How to upload morethan 999 line items for a document?

if we need to upload more than 999 lines for a header.
How can we do that?

hi,
you have to post like that
line P-key account value
Document 1001
898 40    123456 100
899 40    234567 200
900 50    333333 300-
Document 1002
001 40    333333 300
002 50    345678 250-
003 50    789654   50-
acc. 333333 is a interim account(in german: Zwischenkonto)
Message was edited by: Andreas Mann

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Morethan 999 line items for vendor invoices

Hi All,
we had issue for an Invoice upload.
we are uploading the Invoice contains morethan 999 line items. but we are facing error for morethn 999 line items can't post when uploading thorugh ZFB60 transaction.
please advise if any SAP notes are exist or any idea.
Thanks and regards
Prathap
< Please search. >

Hi,
What error you are getting? Can you tell me clearly....
Regards,
Mohan.

More than 999 line items for an FI Document

Hello All,
Per SAP standard, an accounting document can only contain up to 999 line items. However, we have Logistics posting (Backflush) that would yield more than 999 line items in FI. We can't opt for setting summarization in transaction OBCY (FI Summarization based on Object Type) since this would affect GR/IR clearing. We can select reference transaction key MKPF (Material Doc Table) and table BSEG (Field MENGE <Qty>) but GR/IR clearing would be affected since definition of clearing is at Purchasing Doc (EBELN) and Item (EBELP).
Do you have other recommendations?
Thanks.

Dear scorpio0485,
Yes ! I have already done posting for morethan 999 line items. but in the standard program we cant do it. We need to go for Z process.
In Zprocess we need to put one cut off line item for ex : 900 or 950. After that hardcode one GL code(clearing GL Code) in program to split the line items. Means the system generates 2 documents.
Please give the following Code to ABAPer
AT END OF xblnr.
      mtab[] = ttab[].
      CLEAR v_count1.
      DESCRIBE TABLE ttab LINES v_lines.
      LOOP AT ttab INTO wa_ttab.
        v_tabix = sy-tabix.
        v_count = v_count + 1.
        IF v_count EQ 900.
          count = count + 1.
          v_count1 = v_count + v_count1.
          MOVE-CORRESPONDING wa_ttab TO wa_xtab.
          IF v_wtotal < 0.
            wa_xtab-newbs = '40'.
            wa_xtab-newko = '00003100001'.
          ELSE.
            wa_xtab-newbs = '50'.
            wa_xtab-newko = '00003100001'.
          ENDIF.
          IF v_dtotal < 0.
            wa_xtab-newbs = '40'.
            wa_xtab-newko = '0003100001'.
          ELSE.
            wa_xtab-newbs = '50'.
            wa_xtab-newko = '0003100001'.
          ENDIF.
          IF v_dtotal LE 0.
            v_dtotal = v_dtotal * -1.
          ENDIF.
          IF v_wtotal LE 0.
            v_wtotal = v_wtotal * -1.
          ENDIF.
          wa_xtab-prctr = '0000900008'.
          wa_xtab-dmbtr = v_dtotal .
          wa_xtab-wrbtr = v_wtotal .
If you need anymore,please let us know

Table for line items for parked documents

Hello all,
Do anyone know what is the table for line items for parked documents(fbv3)?
Because I check bseg and these doc. aren't there.
Thanks a lot!

Hi,
Please Check table "VBSEGS" you will get parked document ine items .please check below link it will clear...
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How to upload sales order line items?

SAPGurus,
For years my customer service department has been asking for a way to upload sales order line items into the VA01 sales order-entry screen.
Many of our customers submit PO's with huge amount of line items, up to 1,000 lines. Our CS reps need to key in the data line by line (or copy/paste
approx 17 lines at once from Excel into the VA01 screen), and we are looking for a way to make this process leaner. One idea we have is that user creates the order header, and then has a way to upload the material numbers and quantities in a separate (newly created Z-transaction) screen in one go.
Obviously rules then need to be built that deal with the various pop-up messages related to e.g. ATP, material status, etc.
Does anyone have any experience or thoughts on how we could achieve this? A way to make the sales order-entry process a bit less time-consuming? Any feedback would be greatly appreciated !
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Take the inputs from this Blog created by SUNIL PILLAI
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999 Line items for bdc f-02

