How to cancel approved (draft) purchase order prior to adding it

Please help with this scenario..... We have a purchase order approval in place for service purchase orders. User entered one line of PO correct and then on second line, entered something in description but did not enter GL account code.
Purchase order followed approval stage and is now approved, however since PO line does not have GL account we receive error regarding missing GL account.
Problem is now that PO is approved we cannot update it and we also cannot cancel the purchase order draft since it is approved.
What do we do??

Hi Keith,
I'm afraid it is not possible to delete a document which has been going through the approval process.
What you can do is to add the PO and then cancel it.

Similar Messages

URGENT:Approval of purchase order

At present approval of purchase order is done based on order value.. but how to approve PO based on ITEM CATEGORY?

Go in Purchasing Super User responsibility and follow the path Setup: Approvals: Approval Groups. In the Approval Groups form you choose "Item Category Range" as value, put an amount limit and indicate low and high values for purchasing category. You put all this in either an existing or a new approval group and then assign this group to some HR position in Approval Assignments.
Hope this helps
Regards
Riccardo

Price during creating of Draft/Purchase Order fails in SP01 PL04

Hi,
we try to port an add-on of us to B1 2005 SP01 PL04. The Add-On create a Draft/Purchase Order by DI Api. Doing so works fine in 2005A SP00 PL08 and PL11.
Now we try to run it at SP01 and we got wrong prices in the DB.
Here some sample code in C#:
SAPbobsCOM.Documents document;
if(createAsDraftDocument == true)
document = (SAPbobsCOM.Documents)MainClass.Company.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oDrafts));
else
document = (SAPbobsCOM.Documents)(MainClass.Company.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oPurchaseOrders));
document.DocObjectCode = SAPbobsCOM.BoObjectTypes.oPurchaseOrders;
filling the documents head data
// adding a document line
document.Lines.Add();
// filling line
document.Lines.ItemCode = 1;
document.Lines.SupplierCatNum = otherValue;
document.Lines.Quantity = 1;
document.Lines.Price = 1;
// adding the document
if(document.Add() != 0)
throw(new DocumentCreationException(MainClass.Company.GetLastErrorDescription());
// everything OK now
// fetch last docentry as docentry and save as xml
SAPbobsCOM.Documents d = (SAPbobsCOM.Documents)(MainClass.Company.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oDrafts));
d.GetByKey(Convert.ToInt32(docEntry));
string fn = @"E:\draft.xml";
d.SaveXML(ref fn);
In the XML I found:
<?xml version="1.0" encoding="UTF-16"?>
<BOM>
     <BO>
          <AdmInfo>
               <Object>112</Object>
          </AdmInfo>
          <ODRF>
               <row>
                    <DocEntry>6</DocEntry>
                    <DocNum>4</DocNum>
                    <DocType>I</DocType>
                    <CANCELED>N</CANCELED>
                    <Handwrtten>N</Handwrtten>
                    <Printed>N</Printed>
                    <DocStatus>O</DocStatus>
                    <InvntSttus>O</InvntSttus>
                    <Transfered>N</Transfered>
                    <ObjType>22</ObjType>
                    <DocDate>20060615</DocDate>
          <DRF1>
               <row>
                    <DocEntry>6</DocEntry>
                    <LineNum>0</LineNum>
                    <TargetType>-1</TargetType>
                    <TrgetEntry>0</TrgetEntry>
                    <BaseRef/>
          <TaxOnExpFc>0.000000</TaxOnExpFc>
                    <TaxOnExpSc>0.000000</TaxOnExpSc>
                              <DRF1>
               <row>
                    <DocEntry>6</DocEntry>
                    <LineNum>0</LineNum>
                    <TargetType>-1</TargetType>
                    <TrgetEntry>0</TrgetEntry>
                    <BaseRef/>
          <TaxOnExpFc>0.000000</TaxOnExpFc>
                    <TaxOnExpSc>0.000000</TaxOnExpSc>
                    <TaxOnExAp>0.000000</TaxOnExAp>
                    <TaxOnExApF>0.000000</TaxOnExApF>
                    <TaxOnExApS>0.000000</TaxOnExApS>
                    <LastPmnTyp/>
                    <LndCstNum>0</LndCstNum>
                    <UseCorrVat>N</UseCorrVat>
                    <BaseType>-1</BaseType>
                    <BaseEntry>0</BaseEntry>
                    <BaseLine>0</BaseLine>
                    <LineStatus>O</LineStatus>
                    <ItemCode>1</ItemCode>
                    <Dscription>1</Dscription>
                    <Quantity>1.000000</Quantity>
                    <ShipDate>20060615</ShipDate>
                    <OpenQty>1.000000</OpenQty>
                    <Price>5.000000</Price>
                    <TaxOnExAp>0.000000</TaxOnExAp>
                    <TaxOnExApF>0.000000</TaxOnExApF>
                    <TaxOnExApS>0.000000</TaxOnExApS>
                    <LastPmnTyp/>
                    <LndCstNum>0</LndCstNum>
                    <UseCorrVat>N</UseCorrVat>
                    <BaseType>-1</BaseType>
                    <BaseEntry>0</BaseEntry>
                    <BaseLine>0</BaseLine>
                    <LineStatus>O</LineStatus>
                    <ItemCode>1</ItemCode>
                    <Dscription>1</Dscription>
                    <Quantity>1.000000</Quantity>
                    <ShipDate>20060615</ShipDate>
                    <OpenQty>1.000000</OpenQty>
                    <Price>5.000000</Price>
which isn't as we expected and as it worked on PL00.
This is the same the draft-form of the last draft we created shows:
Price is 5 instead of the expected price of 1 we assigned through the DI-Api.
Note: The Article-price in the item master data is set to 5.00.
Is anyone out there who could help us as our add-on didn#t work any more on the new SP.
Thanks
Gerd

