Inactivate "Change responsible for approval"

Hi!
When a user looks at the preview of the approves he is able to click on one approver and then choose "Change responsible for approval". We do not want this to be possible since we are using a table with approvers in the background. Is it possible to inactive this possibility or button?
Sincerely
Anders

Put the below code in the BADI. This would deactivate the adding/changing of approvers in the workflow approval for every user.
method IF_EX_BBP_CHNG_AGNT_ALLOW~AUTHORISE_FOR_CHANGE.
EV_CHNG_BUTTONS_DISABLED = 'X'.
endmethod.
Regards,
Jagadish

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Forwarding Workflow for approval

Hello Experts,
A 'Maintain Position' workflow was generated by an employee. Ideally it should have gone to the employee's manager as first approver, but since the manager is not set up in SAP, the workflow has gone into error (its shows in Tcode SWI2_DIAG). I need to forward this workflow to another manager for approval as it's urgent.
I guess using SWIA might help but as I am new to workflows, I am not sure of the exact steps to be followed. Can someone please help me out on this?

if there is only manager, who is responsible for approving that WF for all employees..then you can assign that manager directly as the agent to that WF by changing it in WF. u can do this by choosing approver type USER and provide his SAP SYSTEM ID (IT105.SUBTYPE 1)in agent assignement at approval step.

Function to change CATS status to released for approval

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and another function CATS_APPROVAL only works for approving or rejection of records.
is there another bapi or function which I can use to change the record status of cats ?
or the other way around is also acceptable that I can set the status back from '20' released for approval to '10' locked.
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arthur de smidt

when debugging cat2 I found a form which handles the release for approval. but I'm nog sure if there is more to it. for so far I can see it updates the status directly and that's it. when I go further on I come in the screenpainter prog. any clues if it's normal to use this code for my own abap ??
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PERFORM ASSIGN_FIELDS_IN_ICATSD USING U_NUMBER.
IF <STATUS> = STATUS-LOCK OR <STATUS> = STATUS-REJE.
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Change Ordered to Awaiting for Approval

Hi,
I have query regarding the SSP PO Approval.
Work flow for approval of the po dint went to any approvers inbox, but Po was automatically approved. Even though we have made many changes so that PO will come ack to Awaiting Approval. But with in seconds it was changing to Ordered.
What were the posible errors & what are the corrective actions to be taken.
Please give ur inputs.
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Hello,
Check in BBP_PD the workflow that has been triggered.
Then, check in SWB_COND the workflow start condition for event CHANGEVERSIONSAVED for BUS2201.
Start condition for change version should not be fine.
Kind regards,
Ricardo

Block change on dates for Approved Purchase Request

Hi expert,
I'm new to SAP Business One.
I required to block change on dates for approved Purchase Request.
What will be the best solution and how-to achieve this objective?
Thank you.

Hi,
My company currently using SAP B1 version 9 PL05.
I have already applied approval procedure that it will always launch approval procedure for Purchase Request document (attached screenshots for setup approval procedure).
With above setup, Purchase Request document can only added after it has been approved (an [Approved] text has been shown on document view window and status is 'Open' as per attached below)
The dates have not disabled for editing although it has go through approval process.
The dates also not disabled for editing (Status is 'Closed' as per attached screenshot below) after it has been drawn to Purchase Order document.
Is anyone encounter this issue?
I know that SP_TN can prevent update but it is just a workaround method, not a best solution that I'm looking at.

PURCHASING-How to change the next approver for the Purchase Requistion(PR)-

Hi All,
Could you please let me know how to change the next approver for the Purchase Requistion(PR) from User "X" to "Y", as Y was manager of "X" and 'X' left the organization. how can i acheive this? can you please let me know the process ?
Thanks,

Hi,
You have not mentioned the version you are using (11i or R12).. Are you using iProcurement... ? Are you using positional or Employee-Supervisor hierarchy..?
Your question : How to change the next approver for the Purchase Requistion(PR) from User "X" to "Y", as Y was manager of "X" and 'X' left the organization.
Ans: You can achieve this through below workarounds
- Through *"Mass Update of Requisitions" functionality* (Conc. request) you can update the Approver name from User "X" to "Y" for existing PRs.
- Replacing the Supervisor name of the requestor/requisitioner in the HR record (assignment) from User "X" to "Y"..
Hope it helps.
Kind Regards,
S.P DASH