Hi experts,
I have one validation its like suppose if u have 999 line items then that record should b closed and the both +ve, -ve values should be equal to 0 n new record should start again.
if any body can help me in this regard then i will b thankful to them.
Regards
Bohra

Because there may be automatic entries created, you shouldn't go to 999 entries. It should be OK to use 950.
Let's say you have 1100 entries. the first 950 total 10,000 credit. You create the first transaction with 950 entries and then an entry to a control account for 10,000 debit. Then another transaction with the remaining 150 entries and an entry to the same control account for 10,000 credit.
Rob

How to get all the line items for each Purchasing Document ?

Hi,
There are multiple purchase orders (EBELN) in PSA with different line items (EBELP). But, when loaded into ODS from PSA, I am getting purcahse orders with only one Line item.
Eg.,If the EBELN has a Record# 4000005 and has 3 line items in it (10,20, 30), I am receiving 10 or 20 or 30 Line item.
As there are more than one line item per PO, how can I retreive all of them?
Also, there are no conditions / routines in transfer structure and update rules.
Please let me know

problem solved.
I moved the EBELP field from Data fields to Key Fields in ODS.

FS10N - Not displaying line items for Archiving document

Hi Experts,
When we are double clicking on the FS10N accont display balance report to get line item reprot, it is not displaying archived document data. We have also deleted secondary indexes for those archived document.
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Hi Samir,
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+ 999 line items invoice posting in MM

Hi,
How can you manage +999 line items invoices in MM?
Now those invoices are treated in FI, using a program developed that allows the system to split the document in smaller ones, but in the future we want to post them using MM.
There is someone who find a solution to that? Which are best practice in this topic?
thks!
Edited by: Csaba Szommer on Jan 14, 2012 6:19 PM

The invoice was successfully posted. I have done 2 thing:
1) I got implemented User Exit: EXIT_SAPLMRMH_011 in Enhancement: MRMH0002
2) Maintained Transaction VS5 and G/L account no. for relevent chart of accounts in R/3 table T030K.

More than 999 line items in Invoice

Hi All,
We are having a scenario where more than 999 line items needs to be invoiced in a single billing document. If more than 999 line items are invocied in a single billing document, system can not post the acct document. Our requirement is to create single billing doc for more than 999 and post acct document also successfully.
Please advise if any one has worked on the simillar issue.
Thanks,
Ravi

Hi,
You can not do that with 999 line items in one billing document, the reason is the line items limit in the accounting document, because one line item of billing document must generate two line items (D&C) in the accounting document, although you can maintain the max 999 line items in billing document, but actually the max line items of billing document is 499.
So the other line items more 499 must be generate in a new billing document! Hope can help you understand the scenario.
Regards
Tao

Line items in a document entry

Hi,
there is restriction on line items for per document entry - i.e. 999.
i would like to know if there is any update on the restriction in the enhancement packs.. or is it still 999.
thank you
- Vedavatee

Check WIKI http://wiki.sdn.sap.com/wiki/display/ERPFI/Systemlimitationof999lineitemsperFIdocument
Which Says
Purpose
The purpose of this WIKI is to explain a system limitation which does not allow you to have more than 999 line items per FI document, and also provide you with workarounds you can use to post your document.
Overview
When you are posting an FI document which has more than 999 line items, the system will issue an error message. This is due to the fact that the line item number field (BUZEI) in the BSEG table consists of 3 characters only and therefore the system cannot read more than 999 line items in the FI document. There are some workarounds which can be done so that your document will be successfully posted in the system.
System Limitation
The FI document has more than 999 lines, the system issues error F5 807 ("Number of items in document is too large") or F5 727 ("Maximum number of items in FI reached"), and posting is not possible.
There are no immediate plans to expand the number of line items beyond the current limit (999 lines per document). This is because the line item number (BSEG-BUZEI) field length is defined as 3 numeric positions (leading to a maximum possible number of 999 line items). The SAP development group is aware of this functionality change request, but the change is significant since BSEG is a cluster table which is used in numerous R/3 programs.
Srinivas

Manual account clear but can see line item after post document

Hi Guru!
I have post account clear with transaction code F-03 with open item zero balance such as
account 214001 balance +500
account 214001 balance -500
when I simulate entry the system not show line item for post document but can post it . I want to know why ?
thank you very much .

