IDOCs to send Employee Data

Hi All,
In my current project, I have lots of interfaces to send employee data to third party. Now the interface team has decided to use IDOCs to transfer employee data. Employee data is of the order of 20,000 and many interface will be scheduled to run daily. So here are my questions:
1. Earlier decided approach was to use file interface. Is IDOC better in this case?
2. Over and above this, they want to generate 1 IDOC per employee data (if the interface has to run every business day, then ~5 Million IDOCs per year and this is just for one interface). Do you think this is the right approach?
Appreciate you responce.
Cheers,
Bhaskar

Hi Bhaskar,
My humble thoughts on the questions you have asked,
1. Earlier decided approach was to use file interface. Is IDOC better in this case?
Well, the first questions is does this third party application have an SAP connector to transact IDOCs or do you have a middleware in between? Now, if you dont have a middleware/third party application doesn't support IDOC Communication, then you will have to look at file interface(or other possible means)
Anyways assuming that an IDOC communication is indeed possible between the two systems with/without a middleware in between, the advantages of IDOC over file interface is many
1) IDOCs use transactional RFC (which is asynchronous in nature , but i guess you know this already), which assures QOS EO - Exactly Once.
2) IDOCs provides superior monitoring, audit and reconciliation capabilities, which you would have to code for yourself in File interface.
3) IDOCs - More structured and organized programming, hence easy to maintain over time.
4) Standard IDOCs are available which can deployed immediately by doing some configurations, and any custom requirement can be coded in using customer enhancements.
2. Over and above this, they want to generate 1 IDOC per employee data (if the interface has to run every business day, then ~5 Million IDOCs per year and this is just for one interface). Do you think this is the right approach?
You can definitely use IDOC archiving, and also i guess in real time scenario, you would want to send the delta changes w.r.t the data of an employee and not send the complete master data on a daily basis.
All said, if this is a one time run/an interface which might be scrapped in near future, with no need of advanced monitoring and audit capabilities you might still want to go with File interface, i am sure you will get more informative replies from experts on this forum, so keep watching the thread
Regards,
Chen

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ALE IDOC
Sending System(Outbound ALE Process)
Tcode SALE ? for
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b) Assign Client to Logical System
Tcode SM59-RFC Destination
Tcode BD64 ? Create Model View
Tcode BD82 ? Generate partner Profiles & Create Ports
Tcode BD64 ? Distribute the Model view
Message Type MATMAS
Tcode BD10 ? Send Material Data
Tcode WE05 ? Idoc List for watching any Errors
Receiving System(Inbound ALE )
Tcode SALE ? for
a) Define Logical System
b) Assign Client to Logical System
Tcode SM59-RFC Destination
Tcode BD64 ? Check for Model view whether it has distributed or not
Tcode BD82 -- Generate partner Profiles & Create Ports
Tcode BD11 Getting Material Data
Tcode WE05 ? Idoc List for inbound status codes
ALE IDOC Steps
Sending System(Outbound ALE Process)
Tcode SALE ?3 for
a) Define Logical System
b) Assign Client to Logical System
Tcode SM59-RFC Destination
Tcode BD64 !V Create Model View
Tcode BD82 !V Generate partner Profiles & Create Ports
Tcode BD64 !V Distribute the Model view
This is Receiving system Settings
Receiving System(Inbound ALE )
Tcode SALE ?3 for
a) Define Logical System
b) Assign Client to Logical System
Tcode SM59-RFC Destination
Tcode BD64 !V Check for Model view whether it has distributed or not
Tcode BD82 -- Generate partner Profiles & Create Ports
Tcode BD11 Getting Material Data
Tcode WE05 !V Idoc List for inbound status codes
Message Type MATMAS
Tcode BD10 !V Send Material Data
Tcode WE05 !V Idoc List for watching any Errors
1)a Goto Tcode SALE
Click on Sending & Receiving Systems-->Select Logical Systems
Here Define Logical Systems---> Click on Execute Button
go for new entries
1) System Name : ERP000
Description : Sending System
2) System Name : ERP800
Description : Receiving System
press Enter & Save
it will ask Request
if you want new request create new Request orpress continue for transfering the objects
B) goto Tcode SALE
Select Assign Client to Logical Systems-->Execute
000--> Double click on this
Give the following Information
Client : ERP 000
City :
Logical System
Currency
Client role
Save this Data
Step 2) For RFC Creation
Goto Tcode SM59-->Select R/3 Connects
Click on Create Button
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RFC Destination : ERP800
Connection type: 3
Description
Target Host : ERP000
System No:000
lan : EN
Client : 800
User : Login User Name
Password:
save this & Test it & RemortLogin
3)
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click on create moduleview
short text : xxxxxxxxxxxxxx
Technical Neme : MODEL_ALV
save this & Press ok
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goto add message type
Model Name : MODEL_ALV
sender : ERP000
Receiver : ERP800
Message type :MATMAS
save & Press Enter
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Give Model View : MODEL_ALV
Partner system : ERP800
execute this by press F8 Button
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seelct the modelview
goto >edit>modelview-->distribute
press ok & Press enter
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Material : mat_001
Message Type : MATMAS
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and Execute
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Material : mat_001
Message Type : MATMAS
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press enter
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1 Communication Idoc generated for Message Type
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Change Pointers
I know how to change the description of a material using ALE Change Pointers.
I will give the following few steps
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2) Tcode BD50---> check the MATMAS check box save and comeback.
3) Tcode BD51---> goto IDOC_INPUT_MATMAS01 select the checkbox save and comeback.
4) Tcode BD52---> give message type : matmas press ok button.
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01 Error --> Idoc Added
30 Error --> Idoc ready for dispatch(ALE Service)
then goto SE38 --> Execute the Program RBDMIDOC
29 Error --> ALE Service Layer
then goto SE38 --> Execute the Program RSEOUT00
03 Error --> Data Passed to Port ok
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12 Error --> Dispatch ok
Inbound Status Codes
50 Error --> It will go for ALE Service Layer
56 Error --> Idoc with Errors added
51 Error --> Application Document not posted
65 Error --> Error in ALE Service Layer
for 51 or 56 Errors do the following steps
goto WE19 > give the IDOC Number and Execute>
Press on Inbound function Module
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Regards
Sreeni

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