How to convert an excel sheet as pdf and sent mail?

Hi,
I have to open an excel file from report and display a value in a cell, based on that value in excel, macros will automatically trigger and the remaining data will fill in excel sheet.
This sheet i need to convert as pdf and sent as attachment to mail.
Regards,
Shree

Hi,
I know how to do with word documents using OLE. But i dont know how to work with Excel sheets.
I have worked on word documents like displaying data in word document from SAP and saving it into local system.
But here my requirement is i need to pass pernr to a cell in an Excel sheet, based on pernr in excel some macros will trigger and fill the details. After that, the filled sheet i need to convert as pdf and sent as mail.
Regards,
Shree.

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Convertion of Smart form to pdf and sending mail to vendor for PO

Hello all,
I have modified a standard PO Smartform and running it through ME23N.
In this i have to convert it to a pdf file and then send it through mail to the vendor.
I have found out FMs'CONVERT_OTF'and
'SO_NEW_DOCUMENT_ATT_SEND_API1'
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As i am using a standard program do i have to copy this prog to zprog and then call the fm out there. I am not sure.
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Hi,
Here is the sample code.If you find this as useful,kindly reward points by clicking the star on the left of reply.
Internal Table declarations
DATA: i_otf TYPE itcoo OCCURS 0 WITH HEADER LINE,
      i_tline TYPE TABLE OF tline WITH HEADER LINE,
      i_receivers TYPE TABLE OF somlreci1 WITH HEADER LINE,
      i_record LIKE solisti1 OCCURS 0 WITH HEADER LINE,
Objects to send mail.
      i_objpack LIKE sopcklsti1 OCCURS 0 WITH HEADER LINE,
      i_objtxt LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      i_objbin LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      i_reclist LIKE somlreci1 OCCURS 0 WITH HEADER LINE,
Work Area declarations
      w_objhead TYPE soli_tab,
      w_ctrlop TYPE ssfctrlop,
      w_compop TYPE ssfcompop,
      w_return TYPE ssfcrescl,
      w_doc_chng typE sodocchgi1,
      w_data TYPE sodocchgi1,
      w_buffer TYPE string,"To convert from 132 to 255
Variables declarations
      v_form_name TYPE rs38l_fnam,
      v_len_in LIKE sood-objlen,
      v_len_out LIKE sood-objlen,
      v_len_outn TYPE i,
      v_lines_txt TYPE i,
      v_lines_bin TYPE i.
call function 'SSF_FUNCTION_MODULE_NAME'
     exporting
          formname           = 'ZZZ_TEST2'
     importing
          fm_name            = v_form_name
     exceptions
          no_form            = 1
          no_function_module = 2
          others             = 3.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
          WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
w_ctrlop-getotf = 'X'.
w_ctrlop-no_dialog = 'X'.
w_compop-tdnoprev = 'X'.
CALL FUNCTION v_form_name
     EXPORTING
          control_parameters = w_ctrlop
          output_options     = w_compop
          user_settings      = 'X'
     IMPORTING
          job_output_info    = w_return
     EXCEPTIONS
          formatting_error   = 1
          internal_error     = 2
          send_error         = 3
          user_canceled      = 4
          OTHERS             = 5.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
i_otf[] = w_return-otfdata[].