Hi all,
we found the problem our self. It seems that the handling of 'Price' and 'UnitPrice' differs a little bit between SP00 and SP01.
Setting the 'UnitPrice' in the document lines instead of of the 'Price' solves the problem.
A little bit ugly that the functionallity changes and there is no documentation found.
Greetings
Gerd

Approve a purchase order from an e-mail

Greetings experts
Is there any way to approve a purchase order from an e-mail which was sent to the approver from SAP?
Please if anyone knows how to do help me.
In advance thanks a million.

Extended Notifications.
Please search the forum before posting.

How to link asset with purchase order and PO Item.

Hello,
I have to generate a report which contains columns
Asset No , po no(ebeln) ,PO Item(ebelp),Material no etc
My query is how to link asset with purchase order and PO Item.
I am selecting asset and po no. from anla but how to get
po item no(ebelp)?
po line item is important in this report because every line item has differrent asset and material no.
i tried to match asset no in mseg table but i am not getting asset no in mseg .
how should i proceed ?

Thanks Thomas & Srimanta for the quick response.
When I checked EKKN table by entering PO there is no asset no. in anln1 field.
Also I would like to add that, In me23n for a PO, account assignment category we are entering 'F' for internal order settlement.
Where can i find the link between asset and po no(ebeln) and po item(ebelp)?
Regards,
Rachel
Edited by: Rachel on Aug 11, 2008 7:23 AM

How to process a Blanket Purchase order?

Hi,
Can you please let me know how to process a blanket purchase order received from a customer?
Can we create a sales order based on the customer's blanket purchase order?
Please help me out with this issue.
Sincerely,
Puja

Dear Puja,
You can create Sales Order ....with reference to Blanket / Frame Purchase Order. This Frame PO contains, Validity and Limit.
Based on this info, you can create Blanket Sales Order.
You can split the blanket sales orders relevant to the customer PO.
Regards - Muralidhara

Unable to approve standard Purchase order

Hi ,
We are into 11.5.10.2 , We are getting following error when trying to approve the purchase order by approver . PO Status is in "Pre approved"
unable To Approve Standard Purchase Order 975761
Line # 17 At least one or more item attributes failed validation.
Action: Verify values for the following attributes: purchasing_enabled_flag, stock_enabled_flag, outside_operation_flag and bom_item_type.
Please, fix the problem and try approving again from this notification or send the document back to the preparer.
PO is going to top Hierarchy inspite of having enough aprroval limits .
Item attributes was set to Inactive in Master Level and was active in Organization items . Changed to Active in Master Item and still getting the issue .
PO is getting forwarded to next approver and finally it is in "pre approved status " with above error
Thanks in Advance
Kiran

Hi Kartik,
1) In Item Master , status is set to OBSOLETE and purchasable check box is unchecked . Item master organization was set in purchasing options .
2) Organization item , status is Active . stockable and Purchasable check boxes are checked and outside processing item unchecked . This is receiving org in Purchasing .
I think Purchasing is considering Master org status as it is validation org for purchasing .
Thanks
Kiran

How to get Sales Text & Purchase Order Text in MM based on (MSEG-MATNR)

Hi
Am working on a Report based on Purchase order & Sales, Could any body tell How to get Sales Text & Purchase Order Text in MM based on (MSEG-MATNR).
the Field i need to get are : SALES TEXT, PO TEXT.
Sunil.

