Indirect role assingment restricted only to Positions?

Hello All,
i have this doubt:
While using indirect role assignment, can we assign roles to Work Center, Job, Org unit, Person also?
(My understanding was that we could assign this only yo posistions...)
Can anybody who has worked on HR security answer my doubt?
Many thanks for your help.
Warm Regards,
Pradeep

Hi Pradeep:
Indirect role assignments are not restricted to only positions. You can make role assignments to other objects such as Job or Org. Such as where you can assign roles onto the position via PO13, a role to Job assignment can be made through PO03 and a role to Org unit can be made via PO10.
That's the beauty of position-based security. By assigning roles to higher levels, this would reduce the load on Security folks doing role assignments. For example, if you know a role is to be assigned to everyone in a particular org unit, you might as well assign the role there. Therefore, everyone under that org would automatically inherit the role. Of course, this approach heavily depend on accurate HR data.
Let me know if you need more clarification.
Thanks.

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SAP R/3 : Indirect Role assignments - Is position unique to every user?

Hi.
While am exploring /learning SAP R/3 roles and auth, I would appreciate if I could get clarity on the following :
This link on SDN on Indirect role assignments are very informative.
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/f03e6f6c-8c16-2a10-1581-ed8812e2effe
This link is also more explanatory : http://my.affinitext.com/public/book/5442/-1/1423831
So if my understanding is correct, it is better to assign roles - indirectly by position, so that if an employee's position changes, his role can be removed, based on position again ??? And somewhere we are linking with infotype 105.
My only doubt is : if we are going to assign roles by position and remove the roles by position, so that as the position of an employee changes, the previous roles become null and void and new roles can be assigned as per new position.
So would like to know :
as to whether this position number which we see from PA20, is unique to every user on the system ?
So that, if there is a need to remove a role based on postion, we could remove the role from PO13;
BY doing that, then will it not affect other users ?
Can somebody help me understand this.
Because if i want to see the effect immediately, if i go to PFUD and put the role name and say execute, i see that the role which was removed from PO13 is gone immediately from the user.
Many thanks
Indu
Edited by: Indumathy Narayanan on Nov 22, 2011 9:25 AM

GOT IT THANKS.
Hi Prashant.
Good morning and wishes.
Can you please help me understand this.
I understand from HR person that position is uniquely defined (from hire to retire)
and roles are generally given based on position.
However, I see a person : whose roles have been assigned as per position all these years.
He had 2 roles in project A. He now moved into a different project B.
But. when i check, i still see the roles - reflecting on SU01 & well as in the tab of user of the role X under pfcg.
BUT when i check PO13 - and put the position / relationship and say overview.
I dont see the roles at all there.
Why this is so. Why the discrepancy on different screens.
Also How can I get a confirmation that - these roles are actually removed and is not there for the user.
Rather.
How could the removal of roles based on position become completely effective on the system.
So that all screens display the same information.
Also would like to know - whether it is ok to remove the role expiry date directly from PFCG/ROLE Display/user tab/select user/
and then make the role invalid or expired / or extend the expiry.
Many thanks.
Indu
Edited by: Indumathy Narayanan on Dec 7, 2011 12:09 PM
Edited by: Indumathy Narayanan on Dec 7, 2011 1:42 PM
Edited by: Indumathy Narayanan on Dec 7, 2011 5:17 PM

Structural Authorisation & Position Based Role Mapping ( Indirect Roles)

Hi
I have few queries on Structural Authorization & Position Based Role Mapping (Indirect Role Assignment).
This is a public sector implementation. We are migrating from the traditional based (assigning roles to users) to Indirect role assignment.
1. Can we integrate both structural authorizations and position based role mapping in one system?
2. If we implement structural authorizations and position based role mapping in a single system, then do we need to assign the role to the chief position or it would automatically have the authorizations which are assigned to the users below chief position.
3. First step do we need to create the users in SU01 / SU10 or can we create the entries in PA30. Which one comes first or both independent.
4. If the user moves from one position to the another position then there would need to be a grace period of shift over of Roles. Where do we maintain the shift over value of days. Do we need to maintain in both.
Any help or suggestions on the above would be appreciated.
Thanks and Regards
Arun R

