"in-network" email  with integrated search-able database for printer room.

Hi,
I would like the following procedure to replace the current method of hand writing notes which are associated with files that are put in a drop box by employees to be printed in the printer room.
They're are about 30 employees that I want to be able to send an “in-network” email with as much as a 2 MB file attachment along with a template describing the file attachment to the printer room were there are 4 computers. The file attachment should go directly to the print server and the template explaining the file attachment along with who and when it was sent to go to a different computer (a PC - could be a MAC) containing one tracking data base. The data base would be integrated with the in network email. The data base would keep track of all the emails and attachments. The data base would be search-able and easy to back up. Their also should also be a pop up notification when new emails/print jobs arrive.
Computers: Two Print servers controlling two printers each. One Xserve. 30 Mac's running OS X.
Any thoughts?
Thanks,
Jason
Dual 1GHz G4   Mac OS X (10.4.3)  

No easy way of doing this with existing server tools.
Your best bet is to get a professional on site and you will need extra software to be written for you.

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