How to send an external mail(PDF) through SCOT

Question

Dear All,
                 We have a requirement to mail customer invoice converting the smartform into a PDF. All the neccesary configuration that needs to be done in NACE and SPRO transactions has been done.Now when we issue the output through an output type through transaction VF03, output is successfully issued.In SP02 also it shows the printing is successfully completed.
                 But when i want to want to check the display log aginst the
output type and billing doc issued it says dat the processing log dosnt exist.We have configured the SCOT transaction for sending external email but it doesnt send the mail and even doesnt show any request in waiting and as well as no errors so we are not being able to identify whether the configuration done is wrng which doesnt seem to be the case or is dere a problem with SCOT configuration.
                 Could any1 pls help me with the entire flow of configuring SCOT if possible with screenshots for sending external email . or if possible wat is the possible problem we are facing...
                 Awaiting ur reply shortly.
Thanks & Regards,
Lailu Philip.

Answer 1

Internal Table declarations
DATA: i_otf TYPE itcoo OCCURS 0 WITH HEADER LINE,
      i_tline TYPE TABLE OF tline WITH HEADER LINE,
      i_receivers TYPE TABLE OF somlreci1 WITH HEADER LINE,
      i_record LIKE solisti1 OCCURS 0 WITH HEADER LINE,
Objects to send mail.
      i_objpack LIKE sopcklsti1 OCCURS 0 WITH HEADER LINE,
      i_objtxt LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      i_objbin LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      i_reclist LIKE somlreci1 OCCURS 0 WITH HEADER LINE,
Work Area declarations
      wa_objhead TYPE soli_tab,
      w_ctrlop TYPE ssfctrlop,
      w_compop TYPE ssfcompop,
      w_return TYPE ssfcrescl,
      wa_doc_chng typE sodocchgi1,
      w_data TYPE sodocchgi1,
      wa_buffer TYPE string,"To convert from 132 to 255
Variables declarations
      v_form_name TYPE rs38l_fnam,
      v_len_in LIKE sood-objlen,
      v_len_out LIKE sood-objlen,
      v_len_outn TYPE i,
      v_lines_txt TYPE i,
      v_lines_bin TYPE i.
call function 'SSF_FUNCTION_MODULE_NAME'
     exporting
          formname           = 'ZZZ_TEST1'
     importing
          fm_name            = v_form_name
     exceptions
          no_form            = 1
          no_function_module = 2
          others             = 3.
IF sy-subrc <> 0.
  MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
          WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
w_ctrlop-getotf = 'X'.
w_ctrlop-no_dialog = 'X'.
w_compop-tdnoprev = 'X'.
CALL FUNCTION v_form_name
     EXPORTING
          control_parameters = w_ctrlop
          output_options     = w_compop
          user_settings      = 'X'
     IMPORTING
          job_output_info    = w_return
     EXCEPTIONS
          formatting_error   = 1
          internal_error     = 2
          send_error         = 3
          user_canceled      = 4
          OTHERS             = 5.
IF sy-subrc <> 0.
  MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
  WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
i_otf[] = w_return-otfdata[].
call function 'CONVERT_OTF'
       EXPORTING
            format                = 'PDF'
            max_linewidth         = 132
       IMPORTING
            bin_filesize          = v_len_in
       TABLES
            otf                   = i_otf
            lines                 = i_tline
       EXCEPTIONS
            err_max_linewidth     = 1
            err_format            = 2
            err_conv_not_possible = 3
            others                = 4.
  Fehlerhandling
  if sy-subrc <> 0.
  endif.
  loop at i_tline.
    translate i_tline using '~'.
    concatenate wa_buffer i_tline into wa_buffer.
  endloop.
  translate wa_buffer using '~'.
  do.
    i_record = wa_buffer.
    append i_record.
    shift wa_buffer left by 255 places.
    if wa_buffer is initial.
      exit.
    endif.
  enddo.
Attachment
  refresh:
    i_reclist,
    i_objtxt,
    i_objbin,
    i_objpack.
  clear wa_objhead.
  i_objbin[] = i_record[].
Create Message Body
Title and Description
  i_objtxt = 'test with pdf-Attachment!'.
  append i_objtxt.
  describe table i_objtxt lines v_lines_txt.
  read table i_objtxt index v_lines_txt.
  wa_doc_chng-obj_name = 'smartform'.
  wa_doc_chng-expiry_dat = sy-datum + 10.
  wa_doc_chng-obj_descr = 'smartform'.
  wa_doc_chng-sensitivty = 'F'.
  wa_doc_chng-doc_size = v_lines_txt * 255.
Main Text
wa_doc_chng-doc_size = ( v_lines_txt - 1 ) * 255 + strlen( i_objtxt )
  clear i_objpack-transf_bin.
  i_objpack-head_start = 1.
  i_objpack-head_num = 0.
  i_objpack-body_start = 1.
  i_objpack-body_num = v_lines_txt.
  i_objpack-doc_type = 'RAW'.
  append i_objpack.
Attachment
(pdf-Attachment)
  i_objpack-transf_bin = 'X'.
  i_objpack-head_start = 1.
  i_objpack-head_num = 0.
  i_objpack-body_start = 1.
Länge des Attachment ermitteln
  describe table i_objbin lines v_lines_bin.
  read table i_objbin index v_lines_bin.
  i_objpack-doc_size =  v_lines_bin * 255 .
  i_objpack-body_num = v_lines_bin.
  i_objpack-doc_type = 'PDF'.
  i_objpack-obj_name = 'smart'.
  i_objpack-obj_descr = 'test'.
  append i_objpack.
  clear i_reclist.
  i_reclist-receiver = '[email protected]'.
  i_reclist-rec_type = 'U'.
  append i_reclist.
    call function 'SO_NEW_DOCUMENT_ATT_SEND_API1'
         EXPORTING
              document_data              = wa_doc_chng
              put_in_outbox              = 'X'
         TABLES
              packing_list               = i_objpack
              object_header              = wa_objhead
              CONTENTS_BIN               = i_objbin
              contents_txt               = i_objtxt
              receivers                  = i_reclist
         EXCEPTIONS
              too_many_receivers         = 1
              document_not_sent          = 2
              document_type_not_exist    = 3
              operation_no_authorization = 4
              parameter_error            = 5
              x_error                    = 6
              enqueue_error              = 7
              others                     = 8.
1. Use the Medium 7 for sending mails instead of 1 (printout)
2. Maintain the Mail IDs for all vendors in Vendor Master(check the ADR6 table)
3. Do the settings for sendiing mails in SCOT and SOST tcodes with the help of Basis person
4.In NAce also use medium 7 instead of 1 (print)
5. In the application doc Po Me22 N also configure the output type with the medium 7 for the partner(vendor) and other sommunication method settings.
6. CHeck the print program, I think it will consider the Medium and set the communication type automatically. check it by keeping a break point if it is not working.
n the Smartform Functiona Module we get the Spool ID of the Smartform for the output
use that spool ID and convert to PDF format and send mail using the fun modules
CONVERT_ABAPSPOOLJOB_2_PDF
SO_NEW_DOCUMENT_ATT_SEND_API1
you have to write related code for these fun modules in the Smartform driver program itself
and ask your basis persons to configure the SCOT and SOST tcodes to send mails to Outside Consignee Maid Id's
REWARD POINTS IF HELPFUL
rewar points if helpful.