InCopy/InDesign Track Changes

I just watched the Lynda.com video on tracking changes in InCopy. My question is do the changes need to be accepted to stick? I just want to make sure all the changes stay in. We do not have a one person editor who would accept and reject changes. We just want to see what they were, and who did them.
Thank you in advance,
Holly

Yes, they "stick" even if you don't accept them. Accepting them takes them out of tracking (you can't see who did what when), so if you want to be able to see all the changes ever made, don't accept any changes (but don't reject any either, which does just what it says--you will lose those edits).

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How do i clear all previous track changes in Incopy/Indesign

Hi,
I have an old document which i now need to work on again. We worked on the same document last year and we are going to use the old text and just rewrite it.
We are many people involved and the things is that all our previous changes from last year are still visible. I would like to clear all the changes from last year to get the text "clean".
We want to have new track changes to see all the new changes that are being made.
How do I do that?
I am working in Indesign and the team I am working with are using Incopy. I do the design and they handle the text.

Click here and follow the instructions, or if there’s a type of adware not covered by them on the computer, these ones.
(121234)

InCopy CC crashes when using track changes

Hi
We have had a lot of problems with InCopy chrasing.
We are using the package system.
It seems to happen when clients are using Track changes, they open the file and if i opens in Story mode it just spins and won't works. If ou open it in Layout mode it seems fine but as soon as you go to Story mode it spins again.
If the track changes are accepted the package will work fine again.
Does Adobe have any updates for this it's becoming very frustating and clients don't want to use InCopy.
Thanks
Louise

I don't think there is anything specific in the upgrade that addresses tracked changes, sorry.
If you need to keep a version of the INDD file with all the tracked changes (before you accept them, to reduce problems), then I'd suggest you make a whole new version of the project. Archive the old one with all the tracked changes intact, and wipe out the tracking markup by accepting all changes in the new doc.
1. The ID user makes sure all stories are checked in and up to date (easiest via the Assignments panel)
2. They unlink all the InCopy stories ... select them in the Assignments panel and click the Unlink icon at the bottom (trash can)
3. Do a Save As to the InDesign file into a new folder with a new name ("v2" appended, for example, or "_changes-accepted").
4. In the new file, re-export all the stories to InCopy format, saving them to a new subfolder.
5. Check out all the stories at once via the Assignments panel
6. Go to the Type menu and choose Track Changes > Accept All Changes > In This Document
7. Archive the old INDD file with its linked InCopy files (that have the changes)
8. Tell users to continue working on the new INDD file.
Alternatively, InCopy users can export each story showing the tracked change markup to PDF, archiving that for auditors, before accepting all changes.
AM

Why can't I see Tracked Changes in InDesign?

My colleagues using InCopy are using Track Changes and Notes. I can see their Notes in InDesign, but not the Tracked Changes. Am i forced ito InCopy to view these changes?

Hi,
Just like Bob says, InCopy adds to the editorial "work flow" in a one-way-lane way in your case. The CtrlChanges plug-in gives you the ability to see changes in layoutview for both InDesign and InCopy. Depending on what version of CtrlChanges one chooses, the plug-in gives you the ability to accept or reject changes in InDesign or InCopy. The track changes function is attached to the document and not in anyway InCopy specific. This means that if you start the track changes process in the document, that document can be edited by someone that does not have CtrlChanges and their changes will be seen when in the document.
So you do not need InCopy to reach your goal. Just a little help from a plug-in :-)

How to track changes in InCopy?

I'm very new to InCopy, in fact I'm still running on the trial version.
We at the office want to know if it's possible to track the changes that are made... for example:
Say if one writer was given the task to proofread a story. Is it possible for the Editor to have final say, before the changes have been made official? Is it possible to give the Editor with InCopy an administrive right, to overight all edits?
Thanks,
wade

Yes, on all counts.
Check out the changes menu. There's also a track changes tool bar.
Once the changes have been made and the story checked in, the editor can check it out and accept or reject changes.
Bob

Track changes indesign

Hi all
How to find the track changes in indesign using script

@vandy88 – now that's interesting. I suspect something special is going on here with the property "storyOffset".
If you alert for:
alert(myChange.storyOffset.constructor.name);
You'll get back "Array". Its length is 1. So your code storyOffset[0] is working.
If you alert for:
alert(myChange.storyOffset);
You'll get back "[object InsertionPoint]"
But: If you'll do that for a Table object instead of a tracked Change, you'll get back "InsertionPoint" in both instances!
alert(myTable.storyOffset); // => [object InsertionPoint]
alert(myTable.storyOffset.constructor.name); // => InsertionPoint
So, is this a bug in the property "storyOffset" of the object Change?
Or an omission in the documentation?
Uwe

InCopy track changes in tables

Does anyone know if any plugins allow you to track changes in tables, I have ctrl changes but can't get it to track changes I make to a table.
I would like to be able to track when I add or delete a row or a whole table.
Any help appreciated.

