Import Validated invoices in Payables

Hi All,
We are using Payables Open Import to import invoices and then running Import Validation to validate these invoices. But the amount of validation being done is minimal functionally. We do not intend to match these invoices and there is just 1 invoice line. Once validated, we intend to pay them.
For us the bottleneck is the Invoice Validation program performance. So we were wondering if there is any way we could skip this validation i.e. could we import invoice in a validated state? Any other suggestions are also welcome.
Regards,
Ravi

I dindt hearabout importing ivoices in validated state, but i am importingmy invoices via pl/sql program and validate them as soon as imported. this makes the process of looking for an imported invoice and the the validating it by hand not necessary.

Similar Messages

AP: Invoice Imports/ Miscellaneous Invoice Line types

Hi All,
I had two issues while I was importing my invoices in AP through AP Invoices Open interface:
1. Freight Charges
2. Some Unit Royality Charges.
Both of these things are not included in my PO, so I needed to create additonal invoice distribution lines with in the same invoice and also had to assign a GL account while creating the invoices. The other Item type lines get the GL account code from PO while matching is done during AP Open Import process.
The Freight charges problem is resolved. The solution for that is as follows for your reference.
Functional Steps:
1. With Accounts Payables Manager responsibility , go to
Setup->Options->Payables.
2. Select Invoice from drop down list box.
3. In invoice region Ceck the Automatically Create Freight Distribution Option.
4. Supply default Freight Account for Freight Distributions.
Technical Steps:
1. Create an additional Invoice distributions line for freight in AP_INVOICE_LINES_INTERFACE table which should not have the PO level information.
2. Set AP_INVOICE_LINES_INTERFACE.Prorate_across_flag = 'Y'
3. AP_INVOICE_LINES_INTERFACE.line_type_lookup_code = 'FREIGHT'
4. Set AP_INVOICE_LINES_INTERFACE.LINE_GROUP_Number as same in both the ITEM and Freight Invoice distribtuion line which are interrelated.
The above resolves the Freight issue and you can reproduce it in your environment.
However, I have another amount from my supplier which is called "Royality Charge" on every item which are also not present in my PO. My supplier sends these charges with Invoice lines the same way Freight charges are sent. I am thinking of creating additional Invoice lines marked as "Miscellaneous" Invoice Lines type for this charge. The problem I am facing with Miscellaneous Lines is that I cannot find a place where I can setup the Account code for such Invoice distribution lines, like I got for Freight Type Distribution lines as described above in Functional steps. Can anyone guide me in this regard or can give me an alternative workaround to handle my Unit Royality Charges?
Thanks
Faisal .
[email protected]
null

Apologies for the late response, have only just spotted the question.
You will need to register "line-item job-level chains of approval" under payables transaction type before you can select it from the picklist:
Setup\Action Types\"Use Existing Action Type" button, then select action type and continue.
Hope this helps (if you haven't already resolved yourself)
James

Iexpenses not showing as invoice in payables

Hi Gurus,
i have an i expenses report which is approved and but cannot be viewed on the the invoice window in payables, i think it is not been created as invoice in payables.
What might be the cause for this, ihave investigated and note that the expense account code combination of the employee is correct. pls help pelp pelp

Once the Expense Report Export Program (in R12) / Expense Report Import Program (11i) is run there will be an invoice created. If you dont see an invoice created, run the query
select reject_code from ap_expense_report_headers_all where report_header_id = :1
where :1 is your report header id, correct the rejection issue and re-run the export/import program

Importing AP invoices and matching to a PO and Receipt at the line level

We want to parse invoice details into a flat file and load them into Oracle and perform vouching whenever possible. Is the best way to do this to use AP_IMPORT_INVOICES_PKG to load the ap_invoice_lines_interface and ap_invoices_interface tables? If so, is the Oracle XML Gateway the best way to load them?

