Impact of year end on d/base

Hi all,
I'm just about to perform an end year at my company. Whats the correct procedure. Am also curious to know the impact that performing year end has on my database. Is it safe just to go ahead or is it wise to perform a back up???
Regards,
Henry

Hi Henry
SAP Business One is an open item system and as such has no balance files or roll-over functionality. The purpose of the period end closing is to assist you in clearing the balances of the income and expenditure accounts to the retained income account. The function simply creates journal entries for you to achieve this. It has no impact on period control, etc. This you control by locking periods, etc.
The journal entry is split into 2 phases:
1. Post all income & expense accounts to the profit and loss account - this will happen on the last day of your current financial period you are closing. You also define the profit and loss account and place it in the COA where it best suites you. I prefer to place it under the last drawer (Extraordinary Accounts)
2. Post the profit and loss account to retained income - this will happen on the first day of the new financial period. Once again the retained income account is defined by you.
There is no real impact on the database and the period end closing can be run more than once. I know this sounds strange, but it has real benefits. Supposing you closed all income & expense accounts, and you need to provide for some more expenses. This can be done, and when you run the period end closing again, it will detect all accounts that have changed and close them off to retained income as well.
Hope this helps
Kind regards
Peter Juby

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Issue in year end closing

Hi
I have an issue in year end closing. What would be effect if i do not clear the open items in GR/IR Account as part of year end acitivity. The balance in my GR/IR Account is zero as of my balance sheet date.
What would happen if i run the balance carry forward program?
Regards
Sanil Bhandari

This program will reclassify the entries for the Balance sheet reporting. Since your balance is zero there should not be any impact on the reporting side. Whether you run this program or not it will not have any impact on the balance carry forward program. Since these entries will get reversed at the beginning of the next period in any case.
The config setting will be in OBYP
The following config document may help you in better understanding.
Define Adjustment Accounts for GR/IR Clearing
The goods receipt/invoice receipt (GR/IR) clearing account is posted to whenever you receive goods that have not been invoiced yet or whenever you receive invoices for goods that have not been delivered yet.
In this activity you define the numbers of the adjustment and target accounts for the automatic postings for the GR/IR clearing account.
Transfer postings have to be made at the balance sheet date to reflect the goods invoiced but not delivered and the goods delivered but not invoiced. The program that analyzes the GR/IR clearing account adjustments this account by posting any outstanding amounts to an adjustment account. It makes the offsetting entry to the account for goods delivered but not invoiced or to the account for goods invoiced but not delivered (target account).
Edited by: Sivakumar Gopalakrishnan on Jan 15, 2008 4:11 PM

Open documents and year end closing.

Hi experts,
I would like to know if it is necessary to close all open documents before we start the year end process.
Since practically it is not possible to close all open documents.
here open documents refer to Purchase orders, GRPO's, Sales orders, deliveries etc.
kindly suggest.

hi ajith,
Purchase orders,sales order won't have any impact on accouting which will only
effect ordered,committed quantities.
GRPO can be kept open in case when there is orginal bill is yet to be sent by vendor.
Production orders which are open(ie) production completed - should be closed atleast
before year end so that it can't avoid unnessary WIP variance posted in next fiscal year,
because production orders will post JE's only on Actual Closing Date.
Jeyakanthan

Undo Year end closing for Asset

Hi,
I need to undo year end posting for Asset and recalculate depreciation according to the changed laws.
Is there any prerequisite/constraints to be taken care of before running OAAR(undo year end closing) and AJAB(year end closing) after required postings are done. Any other financial impact does these transactions have apart from the desired depreciation calculation?
Any help in understanding the scenario will be highly appreciated.
Regards
Shilpa

Hii
Difference between the two transaction code are
OAAR-undo by depreciation area
OAAQ-undo by company code.
in the first one u r only opening the depreciaiton area that is already closed.
and in later u r opening whole company code
Yes after the new depreciation run it will be adjusted but while running u need to select repeat run in T.Code AFABN.
Through repeat run it will take into consideration the changed values and again calculates the depreciation.
so values will be adjusted.
Thanks
sejal

Asset Fiscal Year End Closing - Depreciation not posted completely in 2010

Hi Experts,
I have an issue concerning AA 2010 year end closing, since there is one asset which depreciation in 2010 was not posted completely, meaning that we cannot close 2010 fiscal year.
This happened because of the following situation:
Vendor Incoice was posted in 30.12.2010, with a document date 31.03.2010 (meaning that for this asset the depreciation calculation start date was 01.03.2010). Then, in 30.03.2011 someone post the reversal document, with posting date 31.12.2010.
So for this asset I donu2019t have any depreciation posted in 2011 and no values in depreciation book, for the asset, meaning that even if I change the depreciation calculation start date for 01.01.2011, it will still be necessary to run depreciation in Dec.2010.
However I cannot run depreciation for this asset for 2010 because it will have impact in 2010 balance sheet, which cannot happen.
Do you have any ideas to solve this problem?
Thanks!
Best regards,
Andreia Nascimento

