Indesign Cs4 Multiple record data merge

I am trying to create a response card.
The sizing is such that they lie three on a letter sized page, and fit into Number 9 envelopes. I've
data merged onto the one page (so three target/data boxes in each of the response cards) but when i select expo
rt and multiple records it doesnt work right. It generates three on a page of all the same
record, and then a page of three for each record. i need each record only once and i'd like to print them three to a page and then cut them.
advice? i am not very advanced with indesign, so specific steps would be much appreciated.
is there a way to print if i make just one card? it seems you can only do 2 or 4 to a page, not three

You set your fields three times on the page right?, delete instances 2 & 3.
Repeat - Set the first instance of all your design, eliminate everything else.
From the Create Merged Document panel, select "Multiple Fields" in Records per Document and adjust spacing on the Multiple Record Layout tab. (Hint, turn on preview)

Similar Messages

Is it possible to do a multiple-records data merge that doesn't generate multiple text boxes?

Is it possible to do a multiple-records data merge that doesn't generate multiple text boxes? And if so, how?
For publications such as a directory with contact information, it would be easier to manage the layout by merging multiple records into one text box. However, it seems like the only option in InDesign is to merge the records into each of their own text boxes.

No, but it's possible to stitch the frames together after the merge, then reflow. See Adobe Community: Multiple record data merge into paragraph styles-applies the wrong style

How can I do a multiple record data merge, but specify that a specific text frame with variable data only merges on the first record?

I'm doing a multiple record data merge, I have 2 frames both with variable data placed inside.
I would like to specify that one of the text frames only merges once(first record) and the other frame multiple times for each record in the data file.
Is it possible?
I thought that perhaps if I place the text frame that must merge once on the master page, it would work. But you are not allowed to place variable text on the master and on the document page.
I'm going to try it through scripting next, but thought that perhaps there is an easier way that I'm not aware of.
Thanks,
Suzanne

Suzanne,
If you were trying to post a screen shot, you would need to return to the forum and post it using the "camera" icon at the top of the post editing windows.
I use a plug-in from Em Software called InData. One of the benefits for what I do is there are no individual frames on a page to deal with post-merge. Individual frames are great for simple merges (address labels, post cards, etc.). But I typically do more other types of merges.
That said, there is a drawback--one needs to come to an understanding of writing expressions that actually parse the incoming data. So in the spice price list example, that looks like:
It's reasonably easy once one does it a few times. And it can be far more complicated. The above is from Em Software's samples that has been tweaked. The best thing I can recommend would be to download the trial and see for yourself. They are good at responding to specific questions if you get stumped.
I imagine this all could be scripted somehow in ID. But I have no idea how and the plug-in just lets me keep working.
Mike

Multiple record data merge into paragraph styles-applies the wrong style

Hi, I've been working on this project for sometime and everytime I manage to get one part of the workflow to work another seems to break. My agency publishes catalogs in multiple formats: large-print, audio, braille, and HTML. I've been trying to redesing our work process so that the catalogs will be laid out from merged data out of comma-separated file. The data merges have worked fairly well in Word, but InDesign is a challenge. I'm merging multiple records on a page, like a mailing label. The paragraphs need to be formatted and I'm trying to apply a paragraph style to them. After much work, I think I've finally got the data merge to work correctly, but the wrong paragraph styles are applied. I'm going to apply a new master page to the data once the data is merge that uses the paragraph styles for text variable running headers and I need to build a table of contents based on the paragraph styles so I need this to work. Attached are some screenshots.
Master page set up for data merge with paragraph styles:
Here is the merged document with the wrong paragraph styles applied:
I have only a few weeks to get this process ironed out to keep to our rigorous production schedule. If anyone can help I would really appreciate it.
thanks,
Lina

I don't remember this happening in past versions. But I mainly use XML. And a quicky test converting your file to XML worked fine (and besides, it ends up all in continuous text frames...).
I don't do much GREP. But you can do this via a Find/Replace.
First, in your main document, you can delete the tags--but do this on a second copy of your working file!
Change your Content Placement options to not remove blank lines (these are in the Datamerge panel).
Then after the merge, change the format of the two blank lines at the beginning of the records without the two lines of data:
Note the Change Format style is changing those two paragraphs to Title.
Then rerun the find to remove the two blank paragraphs.
I suspect this can be done easier. I am sitting awaiting an appointment and cannot go much further than this for now, sorry.

