Validated Invoices

How to find all "Validated" invoices?
Navigation: Invoice workbench screen -> General->Status. It seems like it is coming from AP_INVOICES_V view.
But I couldn't find any data. Also I cant use this view if this is FND_SESSIONS issues.
If I use AP_INVOICE_DISTRIBUTIONS_ALL.MATCH_STATUS_FLAG = 'A' means all validated invoice records?
thanks

I tried the following sql in 11i instance.select * from ap_invoice_distributions_all
where match_status_flag = 'T'
and set_of_books_id = 1
and posted_flag = 'Y'
and rownum < 10;It has given some rows.
But in R12 instance I didn't get any rows.
I feel better go for ap_invoices_v than the match_status_flag of ap_invoice_distributions_all.
By
Vamsi

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AP_INVOICE_DISTRBUTIONS_ALL table has no data for "Never Validated" Invoice

Hi,
Our client requires to display the GL Account as it shows on the payables distributions screen.
Till 11i, we never have this issue.
But in R12, it looks weird that the AP_INVOICE_DISTRBUTIONS_ALL table, doesn't even have any data if the Invoice is in "Never Validated" status.
But the frontend screen shows the distribution level details.
This looks totally wierd.
Can you please throw any light on this and provide me an information on where to pick up the information.
Thanks,
Kesava

Hi,
Thanks a lot for your response.
It actually uses AP_INVOICE_DISTRIBUTIONS_V, but it doesn't show the record history in the front-end. It says Record History not available.
I actually investigated more on this and got the issue. We actually have TAX Setup issues and the distributions are actually not saved to the database due to errors.
But somehow they are shown once we return back to the same invoice distributions screen, but it has Distribution Class as "Preview" instead of "Saved" or some other status.
Its a straight forward thing that the records are not available in the tables, if the Distribution Class is "Preview". This is a new functionality in R12.
Hope this helps.
Thanks,
Kesava

Get data through query all non validated invoices and unaccounted invoices

Hi expert,
I could not find flag in ap_invoices_all to find such invoice which are not accounted yet or such invoices which are not validated.
please tell me column name used for both condition or give me query to find such records.
Thanks

Hi,
If it's 11i, you can do this by linking with ap_invoice_distribution table . Checking match_staus_flag for validation and accounting date for accounted invoices ..
Regards
Muthu

Import Validated invoices in Payables

Hi All,
We are using Payables Open Import to import invoices and then running Import Validation to validate these invoices. But the amount of validation being done is minimal functionally. We do not intend to match these invoices and there is just 1 invoice line. Once validated, we intend to pay them.
For us the bottleneck is the Invoice Validation program performance. So we were wondering if there is any way we could skip this validation i.e. could we import invoice in a validated state? Any other suggestions are also welcome.
Regards,
Ravi

I dindt hearabout importing ivoices in validated state, but i am importingmy invoices via pl/sql program and validate them as soon as imported. this makes the process of looking for an imported invoice and the the validating it by hand not necessary.

AP-Validating Invoice gets APP-SQLAP-99734 error message for line 32 becaus

Hi All,
We got an AP Invoice that we zero out the lines, and we have validated but when we go to do the accounting, we get the following error message:
APP-SQLAP-99734: The system cannot generate distributions for line 32 because: &TOKEN2
The distributions shows us the invoice $0.00 and distributions of $-27.28
We looked at all the lines to see if we did a typo but unable to find any errors.
Any ideas how to find the issue?

Please post the details of the application release, database version and OS.
What is the AP patchset level you are on?
What is the version of apinlinb.pls file? Please issue "adident Header $AP_TOP/patch/115/sql/apinlinb.pls" to verify.
Thanks,
Hussein

Validating Invoice

hi all
validation check box and create accounting check box is not getting enabled while
moving to
payables responsibility -> Invoices-> Entry-> Invoices
and clicking on Action button to validate an Invoice.
am i missing some setups?
please help
naveen

which setups ??
validated ?
which approval work flow are you useing ?

Get invoice status from back end (validated/ not validated)

Hi,
How can i find the invoice status from the back end. I am creating a custom form where in need to populate only validated invoices. Is there any proc. for this ? Was looking around for the proc but unable to find one.
Regards
Deepak

Hi all,
I have got the proc. ap_utilities_pkg.get_invoice_status
This proc. takes invoice_id as an input parameter and returns in "UNAPPROVED' if validation or approval fails.
Regards
Deepak