Hi,
As i have already suggested you for the [SIMILAR THREAD|Re: Asset Fiscal Year Closing not possible], which you have only posted in FI forum, there is no other alternative than running the repeat dep run for FY 2010 for period 12.
Please do not cross post your questions.
REgards,
Srinu

Year-End Closing Asset Account - AJAB

Hi,
While executing year end closing for fiscal year 2005, system gives following error message :-
"Depreciation not posted completely"
Since, there is unposted planned depreciation in period 12 / 2005, system is not allowing to close the year.
But since the financial year 2005 has already been closed, we can not open it back due to other legal issues and financial impacts, user wants to have any other work around solution to close the year 2005 without posting the depreciation.
Please send us your ideas or expert comments.
Thanking you in advance.
Thank You & Best Regards,
Naresh B. Pandya

Hi,
At last we opened FI Year 2005.
We run the depreciation for 12/2005 (31/03/2006), posted depreciation reversal entry on 31/03/2006 to nullify effect on B/s and P&L account and the same was reversed on first day of next fiscal year i.e. 01/04/2006.
Regards,
Naresh

Fiscal year variant V3 uFF0Cdo year end closing

Hello everyone,
I use the Fiscal year variant V3(month 4 year *-month 3 year **+1) for the HK company ,and Dec. 2009 I did the year end closing, but I found that,the amount of GL Account balance carry of 2010 is not the cumulative balance of 2009,but just the balance of Dec. 2009;IN fs10n double click the balance carry of 2010, the detail is the cumulative balance of 2009.What can I do the amount of GL Account balance carry of 2010 will right?
Thank you for your answer.
Best Regards
Doris

Hi,
You can try carrying forward, GL, customer and vendor balances from the beginning. There is no impact even if you execute again.
Best Regards,
Madhu

Year end rate rollover issue (Retained Earnings)

HFM Retained earnings Showing wrong values after the years end(For January). It is happening for all parent entities at local currency total level(Entity Curr Total) but if we look at USD total values it is showing right values..
Thanks,
Mo

BBeloware the rules scriptswritten in the Rule file....
If pov_year > "2009" Then
               HS.Clear "A#35100"
               HS.EXP "A#35100.I#[ICP None] = A#RetainedEarnings.I#[ICP Top].Y#Prior.P#Last.V#<Entity Curr Total>"
'                     Balancing Account and Equity Translation Adjustment                                          *
'This occurs at the default currency if the assets do not equal liabilities and equity.
         ElseIfHS.Value.IsTransCur Then
            HS.Clear "A#35200.I#[ICP None]"
            HS.Exp "A#35200.C1#[None].I#[ICP None] = A#NetIncm.C1#TotC1.W#YTD.I#[ICP Top]"
            HS.Clear "A#35100"
            HS.EXP "A#35100.I#[ICP None] = A#RetainedEarnings.I#[ICP Top].Y#Prior.P#Last" ' + A#EquityAdj_35100.I#[ICP Top].V#<Entity Curr Total>"
            HS.Clear "A#CTA"
           If pov_entity <> "ElimCAN_TOT" Then
            HS.EXP "A#CTA = A#TotalAssets.I#[ICP Top] - A#TotalLiabStock.I#[ICP Top]"
            End If
        End If 'HS.Value.IsTransCur
Else 'Not a base level entity
'                     Balancing Account and Equity Translation Adjustment                                          *
'This occurs at the default currency if the assets do not equal liabilities and equity.
      If HS.Value.IsTransCur Then
'      Call WriteToFile ("Entity " & pov_entity & " for Value " & pov_value & " is a Translated Currency.Parentis " & HS.Parent.Member & "; Parent's currency is " & HS.Parent.DefCurrency(""))
         HS.Clear "A#35200.C1#[None].I#[ICP None]"
         HS.Exp "A#35200.C1#[None].I#[ICP None] = A#NetIncm.C1#TotC1.W#YTD.I#[ICP Top]"
         HS.Clear "A#35100"
         HS.EXP "A#35100.I#[ICP None] = A#RetainedEarnings.I#[ICP Top].Y#Prior.P#Last"
         HS.Clear "A#CTA"
         If pov_value = "USD" Then
          HS.EXP "A#CTA = A#TotalAssets.I#[ICP Top] - A#TotalLiabStock.I#[ICP Top]"
End If
      End If 'HS.Value.IsTransCur
End If 'Base versus Parent entities

Co year end

can any one give in detail all step by step co year end
Moderator: please observe the [forum rules |/thread/931177 [original link is broken];and:
a. Search prior to posting e.g.
CO Year end
CO Closing Procedure
b. do not crosspost the same question into several forums
Thread closed.
Edited by: Karl Helm on Jul 17, 2008 12:55 PM

Hi:
Refer to this documentation
http://www.sap-basis-abap.com/fico/sap-fi-month-end-and-year-end-activities.htm
Please let me know if you need more information.
Assign points if useful.
Regards
Sridhar M

