IMS : Exception - Change Invoice

Hi,
We are in SRM5.0( SRM Server 5.5) (level 006). In IMS, while testing, we can select exception and after click system brings to display mode of invoice. Once we are selecting "change" button, system is creating another pop up screen similar like home screen instead of 'change mode of invoice'. It is not expected a home screen here.
But if I change invoice separately for change mode and enter missing data, system is accepting and taking out that invoice from exception list.
1. Is a POP up screen normal system behavior?
2. Why change mode of invoice is not represented in pop up screen?
Business need : User need to click on exception type from list and click on 'change' , it should go for same invoice to change mode ( in same screen or pop up). User need not to search separately for changing it.
What could be the solution for it? Is there any patch level or OSS note implementation needed?
thanks in advance,
regards,
Rahul Mandale
@ Intel Corporation

Hi
Refer to transaction - SCOT (To configure Email settings)
http://help.sap.com/saphelp_47x200/helpdata/en/23/1edf098ea211d2b47300609419ed29/frameset.htm
Also refer to the links
http://help.sap.com/saphelp_srm50/helpdata/en/42/dc00a78d23162fe10000000a1553f7/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/3f/06b339ff52ff3fe10000000a11402f/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/88/f7423b4ac8d506e10000000a11402f/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/2c/abb2e7ff6311d194c000a0c93033f7/frameset.htm

Hope this will help.
Regards
- Atul

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IMS-exception type "Other errors" is not getting triggered

Hi experts,
                 I am trying out some scenarios in IMS. I want to check exception type- "Other Errors" which is a most generic exception type. I have tried many options like- removed country from partner id address, tried posting invoice after removing account assignment category but for all these invoice triggers exception- duplicate invoice which i am unable to understand. can anybody please tell me what are the settings required for exception type- other errors?
2. I even tried exception type "missing goods receipt". Excption type is getting triggered but after creation of confirmation- the status of the exception is not getting changed to clarified. Instead it gives an error- User is locked please try after some time.
Please help
Regards
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Hi Friend,
Please read the possible exception types in IMS
Have you set these exception in Settings for Invoice Monitor
Purpose
In the Settings for Invoice Monitor application, you can make settings directly on the user interface for every exception that you wish to adjust.
Digital signature
For each exception, you can define whether you want to use a digital signature.
If you use a digital signature, the field Digital Signature is active on the Adobe PDF form and the processor of the form has to sign it before sending it back.
The system then checks that the signature is valid.
If the signature is invalid, or the processor does not sign the form, an error message is written to the log and the e-mail is closed.
You can assign a digital signature to a vendor in two different ways.
·        The user assigns a partner certificate and sends it to the vendor.
·        The user uses the vendors signature certificate. This certificate has to be registered on the ADS server. For more information, see the SAP NetWeaver Configuration Guide Interactive Forms based on Adobe Software on the SAP Service Marketplace under service.sap.com/instguidesNW2004s.
Additionally, you can make settings for the following exceptions:
   Invoice duplicate
This exception is triggered if you try to post an invoice that has already been posted. The two invoices are compared using criteria that you have specified. In the settings, you can define whether a notification e-mail is automatically sent in the case of an invoice duplicate exception, and to whom this e-mail is sent. Furthermore, you can tailor the duplicate check to suit your requirements. The following criteria are available:
    Consider special characters in the vendor invoice number
     Check the number of items and purchase order number
     Additionally, you can define that the invoice is automatically deleted as soon as the vendor confirms that a duplicate invoice exists.
¡        Fields for duplicate check
On this tab page, you can activate the fields that are relevant for the duplicate check. Furthermore, you can define a maximum variance for each field. In other words, you define whether the data in the fields should be an exact match, or whether small differences are acceptable.
¡        Exclude vendor values and or invoice values
On this tab page, you can exclude certain vendors and/or invoice values from the duplicate check. If, for example, you always receive invoices from one vendor for the same amount, you can enter this here so as to prevent unnecessary checks.
¡        Group vendors
On this tab page, you can group vendors that have several vendor numbers together in a data record to facilitate the duplicate check. Entries in this table cause an update in the TREX database which might lead to a short delay.
Regardless of your settings, the system performs a standard duplicate check (for vendor invoice numbers or vendor numbers that match exactly, for a +/- 7 day period) to ensure that these duplicates are found. If this standard check is not successful, a further check is performed using the settings that you made.
·        Missing external information
This exception is triggered if you try to post an invoice that contains incomplete or incorrect information. In the settings, you can define whether a notification e-mail is automatically sent in the case of an exception caused by missing external information, and to whom this e-mail is sent. Furthermore, you can define whether the e-mail contains a link to the SRM System, where the missing/incorrect information can be entered directly in an interactive form.
·        Missing internal information
This exception is triggered if you try to post an invoice that contains incomplete or incorrect information. In the settings, you can define whether a notification e-mail is automatically sent in the case of an exception caused by missing internal information, and to whom this e-mail is sent. Furthermore, you can define whether the e-mail contains a link to the SRM System, where the missing/incorrect information can be entered directly in an interactive form.
·        Missing goods receipt
If no digital signature is used, two additional fields are displayed in the PDF form. The processor has to enter his first and last name into these fields before he/she sends the e-mail back.
In the settings, you can define whether a notification e-mail is automatically sent in the case of an exception caused by a missing goods receipt, and to whom this e-mail is sent. You can define how long the invoice should remain with status 'Waiting for Preceding Documents' before it receives the status 'To be Corrected Manually. Furthermore, you can define how many days pass before an e-mail is sent to the goods recipient. When the goods recipient then confirms that no goods delivery has taken place, an e-mail is automatically sent to the vendor. If the goods receipt has already taken place, you can either define that the goods recipient confirms this automatically in an interactive form, or that the goods recipient uses a link in the e-mail to confirm the goods receipt in the SRM system.
·        Incorrect reference
This exception is triggered if you try to post an invoice that refers to an incorrect reference. In the settings, you can define whether a notification e-mail is automatically sent in the case of an exception caused by an incorrect reference, and to whom this e-mail is sent. Furthermore, you can define whether the e-mail contains a link to the SRM System.
·        Approval overdue
This exception is triggered if an invoice remains in approval status for longer than allowed. You can define how long an invoice can remain in approval status before the exception is triggered.
·        Other errors
This exception is triggered if you try to post an invoice that contains errors. In the settings, you can define whether a notification e-mail is automatically sent in the case of an exception caused by other errors, and to whom this e-mail is sent. Furthermore, you can define whether the e-mail contains a link to the SRM System.
Note that the invoice is checked in accordance with the vendor tolerance limits in the case of the following exceptions: If these are exceeded, an error message is output.
·        Price variance
This exception is triggered if you try to post an invoice that contains price variance that exceeds the tolerance limit. In the settings, you can define whether a notification e-mail is automatically sent in the case of a price variance, and to whom this e-mail is sent. You can stipulate that the invoice is posted automatically if the price variance is approved on account of the e-mail. Furthermore, you can define whether the e-mail contains a link to the SRM System.
·        Quantity variance
This exception is triggered if you try to post an invoice that contains quantity variance that exceeds the tolerance limit. In the settings, you can define whether a notification e-mail is automatically sent in the case of a quantity variance, and to whom this e-mail is sent. You can stipulate that the invoice is posted automatically if the quantity variance is approved on account of the e-mail. Furthermore, you can define whether the e-mail contains a link to the SRM System.
·        Tax variance
This exception is triggered if you try to post an invoice that contains tax variance that exceeds the tolerance limit. In the settings, you can define whether a notification e-mail is automatically sent in the case of a tax variance, and to whom this e-mail is sent. You can stipulate that the invoice is posted automatically if the tax variance is approved on account of the e-mail. Furthermore, you can define whether the e-mail contains a link to the SRM system.
In Invoice monito system pls check the what setting is done for Duplicate invoice, Missing GR and other invoice.
Based on these setting only system identifies what type of exception it is.
In other errors you should mention in Settings for Invoice Monitor what are the fileds your consider for other exception.
Hope this information will help.
Thanks & Best regards
Girish