Invoice Validation error in R12

All,
I pushed invoice transaction to Oracle R12 thru the Payables Open Interface. Though the concurrent completed successfully and creates a valid Invoice, on validating such invoice from the Invoice workbench throws me an error.
(Since I'm not able to copy the actual error message, I'm typing the same here for your info)
APP-SQLAP-10000:ORA-01400: Cannot insert Null into ("ZX"."ZX_ITM_DISTRIBUTIONS_GT"."TRX_LINE_DIST_AMT") occured in AP_ETAX_SERVICES_PKG.Populate_Distributions_GT<-AP_ETAX_SERVICES_PKG.Distribute<-AP_ETAX_PKG.Calling_eTax<-AP_APPROVAL_PKG.Approval<-APXINWKB with Parameters (p_invoice_header_rec=155936 p_calling_mode = DISTRIBUTE P_Error_code=p_calling_sequence= AP_ETAX_SERVICES_PKG.Distribute<-AP_ETAX_PKG.Calling_eTax<-AP_APPROVAL_PKG.Approval<-APXINWKB) while performing the following opertions
Step 7: Bulk insert into global temp table
I searched with the error number in the metalink, but couldn't find. Can anybody help me on this?
Thanks,
Sen.
Edited by: Sen2008 on Sep 1, 2008 3:09 AM
Edited by: Sen2008 on Sep 1, 2008 3:10 AM

Please log an SR with Oracle support if you were not able to locate anything on Metalink.
Alternatively apply the latest patches for apaprvlb.pls and retest. This could be a code or a set-up issue. Seems more likely a code issue to me.
Thanks

Invoice Validations in Payables?

Hi,
We have a requirement in which we need to export the validated invoices and send that file to a different server. So, I was preparing a query for that, but i did not find a data base column in any table ap_invoices_all or ap_invoice_distributions_all where can i find the invoice status. As this "Invoics Status" reflects on Invoice Form (APXINWKB) and shows the value as either "Validated" or "Never Validated". How will I get to know that my invoice is validated or not thru backend? Any suggestions on this will be highly appreciated.
Thanks,
Sumir

you an use select AP_INVOICES_PKG.GET_APPROVAL_STATUS(INVOICE_ID,INVOICE_AMOUNT, PAYMENT_STATUS_FLAG, INVOICE_TYPE_LOOKUP_CODE) from ap_invoices
where invoice_id = <your invoice id>
The values returned could be APPROVED i.e. Validated, NEEDS REAPPROVAL - Needs Revalidation or NEVER APPROVED - Never Validated
ensure that you set the org context before running this query

Solution for viewing AR credit memo relevant to AP invoice

In R12, we no longer have the functionality of applying miscellaneous receipts to credit memos. Using this functionality in 11i, we were able to make payments through AR.
In 11i, we were using API (AR_CM_APPLICATION_PUB.activity_application) for creating and applying Misc Receipts to Credit Memos. In this process, it would first create miscellaneous receipt using API (AR_Receipt_API_PUB.Create_Misc) and then apply it to corresponding credit memo. Then standard remittance process in AR would pick up the receipts and generate a remittance file which would be transmitted to the bank as a payment instruction. Hence, we were not using AP for payments.
However in R12, the above mentioned standard functionality has changed. Now the same API (AR_CM_APPLICATION_PUB.activity_application) creates a receivable activity (“Refund”) in AR and creates an AP Invoice in AP instead of Miscellaneous receipt in AR. This AP invoice can then be paid using Oracle Payments. However, this is making our solution more complex in R12 compared to 11i.
Technical Details from R12
1. In R12 API - AR_CM_APPLICATION_PUB.activity_application is calling API “ar_refunds_pvt.create_refund” instead of “AR_RECEIPT_API_PUB.create_misc”, which creates the AP Invoice.
2. Form - ARXTWMAI is calling one pll in one of the form trigger and in turn the procedure (ar_refunds_pvt.create_refund) is called, which creates AP Invoice.
Un-answered questions:
1. Is there anyway to view the refund in AR independently (Other than going to Credit Memo and see the activities)?
2. How aging and customer exposure in AR are impacted, if payment is not made for the refund AP invoice?
3. Is it possible to drill down to the original credit memos from AP Invoices?
4. Invoice fields like pay group, payment terms are defaulted from the Payables system setups. Is it possible to pass those in the API or can we use different values for these parameters other than payable system setup?

Hi Anil,
Thanks for the response. When an invoice has the exact same distribution accounting as a credit memo then your scenario is valid. I think that scenario occurs when you create an RMA for a particular sales order for example. The RMA would then reverse the exact accounting of the original sales invoice.
However a manual credit memo in AR can be applied to any valid invoice for that customer (from any point in time). At a point in time the auto accounting rules may have been different causing the generated account string to be different for the same customer. We regularly have cases where a credit memo for a customer applied to an older invoice for that same customer has different distribution accounts. The credit memo application journal actually adjusts this so that the accounting in GL will be correct.
ie
Invoice from 01-Jan-2008
DR Receivables Account 130000 -> $1000
CR Revenue Account 400000 -> $1000
Now if you create a manual credit for the item in full today, the entry of the Credit memo might look like this
DR Revenue Account 400000 -> $1000
CR Receivables Account 120000 -> $1000
Credit memo application to apply the credit memo to the original invoice:
CR account 130000 $1000
DR account 120000 $1000
Now this functionality was standard functionality in 11i because I guess the designers realised if there was no "correction" journal then your GL would be imbalanced at an account level.
Rgds
Shankar

