How to handle entries in Oracle

Hi expert,
I am facing a functional issue, this is conceptual and I hope you guide my well.
I am getting invoices from non oracle software into payables on daily basis.
I have to pay against those invoices.
suppose till today I receive 7 invoice with total amount 20,000 US$. Now today I have paid 12000 through cheques.
Reamining amount of supplier "ABC" IS 8000 now.
Now 5000 US$ has been paid through non oracle software. Non Oracle software update me that It has paid 5000.
Actualy now payment remains 3000 US$. But in payables it stands 8000 US$. I want to take effect of 5000 US$
in oracle, so that when we run subledger of that Supplier "ABC" we come to know that standby amount is 3000.
How can I put entry in payable of 5000 US$ to update my oracle ledger?
Can I put Debit memo of 5000 or waiting your suggestions?
Thanks

Mr. Octavio,
Definately when we put 7 invoices , these hit to gl at invoice level and when we create payment through cheque
out bank and clear account hit at the payment level. So in case of payment from non oracle software, you suggest we should record payment and which accounts should hit at general ledger.
If you need our accounting detail at invoice level and payment level , I will send details also, But i am tracing better
and recomended way.
Thanks

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