CALL FUNCTION 'CONVERT_OTF'
     EXPORTING
          format                = 'PDF'
          max_linewidth         = 132
     IMPORTING
          bin_filesize          = v_len_in
     TABLES
          otf                   = i_otf
          lines                 = i_tline
     EXCEPTIONS
          err_max_linewidth     = 1
          err_format            = 2
          err_conv_not_possible = 3
          OTHERS                = 4.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Convert PDF from 132 to 255.
LOOP AT i_tline.
Replacing space by ~
TRANSLATE i_tline USING ' ~'.
CONCATENATE w_buffer i_tline INTO w_buffer.
ENDLOOP.
Replacing ~ by space
TRANSLATE w_buffer USING '~ '.
DO.
i_record = w_buffer.
Appending 255 characters as a record
APPEND i_record.
SHIFT w_buffer LEFT BY 255 PLACES.
IF w_buffer IS INITIAL.
    EXIT.
ENDIF.
ENDDO.
Refresh: i_reclist,
         i_objtxt,
         i_objbin,
         i_objpack.
clear    w_objhead.
Object with PDF.
i_objbin[] = i_record[].
DESCRIBE TABLE i_objbin LINES v_lines_bin.
Object with main text of the mail.
i_objtxt = 'Find attached the output of the smart form.'.
APPEND i_objtxt.
i_objtxt = 'Regards,'.
APPEND i_objtxt.
i_objtxt = 'J.Jayanthi'.
APPEND i_objtxt.
DESCRIBE TABLE i_objtxt LINES v_lines_txt.
Document information.
w_doc_chng-obj_name = 'Smartform'.
w_doc_chng-expiry_dat = sy-datum + 10.
w_doc_chng-obj_descr = 'Smart form output'.
w_doc_chng-sensitivty = 'F'. "Functional object
w_doc_chng-doc_size = v_lines_txt * 255.
Pack to main body as RAW.
Obj. to be transported not in binary form
CLEAR i_objpack-transf_bin.
Start line of object header in transport packet
i_objpack-head_start = 1.
Number of lines of an object header in object packet
i_objpack-head_num = 0.
Start line of object contents in an object packet
i_objpack-body_start = 1.
Number of lines of the object contents in an object packet
i_objpack-body_num = v_lines_txt.
Code for document class
i_objpack-doc_type = 'RAW'.
APPEND i_objpack.
Packing as PDF.
i_objpack-transf_bin = 'X'.
i_objpack-head_start = 1.
i_objpack-head_num = 1.
i_objpack-body_start = 1.
i_objpack-body_num = v_lines_bin.
i_objpack-doc_type = 'PDF'.
i_objpack-obj_name = 'Smartform'.
CONCATENATE 'Smartform_output' '.pdf'
INTO i_objpack-obj_descr.
i_objpack-doc_size = v_lines_bin * 255.
APPEND i_objpack.
Document information.
CLEAR i_reclist.
e-mail receivers.
i_reclist-receiver = '[email protected]'.
i_reclist-express = 'X'.
i_reclist-rec_type = 'U'. "Internet address
APPEND i_reclist.
Sending mail.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
     EXPORTING
          document_data              = w_doc_chng
          put_in_outbox              = 'X'
     TABLES
          packing_list               = i_objpack
          object_header              = w_objhead
          contents_hex               = i_objbin
          contents_txt               = i_objtxt
          receivers                  = i_reclist
     EXCEPTIONS
          too_many_receivers         = 1
          document_not_sent          = 2
          document_type_not_exist    = 3
          operation_no_authorization = 4
          parameter_error            = 5
          x_error                    = 6
          enqueue_error              = 7
          OTHERS                     = 8.
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
         WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.