Dear,
This is standard behaviour...if line item which you are clearing have zero balance then system will not show any line items since open itemss are cleared....
when you have tolerance difference or the residual posting then only system will show the line item....
Regards,
Chintan Joshi

How to upload a file which has more than 999 line item through BDC ?

Hello Techards
Hi to all
Can any body tell me how to upload a file which has more than 999 line item through BDC for traction F-02 ?
Thanks in advance.
Shovan

Hello Shovan,
You split it up to post two accounting documents with the help of a "suspense" a/c.
Say, you have to post the following line items below:
line 1 - dr. - GL a/c X - $1000
line 2 - cr. - GL a/c Y - $1
line 3 - cr. - GL a/c Y - $1
line 1001 - cr. - GL a/c Y - $1
You cannot post the above as a single doc in SAP (because of technical reasons), so you need to break it up into 2 documents as below:
Doc1
line 1 - dr - GL a/c X - $1000
line 2 - cr - GL a/c Y - $1
line 3 - cr - GL a/c Y - $1
line 998 - cr - GL a/c Y - $1
line 999 - cr - SUSPENSE a/c - $3
Doc2
line 1 - dr - SUSPENSE a/c - $3
line 2 - cr - GL a/c Y - $3
Note that there is no incorrect impact on accounting as first we credit suspense a/c by $3 and next we debit the same suspense a/c by $3 as a result the effect is nil. Similarly, we credit $997 to GL a/c Y (which is less by $3) in the first doc which is compensated by the second doc by crediting the shortfall of $3.
Hope this helps,
Cheers,
Sougata.

How to limit line items for 999

Hi Gurus
i heard that a standard setting should be there to all company codes to create a second accounting document as soon as the number of lines reaches 800 or above lines. Can you tell me where to check this settings ?
can you tell me the check on number of lines in the accounting document that is being generated.
kind regards
Sunitha

Hi Sunitha,
As far as my knowledge goes, there is no specific configuration from FI side where you tell the system the maximum line items to be posted in a FI document. The limit of 999 is inbuilt in SAP programs. You have some options to summarise the line items in configuration.
SAP has given various notes on summarisation as well as problems we encounter when we post a document with more than 999 line items. In my experience, I have seen a second document being posted automatically when you have more line items with the 1st document containing 991 lines and where the second one has the rest of the lines.
Thanks
Aravind

Need some help on workaround for more than 999 line items in a FI document

Hi all,
user would like to know if there is any way to increase the maximum # of lines for an FI document. Currently, as SAP only allows 999 lines per FI document. The user is encountering an issue when a taxable invoice is uploaded because SAP creates additonal lines for the taxes thereby increasing the line item count beyond the 999 limit. This causes the user to separate out the upload files into several different files which is very time consuming. i have read some replies from previous questions posted on this but none were clear enough on how to actually split the lines and what will happen after the split to the rest of the line items how is the continuation with the first document. can some one give me the explanation or steps on how we can do the split on this document please. we are on 4.6c version. if we have to write some code, what should i explain to the abaper? any kind of inputs would be greatly appreciable.
Thanks in Advance
Jay

Hi,
From your comments, I understand that you are uploading the journals. The steps to handle 999 line items limitation is through functional and technical help.
1. create a dummy GL account
2. In the code, ask the abaper to have a logic such that if more than 900 lineitems (dont check for 999, as some auto postings will be done), then the balance should be loaded to the dummy GL account created and a document should be posted
3. Start reading the remaining docs and follow the same logic as in 2 and ensure that the posting happened in step 2 against dummy GL account should have reversal posting. That is, if step 2 dummy GL account has a credit balance then in step 3 against the same amount a debit entry for the GL account should be posted.
This will ensure that once all the line items are posted, the balance in dummy GL is Zero.
Regards,
Sridevi

How to upload morethan 999 line items for a document?

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