Yes it is right method to use open interface.. refer following link & MOS notes.
http://docs.oracle.com/cd/A60725_05/html/comnls/us/ap/openimpt.htm
Payables Open Interface Import [ID 1355939.1]
Payables Open Interface Import Frequently Asked Questions (FAQ's) [ID 107617.1]
Use SQL Loader to load data into interface tables
http://docs.oracle.com/cd/A60725_05/html/comnls/us/ap/openin05.htm#n_sqlload_open
regards,

Importing Service Invoices with description in document line

Hello,
I am importing service invoice but also want the put in the description.
I don't know which field i need to use for the description. Below you see 1 line, it import oke but without the description field.
document_lines
RecordKey     AccountCode     Description     VatGroup     Linetotal
RecordKey     AccountCode     Description     VatGroup     Linetotal
1     2910     factuur 1     A0     1500.00
i use oinvoices with DTW i can't find / use the description field in document_lines????
Can somebody advice??
Mark

Hello Mark,
The column is named ItemDescription. You have to include DocType field on the title file too.
Thanks,
Gordon

Inovice is not being importe while running Request :Payables Open Interface

Dear
We are on release on R12, We need to import legacy invoice into oracle e-business thought import program,
Right now we are working on to import invoice through subject mentioned request, but after running this request
System is not being import invoice and showing message as below mentioned.
I have also mentioned insert query through do this.
We are on release on R12, We need to import legacy invoice into oracle e-business thought import program,
Right now we are working on to import invoice through subject mentioned request, but after running this request
System is not being import invoice and showing message as below mentioned.
I have also mentioned insert query through do this.
MSG-00000: 0 invoice(s) were created during the process run
MSG-00000: 0 invoice(s) were fetched during the process run
MSG-00000: summarize flagN
insert into AP_INVOICES_INTERFACE (
invoice_id,
workflow_flag,
invoice_num,
vendor_id,
vendor_site_id,
invoice_amount,
INVOICE_CURRENCY_CODE,
invoice_type_lookup_code ,
invoice_date,
gl_date,
DESCRIPTION,
-- PAY_GROUP_LOOKUP_CODE,
source,
org_id )
values ( 132277,
'D',
'INV100',
'1401',
'192',
1200.00,
'PKR',
'STANDARD',
sysdate,
sysdate,
'This Invoice is created for test purpose',
-- 'WUFS SUPPLIER',
'Manual Invoice Entry',
82 );
3cs test scenario
insert into AP_INVOICE_LINES_INTERFACE (
invoice_id,
line_number,
line_type_lookup_code,
amount )
values (132277,
1,
'ITEM',
1200.00
appreciate your response
--thanks

Thanks for reply,
As you mentioned regarding operating unit, we were passing it throught backe-end and fron as well, but still the same error appearing, and we need to do this asap, becuase we are going to live and we don't have much time.
Kindly any body can guide me to reslove this problem,

Error while saving invoice in payables

hai all,
I am getting an error like APP-SQLAP-10000: SQLERRM occurred in Maintain_DBI_Summary AP_AI_TABLE_HANDLER_PKG.INSERT_ROW........
while saving an invoice in Payables. Can any one help me on this error.
regards,
satya

Hi satya,
Send me the exact error message you got/
try with this
fact: Oracle Payables 11.5
fact: APXINWKB - Invoice Workbench
symptom: Unable to click into the Distributions button
symptom: APP-SQLAP-10000 ORA-0001: unique constraint (AP.AP_INVOICES_U1)
violated occured in AP_AI_TABLE_HANDLER_PKG.INSERT_ROW<-AP.INVOICES_PKG.
ISNERT_ROWS<-APXINWKB
with parameter (p_Rowid= ,p_invoice_id = 142061)
while performing the follwoing operation:
Insert into ap_invoices
change: NOTE ROLE:
The problem occurs during the insert into ap_invoices_all statement.
The error indicates that the problem is with the AP_INVOICES_U1 index.
This index looks at one column which is the invoice_id. The system will not
allow there to be more then one invoice_id.
cause: When clicking into the distributions button, the system is trying to
save the
invoice header. At this point, the system tries to assign an invoice_id to the
invoice. The invoice_id is being retrieved from the ap_invoice_s sequence.
If the next value in the sequence already exists in the AP_INVOICES_ALL table,
then the system will produce this error.
fix:
Run the following selects:
#1
select max(invoice_id)
from apps.ap_invoices_all;
#2
select ap.ap_invoices_s.nextval
from dual;
Update the nextval in the ap_invoices_s sequence to be greater then the max
invoice_id value in ap_invoices_all table.
plz let me know it works or not?
--Basava.S