Multiple Records Data Merge issue

Hi all, could really use some help here, I've been trying to solve this for hours now:
Made 3 different designs for labels that I'm printing based off of Avery label templates for InDesign. When I go ahead to do my data merge on any of them, I select "Multiple Records" under Records per Document Page, but the preview and the actual creation just spit out a single unique label onto each new page. For example, I'm using 2x4" labels on 2 of these, so it should print 10 per page, but instead of putting 10 unique labels on a page, it puts each new label on a new page. Therefore, instead of 100 pages for the 1,000 labels I'm printing, I end up with 1,000 pages.
I know to double check the size constraints on the text box and make sure it fits when duplicated, and to my understanding, that is looking like it's fine. I'm also fairly certain that the CSV files I'm using are in the right format, too. I'm pretty stuck at this point as to what I need to do to fix this problem, any guidance would be awesome. Below are screenshots of what I'm looking at, please let me know if there's anything else I can provide that would help diagnose the problem.

I thinnk the easiest way to deal with this would be to make sure all the template information from Avery is on the master page. Leave it active while you do the layout in the upper left position ON THE DOCUMENT PAGE, then assign the None master to leave nothing showing but your placholders and added art.
Reassign the template master after the merge.

CS3 hangs on multiple document data merge

I am using data merge to create documents for high school graduation issues for two different high schools for the newspaper I work for.
For each school, I have created a single document data merge to print proofs of the individual students. For the first and largest school,
I've done a successful test run of a multiple document data merge of all the students. I then used the Excel .txt file from high school #1 to create the .txt file for high school #2. We have successfully done the individual data merges for proofs for each of the students in high school #2.
However, when I try to run the multiple document data merge for high school #2, InDesign gives me the spinning wheel of death. Forever.
I cand run or preview a single item, but it hangs up if I try to run them all or a range (even just 1-2).
I am stumped as to why in what are basically the same documents one works and the other does not. Can anyone help?

Brainstorming with a co-worker solved the problem. A graphic I was using was too large for InDesign to handle on the multiple document data merge. So I reducd the file size, and that did the trick.

Problem In Update Statement In Multiple Record Data Block

Hi Friends,
I have problem in update Statement for updating the record in multiple record data Block.
I have two data Block the master block is single Record block and the 2nd data block is Multiple Record data Block.
I am inserting the fields like category,and post_no for partiular job in single data block
Now in second Multiple Record Data Block,i am inserting the multiple record for above fileds like no. of employees work in the position
There is no problem in INSERT Statement as it is inerting all record But whenever i want to update particular Record (in Multiple Block) of employee for that category and Post_no
then its updating all the record.
my code is Bellow,
IF v_count <> 0 THEN
LOOP
IF :SYSTEM.last_record <> 'TRUE' THEN
UPDATE post_history
SET idcode = :POST_HISTORY_MULTIPLE.idcode,
joining_post_dt = :POST_HISTORY_MULTIPLE.joining_post_dt,
leaving_post_dt = :POST_HISTORY_MULTIPLE.leaving_post_dt,
entry_gp_stage = :POST_HISTORY_MULTIPLE.entry_gp_stage
WHERE post_no = :POST_HISTORY_SINGLE.post_no
AND category = :POST_HISTORY_SINGLE.category
AND roster_no = :POST_HISTORY_SINGLE.roster_no;
AND idcode = :POST_HISTORY_MULTIPLE.idcode;
IF SQL%NOTFOUND THEN
INSERT INTO post_history(post_no,roster_no,category,idcode,joining_post_dt,leaving_post_dt,entry_gp_stage)
VALUES(g_post_no, g_roster_no, g_category, :POST_HISTORY_MULTIPLE.idcode, :POST_HISTORY_MULTIPLE.joining_post_dt,
:POST_HISTORY_MULTIPLE.leaving_post_dt,:POST_HISTORY_MULTIPLE.entry_gp_stage);
END IF;
next_record;
ELSIF :SYSTEM.last_record = 'TRUE' THEN
UPDATE post_history
SET idcode = :POST_HISTORY_MULTIPLE.idcode,
joining_post_dt = :POST_HISTORY_MULTIPLE.joining_post_dt,
leaving_post_dt = :POST_HISTORY_MULTIPLE.leaving_post_dt,
entry_gp_stage = :POST_HISTORY_MULTIPLE.entry_gp_stage
WHERE post_no = :POST_HISTORY_SINGLE.post_no
AND category = :POST_HISTORY_SINGLE.category
AND roster_no = :POST_HISTORY_SINGLE.roster_no;
AND idcode = :POST_HISTORY_MULTIPLE.idcode;
IF SQL%NOTFOUND THEN
INSERT INTO post_history(post_no,roster_no,category,idcode,joining_post_dt,leaving_post_dt,entry_gp_stage)
VALUES (g_post_no,g_roster_no,g_category,:POST_HISTORY_MULTIPLE.idcode,
:POST_HISTORY_MULTIPLE.joining_post_dt,:POST_HISTORY_MULTIPLE.leaving_post_dt,:POST_HISTORY_MULTIPLE.entry_gp_stage);
END IF;
EXIT;
END IF;
END LOOP;
SET_ALERT_PROPERTY('user_alert',ALERT_MESSAGE_TEXT, 'Record Updated successfuly' );
v_button_no := SHOW_ALERT('user_alert');
FORMS_DDL('COMMIT');
CLEAR_FORM(no_validate);
Please Guide me
Thanks in advence

