How to handle Packing, Frieght etc., additional charges on PO as separate lines - not looking for LCM

Question

Hi,
Following is Business requirement given by client
1.Create Item ( say item code : PACKING CHARGES ) as Purchasable only ( non-stockable )
2.Invoice Match Option in Purchasing Tab of Item is : Receipt Required : No , Inspection Required : No
3.Receipt Close Tolerance is : 100% in Item setup > Purchasing Tab ( Client don't want this line to appear in Receipt Screen )
4.PO Created with two lines one is Inventory Item and second line is PACKING CHARGES
5.As soon as PO is approved Second line got closed for Receiving , First line is the only line visible in Receipt Screen
6.Receipt and Delivery is completed for Inventory item
7.Invoice is entered > Matched > Validated > generate accounting entries is also successfully completed
8.PO is still with Closure Status : Open at header level
9.Inventory Item Closed Status is Closed , PACKING CHARGES line is still with status Ope
Expectation is the PO Closure Status should go to Closed , since we have completed Invoice matching and account generation and there is nothing pending to be done.
Please help.
If you have any Test case document or document explaining similar case with accounting entries, this will be a great help.
Regards
Anil

Answer 1

Hi Anil,
I tried your test case here and below are my inferences.
a) At the time of PO Creation, the packaging item selected will be close for receiving.
b) The Item will be available for matching only if the Invoice Line type is Item, and the controls are defined as 3 Way Match Level with PO match option.
c) Before attempting to match this line, the match level at invoice must be changed to PO.
d) This line will not be created as a freight or packaging line, but it will be an item line type.
These inferences point to the fact that the mapping is not correct. By the book, freight or any other misc charges are finalized only when the item is received and not at PO creation.
Which means that the PO should have the only the item which is being procured and not the charges as separate line items.
At the time of creation of the Invoice, while matching you have an option to check the Freight/ Miscellaneous check box, which gives you a popup to enter the value of the Freight and associated cost type.
By adding this, system adds a new invoice line with the type freight/ misc and puts the additional amount incurred as charges there which is the correct behavior.
Please discuss with the customer and update us based on above facts.
Rgds,
Abhi