RFIDYYWT ECC6 reversal of FI vendor invoices no taken in the list

Hi all
I'm launching for Spain the RFIDYYWT, in January for the company we have a FI vendor invoice with withholding tax, with a reversal (made with FB08) in the same day. No payment document has been made before the reversal.
The system generate the withhold line over the invoice but not over the reversal document. The report extract over the list the invoice but not the reversal. The same program with the same documents in 46C extract both the documents.
Please note we use the extended withholding tax procedure no that normal.
Any idea?
ciao
Davide

Dear Friend,
Let me explain how we handle vendor debit documents using the
withholding tax report RFIDYYWT.
We expect the following type of documents to have vendor debits:
1. Vendor Credit Memo, having a valid invoice reference.
2. Reversal documents, posted through FB08, which are related to the
original document being reversed.
I hope In your case you are using transaction FBR2, to generate a reverse
document, which is not related to the original document. So this
document does not fit into any of the above categories 1. and 2. .
You can do one of the following:
A. Post the reversal document using transaction FB08. in which case
the two documents are related and the report identifies the new
document as a reversal document.
B. You can assign all documents posted using FBR2 to have the same
document type. Then you need to mention the document type in the
field 'Credit Memo Doc. types' under the tab 'Further Selections'
while executing the report. In this case the report will picks up
all those documents also which do not have any other reference document
but have a Vendor debit, as is your case.
Reg
Madhu M

Create Accounting in invoice and Create accounting in payment terms?

hi,
I want to know the difference between create accounting in invoice and create accounting in payment terms and is it compulsory to validate and create accounting in invoice before making payments ?
Regards
Sudharshan

If the accounting method is accrual, then invoice accounting will be Item Expense/Charge -> Liability.
And payment accounting will be Liability -> Cash (it is different if you have reconciliation also)
An invoice has to be validated to get accounted or to get paid.
Payment just need a validated invoice, not an accounted invoice.
But Payment accounting can be done only after the invoice is accounted.
By
Vamsi

Oracle AP: No invoice is selected in Payment

Hi,
I have input an invoice with payment method = CHECK and already made it validated and accounted.
When, I tried to make a Payment, after enter the Supplier and click the button "Enter/Adjust Invoice". I can't have any valid invoice (LOV) in Select Invoices form.
How come it happens?
Is there any procedures I have missing?
B. Rgds,
Sunny Yip

Sunny,
What is the application release?
Please see if (Note: 947862.1 - Invoice Number is Not in the List of Values LOV in the Payment Workbench) is applicable.
Thanks,
Hussein

Error when discarding an invoice line

Hi ,
when i am trying to discard line in a validated invoice to correct its default account i get the following error "Cannot Discard the invoice line because a required call to tax calculation failed due to : &REASON"
will someone tell me what could be that for , as we are not applying tax in the system .
Thanks

miro_feps wrote:
Hi ,
when i am trying to discard line in a validated invoice to correct its default account i get the following error "Cannot Discard the invoice line because a required call to tax calculation failed due to : &REASON"
will someone tell me what could be that for , as we are not applying tax in the system .
Thanks
Please see the following docs.
R12: Unable to Discard Invoice Line where Distributions are Reversed - Required call to tax calculation failed due to: &REASON FRM-50016 (Doc ID 982162.1)
APXINWKB Cannot Discard The Invoice Line Required Call Tax Calculation &REASON (Doc ID 1333484.1)
Troubleshooting Assistant: Oracle Payables (AP) Invoice Cancel and Discard (Doc ID 1561330.2)
Thanks,
Hussein

Oracle AP match_status_flag goes to T (tested but never validated)

Hello,
We have custom triggers that are auditing ap_invoices_all and ap_invoice_distributions_all to capture who validated the invoices, who re-validated and who paid them.
Based on the documentation from mos they document the following. Since I want to capture when the invoice is validated I put a condition that if the flag is changed to A we capture that as a validated invoice. Some cases it never progresses to A but instead to T. I am not sure how to re-produce this case of T (tested but never validated) as I have created many invoices in our test system with the same holds, for the same vendor, same invoice type etc and validate them but the match status flag goes to A never T.
I know I could re-build the auditing and rely on some other flag or maybe on ap_invoices_v to determine validation but what we have in place is working great with this one exception so I would rather not start from scratch.
Can somebody just let me know what scenarios can cause this flag to go to T? That would help me a great deal.
Here are the My oracle support details on this flag
*+<Moderator Edit - deleted MOS Doc 301806.1 content - pl do not post such content - it is a violation of your Support agreement>+*

Hi,
this is not normal ..however it is possible ... Can you check the configuration for the profile option "Allow Adjustments to Paid Invoice" set for your payables responsibility .. if this is set to YES, then your system allows modifications to the Invoices even after they are accounted and paid ...
I guess that should be causing the issue ...
For performing a test case in your Test/Supt environment, make sure the above profile option is enabled and create an Invoice, validate it and make payment to it ... now again query back the invoice and insert a new line and distribution ... this would make the invoice change to NEEDS REVALIDATION status i.e. match_status_flag = T .. and also placing LINE variance / DIST variance hold ...
Regards,
Ivruksha

Validated Invoices

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