WS14500015 - changes in second approval level

Hi all,
I'm fine tuning our two step item level approval workflow based on the WS14500015 standard flow. I've come across a problem which seems to be quite commonly discussed here, but I've also gotten the feeling that it may result in a catch-22 situation.
Scenario:
We're using a custom model, in which approvers are fetched based on the criteria for the items in the basket from a table and are assigned approval objects. Second level approval is based on product category, where approvers are assigned approval objects only if they are found for the particular category.
The issue arises when the second level approver alters the cart above the limits of the manager who approved in the initial level. We would like this to trigger a new chain of approvals, in which the manager responsible for the new value (or cost center) has to process the new cart from step 1, but as of now the cart is automatically approved following acceptance from the initial agent.
In general, it would be best to just not let the second level approver alter the items since he or she is not really authorized to do so, but I can't see a way of controlling this, since we can't restrict the customer from using the same manager as first and second level approver (in cases where alteration rights based on security level is concerned).
I've debugged the code, and confirmed that the objects are updated as expected, but the cart is still completely approved after a second level change.
Is it in scope to allow interlevel cart changes? Can I use the BBP_WFL_SECUR_BADI to change security level according to current approval step?
I would greatly appreciate a small summary of what is possible and what is not possible regarding this general scenario, and the recommended approach (if such exists).
Many thanks in advance!

as in all own implementations you should copy the sap workflow to an own one, like Siddharth proposed. I didn't try this, i never needed second level approval so take what i say with a grain of salt. Copy the task that deals with the approval (the one showed in the UWL of the first manager) for the next approval (second manager). It should be then inserted in the workflow after the first approval. Between the original approval task and the second one you should insert a step where you call your own abap class to set the new processor of the workflow - copy the one used by SAP in the first approver task and remove what you don't need, modify the stuff that you could use.
You might be able to get the approval in the approval application using the BADI proposed by Siddharth but I am not sure using that BADI will create a UWL entry for the second approver.
@SAP: a propos the class used for workflow task methods--> stop creating final classes !

Change Email for Vendor Registration

Hi All,
My requirement is to change the Email text(Only the subject - "Approve Vendor or Bidder") for Approval of Vendor Registration.
This should be changed to " Approve Vendor or Bidder Name1, Name2 " where Name1 and Name2 comes from the Company data.
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I couldn't find in the task container, a suitable field to use for Name1 and Name2.
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Thanks
Nandalal

Hi Ravi,
Thanks for reply. I am trying to do vendor registration. I fill in the company, personal details and submit the request. So it would go for approval to SRM inbox.
Currently the mail goes with the subject "Approve vendor or bidder". I want to change this text.
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Nandalal

Issue with PO Currency when currency changed after the approval.

Hi All,
we have get an issue with PO currency which is as follows
Step1:Created a Limit PO with value 3.701,00 CHF and sent it for approval,,and PO is approved and transfered to backed (We are using "Extended classical scenario' .
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but after approval , when it transfered to backed it is showing the value 3.701,00 USD at header level ,but 3.402,84 USD at item level.
so when we are trying to create GR it is populating 3.402,84 USD but we need 3701 USD.
is any one know the what is the problem with this.
please help
Regards
cb

You can re-output a message that has already been outputted (printed or transmitted).
"Repeat message" function
You use this function if you wish to print out or transmit again a complete purchasing document that has already been outputted. Note that the system takes account in the message of any changes made to the purchasing document since it was last outputted - i.e. the system always outputs the current status of the document. If you wish to have old statuses available, you must optically archive the purchasing document.
Activities
You invoke the Messages screen as follows:
Via the purchasing document itself (Header Messages) or
Via <Purchasing document> Messages Print/transmit.
Enter the processing status 1 (successfully processed) and display the messages.
Select the desired message and choose Goto-> Message details.
Choose Edit-> Repeat message or Change message.
The system inserts the new message. If a change message is involved, the system sets the Change indicator.
Save your data.
Hope you find this useful.
Edited by: Reetesh on Dec 3, 2011 7:36 PM

PO creation for approved requisitions

Hi Gurus,
can anybody please throw some light and help me with this scenario. We have release procedure setup for requsitions for cost centers only. The approval levels we have are 1000-5000 is level1, 5001-10000 is level2 and 10001+ is level3. If a user puts in a requisition for 4000 USD, it goes for approval to person A. once it is approved this is ready to be convertted to PO. Now at this POint the buyer has teh capability to cut the PO against any amount higher than 4000 which was originally put on the requisition. Now my question here is since the requisition has been aprroved for 4000 USD which is in the limit of 1000 -5000, it is OK for us if the buyer goes ahead and creates a PO for 5000. But we dont want the buyer to create a PO for next limits like 5001 and above as the requsition was approved for only the limit range of 1000-5000. Similarly the buyer can create the PO for a lesser dollar amount also than 4000. These chaanges occur because by the time the PO is created the rrates might change in the real world. Can anybody please let me knwo if there is a way to put a hard error in PO creation if the buyer tries to create thee PO for an amount outside of the approved limit on the requisition.
Thanks
Anusha