UPDATE post_history
SET idcode = :POST_HISTORY_MULTIPLE.idcode,
joining_post_dt = :POST_HISTORY_MULTIPLE.joining_post_dt,
leaving_post_dt = :POST_HISTORY_MULTIPLE.leaving_post_dt,
entry_gp_stage = :POST_HISTORY_MULTIPLE.entry_gp_stage
WHERE post_no = :POST_HISTORY_SINGLE.post_no
AND category = :POST_HISTORY_SINGLE.category
AND roster_no = :POST_HISTORY_SINGLE.roster_no;
AND idcode = :POST_HISTORY_MULTIPLE.idcode;
UPDATE post_history
SET idcode = :POST_HISTORY_MULTIPLE.idcode,
joining_post_dt = :POST_HISTORY_MULTIPLE.joining_post_dt,
leaving_post_dt = :POST_HISTORY_MULTIPLE.leaving_post_dt,
entry_gp_stage = :POST_HISTORY_MULTIPLE.entry_gp_stage
WHERE post_no = :POST_HISTORY_SINGLE.post_no
AND category = :POST_HISTORY_SINGLE.category
AND roster_no = :POST_HISTORY_SINGLE.roster_no;
AND idcode = :POST_HISTORY_MULTIPLE.idcode;These update statements are without where clause, so it will update all records.
If it is specific to oracle forms then u may get better help at Forms section.

Alternative to Adobe Indesign for more Complicated Data Merges?

Attached is a snapshot of what i currently have going with Adobe Indesign.
Unfortunatly, Indesign has some problems that i have not been able to find a solution to :
1.) When using the " Multiple Record Layout ", it will not populate the rest of the screen if there is an embedded picture in the background.
2.) I prefer a much simpler approach, for instance, designating a certain field as Data derived from Cell " EH3 " in excel for example, instead of relying on the multiple record layout.
3.) The Documents I want to generate are not incognito in regards to Layouts and i want something with more powerful customization and also able to use the Entire Excel File and display data all within one page, without going the multiple record layout route.
That pretty much sums it up, I've included a picture of the templatei've made in indesign, I've made a red circle at the bottom to indicate the part of the document that will not work with a multiple record layout approach, since the data export is basically a mirror of itself all the way down.
Any Suggestions as to what kind of program i should use would be most appreciated or alternative methods of using Indesign.Thank you for your time.

There are third-party programs and plug-ins that do much more than Data Merge, but they usually have a high cost and a more steep learning curve. One that I've used in the past with QuarkXPress is XData from Em Software (they also have one for InDesign called InData, but I haven't used it). They're like Data Merge on steroids. There are others, so Google and see what you can find.

