URGENT:Approval of purchase order

At present approval of purchase order is done based on order value.. but how to approve PO based on ITEM CATEGORY?

Go in Purchasing Super User responsibility and follow the path Setup: Approvals: Approval Groups. In the Approval Groups form you choose "Item Category Range" as value, put an amount limit and indicate low and high values for purchasing category. You put all this in either an existing or a new approval group and then assign this group to some HR position in Approval Assignments.
Hope this helps
Regards
Riccardo

Similar Messages

Unable to approve standard Purchase order

Hi ,
We are into 11.5.10.2 , We are getting following error when trying to approve the purchase order by approver . PO Status is in "Pre approved"
unable To Approve Standard Purchase Order 975761
Line # 17 At least one or more item attributes failed validation.
Action: Verify values for the following attributes: purchasing_enabled_flag, stock_enabled_flag, outside_operation_flag and bom_item_type.
Please, fix the problem and try approving again from this notification or send the document back to the preparer.
PO is going to top Hierarchy inspite of having enough aprroval limits .
Item attributes was set to Inactive in Master Level and was active in Organization items . Changed to Active in Master Item and still getting the issue .
PO is getting forwarded to next approver and finally it is in "pre approved status " with above error
Thanks in Advance
Kiran

Hi Kartik,
1) In Item Master , status is set to OBSOLETE and purchasable check box is unchecked . Item master organization was set in purchasing options .
2) Organization item , status is Active . stockable and Purchasable check boxes are checked and outside processing item unchecked . This is receiving org in Purchasing .
I think Purchasing is considering Master org status as it is validation org for purchasing .
Thanks
Kiran

Approve a purchase order from an e-mail

Greetings experts
Is there any way to approve a purchase order from an e-mail which was sent to the approver from SAP?
Please if anyone knows how to do help me.
In advance thanks a million.

Extended Notifications.
Please search the forum before posting.

Approval query - purchase order

Team
I need the query for additional approval following conditions.
PO value grater then one lack.
Month to date PO value greater then 50 lacks
Thanks
Anantha Desai

Hi
Please Try This Query for Approval of Purchase Order.
SELECT Distinct 'True'
FROM OPCH T0(NOLOCK)
WHERE (T0.DocTotal>100000
OR 5000000>=
SELECT SUM(T1.DocTotal) FROM OPCH T1(NOLOCK)
WHERE T1.DocEntry=$[OPOR.DocEntry] AND DATEPART(MM,T1.DocDate)=DATEPART(MM,$[OPOR.DocDate])
AND DATEPART(YY,T1.DocDate)=DATEPART(YY,$[OPOR.DocDate])
Thanks

URGENT u0096 MM Purchase Order (Implementation Query)

**URGENT HELP REQUIRED**
Dear All,
I need some Information/help URGENTLY for a presentation/meeting I will be attending later this week.
If a service based company, wants to start implementing Purchase Order Processing (ME21N), however they only want to implement the actual MM Module to a (Very Minimum) what/how would they make this happen??
Currently this company has an Invoice Management System Called Ebydos/Readsoft and all Vendors Invoices are managed & paid via this transaction. They do not want to scrap this system (So we will NOT be using T-Code - MIRO). In addition, this Company does NOT want to Goods Receipt so basically No MIGO or ML81N We have 2 Way as opposed the the usual 3 Way matching.
This company wants to Implement a VERY MINIMAL MM System, where its users Can Raise Purchase Orders, without maintaining the Item lines. So basically they want Purchase orders with the Header Information Only (EKKO), and they dont want to maintain anything in the Item information (EKPO) I assume this is because they dont want to maintain material etc...
Also if this company absolutely has to use the Item Level in ME21N (Creating Purchase Orders), then they would ideally like to code the item Direct to a GL Account Code (Table BSEG), rather than a particular item & purchase groups / material group (Table EKPO).
I hope the above makes sense, basically the Information I need is the following:
(1) Is it possible to Create purchase orders WITHOUT implementing MM (EG Can some form of Purchase Ordering System, be created/configured in FI/CO) Which we currently have, which would give us control on what we procure??
(2) If we must implement MM what is the Minimum Implementation/Configuration we need?
(3) Can you Create Header Only (EKKO) Purchase Orders, without maintaining Materials or Doing Item Lines. If we MUST do Item lines, can they be coded DIRECT to a GL Code (BSEG) rather than a particular Item & Material / Purchasing Group (EKPO)??
(4) Finally Can SAP handle the demands we require (as detailed above). Or are we talking about some form of a Be-Spoke system, linked or within SAP??
Thanks for your help in advance. Please email or post DOCUMENTATION / LINK to support /back-up your information/theories
Kind Regards
RICK