Convertion of Smart form to pdf and sending mail to vendor for Invoice

Hi All...
now I am getting the output form of Invoice by the T-code VF02
here Im using Zreport & Zform...
my requirment is to convert smartform output to PDF and send as an e-mail attachment on my Existing report
where I use the FM - CONVERT_OTF_2_PDF ..
here my code
REPORT yinvoice_is.
TABLES: vbrk,vbrp, vbak, vbap, vbkd .
DATA : it_vbap TYPE STANDARD TABLE OF vbap WITH HEADER LINE ,
       it_vbrk LIKE STANDARD TABLE OF vbrk with header line,
       it_vbkd TYPE STANDARD TABLE OF vbkd WITH HEADER LINE ,
       it_vbrp TYPE STANDARD TABLE OF vbrp WITH HEADER LINE ,
       it_vbrp1 TYPE STANDARD TABLE OF vbrp WITH HEADER LINE ,
       it_vbfa TYPE STANDARD TABLE OF vbfa WITH HEADER LINE ,
       it_adrc1 TYPE STANDARD TABLE OF adrc WITH HEADER LINE,
       it_adrc2 TYPE STANDARD TABLE OF adrc WITH HEADER LINE.
DATA: sum TYPE vbrp-kzwi5.
DATA: v_vkbur TYPE vkbur,
      v_adrnr1 TYPE adrnr,
      v_adrnr2 TYPE adrnr,
      v_vbelv TYPE vbelv,
      v_delch TYPE vbeln,
      v_bstkd TYPE bstkd,
      v_kdmat TYPE kdmat,
      v_kwert TYPE kwert.
DATA : fm_name TYPE rs38l_fnam.
PARAMETER p_inv_no LIKE vbrk-vbeln OBLIGATORY .
Selecting Data
SELECT VBELN
        ERDAT
        VKORG
        KUNRG
        STCEG
        NETWR
        MWSBK
        KNUMV
        KUNAG
        REGIO
FROM vbrk
INTO CORRESPONDING FIELDS OF TABLE it_vbrk
WHERE vbeln = p_inv_no .
SELECT matnr
       kzwi1
       kzwi2
       kzwi3
       kzwi4
       kzwi5
       netwr
       mwsbp
       meins
       fklmg
       arktx
       FROM vbrp
INTO CORRESPONDING FIELDS OF TABLE it_vbrp
WHERE vbeln = p_inv_no .
Selecting Sales Order No.
SELECT SINGLE vbelv
FROM vbfa
INTO v_vbelv
WHERE vbeln = p_inv_no
AND   vbtyp_v = 'C'.
IF sy-subrc = 0.
Selecting Delivery Challan...
SELECT SINGLE vbeln
    FROM vbfa
    INTO v_delch
    WHERE vbelv = v_vbelv
    AND   vbtyp_n = 'J'.
SELECT SINGLE bstkd
    FROM vbkd
    INTO v_bstkd
    WHERE vbeln = v_vbelv .
SELECT matnr kdmat
    FROM vbap
    INTO CORRESPONDING FIELDS OF TABLE it_vbap
    WHERE vbeln = v_vbelv.
ENDIF.
READ TABLE it_vbrk INDEX 1.
IF sy-subrc = 0.
SELECT SINGLE kwert
    FROM konv
    INTO v_kwert
    WHERE knumv = iT_vbrk-knumv
    AND   kschl = 'HD00'.
ENDIF.
Selecting From Address
SELECT SINGLE vkbur
FROM vbak
INTO v_vkbur
WHERE vbeln = v_vbelv.
IF sy-subrc = 0.
SELECT SINGLE adrnr
    FROM tvbur
    INTO v_adrnr1
    WHERE vkbur = v_vkbur.
IF sy-subrc = 0.
    SELECT SINGLE *
      FROM adrc
      INTO CORRESPONDING FIELDS OF it_adrc1
      WHERE addrnumber = v_adrnr1.
      APPEND it_adrc1.
ENDIF.
ENDIF.
APPEND it_adrc.
Selecting TO Address
SELECT SINGLE adrnr
FROM vbpa
INTO v_adrnr2
WHERE vbeln = p_inv_no
AND   parvw = 'RE'.
IF sy-subrc = 0.
SELECT SINGLE *
    FROM adrc
    INTO CORRESPONDING FIELDS OF it_adrc2
    WHERE addrnumber = v_adrnr2.
    APPEND it_adrc2.
ENDIF.
Calling Function Module
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
EXPORTING
    formname                 = 'YINVOICE_IS'
VARIANT                  = ' '
DIRECT_CALL              = ' '
IMPORTING
   fm_name                  = fm_name
EXCEPTIONS
NO_FORM                  = 1
NO_FUNCTION_MODULE       = 2
OTHERS                   = 3
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
Calling Function Module
CALL FUNCTION fm_name
*'/1BCDWB/SF00000496'
EXPORTING
ARCHIVE_INDEX              =
ARCHIVE_INDEX_TAB          =
ARCHIVE_PARAMETERS         =
CONTROL_PARAMETERS         =
MAIL_APPL_OBJ              =
MAIL_RECIPIENT             =
MAIL_SENDER                =
OUTPUT_OPTIONS             =
USER_SETTINGS              = 'X'
    i_vbelv                    = v_vbelv
    i_bstkd                    = v_bstkd
    i_kdmat                    = v_kdmat
    i_kwert                    = v_kwert
    i_delch                    = v_delch
IMPORTING
DOCUMENT_OUTPUT_INFO       =
JOB_OUTPUT_INFO            =
JOB_OUTPUT_OPTIONS         =
TABLES
    it_vbrk                    = it_vbrk
    it_vbrp                    = it_vbrp
    it_vbap                    = it_vbap
    it_adrc1                   = it_adrc1
    it_adrc2                   = it_adrc2
EXCEPTIONS
FORMATTING_ERROR           = 1
INTERNAL_ERROR             = 2
SEND_ERROR                 = 3
USER_CANCELED              = 4
OTHERS                     = 5
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
ENDFORM.                    "ENTRY