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Hi Experts,
how and which payment terms get copied when invoicing party changed in miro
Rgds

hi
i will request you to check once again, in PO pmt terms flows from pur org data of vendor master and the same po pmt terms flows into invoice those things are clear.
my question is that if I change invoicing party in MIRO then which payment terms get copied, pmt terms of orginal vendor or the new invoicing party pmt terms and also the pmt terms of PO ,co.code or the pur org which one?
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Invoice Distribution Line is Reversed and Manually Changed Invoice Amount

Dear Members,
I Created Invoice and Run Create Accounting. Later, I reversed Invoice distribution Line and manually Changed Invoice Header Amount. I Run Create Accounting. Reversed Distribution Line is Transfered to GL but Liability account is not balancing because i manually Changed to Zero.
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When we run the Supplier Merge Program any Invoices that have duplicate Invoice Numbers are not automatically merged! What we need to do is to change the original Invoice number and then run the Merge program once again. We have enabled the Allow Adjustment to Paid Invoices Payables option and have entered zero amount distribution lines but the system is not allowing us to change this feild under any circumstances. What are we overlooking? Any help would be greatly appreciated!
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hi
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hope i have helped you!?!
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update ap_invoices_all inv
set
inv.invoice_num =
(select inv2.invoice_num||'-Merge'||to_char(dup1.entry_id)
from ap_duplicate_vendors_all dup1,
ap_duplicate_vendors_all dup2,
ap_invoices_all inv1,
ap_invoices_all inv2
where
dup1.process_flag = 'N'
and dup1.entry_id = dup2.entry_id
and inv1.vendor_id = dup1.vendor_id
and inv2.vendor_id = dup2.duplicate_vendor_id
and dup2.duplicate_vendor_site_id = inv2.vendor_site_id
and inv1.invoice_num = inv2.invoice_num
and inv.invoice_id = inv2.invoice_id
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where
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(select inv2.invoice_id
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ap_invoices_all inv1,
ap_invoices_all inv2
where
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and dup1.entry_id = dup2.entry_id
and inv1.vendor_id = dup1.vendor_id
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Are you aware of any user exits that change invoice price? Thanks.

Hi,
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FORM userexit_pricing_prepare_tkomk.
Here you may your code
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FORM userexit_pricing_prepare_tkomp.
Here you may your code
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Here the code while saving the document
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V45A0001
V45A0002
V45A0003
V45A0004
V45E0001
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If you create a service entry sheet, process the service entry
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then, cancel
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a/c postings Dr GR/IR $5,000.00
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If you create a service entry sheet, process the service entry
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then, cancel
the entry sheet and add a new service specification (i.e. same entry
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Hi,
There is no invoicing party mentioned in PO header.
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Dear,
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Hello,
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IMS : Exception - Change Invoice

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