add-on does not require additional interfaces to third-party products - the same service requests are used for SAP and non-SAP applications. This simplification is a benefit for your employees.
This solution has been created with IT service providers in mind, especially those which work within a company and currently do not have an IT-service desk application in place or would like to replace an existing system.
Also,
check this link
pg(46)
https://websmp205.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000147532009E
Pg 52 onwards
https://websmp205.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000059742008E
https://websmp205.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000548652007E
Hope it helps
Regards
Prakhar

How to transfer file from sap server to PDM server using open FT??

Hello Sap Guru's
I want to Trasfer a file with all supplier information from SAP server to PDM server(Thirdparty) system Using Open FT ..How can I transfer ???
Please let me know the answer??
Thanks In Advance
Preethi

Hi Preethi,
I think it is not possible to transfer a file from SAP to PDM using open FT.
Using RFCs, we can do the transfer.
Other option is the file can be downloaded into UNIX. And from there using a shellscript we can transfer the file from UNIX to PDM or if your PDM has the option to grab the file from UNIX that will also work.
Hope this helps.
Please reward if helpful.
Thanks,
Srinivas

Hi, every sap guru's

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