Multiple record upsert - Merge operation problem using DB Adapter

Hi,
I am trying to insert/update multiple records using Invoke activity of BPEL and DB Adapter Merge operation.
I am facing 0036 - Missing expression error. When i try with single record, the operation is working fine.
Tried setting DB Adapter log level to 32 Finest. Could not find much info in the logs.
SOA Version - 11.1.1.7

Hi,
I believe NVARCHAR is an unsupported type...
The following document lists the supported data types for SQL Server stored procedures and functions... NVARCHAR is not in the list... :-(
http://docs.oracle.com/cd/E23943_01/integration.1111/e10231/adptr_db.htm#CHDEBEEE
Hope this helps...
Cheers,
Vlad

OC 3.0 SP1 Multiple incumbents data merged in Pos View and Details Panel

In OrgChart 3.0 SP1 we have some instances where there are multiple holders for a position (e.g. 2 people job sharing at 50% each). For all employees the requirement is to display additional data for Employee Group/Subgroup (text), Payscale (Basic Pay IT0008) as well as the standard position/org unit information. For multiple incumbents there are some negative impacts to the data display and any suggestions on how to resolve these issues would be very welcome.
1. Details Panel
If additional fields and data elements are added using the Admin Console, for multiple incumbents the data for each employee displays without distinguishing clearly which employee the data belongs to. So the first employee's name appears, followed by all data for all employees below.
Alternative approach was to try to display the data through the Employee Profile (as separate Profile tabs appear for each employee) by editing the XML files. However, the Profile seems to regenerate in such a way that the additional data for both employees appears in the first employee tab and the 2nd employee tab only contains the basic standard position-org unit information.
What is the best way to distinguish each set of data for an employee in the Details Panel?
2. Position Box View
In the Position Standard View the box shows "Multiple Incumbents" instead of the specific employee names (although these appear if you mouse over). To list the names separately within the box, in a previous post we had the suggestion to modify the template file. However, on closer investigation there appear to be approx 500 instances in 40 files for the relevant views that may need modification.
Is there a more targeted way to do this?
I would be very interested to know how others have configured / dealt with the data for multiple incumbents in their org charts and details panels.
Thanks
Clementine

Hi Clementine,
I hope all is well down under
1. This is a known bug that is resolved in SP2. If you cannot upgrade to SP2 you can delta-merge the changes into SP1, although this is not so easy for the unexperienced. OSS might be able to provide some comprehensive instructions, but I would advise to upgrade to SP2 if possible (although, again, if you've already configured or customized any part of the Position or Employee details then you need to delta-merge the changes anyway).
2. This is standard functionality in the Organization Structure with linked Positions. The alternative is to use the Organization Structure that has linked Employees instead. This will display the structure as you are expecting it.
Let us know if you need more assistance.
Best regards,
Luke

Displaying Single Datablock field in Multiple Record Data Block

Hi all
I have a master detail block for cash transaction recording.
Master Table name CahMaster and datablock contains columns Cash Bill No, Date, Customer ID, Misc Freight Charges.
Detail Table name is CashDetail and datablock includes product id, product name, unit price, quantity, return, discount and Disc Overall. Number of records to be displayed in this block are 10.
Now I want to Display Disc Overall field for one time only which is also a database field.
I have used to set its properties to be displayed for one time only. It apprantlelly solved the problem.
But when I used to execute query to see the previous records,
Disc Overall field does not show the records till I move or Mouse click the last record of any cashdetail record.
Any solution, thanks in advance!!!
With Best Regards
Thunder2777

The layout of my cash detail is as follow to give you better undrstanding
Prod_ID Prod_Name Qty Unit Price Return Disc Total per Record
Total Qty --- Total Return ---- Sub Total ----
Disc Overall ----- Grand Total ----
I calculate cash Detail as following
Total per Record = ((Qty - Return) X Unit Price) - Disc (Discount)
Disc (Discount) is further calculated through When Validate trigger at item level which is (totalPrice * Disc)/100
Total Per Record is a display field just to display the total.
There are 4 other Displays fields e.g Total Qty, Total Return, Sub Total and Grand Total
Totoal Qty, Total Return and Sub Total uses the sum fuction of block to calculate the sum of these three columns. Sub Total sum the Total Per Record field /column.
Grand total again uses the when validate trigger at item level to calculate the grand total which is Grand Total = Sub Total - Disc Overall.
Disc Overall = Subtotal - (subtotal * Disc Overall ) / 100
That' s why I have asked to display the Discont Overall field for ONE TIME only as it is the discount which is applied to overall total.
With Thanks
Thunder2777

Indesign CS4 - Error Synchronizing Data Panels

I have a user who is trying to synchronize their data panels which are stored on a file server. This has worked for the past few months, but yesterday she suddenly got the error that says 'Error writing data panel.' That is the only information given in the error message. The user has permission for full control over all files and folders where the data panels are located. Indesign has the correct path in its settings to the panels. Any ideas would be much appreciated.