Hi
1. Can we integrate both structural authorizations and position based role mapping in one system?
Yes you can. Structural authorisations and position based role mapping can be assigned to the same org plan in SAP.
2. If we implement structural authorizations and position based role mapping in a single system, then do we need to assign the role to the chief position or it would automatically have the authorizations which are assigned to the users below chief position.
No, the SAP role is unique to the postion it is assigned to. But remember not all employees will be assigned to a position - in this case you have to assign the sap role directly to the user in SU01/SU01
3. First step do we need to create the users in SU01 / SU10 or can we create the entries in PA30. Which one comes first or both independent.
Create user in SU01.SU10 first before creating infotype 105 in PA30.
4. If the user moves from one position to the another position then there would need to be a grace period of shift over of Roles. Where do we maintain the shift over value of days. Do we need to maintain in both.
*When a users assignment in the org structure changes then you must run RHRPROFL0 to update the user assignment to the new position.
Also the number of days an employee can have access to their previous data is controlled by the parameter is called ADAYS - tx OOAC . SAP currently defaults this to 15 days and this is used to control the number of days that the employee can still access the data they created even though they are assigned to a different organisation with different authorisations.
Hope this helps.
Charmaine

HR indirect role assignment

If personel no is not the same as infotype 0105 assigned user, How do you check your Indirect role assignment If you are using soultion manger. We dont have PA20, PA30, PA48 t-codes in soulution mangers.our CUA a in Soultion manger . Help is greately appericiated. Thanks

I created HR_ORG structure(HRMD_ABA) in dev (HR system-Sending system) and add filters according to help.sap document, generate partner profile using we20. After that I transfered org structure in CAU (SolMan-Non HR systems- Receving system) using ALE run (Run SA38 -RHALEINI) i think its working.
Composite roles are reside in Dev (HR-system), For indirect roles assignment (position level security) i created composit role just only roles name and description with out tcodes and auth object in CUA (SolMan -Non HR system).
For test position assigment, I run pfcg in CUA(SolMan) click on organization management select position and click indirect roles assignment after that i did user comparsion but i cant not see users id in user assignment. Please let me know any helpful Suggession. Thanks for ur quick response..

HR Indirect Role Assignment through HR ORG Distribution Model with ALE

1) When i assigned indirect (position level security) roles in CUA(SolMan) using pfcg click on organization managment to position after that i did user comparsion but i can not see user id in user tab.
2) If personel no is not the same as infotype 0105 assigned user, How do you check your Indirect role assignment If you are using soultion manger. We dont have PA20, PA30, PA48 t-codes in soulution mangers.our CUA a in Soultion manger .
Help is greately appericiated. Thanks

I created HR_ORG structure(HRMD_ABA) in dev (HR system-Sending system) and add filters according to help.sap document, generate partner profile using we20. After that I transfered org structure in CAU (SolMan-Non HR systems- Receving system) using ALE run (Run SA38 -RHALEINI) i think its working.
Composite roles are reside in Dev (HR-system), For indirect roles assignment (position level security) i created composit role just only roles name and description with out tcodes and auth object in CUA (SolMan -Non HR system).
For test position assigment, I run pfcg in CUA(SolMan) click on organization management select position and click indirect roles assignment after that i did user comparsion but i cant not see users id in user assignment. Please let me know any helpful Suggession. Thanks for ur quick response..

Indirect Role Assignment: Composite roles

Can anyone shed some light regarding the following scenario:
We have a user previously assigned to a managerial position and this position is attached to a MSS-composite role in PO13 (thorugh the AG relationship). Now this user has been delimited from that managerial position, and is now assigned to a new position as a normal staff, so he shouldn't have the MSS-composite role anymore. We updated the run in PFUD with HR Org-assignment reconcilation, but we still find the Composite role for Managers in his user master record in SU01.
What might be wrong?