I downloaded the new pages for iPad and edited a word document. I switched track changes on but it did not track any changes I made in the tables only for the text outside of tables. How can I resolve this?

Track Changes colors not working when story contains table

Can anyone duplicate this problem/bug, or let me know if it is just my machine?
Steps to reproduce
Make sure your Edit > Preferences > Story Editor has non-black text colors defined for Added Text, Deleted Text, and Moved Text.
Create document, and draw a text box
Inside the text box, Right-click > Fill with Placeholder Text
With the cursor in the text box, turn on Track Changes and Show Changes from the Track Changes pallette:
Open the Story Editor with Ctrl/Cmd-Y
Cut/paste, delete, and insert some text.
Confirm colors appear in Story Editor as defined in step 1:
Now insert a table anywhere in the story. For me, all non-black text coloring (bg stays fine) disappears:
Is this an InDesign bug, or something I'm experiencing on my own machine? I've been able to duplicate the issue in InDesign CS6, InDesign CC and InCopy CC on my Win7 Pro 64-bit machine.

I'd recommend filing a bug report here to make sure it gets reported:
Adobe - Feature Request/Bug Report Form

Accepting tracked Changes very SLOW

In InCopy CS4 and now in CS5 we are having a serious production-limiting problem with it being slow to accept tracked changes. It doesn't matter whether you are accepting one change or all the ones in a document--it takes the same amount of time for that doc. A 50 page document takes 17 sec while a 18 page one takes 6 sec. This is crippling to our productivity. I don't see anybody else complaining about this so I guess I'm missing a check box that everybody else already knows about that will fix it all. Will somebody let me know what it is? Thanks!

Well, that felt pretty patronizing.
Two questions:
1)     1) Are you saying that you are certain that InCopy is actually reflowing all text, etc. every time a tracked change is accepted?
2)     2) If you are certain of that, are you certain that there is no way to turn it off?
We are a professional publishing business and our editors are not wrong when they say it is taking too long. We may have 3 proofers go through a 50 page document and leave about 300 changes of various types for the editor to go through. 6 sec is for the smallest document. Our longest is a 78 pg doc and it takes 54 sec to do each update in InDesign on the fastest computer! I haven’t checked but probably much longer in InCopy.
There is a serious problem that InDesign CS5 and InCopy CS5 (and previous editions) have in dealing with long stories. It is obvious to me that this is not an issue in small stories that would appear on page layouts and in magazines.
This does not even get into the horrible problems we’ve had with corruption of long stories that are exported into InCopy icml files and then simply freeze and become unusable in InCopy or InDesign. When they lose a days work, editors and proofers don’t scream. They cry. We are now trying to figure out how to finish this cycle and seem to be stuck with putting InDesign on all the proofers and editors computers. Which is freaking out the designers.
Adobe’s tech support sounds clueless to this problem. We’d welcome Adobe to our company to work this out (I’m not kidding). They’d need to send an engineer and a couple of psychotherapists (kidding…about the engineer…oh, I mean about the psychotherapists).
We really like virtually everything else about these programs. I think Adobe is a simply brilliant company who has made giant strides lately. We use Production Premium programs to make our DVD sets and we are doing a really big web app in flex. Somehow they overlooked the problems with long stories in InDesign and InCopy. This wouldn’t be so bad if they didn’t advertise that it is perfect for long docs.
To make InDesign and InCopy work for long docs:
1)         We need the option to turn off reflowing while doing the review process. Or it can simply update the visible text immediately and do the rest in the background as CPU resources allow.
2)              Fix the corruption problem in big icml files. This problem has made InCopy unusable in our company.
Thanks for listening Adobe! (Adobe….aaaddooobeeee….anyone there?....heeeelllloooooo)
--Tony

How to track changes between documents

We are trying to find ways to track/compare changes between two or more versions of an InDesign document. We need to be able to store these version changes in a master version tracking document. We know InDesign can track text changes in a story but we need to know more than that, like graphic or style changes. Is there a plugin out there that can compare two versions of an InDesign document and list/print out the differences? Acrobat has this feature but we haven't found this for InDesign. Any suggestions?

Hello,
I hesitated to post the plugins because my company is the publisher of one of them.
You will find them all at:
http://www.pluginsworld.com/
Search for BlackLining from EMS, CtrlChanges from Ctrl Publishing and EditMarks BlackLining from Kerntiff Publishing Systems.
We are responsible for EditMarks.
As I said we do not track changes to objects.
All the best.
P.
( I am not connect to pluginsworld in any way )

