InDesign Data Merge w/Multiple Page Document

I am working to print a multiple-page newsletter, and printing the mailing information using a Data Merge in InDesign CS4 (PC), with the intent of printing this in-house to send to our members. (My office has been doing this successfully for years using Publisher, but I insisted we update to InDesign.)
I have the document ready, and I have the Data Source information (set up in tab-delimited (.txt) text format).
After I have selected the Data Source (Window > Automation > Data Merge), inserted the Data Fields, and then Created Merged Document, I wind up with multiple versions of the Document; one for each person we are sending the newsletter to!
I was working with our printer technician to solve the issue, but his sources told him that the only way to do this was by using one document as the newsletter master and another document as the Data Merge document, and doing a little magic thru the PostScript driver in the printer.
(Specifically: the document is letter-sized, set to print as a booklet. The work-around involves copying and pasting these pages into a new tabloid-sized document, creating another blank tabloid-sized document that has only the Data Merge info in the proper place, printing the cover with this Data Merge separately, loading that into a drawer, and printing the new document and wrapping it with the pre-printed cover.)
1 - What am I doing wrong that gives me over 800 InDesign documents for this newsletter?
2 - Is there a way for me to print this without the work around?

That is what Indesign does when it does a data merge, it creates copies of the document and there's no way to change this. Have you tried exporting to PDF (In CS4 you can do this in one step from the original) and printing? I've never had anyone confirm it definitively but I'm pretty sure that the PDF created will be an 'optimized' one, meaning that when it sends it off to a compatible printer the images will be sent once and cached, with only the text that changes being sent separately.
Definitely worth comparing it to Publisher for speed anyway, Office programs can merge straight to the printer, but in effect they're doing the same thing. There are programs out there for doing far fancier stuff than data merge, probably the best is XM Pie, but unless you've got a printer that recognises their language they're a waste of time in this circumstance anyway.

Similar Messages

Make Data Merge import certain page of pdf or indesign document

I don't know if it is possible but can you make Data Merge import certain page of pdf or indesign document, this would be great addition for indesign

Here are a couple of questions that might help understand what might need to be done to achieve your request:
* How do you propose to identify the desired page(s) within a PDF and an ID document, so the merge field placeholder knows how to find it?
* How do you propose to keep track of the page if they're re-ordered in an updated document?
* What if the identification marker is within text and flows to a different page - would you want to retrieve the original page (before the reflow) or the new page to which the marker would have flowed?
Perhaps the scripters could comment on the possibility of scripting these.
Regards,
Peter
Peter Gold
KnowHow ProServices
aybekDes wrote:
I don't know if it is possible but can you make Data Merge import certain page of pdf or indesign document, this would be great addition for indesign

Multiple records in Indesign Data merge

When I select the option for multiple records in InDesign Date Merge, I still only get one record on a page in preview. When I ask it to create a merged document, each item from the excell file is put on a separate page. Why is this happening, I want 4 items on a page.

Message was edited by: p_lue
I figured out the problem. The margins would have to be smaller for the page to accomodate multiple records. Thanks for offering to help.

InDesign Data Merge - Data Grouping or Page Breaks

I'm working on a plant catalog for a landscaper. I want to group the plants in the catalog by their plant type (i.e. Groundcovers, Trees, Shrubs, etc). Each plant name in the data source is assigned a plant type and I've sorted the data so the plant types are grouped together. I'm successfully using data merge to create a document with multiple records and I want to use the "Plant Type" as a header per group of plants that match that type. I'd be very happy if I could also create a page break between plant types. Is there a way to accomplish this with InDesign? I can accomplish this with Word's data merge but I'd much rather use InDesign.
Additionally, I'm currently using a text variable at the top of the page and thought this would be the solution to my problem but I'm only able to set this up using the "First on Page" option. This doesn't work well because I frequently have items at the bottom of the page that aren't in the same category as the first item on the page. I'm basically running a merge for every plant type then putting the separate documents together in a PDF... its a little time consuming but not impossible.
I hope I've explained my situation clearly. Any guidance will be appreciated.

Data Merge is very primitive. It doesn't do anything but put unlinked frames with data on the page.
That said, there are scripts, such as the text liner at Rorohiko.com that will link the frames in logical sequence, and paragraph styles can be set to start on next page, or you can add anther field to the data file and put a symbol or text sting into it only where you want a page break, then do a find change and repalce with the break after the merge.
Are you doing a lot of this? There are catlog pugins which might make your life a lot easier, but they're pricey.