Hi Sunil,
For getting Material PO text and sales text, you have to rely on Purchase Order and Sales Order. And use READ_TEXT function module to fetch the text.
Below are examples of PO text and Sales Text:
1. PO text:
    CALL FUNCTION 'READ_TEXT'
     EXPORT
       ID = 'F03'
       LANGUAGE = SY-LANGU
       NAME = '450000011200010' conacte PO number and line item number
       OBJECT = 'EKPO'
     TABLES
       LINES = INT_TLINES "you will get text in this table
2. Sales order text:
        CALL FUNCTION 'READ_TEXT'
     EXPORT
       ID = '0001'
       LANGUAGE = SY-LANGU
       NAME = '0000000036000010' conacte SO number and line item number
       OBJECT = 'VBBP'
     TABLES
       LINES = INT_TLINES "you will get text in this table
ref: STXH and STXL tables.
Hope it will solve the problem.
Regards
Krishnendu

HOW CAN I GET THE PURCHASE ORDER RELEASE DATE

Dear All,
HOW CAN I GET THE PURCHASE ORDER RELEASE DATE - any reprot is there?
Thank you
Ahmad

Hi,
u goto that PO and select Environment on top line .under that select header changes if u click on that u will get entire details who reased when released, date , time etc
regards,
Srinivas Kona

How to see the customer purchase order acknowledgement ?

How to see the customer purchase order acknowledgement ?
in that PO ACK where we see the UOM and Qty ?
thanks & regards,
Srikanth.

hi
Customer Purchase Order is nothing but the Sales Order in your system
Customer Po acknowledgement is nothing but the Acknowledgement that is sent out (output type BA00) to the Customer after the Sales Order has been created.
Note: Purchase is to Customer - Sales is to you as the Vendor.
cheers
Nandu
Edited by: Nanda Kumar Veeraraghavan on Apr 1, 2008 12:11 AM

How to send a Mail purchase order automaticaly from ME22N

How to send a Mail purchase order automaticaly from ME22N

Hi,
First create an entry via NACE with medium = 5 ( External send ) with all other details same as normal print option. Now ensure that vendor master of the po has got the external e-mail id of the vendor. Now go to ME22n in mesages create a message with medium = 5 ( External Send ). Go to communication method, key in Communication strategy.Go to Further date & against Despatch time pick up option 4 viz. Send immeidately while saving an application. Now once you press the save button it will be sent to the address maintained in the vendor master of the vendor of the PO. Please note you require some basic settings from BASIS side as well.
I hope this helps,
You may also refer to the SAP note 191470.
Regards
Raju Chitale

How Assign Costing sheet to Purchase Order?

Dear MM,
Please Guide me How Assign Costing sheet to Purchase Order?

Hello,
For costing sheet please refer the link below:
http://help.sap.com/saphelp_45b/helpdata/en/7e/cb815e43a311d189ee0000e81ddfac/content.htm
These Costing sheets are assigned to cost elements and then to the cost center.
By using Account determination field in PO you can assign the category for cost center and assign your costing to PO.
Please refer the below link for Account determination for a PO:
http://help.sap.com/saphelp_470/helpdata/en/75/ee0de955c811d189900000e8322d00/content.htm
Hope the solution is useful
Regards,
Swetha

HOW TO KNOW THE EACH PURCHASE ORDERS GROSS INVOICE VALUE

HI SIR,
ANY BODY PLESAE TELL ME
HOW TO KNOW THE EACH PURCHASE ORDERS GROSS INVOICE VALUE BY GROUP WISE PER SPECIFIC TIME PERIOD.

hi
try ME80FN
regards
vijay

How to cancel my accidently purchase game

Hi
may i know how to cancel my accidently purchase game?
how to refund?

The terms of sale is that all sales are final. You can try contacting ITunes support and see if they will cancel it for you.
http://www.apple.com/support/itunes/contact/

In an extended classic scenario, how can we make few purchase orders to sta

Hi All,
In an extended classic scenario, how can we make few purchase orders to stay local (i.e. without copying it to the back end). The decision criteria to stay local is information other than product category, i.e. using pcard and the cart value.
Thanks
Murali

Murali,
As I said usually this integration is done using ALE - IDOCs. You can find the all the configuration do be done here.
http://www.sappro.com/downloads/OneClientDistribution.pdf
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.doc
In this the filtering can be done at two levels.
1. Data Filtering
2. Segment Filtering
Data Filtering:
Data filtering can be done in dustribution model where you can restrict whole IDOCS or partials IDOCS to be send based on data in fields inside IDOC depending on whether the segment in which you filter is at the highest level or at a lower level. For example in MATMAS if you put a filter of E1MARCM for a particular plant , only data for this plant will go and other plants will be ignored.
Look at BD64 where you can do the config for data filtering.
Regards,
Ravi
Note : Please mark the helpful answers

How to cancel approved (draft) purchase order prior to adding it

Similar Messages

Maybe you are looking for