Back up plan for Asset year end closing

Hi,
Do you have any back plan prepared for Asset year end closing especially t.code AJRW and AJAB (running this in Background).
what back up plan we should recommend if it fails for already happened activities.
Regards
Shanu

Hi Shanu,
there is a Test-run modus.
If it fails for some reasons, you will get a error message. Then you solve this error and repeat AJRW or AJAB.
regards Bernhard

Mid year go live and year end go live

Hi Experts,
What is the difference in configuring Mid year go live and year end go live What are difficulties we face in mid year go live.
thanks & Regards.
Akhil

https://forums.sdn.sap.com/click.jspa?searchID=21620306&messageID=6587485
you go live on the SAP payroll system in the middle of a financial year, you have an option to transfer your legacy data into the SAP payroll system.
The system provides the schema INLK for transferring your legacy data. For this purpose, you need to perform the following IMG activities:
Define the payroll periods for which you want to transfer the legacy data. For more information, refer to the IMG under Payroll India -> Legacy Data Transfer -> Define Periods for Import
Define the type of data you want to import. For more information refer to the IMG under Payroll India -> Legacy Data Transfer -> Define Pay Elements for Import
Upon execution along with the payroll driver, the schema INLK formats the information defined in the above tables as payroll results and stores the values in the database table PCL2.
For more information on the Legacy Data Transfer functionality, refer to OSS note number 506128.

How to clear all open GRIRs in the year end and maintained as provision ?

Hi Friends,
I would like to clear all open GRIRs in the year end and maintained as provision.
in the next year next day i would like to show as open items.
How can do it ?
I have tried to clear it. I have maintained OBYP settings also. But i am unable see as clear item.
Could you explain me how it actuallly works ?

Hi REddy,
In most of the cases, the GR/IR account will have a credit balance and would be taken as provision for liability during year end activites. So as a standard practise you need to clear them on year end.
but if you want to clear them, first you need to deselect check box Post automatically only for GR/IR clearing GL's master data.
Then pass a adjustment entry like
GR/IR GL Dr
To Provision for Liabilites GL: Cr
Above sample entry is true when your GR/IR account has a CR balance at the year end. if not post it in a reversed manner.
Now with tcode F-03, for GR/IR GL, choose all items and clear them. Now you will get the clearing doc number.
Now on start of new FY, reverse the above accounting entry with FB08.
This will meet your requirement.
Thanks,
Srinu

Year ending

hi gurus
plz tell me how can i close the normal posting periods and how can i open the special periods.and also plz let me know which gl are open for special periods.
if any document regarding year end closing plz foreward to me -
[email protected]
thanks
diptiranjan

Hi Dipti,
Can you please forward the document to me at [email protected] Thanks in Advance.
van1276

Turkey: year end close RFSUMB00 / fiscal year variant

Hello guys,
I am wondering if anyone of you have had this requirement before.
Running RFSUMB00 on a Turkish company code will blow away the balances from all G/L accounts so that each individual account has a balance of 0.
Questions:
1. How do you manage revenue accounts (cost element categories 11 and 12). A pure cost centre is not enough as CO account assignment. You can switch off error message KI 166 (so that no COPA documents are then created), but is this really wanted?
2. If each individual account has a balance of 0 at year end, how to create a B/S and P/L for that year? Especially, for previous years? The only thing that comes to my mind is using special periods (13 to 16), but.... -->
3. ...in our system, the FI fiscal year variant is not K4, but a custom variant. The fiscal year (of the group) does not end on 31st December. I have a small FI-SL application running in the background (with K4 assigned there), and I could change the FI-SL period to 13 during the document transfer easily, but I ask myself why I do not post all of these funny closing documents directly in FI-SL then? This would save me from the usage of dummy assets/customers/vendors and the continous changes made to the "automatic postings only" flag (SKB1-XINTB).
Turkey experts, any hints welcome. What are your best practices?
Thank you,
Csaba

Yes frank,
GL closing should be carried only after all the sub ledgers are closed
for asset closing
you should open the new fiscal year first (AJRW) and then close the existing fiscal year. (AJAB)
otherwise FI-AA and Fi-GL may not reconcile (use tcode ABST2 to check this)
Regards
Sach!n
Edited by: Sachin Bhutani on Jan 30, 2010 3:32 AM

GL balances differences between Year end closing and opening balances

Hi friends,
One GL account balances showing differences between year end closing & year opening balances.
Example: 2006 closing balance is 250000 $
2007 opening balance is 150000 $
difference is 100000 $ . why should coming like this. already completed balances carryforward (F.16) in 2006 & 2007 year.
any programe for this solution ?
One more point is just 2 days back i posted 2 entries for 2006 year equal to 100000 $ . after this entries shall we need go for F.16 (carry forwarded balances).
please do the needful. It is very urgant issue.
Raj

HI,
There shouldn't be any more postings to a GL Account once Balance carry forward has been executed.
If postings have been made then you should execute the Balance carry forward again, otherwise you will see difference in opening and closing GL balance (as mentioned by you).
Regards

Impact of year end on d/base

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