Resize a multiple page document in Indesign CC

How do you resize a multiple page document in Indesign CC so the content stays centered.
If I do it from Document Setup it resizes from the top left.
This use to work from Indesign CS6.
Thanks,
Rod

Try using the Page tool and the Liquid Layout Re-center rule.
You'll need to either select all the document pages or the master pages you want to resize. When those pages are selected, enter your new page size and choose Re-center from the Liquid Layout menu.
It's worked for me on pages I've tested.

Script to merge data from Numbers into Pages document, export as PDF and send via email

Hi,
I am wondering if it would be possible to achieve the following with an applescript:
1. Merge Names from Numbers into a multi-page Pages document.
2. Export each page of the resulting document as a PDF
3. Attach each of these PDFs to an email with specific text in the body of the email, setting the subject, the 'from' email address, as well as the 'to' email address from a field in the Numbers document.
4. Optionally send the emails automatically.
I would be glad to know if this is possible before I embark on trying to write such a script, and for any advice/script that would help me on my way.
Thanks,
Nick

Thanks Bernard. Sorry if my original post wasn't that clear. I think you've pretty much got it in your paragraph starting "So, I think you're asking for", but will explain more in the hope that it will be clearer:
I have a Numbers table with 2 columns: Name and Email. I have say 50 people in this table and I need to email each person a version of a one page Pages document which would be identical except for their name.
The Name field is the only field that needs to be merged into the Pages document (one time only).
Once the merging has taken place the versions of the one page Pages document need to be exported as a PDF and attached to emails, one email from each person in the table in the Numbers document, with each email going to the email address corresponding to the name in the Numbers document.
The text in the email would be identical except for the name again. The text for the email body, subject as well as the 'from' field would be contained in the script (i.e. generated by the script).
It would also be good to have the option of sending the emails automatically or manually, so that I could check that the emails that are generated are correct before sending.
I hope that's clearer!
Nick

Indesign Data Merge Scripts

I am looking to create a script that will enable me to feed in variable data from a csv to indesign data merge. I have the components built, with a column for quantity in the csv. Our printing needs vary day by day, so multiple records don't quite fit w

Thanks SDesigns; the GREP feature in particular looks like it might work, assuming I can get the data to merge with a separator between each company. That's where I'm having trouble now; I can't seem to be able to merge a particular column from the CSV that has the company names into a paragraph of text within my document, as it only seems to let me merge in the first company name only. Do you know how I can achieve this, and additionally how I can get it to automatically insert any particular separator (as there are hundreds if not thousands of company names, manually typing in the separator could get very tedious)? Attached is a screenshot of what the final text looks like in the document, though it doesn't seem to let me "Update source" on the paragraph, which would make things much easier.Thank you very much for your time and help!
Best,
Colton

Tip for Data Merge with Multiple Records (labels, etc.)

I have seen many InDesign Data Merge questions about how to create sheets of mailing labels, especially the problem of getting only one label per page, when you need 30 or more.
Adobe's instructions are poor and incomplete in that InDesign doesn't step out the records from a data source - it steps out the FRAMES that contain the data field placeholders.
That is why you only need to place a text or image frame once on a single page - during the datamerge, InDesign will create the additional FRAMES for each record, and it will create the pages required to hold them.
You do have to set the desired spacing on the
If you create the frame on a Master page, ID allows you to update the data source (when it changes) in the Data Merge tool panel.
These are very nice and robust features, but the documentation for them is confusing to many people.
You will find more great in-depth help for Data Merge, with screen captures and attachments, here in the forum.

For a multiple record merge you need one set of placeholders, then set the margins and spacing in the merge options so the positioning is correct.
Warning: Using Preview in a multiple record merge will corrupt the file. If you press the preview button, Undo after looking at the preview, then merge without using preview.

Multiple page document in AICS5 .

How do I create a multiple page document in AICS5?