hi,
use this code..
DATA: i_otf    TYPE itcoo OCCURS 0 WITH HEADER LINE,
      i_tline TYPE TABLE OF tline WITH HEADER LINE,
      i_record LIKE solisti1 OCCURS 0 WITH HEADER LINE,
Objects to send mail.
      i_objpack LIKE sopcklsti1 OCCURS 0 WITH HEADER LINE,
      i_objtxt LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      i_objbin LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      i_reclist LIKE somlreci1 OCCURS 0 WITH HEADER LINE,
Variables declarations
      v_len_in LIKE sood-objlen,                            "#EC NEEDED
      v_lines_txt TYPE i,
      v_lines_bin TYPE i,
Work Area declarations
      w_ctrlop    TYPE ssfctrlop,
      w_return    TYPE ssfcrescl,
      w_compop    TYPE ssfcompop,
      wa_objhead TYPE soli_tab,
      wa_doc_chng TYPE sodocchgi1,
      wa_buffer   TYPE string.            "To convert from 132 to 255
Put a IF ELSE condition whether u want form output or E-mail output..
if it is a E-mail.. then call a small Sub-routine within your program..
FORM f_email .
w_ctrlop-getotf    = 'X'.
w_ctrlop-no_dialog = 'X'.
w_compop-tdnoprev = 'X'.
CALL FUNCTION fnam
    EXPORTING
      control_parameters = w_ctrlop
      output_options     = w_compop
      nast               = nast
      v_tcode            = v_tcode
    IMPORTING
      job_output_info    = w_return
    TABLES
      it_vbdkr           = it_tvbdkr[]
      it_vbdpr           = tvbdpr[]
      it_zglentitycode   = it_zglentitycode[]
      it_vttk            = it_vttk[]
      it_kna1            = it_kna1[]
      it_t005            = it_t005[]
      it_adrc            = it_adrc[]
      it_ekpo            = it_ekpo[]
      it_ekko            = it_ekko[]
      it_vbrp            = it_vbrp[]
      it_mara            = it_mara[]
      it_vbrk            = it_vbrk[]
      it_likp            = it_likp[]
      it_vttp            = it_vttp[]
      it_t001            = it_t001[]
      it_zlogdely        = it_zlogdely[]
      it_prod            = it_prod[]
      it_lineitems       = it_lineitems[]
      it_tvzbt           = it_tvzbt[]
      it_t173t           = it_t173t[]
      it_t005t           = it_t005t[]
      it_zplant          = it_zplant[]
      it_stxbitmaps      = it_stxbitmaps[]
      it_prod_desc       = it_prod_desc[].
IF sy-subrc <> 0.
    MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
            WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
i_otf[] = w_return-otfdata[].
*Converting the OFT format data to PDf format
CALL FUNCTION 'CONVERT_OTF'
    EXPORTING
      format        = 'PDF'
      max_linewidth = 132
    IMPORTING
      bin_filesize = v_len_in
    TABLES
      otf           = i_otf
      lines         = i_tline.
LOOP AT i_tline.
    TRANSLATE i_tline USING '~'.
    CONCATENATE wa_buffer i_tline INTO wa_buffer.
ENDLOOP.
TRANSLATE wa_buffer USING '~'.
DO.
    i_record = wa_buffer.
    APPEND i_record.
    SHIFT wa_buffer LEFT BY 255 PLACES.
    IF wa_buffer IS INITIAL.
      EXIT.
    ENDIF.
ENDDO.
Attachment
REFRESH:
    i_reclist,
    i_objtxt,
    i_objbin,
    i_objpack.
CLEAR wa_objhead.
i_objbin[] = i_record[].
Create Message Body
Title and Description
i_objtxt = 'COMMERCIAL INVOICE'.
APPEND i_objtxt.
DESCRIBE TABLE i_objtxt LINES v_lines_txt.
READ TABLE i_objtxt INDEX v_lines_txt.
wa_doc_chng-obj_name   = 'COMMERCIAL INVOICE'.
wa_doc_chng-expiry_dat = sy-datum + 10.
wa_doc_chng-obj_descr = 'COMMERCIAL INVOICE'.
wa_doc_chng-sensitivty = 'F'.
wa_doc_chng-doc_size   = v_lines_txt * 255.
CLEAR i_objpack-transf_bin.
i_objpack-head_start = 1.
i_objpack-head_num   = 0.
i_objpack-body_start = 1.
i_objpack-body_num   = v_lines_txt.
i_objpack-doc_type   = 'RAW'.
APPEND i_objpack.
Attachment
(pdf-Attachment)
i_objpack-transf_bin = 'X'.
i_objpack-head_start = 1.
i_objpack-head_num   = 0.
i_objpack-body_start = 1.
DESCRIBE TABLE i_objbin LINES v_lines_bin.
READ TABLE i_objbin INDEX v_lines_bin.
i_objpack-doc_size = v_lines_bin * 255 .
i_objpack-body_num = v_lines_bin.
i_objpack-doc_type = 'PDF'.
i_objpack-obj_name = 'COMMERCIAL INVOICE'.
i_objpack-obj_descr = 'COMMERCIAL INVOICE'.
APPEND i_objpack.
IF it_adr6[] IS NOT INITIAL.
    LOOP AT it_adr6 INTO wa_adr6.
      CLEAR i_reclist.
      i_reclist-receiver = wa_adr6-smtp_addr.
      i_reclist-rec_type = 'U'.
      i_reclist-com_type = 'INT'.
      APPEND i_reclist.
    ENDLOOP.
    CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
      EXPORTING
        document_data = wa_doc_chng
        put_in_outbox = 'X'
      TABLES
        packing_list = i_objpack
        object_header = wa_objhead
        contents_bin = i_objbin
        contents_txt = i_objtxt
        receivers     = i_reclist.
ENDIF.
ENDFORM.                    " f_email
regards
vijay

