I am using my calendar and need others to be able to book appointsments on my behalf, how can I syncronise them to ensure one, up to date calander at all times?

Question

Hi all hope someone can help.  Just turned our small consultancy business into an Apple enterprise with 2 Imacs, an Ipad4 and IPhone 3g.  I want to run a consollidated calander where people can add appointments to my calander but if I am booking an appointment on the Ipad and my office manager is booking appointments I don't think we are sycronising properly as some of the appointments "get lost"  can anyone tell me where I am going wrong
Wendy Garcarz

Answer 1

Hi Wendy,
If I was in your shoes, I would use Google Calendar. With Google Calendar you can easily set up shared calendars. Google calendars also integrate well with the Mac OS X calendar app and the iOS calendar app so whether you are using the iMac, iPad, or iPhone you'll see all of your appointments as well as ones scheduled for you (by whoever you shared it with) on the native devices calendar (we use shared Google calendars all the time between Macs and iOS devices and it works great).
Have each of your employees sign up for a Google account. Once you sign in, click on the Calendar link at the top of the webpage. On the left side of the page under "My calendars" click on the drop down arrow. You should now see your name under My Calendars. Click on the drop down arrow next to your name and select Share This Calendar. Under "Share with specific people" you can enter the gmail address(es) of the employees who you want to grant access to. You have the ability to assign read only access if you just want other employees to see (but not schedule) your calendar, or assign read & write access for someone like your office manager so that he/she can schedule meetings for you.
Google Account Sign-up
https://accounts.google.com/SignUp?continue=http%3A%2F%2Fwww.google.com%2F&hl=en
There is so much that Google apps can do. Along with the calendar, we love the Goole Drive to share documents and spreadsheets. I could go on and on about Google apps but will instead give you these links:
Google Calendar: https://support.google.com/calendar/answer/2465776?hl=en
Google Drive: http://www.google.com/drive/about.html?authuser=0
Hope this helps!!!
~Joe