> Items to check for before running RHPROFL0:
> PA Records info for the User
> ==================
> 1. Was the HR check pointer on when the position was delimited?
> 2. Is the position truly delimited
> 3. Does the IT105/ST0001 match the person's user ID
> 4. How many position does this person hold in the PA record
> 5. Check if the new position have the correct roles for this person, it might actually have the MSS composite role you are trying to remove access from the user.
Hi John, thanks for your response to this thread.
We have not scheduled RHPROFL0 to run. Correct me if I'm wrong, isn't this is only needed when PD-profile is used? We are not assigning structural profile though PD-profile in PO13, we do it manuall instead in OOSB. Besides, I am not able to run that program anyway, because we have the CUA set to Global, and no indirect role asssignment is possible. We can only do the comparison via the HR-org assignment reconciliation in PFUD. Can this be the main reason somehow?
I also found out that our PRGN_CUST has no entries in it: HR_ORG_ACTIVE is not on. <<--- Does this only need to be switch-on if our CUA is set Local? Do I need this?
Then, my answers below to your questions:
1. Do you mean the "pink-arrow-up" icon from the old position? Then the answer is yes.
2. Then position itself it not delimited, only the user assignment is. In PPOSE, it shows that the person is assigned to this old position from 01.04.2007 until 31.01.2008. So I guess in that sense, it tells that the position is truly delimited.
3. Yes
4. In PA records I can see many records under different validity dates, but they are all records of the new position. The earliest record (the one at the end of the list) was a record attached to a default position and without any organization assignment. Then, in PA > List Organizational Assignment screen, there is a system message that says "Employee has more than one position". --> Does this refer to the non-listed old position? or default position + new position in PA record?
5. No. The new position is just an ordinary employee without any indirect role assigment.
We also tried to remove the MSS-composite role from the old position in PO13, but it doesn't make any difference to the user master record in SU01.
For your reference as well, this is how our US_ACTGR looks like:
40 > AG > A > 007 > S
50 > AG > A > 007 > US
60 > AG > A > 007 > P
70 > P > B > 208 > US
110 > S > A > 008 > *
Hope this information tells something.
I appreciate your time and many thanks in advance for your help!

Creation of roles with restricted access to infoarea

HI !
We need to create some custom roles in BW, which will restrict the user (with that role) to access only specific infoareas in BW, i.e. the reports and Infoproviders etc created under those InfoAreas.
When I tried to create a role in tcode PFCG, I dont get any such options to restrict by InfoArea. Do we have to create custom Authorization objects for this and assign them to this role? if yes, how do we create such Authorization objects?
I am totally new to roles/profiles etc... i read the online documentations, but cudnt understand them much.
<u>Please provide the steps to do this</u>.
Thanks,
SUshmita

hi Sushmita,
try authorization object S_RS_COMP - business explorer compnent (under RS - business information warehouse),
you can specify infoarea, infocube
hope this helps.

Mass Change for Indirect Role Assignment

Hi all,
I am in the process of changing the companys authorisations from a standard SU01 role assignment to a position based indirect role assignment.
At the moment I am using PFCG going to the Org Mg button under the User tab then attaching the position that way. Is there a way of assigning more than one role to a position at the same time?
Is there a Mass Assignment option in PFCG or is there a separate transaction available to make this process quicker??
Thanks for your help
Ian

you can mass-assign people and roles if you go to transaction PPOME instead of PFCG. to make role assignments from PPOME please apply note 578271 first. be careful whilst implementing this <insert nasty word here> note because some of those view-clusters tend to refuse to load your changes = you can see them, but they don't work - might be you will have to flush table buffers for the changes to take effect.