1) Is it possible to Create purchase orders WITHOUT implementing MM (EG Can some form of Purchase Ordering System, be created/configured in FI/CO) Which we currently have, which would give us control on what we procure??
What is the use of purchasing system when you don;t even have the mateiral created or any other org structure for purchaisng
rather then use just existing system in this case
(2) If we must implement MM what is the Minimum Implementation/Configuration we need?
The minimum config you need is org structure of MM like purcahse org
purchase group, plant, storage location etc. to start purchasing process
(3) Can you Create Header Only (EKKO) Purchase Orders, without maintaining Materials or Doing Item Lines. If we MUST do Item lines, can they be coded DIRECT to a GL Code (BSEG) rather than a particular Item & Material / Purchasing Group (EKPO)??
No it is not possible wihtou item line but in item line you can enter just text of mateirl but in this case you need cost center or any cost object
you can create cost center and attcahe GL to that
(4) Finally Can SAP handle the demands we require (as detailed above). Or are we talking about some form of a Be-Spoke system, linked or within SAP??
SAP can handle but it is useless in my point of view
that's the reason first time i didn;t reply but i see your request agian..so i replied.

How to cancel approved (draft) purchase order prior to adding it

Please help with this scenario..... We have a purchase order approval in place for service purchase orders. User entered one line of PO correct and then on second line, entered something in description but did not enter GL account code.
Purchase order followed approval stage and is now approved, however since PO line does not have GL account we receive error regarding missing GL account.
Problem is now that PO is approved we cannot update it and we also cannot cancel the purchase order draft since it is approved.
What do we do??

Hi Keith,
I'm afraid it is not possible to delete a document which has been going through the approval process.
What you can do is to add the PO and then cancel it.

Urgent : Workflows for Purchase Order

hi,
My requirement is to make workflows for creation of Purchase Order.i,e Whenever a PO is made in the system,one mail should be sent to the concerned person for approval.I came across object type BUS2012 which is for Purchase Order but it's event list does not contain for "creation".How to approach for the same or any other solution.
Thanks and Regards,
Gaurav

Hi,
Standard Workflow for Purchase Order is WS20000075(Access it via PFTC_DIS Tcode). The business Object for Purchase order is BUS2012(access it via SWO1 Tcode).
http://help.sap.com/saphelp_47x200/helpdata/en/75/ee153f55c811d189900000e8322d00/frameset.htm
Regards
Kiran Sure

Offline approval for Purchase order response

Hi All,
Currently we are in SRM 7.02. we want to know whether offline approval is applicable for Purchase order response (PCO).
I have searched all available blogs but in Vain. Hope someone can enlighten me in this topic
Regards,
Nishanth

Hi Nishanth,
We have implemented custom solution for the same in line of SC offline approval process.
And its working fine in Production environment.
Check this blog for SC:
http://scn.sap.com/docs/DOC-56096
http://wiki.scn.sap.com/wiki/display/SRM/Debugging+hints+for+sending+email+in+offline+approval
Thanks
Ankit Jain

Which is the process (or Package) that approve the Purchase Order

Hi All,
I have a custom process that modifies need by date and promised date fields in Purchase Order. After that the Purchase Order that has "Aprove" status change and say "Required Reaprove". Do you know which is the package that I can execute in order to aprove again the PO ?.
Thanks Mariano.-

Hi Hussein,
It was a good idea to make a trace. I finally found the solution. Here it is....
Thanks a lot !!!
begin
FND_GLOBAL.APPS_INITIALIZE(1911,50737,20003);
end;
begin
MO_GLOBAL.SET_POLICY_CONTEXT('S',81);
end;
declare
v_wf_seq NUMBER;
v_itemkey VARCHAR2(100);
begin
SELECT TO_CHAR (po_wf_itemkey_s.NEXTVAL)
INTO v_wf_seq
FROM SYS.DUAL;
v_itemkey := TO_CHAR(5782)|| '-' || v_wf_seq;
po_reqapproval_init1.start_wf_process (itemtype => 'POAPPRV'
,itemkey => v_itemkey
,workflowprocess => 'POAPPRV_TOP'
,actionoriginatedfrom => 'PO_FORM'
,documentid => 5782 -- po_header_id
,documentnumber => '388' -- OC
,preparerid => 82 -- agent_id
,documenttypecode => 'PO'
,documentsubtype => 'STANDARD'
,submitteraction => 'APPROVE'
,forwardtoid => NULL
,forwardfromid => 82 -- agent_id
,defaultapprovalpathid => 10
,note => NULL
,printflag => 'N'
,faxflag => NULL
,faxnumber => NULL
end;

