Infopath form with workflow should be created in unique subsite?

I need to create several InfoPath forms with workflows. Should I use different subsite for each form and workflow. Or I can put them in one subsite? If I put them in one subsite, any concern of workflow interference?
Thanks.

You do not have to use a separate site for each form and workflow. It can be done on the same site. Even though you can publish multiple forms to the same InfoPath form library, I would recommend that you simply create a separate library for
each form and workflow combination you intend to have.
There should be no interference between the forms and workflows.
I trust that answers your question...
Thanks
C
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InfoPath Forms and Workflows

Hi
I have a question regarding InfoPath Form and associated Workflows. This is a timesheet application form where employee fills time sheets and send it to his manager for approval.
I have completed the InfoPath Form with 2 views: (1) Employee completes the timesheet per week. (2) The time sheet part is grayed out and there is a comments section for his manager.
I have deployed this to sharepoint to a form library and started a Simple Approval based workflow at the Form Library Settings. So far so good.
But in the Approval workflow; can i code logic to identify the staff's manager ? It seems that I have to define a single account from SP Groups to where the workflow will be always routed to.
Secondly how do I associate the View 2 to the manager for comments and approval.
Any pointers on the above will be very useful in my implementation.
Thanks
Best Regards
Santosh
Santosh

Hi Santosh,
If you would like to send approval email to account’s manager in SharePoint 2010 Designer workflow, there is an action in Relational Actions group named Lookup Manager of a User:
http://office.microsoft.com/en-us/sharepoint-designer-help/workflow-actions-in-sharepoint-designer-2010-a-quick-reference-guide-HA010376961.aspx#_Toc260924449
Alternatively, here is an article which contains about how to get manager in workflow:
http://blogs.technet.com/b/meacoex/archive/2010/11/01/get-manager-approval-in-sharepoint-designer-2010-step-by-step.aspx
Regards,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected] .
Rebecca Tu
TechNet Community Support

Is possible to take the Infopath form with two repeat section in one SharePoint list

Is possible to take the Infopath form with two repeat section in one Sharepoint list
Take two repeat section and put them one bellow to other one in a SP list.
The motive is that the first repeat section is based in account own by the requestor and the second repeat section is when the requestor is doing backup time for some one else where need to log the amount of time that spend in the peer account.
I have basic logic in the form when requestor said Are you doing backup for some else? and press YES it is be able to use the second repeat section.
Le me know how much pain full is going tobe or not..
–Q1: Is possible to do this ? With codeless or not
–Q2:What steps I need to do to accomplish this? feasible or not
the following picture give a better idea of what I am looking to accomplish:
CRISTINA&amp MICROSOFT Forum

Hi,
Thank you for your question. I am trying to involve someone familiar with this topic to further look at this issue. There might be some time delay. Appreciate your patience. Thank you for your understanding and support.
Thanks,
Linda Li
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Linda Li
TechNet Community Support

Use of ADOBE form with Workflow...

Hi All,
Can you help to understand the integration between ADOBE forms and Workflow?
I want to understand how to use ADOBE forms with workflow? and in which scenario's we can use it?
Regards,
Yogesh

Hi Yogesh,
Check if the following link gives you direction:
Adobe forms with Work Flow
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/1098f36e-304f-2a10-7092-96a74210aa8d
Hope this helps!
Regards,
Saumya

Unable to open InfoPath forms with large attachments in browser

We have been running a infopath solution on SharePoint 2010 for a couple of years now. The form is rendered in the browser, but when the attachments are large in size (seems like a ~10MB limit for the form), the system would not allow the user to edit the
form in the browser. Instead the browser pops up with a dialog say: "What to you want to do with [FILENAME].xml? Open | Save | Save as.
Forms less than 10MB renders perfectly in the browser
Are anyone able to clarify what is going on and how we can fix it?

Hi Allen,
According to your description, my understanding is that you could not edit the form when the attachment was more than 10MB in SharePoint 2010.
Please go to Central Administration > General Application Settings > Configure InfoPath Forms Services , in the user session section, increase the "Maximum size of user session data" to the size that you want, compare the result.
I hope this helps.
Thanks,
Wendy
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Wendy Li
TechNet Community Support

How to Embed HTML into a Infopath form with out using the custom code???

Hi ,
This my first post in MSDN, so kindly ignore if there is any faults/mistakes.
scenario:
I am updating a HyperLink(url) to an infopath Field (Such as Rich text box /Label) from a third party workflow(Nintex),it is not able to embed the html data .is it possible to embed html controls like <a> and <Br> tags in the infopath form?????