Indirect Role Assignment

I am adding roles to positions using indirect role assignment, when adding the role to the position I am prompted to carry out a reconcilliation of indirect user assignments, receive message 'Indirect user assignments ok' so then I've run PFUD. When I check both the role and the user I cannot see the role attached to the user, but the role is listed in the 'Relationships' in PP01.
A new organisation structure has been created, when I click on the drop down at the 'change agent assignment' the old organisation structure is displayed. Any suggestions please how I can select the new organisation structure?
Thanks

Hello Anthea,
to pass on a role from a position to a SAP user id I would suggest the following.
Go to transaction SA38 and run report RHPROFL0.
Some notes on the report and report selections.
The report can be used to eveluate and assign roles from HR objects to SAP users. The report starts reading at a given HR object along an evaluation path. It then updates the SAP user found with authorisation roles.
Selections:
You have assigned the roles to a position therefore you should select object type S.
Then put the position number in the Object ID.
The key date is hopefully self explaining.
The evaluation path might have defaulted to PROFL0. That would be the correct one.
The program has a test mode. I suggest you run the test mode first. It will tell you what the program would change in an actual run.
In the next selection box - "Generate authorization profiles"
You might leave the ticks in the boxes:
- Standard authorizations
- PD authorizations
That will generate profiles if they aren't generated yet.
Next selection box - "Delete manually maintained authorisation profiles"
Leave the tick boxes blank if you have any direct assigned roles.
If you tick the boxes all roles and profiles directly assigned to SAP user ids will be deleted.
In section "New Users"
There is a tick box "Generate".
If that box is ticked the report will create new SAP user IDs for all occupied positions with roles but without SAP user ID on the Employee record.
You might leave that box unticked for the moment.
I suggest to create the application log --> Last tick box on the selection screen.
Some general comments at the end.
The report RHPROFL0 might be scheduled in production systems if indirect role assignments are used. Depending on your needs make sure that the deletion of manual assigned profiles is activated or deactivated.
If you do not enter an object id, the report will run for all object ids.
A further note on the indirect setup.
If roles should be passed on from a Position to a SAP user id, it is important, that the following conditions are fulfilled.
The Position is valid/active as of the report key date.
The position has a holder at key date.
The holder has an assignment of a valid SAP user ID at key date. Infotype 0105 subtype 0001 for object type P.
The Roles on the position are valid at the key date.
I hope that helps solving your issue.
Best regards
Karsten

Indirect Role Assignment Within CUA

Hi Experts,
Weu2019re implementing indirect role assignment in SAP HR and exploring the feasibility to include this client as part of CUA. Has anyone implemented this before? Appreciate if you could share.
I understand that CUA able to distribute DIRECT role assignment made from central client to the child client(s), but not so sure if it is possible for INDIRECT role assignment approach. My previous project exclude client with indirect role assignment from the CUA distribution landscape and I wonder why.
Appreciate your input in this matter and looking forward for further discussion.
Best regards and million thanks in advance.

Hi,
So I worked on a CUA managed landscape that had systems that featured indirect org assignment hooked in. The association between the User ID and the HR org based position was still maintained locally as the local system contained the HR Org structure, but direct access was still blocked by CUA The roles assigned indirectly were visible from CUA in a different colour. You can still maintain users directly from CUA on top of this. This may be an alternative to consider.
If the local system does not contain the HR Org structure you are probably going to have to export the structure, so if that is the case you might as well import it to CUA if all org relevant users are maintained there and manage it centrally via the advised link anyway.
Cheers
Steve

Indirect Role Assignment in My SAP SRM

Hello,
I am trying to do a Indirect Role Assignment in My SAP SRM.
In my ECC system we have done it through PFCGgotoOrg Mgmt---assign positions and then reconcilitaion
in HR master data the Sap USer ID is communication through infotype 105
but in My SAP SRM I need some help on how to do that...
as HR master data does'nt exist in my SAP SRM..
so can you please tell me how to do that.
-Thanks
Sam

Hi Its done the same goto PFCG, user tab >org assign > select the position and reconcile, once done do a PFUD then goto PPOSW fine your position and you will see the role assigned to that position then goto su01 to make sure the role has been assigned there to.

