How to reinitailize balances?

Hi,
we created an element 'Advance1' for advance recovery and two balances defined 'total installemnts paid ' for Total no.of. installments paid and 'Amount repaid' for total amount repaid..
That element 'Advance1' was used for an employee for an advance of 2 installments. Everyting worked fine till all installments got over.
Again used the same element for another advance of 5 installments. If I run for the first installment it is taking balances of previous advances.
what to do? Whether I have to reinitialise balances once advance recovery is completed. if so, how to carry out?
Pl. help. Urgent..
Thanks in advance..
Kavi

Hello,
I have a requirement similar to the one above. In my case, I used the balance dimension ASG_ITD to make decision about the extent of the repayment of a loan. It worked fine till the end of the loan. My problem is when the same person wants to get the same loan some other time, the balance continues from where it stopped. I will like it to be reinitialised to zero so that my logic will be correct for fresh loan.
In trying to solve this problem, I actually carried out what was suggested above but could not work out. I created a non-recurring, indirect information element and an input value "zerorise" to feed into the balance as subtaction when the loan finishes. I wrote a fast formula to include the condition for triggering the information element so that it will reinitialise the balance at the appropriate time. But when I got to the formula result, I could not pick up the information element. I do not know what is wrong. When I changed the element from information to either Earning or Invuluntary Deduction, I could pick it. But using Earning or Invuluntary Deduction will affect the Gross Income and Total Deduction balances as they are fed from Earning and Deduction classification respectively. It seem as if Information element can not appear in Formula Result. Please help me confirm this.
Also is there another approach I can use to re-initialise this balance. I must use ASG_ ITD because i do not know when the staff will finish paying back the loan and I must re-initialise it after the loan to prepare him to take another one some other time.
-Ibrahim

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Edited by: Joel Collins on Apr 27, 2009 6:52 AM

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