The InfoPath form can be configured to export some of the fields as columns... by doing so, the workflow can simply update the list item's metadata, and the value is pushed into the InfoPath form data.
Scott Brickey
MCTS, MCPD, MCITP
www.sbrickey.com
Strategic Data Systems - for all your SharePoint needs

Integrate Infopath form with Microsoft Excel

Hi. I have a problem to insert data from Infopath form into Excel. I had try to use web part, which is, I insert Infopath form and Excel as webpart in one page and make data connections between them.
By using this way the data has inserted into Excel web part, however, I have problem when I want to edit it back. I only can save the Infopath form, but not the Excel file. It is difficult for the user to edit the data back. Thus, my question is, how to insert
data into Excel using Infopath form, according to their field? and also, is there any other ways for me to insert data into Excel using Infopath form? Maybe using any programming language but I need step by step to do it. I have to insert it into Excel because
my client want the data will be print out in Excel table view. Thank you for your feedback and I really appreciate it.

answered basically the same question here : http://social.msdn.microsoft.com/Forums/en-US/sharepointcustomization/thread/9a391d66-6f2f-41c2-ad22-0ddc57c0919e/#9a901829-12e3-4997-9e9f-3a05affc186a
long story short, don't.
Enter the data into SP List (IP is dead, so that wouldn't be MY recommended approach). Export SP List to Excel.
Scott Brickey
MCTS, MCPD, MCITP
www.sbrickey.com
Strategic Data Systems - for all your SharePoint needs

Adobe Interactive Form with workflow processing

I am new to both WebDynpro ABAP and Adobe forms. I am creating a new adobe form for material stock request with a 2 level approval. I have created the form and the WD application.
How do you pass the adobe form and it's data from the WD application to the start of the workflow. I assume that you would load the PDF source in a wf container. What data type should the wF container be? What code is required to get the PDF source in the WD application and code to re-load the PDF source from the container value?
I currently have the following code to get the PDF source data and pass this to my function module to load the container and start the workflow.
data: lv_wi_id    like ls_pdf_data-wi_id.
data: ret_error        type c,
         ret_message(70) type c.
DATA lo_el_context TYPE REF TO if_wd_context_element.
DATA ls_context TYPE wd_this->element_context.
DATA lv_pdf_source LIKE ls_context-pdf_source.
data lv_pdf_source type string.
Read the context to get the binary PDFSource attribute.
get element via lead selection
    lo_el_context = wd_context->get_element( ).
get single attribute
    lo_el_context->get_attribute(
      EXPORTING
        name = `PDF_SOURCE`
      IMPORTING
        value = lv_pdf_source ).
   CALL FUNCTION 'ZMMSR_START_WORKFLOW_2'
     EXPORTING
       pdf_source        = lv_pdf_source
     IMPORTING
       RET_ERROR         = ret_error
       RET_MESSAGE       = ret_message
       RET_WI_ID         = lv_wi_id
     changing
       zmmsr             = ls_pdf_data.
Thanks for any help

Hi,
I would like to answer this through Webdynpro-Java method.Please analyze it. Hope this helps
First we can create two views. In one view one form and in another view another form.
Now how to pass values from one view to other view is the question? This can be done through workflow.
But to acheive this we need to store the values in temporary table through RFC and that RFC should also trigger the workflow.
Then in workflow we have workflow container, workflow container inturn stores the data and it will have Workitem Id. Now work item will be raised and after clicking on WorkItem by the help of Workitem Id we fetch the records into 2nd view of Adobe Form.

Mail To Form (with file upload) without creating a database

I have created mail to forms in the past.....however I want to add an option to upload a file.
Is it possible to do this without creating a database?

You can do it without a database, but you'll need to have some kind of server scripting support.
If you can use PHP, Formmail from http://www.tectite.com has the ability to attach images (and disallow any other file type).
You might need to contact your hosting company to have them turn on the ability to send files via php, but it's an easy switch.

Set dropdownlist on an infopath form with jquery

Hello ,
How to set infopaht dropdownlist value client side using jquery ? my field is a lookup field.
Thanks

Hi,
According to your post, my understanding is that you wanted to set infopaht dropdownlist value.
I recommend to the Out-Of-Box method to set default value.
You can select the lookup filed and set the Defaut value directly.
You can also add Form Load Rule to set the value.
In addition, you can use an XPath filter expression to set the value of the drop-down list box to be equal to the value of the second item in the secondary data source.
For more information, you can refer to:
Display the first item in a drop-down list box in InfoPath 2010
Best Regards,
Linda Li
Linda Li
TechNet Community Support

I use multiple libraries with itunes - should I create a new library for a 2nd iphone

I use multiple iTunes libraries to manage multiple devices from the same PC. I'm purchasing an iPhone 6 and currently have a library for my iPhone 4. Would I create a new library for this new device? Also, to restore all content to my new phone, Will this restore be done from the existing iPhone 4 library? Is this process documented?

I can't address specific issues regarding iPhones, but in general you can manage multiple iDevices from a single iTunes library. The test approach is to maintain one or more playlists for each iDevice you use, and configure the latter to sync only from the relevant playlists:
This article: Transfer content from an iPhone, iPad, or iPod touch to a new device - Apple Support documents Apple's guidance regarding transferring content from one iOS device to another.

Combing PDF forms with identical field names while retaining unique values.