Technically what Jurgen said, plus . . .
From a pure business point of view the PR is for business approval of a potential expenditure, value as indicated on the PR. That is business approval only.
The PO is the commercial aspect where the purchasing dept. take the PR and convert it to a PO, at the best cost they can for the requirement.
The person who created the PR puts an indicative value, the buyer who coverts it to a PO puts a definitive value, do you really want to go through the PR release loop every time market conditions dictate otherwise (or at least put a tolerance on it).
Regards,
Nick

Change logs for Shopping cart

Hi,
Is it possible to get the change logs for a shopping cart in SRM as to who deleted a line item after approval? We are in the SRM 4 version ( classic scenario).
The problem is that the batch job user seems to be coming up in the last update for the shopping cart and the backend PO is deleted with the RFC user name.
Are there any tables in SRM where the change is logged? I checked CDHDR/CDPOS tables but it is difficult to get the logs for the shopping cart especially for the deleted action.
Any clues/ideas would be appreciated.
Regards,
Rajesh

Hi
expand the shopping cart
in the right top corner you can see
Display Changes
shopping cart might be deleted by BATCHRFC
if the BUYER deleted a PO and the status will be updated in the shopping cart by BATCHRFC user.
Muthu

Where do we put authorised user name for approving DMS document in DMS work

HI
I am on a support role and here is a document creation through DMS and it goes approval for 4 level , upon each level mail trigger to the user id (approval authorised person) .
now company changed the users for approving authority , so i have to change the authorised person name . can some one help me where to go to change their name in DMS.
thanks in advance

Hello,
you should run transaction SUIM - User information system: then select the row "Roles --> By authorization values": in the field that will show up enter the name of the authorization object, that's to say C_DRAW_STA, then press the button"Entry values", put the Document type and the document status, then execute. The list of the roles containing that authorization object, with the values you are intersted in, will be displayed: then you have to enter in each role, open the tab "User", and there you will have the list of the users with the authorization to put that status for that document type. There you have to enter the name of the new user that shoud perform the release of the document.
However you should also check if any SAP workflow task is implemented to follow up the release steps.
Best regards,
Andrea

Message "Purchase Order Changes are awaiting approval"

Hi all,
while changing a PO document which is in status "in Approval", SRM (5.0) throws a popup message:
"The Purchase Order Changes are awaiting approval, Continue processing?"
Does anybody know the place were SRM throws this message?
I want to suppress the message completely.
I can`t find the message within table t100.
Any ideas?
Thanks
Regards
Andreas

Hi Yang,
thanks, this answer I was looking for
Best regards
Andreas

Approval Procedure Question - changing an Un approved document or Approver

Here is my situation. I have set up an approval Stage with 1 approval necessary for Credit Memos.
From time ot time, the approver needs to change the Credit Memo before apporving.
Also, from time to time, the Originator of the Credit Memo needs to change the credit memo BEFORE it has been approved.
From what I gather,
1) The Approver can not change the Credit Memo BUT can Add the Credit Memo but only after approving it.
2) The Originator of the Credit Memo can not change the Credit Memo unless it has been rejected, and then it is not an easy task to find where the document can be changed.
3) Any manipulation of the documents from either the Approval Status reportor the Approval Decision report is not possible.
Am I missing something here or is there an easy way to modify a pre approved document?
Thanks in advance
Dana

Actually what I am trying to accomplish is have all Credit Memos approved. I at the same time would like the person who is approving th eCredit Memo also make changes to the Credit Memo if changes need to be made. The end user does not issue a Credit Memo (Update) until the goods are received back at their facility and checked. At that time, they would like the approver make the necessary adjustments if necessary and them update the Credit Memo. I find it a bit cumbersome to have to send that Credit Memo back to the Origonator to be adjusted and then send it back for approval.
Am I missing something here? Is it possible for the apporver to not approve it and then make th changesand then update it?
Any other sugestions on how to handle this situation??
BTW Thanks for the quick responses!!
Dana

Calling Adobe form in a Workflow Step for approval

Hello,
There are some ISR forms and workflows in MSS which use Workflow tasks configured as JavaWebDynpro to call Adobe form from the Workflow Step.
Is it possible to achieve the same using ABAP Web Dynpro and creating a new task and configuring to use it as an ABAP Web Dynpro (which can in turn call the Adobe form from the WD)?
Thanks.

Hi Anjali,
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Regards,
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Inactivate "Change responsible for approval"

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