I don't actually know waht a "data panel" is in ID? Could you explain it to me? is that the EXACT error message that you receive?

How to get or show multiple record data pagewise using JSPBean and HTML

Hi ,
I am using JSP bean for getting the data from database and html toe present the data.
The problem is when the user inputs data
in the search field and clicks on Search button ,i need to get all matching rows fromw the database ,which i am already getting.
Now if i have got suppose 100 rows i need to show 6 recrods on each page the rest should be shown when the user clicks NEXT or PREV buttons.
example
Name: input data here
Description: input data here
SEARCH Button
Show here the first 6 records
PREV 1 2 3 4 5..... NEXT
The page will look somewhat like this.
So the rows will be shown just below the search fields .If i am getting more than 6 record i should show PREV and NEXT with the number for each page holding 6 records.
Have anybody worked on such thing can you help me out .
Thanks

Hi This may help, Previous does not work properly, coz I didnt find much difficult to code so you can build on your own from Next option logic
Here is the code. Here and there couple of probs exist but they are solvable easily,
<HTML>
<%@ page language="java"
     import="
     java.util.* "
%>
<%!
     Vector customers;
%>
<%!
void dummyMethod()
     customers = new Vector();
     for (int i=0;i<30;++i)
          // Prints only one time when browser opened first time.
          System.out.println("I:"+i);
          customers.add(i+"");
%>
<body>
<script language=JavaScript>
function getNextRows(begin,end)
     document.frmPage.begin.value = begin;
     document.frmPage.end.value = end;
     document.frmPage.which.value = "next";
     document.frmPage.action = "getRows.jsp";
     document.frmPage.method="post";
     document.frmPage.submit();
function getPrevRows(begin,end)
     document.frmPage.begin.value = begin;
     document.frmPage.end.value = end;
     document.frmPage.which.value = "prev";
     document.frmPage.action = "getRows.jsp";
     document.frmPage.method="post";
     document.frmPage.submit();
</script>
</body>
<%! int x = 0; %>
<HEAD>
<TITLE>Customer Account Information</TITLE>
<META HTTP-EQUIV="Expires" CONTENT="0">
</HEAD>
<BODY BGCOLOR = "#FFFFFF" >
<form name=frmPage>
<input type=hidden name="begin" value="0">
<input type=hidden name="end" value="10">
<input type=hidden name="which" value="">
<H2 ALIGN="CENTER"><FONT COLOR="#000099">Customer Account Information</FONT></H2>
<H2><FONT COLOR="#000099"></FONT></H2>
<P>
<TABLE BORDER="1" cellpadding="0" cellspacing="0" WIDTH="80%" ALIGN="CENTER">
<TR>
<TD WIDTH="10%" BGCOLOR="#CCCCFF"><FONT FACE="Italic">Acct# </FONT> </TD>
</TR>
<%
int begin = Integer.parseInt((request.getParameter("begin")==null)?"0":request.getParameter("begin"));
int end = Integer.parseInt((request.getParameter("end")==null)?"10":request.getParameter("end"));
int max=0;
if (request.getSession(false).isNew() ||
request.getSession(false) == null)
     dummyMethod();
max = customers.size();
String     which = (request.getParameter("which")==null)?"next":request.getParameter("which");
if (which.equals("next"))
     for (x = begin; x < max && x <= end; ++x)
          out.println("<TR>"+
               "<TD WIDTH='50%' BGCOLOR='#CCFFCC'>"+customers.elementAt(x)+"</TD>"+
               "</TR>");
     begin = end;
     end +=10;
else
     for (x=begin; x <max &&x <= end; --x)
          out.println("<TR>"+
               "<TD WIDTH='50%' BGCOLOR='#CCFFCC'>"+customers.elementAt(x)+"</TD>"+
               "</TR>");
     end = begin;
     begin -=10;
%>
</TABLE>
<%
     if (begin == max)
          out.println("<tr><td>Next <a href='javascript:getPrevRows("+begin+","+end+")'>Previous </a></td></tr>");
     else
          out.println("<tr><td><a href='javascript:getNextRows("+begin+","+end+")'>Next </a></td></tr>");
%>
</BODY>
</HTML>