HR-ORG - Indirect Role Assignment

Hello
We are designing the role & security strategy in a new implementation project. The best security strategy seems to be an indirect role assignment via SAP organizational structure. We've looked for some information about that, but we have some doubts about it (we have downloaded "HR-ORG - Indirect Role Assignment" and "User & Roles" files from SAPNet).
The organizational structure will have a lot of leaves named "explotacion". Every leaf will have a different company code, sales organization, sector and so on... On the other hand, it's a requirement that a user obtains automatically its roles when its moved through organizational structure.
Our plan consists in create several primary roles (for example, sales manager). Then we will create a lot of derivate roles which will inherit all authorizations from the parent role. However, it shouldn't inherit organization field values... Then, when this role is assigned to a position, this role should obtain all organizational field values (company code, sector, ...) from our organizational structure.
Is it possible? How can we do that?
Best regards,

As mentioned previously, the indirect role assignment may work in this case since it assigns complete roles to positions rather than inheriting the properties of that position.
Structural authorisations however, do have specific authorisation values assigned directly to the organisational positions.
I have not had much experience in implementing these but that maybe worth a look.
Simon

Indirect role assignment using HR org

Can we use the indirect rôle assignement with thousands of users ? I mean is there any way to make a mass users assignation using this method ?
Thanks!

Hello,
The switch for ORGPD is activated.
Our organization's position and job categorization is be very generic, according to the functional requirements of HR department on OM. This department is new on SAP so they are unaware of the basis team's requirement/need for an "semi-automatic" role assignment. Moreover, the functional desing on OM is done beyond this need, and it's not considered to redo the design again.
We would like to use the task object type to link the roles, any other "unused" HR ORG object, or if possible, a custom HR ORG object with custom relations with standard OM objects. This last choice would be the best from the point of view of the basis team, because this way we would not interfere in a future use of HR ORG standard objects.
The idea is to distribute the role assignment between basis people and HR people. Basis people would link the roles with the selected object and HR people would link the selected object with positions, functions, employees,...according to their needs.
Is it possible to use a custom HR ORG object for indirect role assignment? If not, is it possible to use task for this purpose? How it's done?
Yours,
jmiturbe

Indirect role assignment using HR-ORG, any concern

May someone share their view or experience on indirect role assignment using HR-ORG, i.e. assign role to HR position or org unit instead of user.
Here are some of my concerns:
1. HR data is maintain by HR staff and their task should be separate from authorization/user assignment.
2. When using with CUA, distribute HR structure to CUA parent system is not acceptable because HR data is sensitive.

Well I think the Position and User are created by the functional consultant, but the authorization you are talking about is taken care by the BASIS consultant.

CUA sync with child client issue for indirect role assignment.

Hello Security experts,
we have a indirect role assignment set up in our ECC environment. there is a syncronization issue from the parent CUA to the chlild client. The role assignments have been made to role although they are not always reaching target system without having to sync up either the role or the IDu2019s position # manually. This has been an ongoing issue CUA has on any role or user from time to time. any hint on fixing this issue. please help..

Whole idea of CUA is to manage your roles and users centrally, on the contrary you can manage the roles/profiles by setting up the attributes for the CUA thorugh Central user Management console - SCUM Transaction.
CUA has its own pros -
Central rep,Users Sync,Role Provisioning statergy - Global composites(consists of individual child roles) Distibuted model -Provisioing at individual child systems for roles, etc.Central user store,easy maintenance.
on the contrary - change documents is always a concern ( because cua uses - interface Ids or the RFC ids to push the idocs from cua to child system), CUA maintenance while system refresh - Copied distribution models have to be deleted and re-created, system backups has to be defined per you distribution model, password maintenance if defined global then Child systems act as inactive nodes, reading the roles into cua which are created in childs so as to establish a pointer to that system.
It also depends on the number of systems you have in your landscape so that you can calculate the overhead and then have a Go -no-Go decison on CUA.
Overall, I consider CUA as a good approach provided we streamline the process of provisioning, de-provisioning per the cua standards.
Rakesh

Indirect role assingment restricted only to Positions?

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