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Thanks & Regards
kalyan.

swc_container it_event_container.
swc_create_container it_event_container.
CALL FUNCTION 'SWW_WI_CONTAINER_READ'
            EXPORTING
              wi_id                    = wd_id
            TABLES
              wi_container             = it_event_container
            EXCEPTIONS
              container_does_not_exist = 1
              read_failed              = 2
              OTHERS                   = 3.
if sy-subrc = 0.
READ TABLE it_event_container WITH KEY element = 'name of your workflow container element'.
            IF sy-subrc = 0.
              w_variable= it_event_container-value.
            ENDIF.
endif.
Regards
Kedar

How to connect to excel sheet and create a universe on top of that

hi,
can any tell me how to connect to excel sheet and create a universe on top of that.what connection should i keep.

Hi Vishal,
Here is how you can create a universe from an excel file:
Here are the steps to follow:
1. Launch Designer, select the Quick Design Wizard if not already open, and click "Begin".
2. Type in a universe name then click "New".
3. Select the Network layer "ODBC Drivers" and then click OK.
4. In the ODBC Drivers window, select the "Login" tab and then type in a name for this connection.
5. Select "Generic ODBC data source" from the drop-down list for database engine.
6. Click the "ODBC Admin" button to define data source name.
7. In the ODBC Data Source Administrator window, click Add.
8. Select "Microsoft Excel Drivers" and click Finish.
9. Enter a data source name.
10. Click "Workbook", select the file you want to access, and click OK.
11. Locate and select the data source name from the drop-down list.
12. Click "Test" to make sure that the server is responding.
You will be back at the Quick Design Wizard "Step 1 of 4". Click the "Next" button and follow through the rest of the steps in order to complete the universe.
-Shreyash

How to convert internal table data to PDF format

HI,
I have an internal table data having one field with 255 chars. length.I want to send that intenal table data as attachemnt with external mail. i am thinking of converting that data into PDF format and use the FM to send the mail. How to convert internal table data to PDF format.
Kishore

In which format is your data in the internal table currently. Is it returned by a smartform/script or its just data fetched from some database table into an internal table. Since its obvious that the data should appear in the PDF with some Layout, you should be using smartform to format the data properly. See the Link
Smartform to PDF to EMAIL
This shows convertion of smartform to pdf and send it through email
Regards,
Abhishek

How to convert an excel sheet as pdf and sent mail?

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