Multiple Data Merge - Problem Resolve... Sort Of

I've researched this issue all morning and found issues dating back to 2012 regarding the problems with Indesign's Multiple Record Data Merge. Many of the issues are answered with the basic set up. Create a new page as a single page and non facing page document. It appears that an earlier bug was resolved that caused data merge documents to be placed off center when produced. The issue that I was experiencing was similar to what I had seen but not covered or not answered when it appeared someone was posting a question about it.
I started with a single page document, non-facing page, no initial text box, and sized to 8.5'' x 11''. I'm layout out name badges 10-up on a page. I had a previous template that had some graphics in the background for alignment purposes. I created a blank master page and a record holder for the name badge then loaded my data source, placed my data entries, and styled accordingly. Upon creating a data merge I selected Multiple Record and then previewed the data merge and positioned the elements on the page using the data merge controls top, left and column placement commands.
The preview looked perfect. The problem came when I finished the final data merge. The resulting page was not correct and looked nothing like the preview. Records were strewn about the page and excessive amounts of pages were created. I spent 4 hours trouble shooting this, far more than this project was billed. At this point it was a mission. In a reply dated back around 2013 I found that someone had removed a layer from their document. I had no layers. The only thing that was not a part of the actual data merge was the graphics that I had on the page for positioning that were not tied to the data merge at all.
I decided to delete these graphics and try to apply the data merge again. The results were perfect. I'm deducing from this experiment that the data merge needs to be done on a blank page. Which is counter productive to the Indesign mater page template. Any elements on the page need to exist as a a part of your data entry group and no other elements on the page. You only create one data entry group in the top corner of the page then use the data merge panel to position and duplicate. Otherwise, you will get a single page for each record you have with each record set 10-up in my case.
Recap:
Create a single non-facing page document with no intial text box. (if you have more than one page the Multiple Records option will be grayed out)
Only have 1 layer in this document
Set a single data entry set/group on the master page.
Do not include any other graphics. Put them in after the data merge.
Click the Create Merged Document button in the data merge panel
Select "Multiple Records" from the drop down list
Click the Multiple Record Layout tab at the top of the Data Merge panel
Click "Preview Multiple Record Layout" at the bottom of the Data Merge panel so you can see the Entry Sets with the data in place
Use the Margins and Layout or Records inputs to position the elements on the document (see note below)
Click OK when everything is in place the way you like it.
After the data merge is complete you will have a new document that should look like you want it to. Now you can go into this document and start adding your design elements.
NOTE: Positioning the content without the base graphics can be tough if not impossible. What I did in this situation is placed my positioning guides on the page then went through Steps 1-9 to set up the document for merge. Once my settings were set I then clicked "Cancel" and deleted my positioning guides and graphics. The problem I was having was due to these elements being on the page. Once I created the document I then pasted my template guides back into the final data merged master page for production.
Request to ADOBE: Fix this issue so we can design our layouts and position our data merge elements without having to backtrack.

If you insist in multi-record data merge, you can have static/variable graphic and text components work. But, create a 3.5 x 2 frame (3.75 x 2.25 card w/bleed) around all of these components, and make sure nothing extends beyond this bounding frame. If the composition prevents you from enclosing all components, then make a PDF of content that is imported in as one graphic.
Another suggestion: don't combine the functions of variable data merge with imposition.
Create a 1up layout of business card to data merge the variable info.
From this file, export to PDF.
Then impose the individual cards with: an imposition app, PDF plug-in, Indesign script, or even manual placement into another document.

How do I tailor a data merge to reverse the layout for facing pages?

I have used multiple record data merge to create a product catalog. I would like to reverse the content on only one side (i.e., the left pages) so that facing pages are mirrored. I can do this easily one page at a time using Flip Horizontal (and Clear Transformations), but I have not found a way to apply this to half of the document in a more automated way.
Any help would be much appreciated!!

Data merge with multiple records doesn't work that way. All the pages will be identical after the merge, no matter how you set up the template (and the template itself can have only one page).

Indesign Cs4 Multiple record data merge

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