Importing AR Invoice + Payment through DTW

Dear all,
Please advise on which templates to use to import AR Invoice + Payment (cash Sales) through SAP B1 DTW.
Kind Regards,
Asif

Hi Asif......
Such template for DTW is not available in SAP.
You can import first invoices and then Incoming Payment for cash....
You can find AR Invoice Template in
C:\Program Files\SAP\Data Transfer Workbench\Templates\Templates\Sales\AR Invoice--> AR Invoice_Document and AR Invoice_Lines
And Cash Payment Template in
C:\Program Files\SAP\Data Transfer Workbench\Templates\Templates\Banking\Incoming Payments\Incoming Payments--> ORCT_Payments......
Hope this will help you.......
Regards,
Rahul

DTW error when importing AR Invoices

Hello,
I'm using DTW to import AR invoices on SAP 2007, ana I'm getting the following error "Document Date deviates from the defined range", The periods are created correctly and the dates are within the range.
Do you have any idea of why this is happening???
Thank you very much for your help,
Patricia Paredes

Patricia,
The Allow Future Posting Date is checked when you would create documents in your system with a future date.
It is not a general practice to check this.
Are the document dates in your template prior to current date?
Suda

Error in importing purchase invoice.

I am using sap business one 2005.I have imported items,bom and business partners.When I import purchase invoice it gave me following error-
Exchange rate not updated [PCH1.RG23Part2][line:1],'USD' Application-defined or object defined error 65171.
The table pch1 is empty.Which part of business part is neglected or not imported ?
Regards,
Dilip Kumbhar

Hi Dilip,
The Exchange rates (for USD) are not imported or not set. Import/Set the exchange rate for the PO dates
Regards
Ad

Import AP Invoices with more than one Prepayment Application

Hi,
We have a requirement to import AP Invoices from the legacy system with more than one prepayment application to the invoice.
The AP_INVOICES_INTERFACE table provides only one column for Prepayment Number. Also, more than one line can not be created for the same invoice number.
Is there any solution to the above situation?
Gajendra

Dear Srikanth,
Thanks a lot for your reply.
We want add a invoice with DI API, but the DI API provide only one costing center: CostingCode in Document_Lines Object. But we have two costing centers, one is department, the other is salesperson.
This is my question.
It will be appreciated highly if you give me a solution.
Thanks!
Xingjun Han

Import AP/Invoices with DTW

Hello,
We tried to import AP invoices with purchase items only (no stock/sales item) and have a problem with importing an AP invoices with the same purchase item on different rows in the invoice. Import is succesfull but if i have item 5020 on row 1 and 4 , row 1 will be overwritten by row 4 in the import.
Is there an option to define this in DTW.
Could it be a problem with the summary type OPCH.SummryType ?
Thanks
Mark
Edited by: M. Hageman on Mar 13, 2009 9:03 AM

You may try to DTW a different ItemCode for line 4 first. Then DTW again by updating this line only. It should allow system to bypass ItemCode checking.
Thanks,
Gordon

Validated Invoices

How to find all "Validated" invoices?
Navigation: Invoice workbench screen -> General->Status. It seems like it is coming from AP_INVOICES_V view.
But I couldn't find any data. Also I cant use this view if this is FND_SESSIONS issues.
If I use AP_INVOICE_DISTRIBUTIONS_ALL.MATCH_STATUS_FLAG = 'A' means all validated invoice records?
thanks