There is no such thing, there are just artboards which are essentially just tiles of a large document that provide a demarcation of virtual "pages" but don't limit content - artwork can always spread across all artboards. Anyway, I strongly suggest you read the online help. There is no point in creating a hundred forum threads to answer such basic questions.
Mylenium

Multiple page document in Illustrator CS6

Hi,
I am working with multiple page document in Illustrator CS6.
I have saved my document in .pdf.
Before I managed to open the whole file, but now it asks me which page I want to open.
Can I some way open again the file as a multi page file and work with all the files at the same time?
jenni

Did you save the file as a PDF while still working on it and then lose the original .ai file?
If you only have a .pdf and closed the file, I hate to tell you, but you're going to have to open every page indpenedently then recompile a single ai document if that's what you need. At least that's all you can do with Illustrator as it's installed by default.
You can try Carlos Canto's script in this thread: http://forums.adobe.com/message/4124513#4124513 it's designed to take a multipage PDF and create illustrator artboards from the PDF pages.

Sendmail plugin: emailing multiple page document, each page to a separate email address

when I try to email a document to separate email addresses it will not separate the pages, The Sendmail plugin claims (in the page with the "next" button) that it will read each page and use the email address found there to mail that page to that address, but it only creates a multiple page document to mail to the address found on the first page.

Hey BorealHobbit,
Could you please provide me few details like what OS version and email system are you using?
Are you trying to send multiple page PDF document? What Acrobat version are you using?
Please let me know.
Regards,
Anubha

Scan into multiple page document Deskjet F380

HP Deskjet F380
Windows 7 Home premium 64-bit operating system.
I need to scan a multiple page document so that I can email it, but I am currently only save each page as individual jpegs.
I have already downloaded the HP driver recommended.
Suggestions please?
This question was solved.
View Solution.

Hi @panduke,
I understand that you would like to be able to email a multiple page scan. I can help you today.
I don't have access to the Cue 13 software that you are using, so I will provide a couple of ways to be able to check the setting for creating a separate file for each scanned page or not. If these steps don't match the software that you are using, please provide a screen shot of the software.
Most likely these steps are similar to your software. Cue 14 software.
Open the HP Solutions Center software for scanning, click on the Change Settings button, click the Advanced Picture Settings button, check Scan multiple photos to a individual file. Press OK.
Lite v22 software.
In the HP Solutions Center software for scanning, click the link Advanced Settings, click on the File tab.
Uncheck Create a separate file for each scanned page.
Press OK.
Have a nice day!
Thank You.
Please click “Accept as Solution ” if you feel my post solved your issue, it will help others find the solution.
Click the “Kudos Thumbs Up" on the right to say “Thanks” for helping!
Gemini02
I work on behalf of HP

How to create multiple pdf Files out of multiple pages documents??

I wrote multiple pages documents and stored them in a directory. That is nice, but now I want to transfer them all into pdf files.
Is there a way to do this or do I have to open them one by one an select "Print" and so on??

Pages 5 has virtually no AppleScript support so it would be difficult to even make an Automator workflow to do what you want.
So yes you will have to make a pdf of each one. Be warned that Pages 5 stuffs up links after the first pages of pdfs.
Apple has removed almost 100 features from Pages 5 and added many bugs.
http://www.freeforum101.com/iworktipsntrick/viewforum.php?f=22&sid=3527487677f0c 6fa05b6297cd00f8eb9&mforum=iworktipsntrick
Pages '09 should still be in your Applications/iWork folder if you had it previously.
Archive/trash Pages 5, after Exporting your files to Pages '09, and rate/review it in the App Store, then get back to work.
Peter

I'm trying to print a multiple page document from my ipad using an Airprint printer. Only the first page is printing, Please help?

I'm trying to print a multiple page document from my ipad using an AirPrint printer. Only the first page is printing. Please help. The printer works correctly with my desktop and laptop.

What version of iOS are you using? Some people were having this problem before, and it was fixed when they updated to iOS 5.

I am making a multiple page document and need some pages to be landscape and others to be portrait. How can I do this?

I am making a multiple page document and need some pages to be landscape and others to be portrait. How can I do this?

In pages you can only have one orientation of the Page. You have to rotate the content on the pages that you want horizontal. Save the document in Pages format so you'll have a original version to work on. Then Export to or Print to PDF and open the document in Preview. Here you can rotate the pages to horizontal viewing.

InDesign Data Merge w/Multiple Page Document

Similar Messages

Maybe you are looking for