Approval for purchase order

Hi all
I have set approval for purchase oder , my problem is that when i create a purchase order using purchase order form it is going for the approval but when i created through code it is not going for the approval . Any solution for this.
Thanks in advance
Regards
Arun

Hi Arun,
You may check these:
Document approval through SDK
DI API Limitation workaround required
Thanks,
Gordon

Approval on Purchase Order

Hi all,
My client requires that in case if the items selected in the Purcahse Order dont have any price, the po should not get added in the system.i have created an approval where if the unit price of any item is '0' , then the document should go for approval. now the problem arises when the document comes back from approval, i am unable to amend the price in the purchase order. can anyone suggest me any other better way so that if the unit price is '0' in the system, the purchase order should not get added in the system??
Thanks in advance,
Joseph

hi,
Why are u going for approval ?
Instead enter unit price in item master adjacent to field price list 1.
It will populate item with price in po row level.
Jeyakanthan
Edited by: Jeyakanthan A on May 8, 2009 4:00 PM

Auto Approval EBP Purchase Order is not updating the status at the header

Hi There ,
We are facing an issue in EBP auto approval PO ,
The process level schema is set to Auto Approval (Standard 9CBUS2201_EX01_55)
During the PO creation , the standard schema is triggered and it gets approved .
The status of the PO in the Approval Tab is showing as Approved .
But in the docuemnt level the status is still Awaiting Approval .
While checking in SWI1 we came to know that an error has happened in the Task TS40007972
and the Guid ID of SRM Purchase is initial that has made the status(EV_STATUS) as initial .
The ERROR is from the below class & method.
Class: /SAPSRM/CL_WF_PROCESS_MGR_SBWF
Method:GET_PROCESS_DECISION_STATUS
Can anyone suggest to overcome this issue .It will be very usefull if anyone could suggest debugging possibility if any .
Regards,
Arun.

Have you tried notes?
1625513 - Workflow without approval is Awaiting approval status
1724251 - Workflow log error: CREATE_DECISION_SETS cannot be executed

Step User Decision and Approval of Purchase Order

Hello All,
I have created a workflow with step user decision and also attached the object BUS2012 to display from SAP Inbox. But is there a way i can attached the object that would show the approval screen when the work item is executed, and also send a mail for the user decision.
Urgent help needed.

Hi,
You could use a secondary method in your user decision step which executes an object method and for example displays the PO so users can make the correct choice in the user decision.
Regarding sending an email you could have a sendmail step after the user decision step but wthis will not be executed until the user decision is complete. Why do you want to send an email?
Regards,
Eddie

Urgent- GR For Purchase Order

Hi All,
We have go problem follow:
we completed with T.Code MIGO, but we used TCode MD04 to view stock in warehouse then system show field Avaiable Qty is zero with MRP type is Stock.
pls help us,
Thanks

HI,
After MIGO the stock is been displayed in MMBE which is the stock overview.
MD04 is used to display stock from the MRP.
Please do MD03 which is MRP run and then MD04 then you will see the stock.
There may be configuration issues in MRP settings.. Have you maintained MRP 1.2.3.4 views for that material?
Thanks & regards,
Kiran.

Purchase Order Approval

Is there a way to find out who (what particular individual) has approved a Purchase Order? I know there are different release strategies, but I want to know what individual approved the Purchase Order. Thank you for any help in this matter.

Hi,
Purchase Order is a legal document, once it has been sent to vendor, the vendor can supply the goods and services as per the agreed terms and conditions.
The purchase order release strategy can be used for approvals of the PO,
The usage of the approvals are.......
For ex: A purchaser created a PO, but he doesnt know as per the payment terms in the PO, we can arrange the amount or not for the due date the purchaser doesn't know.
Where as if we provide the approval to finance manager, he will be aware of funds available for a specific dept, specific period etc... and the Finance Manager can analyze that how the funds are utilizing..........
where as in the configuration you can give the approval procedure to different department heads, who can monitor the activities, for triggering different departments we can use different PO document types.
I hope this can help you....
Best Regards,
Vasu.

URGENT:Approval of purchase order

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