I tried the following sql in 11i instance.select * from ap_invoice_distributions_all
where match_status_flag = 'T'
and set_of_books_id = 1
and posted_flag = 'Y'
and rownum < 10;It has given some rows.
But in R12 instance I didn't get any rows.
I feel better go for ap_invoices_v than the match_status_flag of ap_invoice_distributions_all.
By
Vamsi

How to create cross charge AP invoice through Payables Open Interface Import

Hi,
I am working on developing an AP invoice interface program for creating cross charge invoices in Oracle 11i.
Cross charge invoice means the supplier & site is from operating unit A, but the costing should hit the project number in Operating unit B.
The pa_projects_all.allow_cross_charge_flag for the project number is set to Y. I am using below scripts to enter data into the interface tables:
<code>
INSERT INTO ap_invoice_lines_interface
                           (invoice_id,
                            invoice_line_id, line_type_lookup_code,
                            amount, org_id,
                            last_update_date, last_updated_by,
                            creation_date, created_by,
                            project_id, task_id,
                            expenditure_type, expenditure_item_date,
                            expenditure_organization_id
                    VALUES (v_invoice_id,
                            ap_invoice_lines_interface_s.NEXTVAL, 'ITEM',
                            c_line.invoice_amount, v_org_id,
                            TRUNC (SYSDATE), fnd_global.user_id,
                            TRUNC (SYSDATE), fnd_global.user_id,
                            v_project_id, v_task_id,
                            v_expenditure_type, v_expenditure_item_date,
                            v_organization_id
INSERT INTO ap_invoices_interface
                     (invoice_id, invoice_num, invoice_date,
                      gl_date, vendor_id, vendor_site_id,
                      invoice_amount, invoice_currency_code,
                      exchange_rate, exchange_rate_type, exchange_date,
                      terms_id, terms_date, payment_method_lookup_code,
                      pay_group_lookup_code, payment_currency_code,
                      last_update_date, last_updated_by, creation_date,
                      created_by, SOURCE, org_id
              VALUES (v_invoice_id, c_head.invoice_num, c_head.invoice_date,
                      c_head.gl_date, v_vendor_id, v_vendor_site_id,
                      c_head.invoice_amount, c_head.invoice_currency,
                      v_rate, 'Corporate', c_head.invoice_date,
                      v_terms_id, TRUNC (SYSDATE), v_payment_method,
                      v_paygroup, c_head.payment_currency,
                      TRUNC (SYSDATE), fnd_global.user_id, TRUNC (SYSDATE),
                      fnd_global.user_id, 'CONCUR', v_org_id
<code>
After inserting data into the interface tables, I submitted the Payable Open Interface Import with correct source and the record fails with below errors:
REASON                         DESCRIPTION
Account Required             An account is required
PA Flexbuild Failed          Project Flexbuilder failed with error
The above inserts are working fine for same entity invoices.
I am not sure what could be the error.
Any help is greatly appreciated.
Thanks
Imran

Have you customized/setup the Project Accounting Workflow builder. You need to do some setup for this workflow builder so that the project accounts can be derived properly.

Loading bank accounts with invoices using Payables Open Interface Import

Dear Gurus,
We are on 11.5.10.2.
We create invoices in the 3rd party system, then load them into oracle using payables open interface import process.
When users create invoices, they choose Vendor and Site first. If the Vendor Site has multiple bank accounts assigned, users may select the one that is non-primary.
When we load the invoices into Oracle, it finds the PRIMARY account for the particular vendor site, and assigns it to the invoice.
Is it possible to load bank accounts assigned to invoices into Oracle AP?
Many Thanks,
Iana

Hi,
No issues for me on Payables Open Invoice Interface with 12.0.6 - and yes make sure you match up the invoice_id on invoice, lines interface tables.
Regards,
Gareth

Import Validated invoices in Payables

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