InCopy/InDesign CS3 Assignment Problem

Hello everyone--
For the past three years we've used Version Cue CS3 for workflow on our publication. For the most part its worked fine. Recently though, we've had to get a new computer for an office on the West Coast and a new router on our office on the East Coast (the operating system we use on the East Coast is Windows XP Profesional.) The computer on the West Coast is running Windows 7, and it seems InCopy CS3 installed on it without a problem--until it came time to do our publication.
The way our system is set up is the West Coast machine uses a VPN tunnel to see our network here--so all it really has to do is connect to the Version Cue server's IP address. This set up worked fine when the machine was a Windows XP based machine, but since the changeover, InCopy doesn't seem to be reading the assignment files correctly. For example, on an Indesign File the copy fits fine and dandy in the layout, and the assignment looks okay when I open it up on InCopy over here. When InCopy opens it up on the Windows 7 machine, the body copy is invariably 3-5 lines over and any formatting changes made from the Windows 7 machine, like changing words to italics, won't be reflected on the updated assignments file. (I confirmed this by emailing our West Coast editor the assignment file directly and InCopy CS3 still wasn't reading it correctly.) Also, at one point we apparently lost some big changes made over the weekend but changes like new headlines held. Any ideas on why this is happening?
Also, and I'm not sure this is related, but since we installed our new RV082 router, we've been getting strange "Version Cue server offline messages" every so often, and then when we go into a project Version Cue suddenly reads it as "online and connected" again. InDesign CS3 often hangs whenever we try to open up a file on the Version Cue server. The only way we've been able to get InDesign to start up is to delete the recovery folders and synchronize everything first--this, needless to say, has been a bit of a time waster.
All our programs are CS3 and except for the West Coast machine, all are running Windows XP pro.
Thanks for your help!

We are installing and using the software under the administrator logins.
My main concern is that we purchased computers that have a processor that is incompatible with Adobe InCopy/InDesign CS3. We purchased two types of PC's, some with AMD Atholon II processors and some with Intel Core2 vpro processors. InDesign/Incopy CS3 were going to go on the Intel's (more power computer) and the InCopy was going to only go on the AMD's.
Prior to receiving the CS3 versions of the software, I hadn't been aware that was the version we were being assigned by our corporate office. After looking at the requirements of CS3 on the adobe site, it only mentions Intel Processors as basic requirements.
(We purchasd the computers with AMD's to save some money....the users requiring InCopy didn't need "as much computer" as the InDesign users).
Could the processor be the problem?

Track changes balloons post maverick

Since upgrading to maverick, I can no longer see track changes in balloons in the side panel but have to hover over the highlight to read them. Is there anyway I can go back to the way the balloons were displayed before (ie in the side panel all the time)?
Thanks

Hello,
You could also look at.
http://www.kerntiff.co.uk/products-4-indesign/editmarks
The Lite version is free.
P.

InCopy/Indesign workflow issues

I have an InCopy/Indesign collab workflow question.
Myself (designer) and a colleague (writer) are trialling using InCopy 6 with InDesign CS5.5. There seems to be issues with the InDesign document refreshing once the writer has made changes using InCopy, and vice versa. We are working on the same server. .icml files don't seem to give alerts in InDesign that they need to be updated.
Can anyone see any reasons why this may be happening?

Thanks, yes I suspected the different versions could have been a problem.
What do you mean you don't get alerts?
When the InDesign document has been edited and saved using InCopy, the text box links (.icml files) that were edited should automatically appear as out-of-date in the links panel when it is next opened in InDesign, just as other links are displayed when they have been edited. But this doesn't happen, and I then have to manually update them to make sure they are the latest version of the link.
Any thoughts? Could this all just boil down to using the same version of software?
Thanks in advance.

Indesign-incopy-indesign workflow problem

sorry for my bad english :)
i hope someone can help me, i have no more ideas ...
this is the problem in our indesign-incopy-indesign work flow:
only the indesign user, which has created the indesign file (with the incopy-links) can read the content pasted via incopy.
every other indesign user (who hasn't anything to do with the creation of the indesign-file) can't see the content (which is pasted via incopy).
changes done with indesign are viewable for everyone!
there are any problems with the linkage, i would guess ...
if you change the links for every single text-part manually (to the correct location on the version cue server), there are no more problems ...
the linkage is changed like this:
doesn't work:
\\Home-server\home-mydocs\AndererUser\Version Cue\DataSheets\fileX...
works:
C:\Documents and Settings\Ich\My Documents\Version Cue\DataSheets\fileX...
it also works for everyone, after the first indesign user (which has created the file) has opened the indesign-file, updated the incopy links and checked the file in.
everyone has admin-rights, the project is shared ...

Hi Ruffus,
Unfortunately different versions of InDesign and InCopy do not work well with each other. Newer versions of the program should be able to open older files, but they cannot save backwards. I am not sure what is causing the errors with the newer versions of InCopy however.
Are you able to open the CS6 InCopy files on your computers?

Share track changes?

is there any way that i can use the track changes feature in CS6 to display changes to my client using the cloud? for instance, is there any way to post the story editor version of a document to the cloud? or can you capture story editor updates in a PDF? client doesn't have indesign capabilities, and it would be great to find a way to share editorial changes made in the layout.
any suggestions greatly appreciated.
nita congress
[email protected]

Hello,
You could also look at.
http://www.kerntiff.co.uk/products-4-indesign/editmarks
The Lite version is free.
P.

InCopy/InDesign Track Changes

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