I have several PDF files of the same form that has been filled out by multiple users. I need to create a combined file of all the responses for reporting purposes. However, the forms (obviously) all have the same field names, and when I combine them the values of the first form autofill the values of the matched fields on the other forms. I need a way to combine the forms while retaining the unique field values. I thought I could write a js to rename the fields, but that isn't possible.
*EDIT: The fields need to retain editability because some contain long, scrolling text. Flattening or read-only isn't an option, not that either fixes the above problem.
Suggestions?

UPDATE:
I solved this problem, at least for my own needs. Following try67's advice in a related post, I had to delete the existing fields and create new ones with new names. Given my desired outcome, this meant collecting all of the field properties of the fields (with some variation by field type), storing it, erasing the existing fields, and using that stored information to create new, identical fields (again with some variation by field type). Since I didn't want to retain actions or javascript, this was a perfect solution. I also no longer needed the buttons to function (since I wasn't retaining their javascript), so I made them read-only. I'm listing my working code below, in case anyone else could benefit from some or all of it.
My question to the community is this: Why doesn't Adobe allow for fields to be renamed via javascript? Is it a security issue? My life would have been a lot easier the last few days if I could simply rename existing fields.
The following script is used in a Combine Files action via the Action Wizard. The PDF optimizer is also used to strip out or flatten additional items.
//This script is used to rename all the fields in a document while also removing any javascript or actions associated with those fields. Makes buttons read only without renaming.
//Function to create a random alphanumeric ID.
function makeid(n) {
    var text = "";
    var possible = "ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz0123456789";
    for( var i=1; i <=n; i++ )
        text += possible.charAt(Math.floor(Math.random() * possible.length));
    return text;
//List variables for collecting arrays of field properties.
var fieldNum = this.numFields;
var fieldNameArray = new Array();
var fieldTypeArray = new Array();
var pageNumArray = new Array();
var fieldRectArray = new Array();
var fieldValueArray = new Array();
var borderStyleArray = new Array();
var borderColorArray = new Array();
var borderThicknessArray = new Array();
var fillColorArray = new Array();
var textColorArray = new Array();
var textFontArray = new Array();
var textSizeArray = new Array();
var textAlignmentArray = new Array();
var textMultilineArray = new Array();
var checkmarkStyleArray = new Array();
var radiowidgetNumArray = new Array();
var radiowidgetRectArray = new Array();
var radiowidgetPageNumArray = new Array();
//Get the properties of all the current fields, including widgets.
for (var i = 0; i < fieldNum; i++) {
    var currentField = this.getNthFieldName(i);
    fieldNameArray[i] = makeid(5);
    fieldTypeArray[i] = this.getField(currentField).type;
    borderStyleArray[i] = this.getField(currentField).borderStyle;
    borderColorArray[i] = this.getField(currentField).strokeColor;
    borderThicknessArray[i] = this.getField(currentField).lineWidth;
    fillColorArray[i] = this.getField(currentField).fillColor;
    textColorArray[i] = this.getField(currentField).textColor;
    textFontArray[i] = this.getField(currentField).textFont;
    textSizeArray[i] = this.getField(currentField).textSize
    if (this.getField(currentField).type == "text") {
        fieldRectArray[i] = this.getField(currentField).rect;
        pageNumArray[i] = this.getField(currentField).page;
        fieldValueArray[i] = this.getField(currentField).value;
        textAlignmentArray[i] = this.getField(currentField).alignment;
        textMultilineArray[i] = this.getField(currentField).multiline;
    if (this.getField(currentField).type == "checkbox") {
        fieldRectArray[i] = this.getField(currentField).rect;
        pageNumArray[i] = this.getField(currentField).page;
        fieldValueArray[i] = this.getField(currentField).value;
        checkmarkStyleArray[i] = this.getField(currentField).style;
    if (this.getField(currentField).type == "radiobutton") {
        checkmarkStyleArray[i] = this.getField(currentField).style;
        fieldValueArray[i] = this.getField(currentField).value;
        var n = 0;
        while (this.getField(currentField + "." + n) != null) {
            radiowidgetNumArray[n] = this.getField(currentField + "." + n).name;
            n++;
        for (x = 0; x < radiowidgetNumArray.length; x++) {
            radiowidgetRectArray[x] = this.getField(radiowidgetNumArray[x]).rect;
            radiowidgetPageNumArray[x] = this.getField(radiowidgetNumArray[x]).page;
//Delete all the current fields, except for buttons, which become read-only.
for (var i = (fieldNum - 1); i > -1; i--) {
    var currentField = this.getNthFieldName(i);
    if (this.getField(currentField).type != "button") {
        this.removeField(currentField);
    } else {
        this.getField(currentField).readonly = true;
//Using the stored arrays of field properties, generate new, identical fields.
for (var i = 0; i < fieldNum; i++) {
    if (fieldTypeArray[i] == "text") {
        var newField = this.addField(fieldNameArray[i], fieldTypeArray[i], pageNumArray[i], fieldRectArray[i]);
        newField.value = fieldValueArray[i];
        newField.borderStyle = borderStyleArray[i];
        newField.strokeColor = borderColorArray[i];
        newField.lineWidth = borderThicknessArray[i];
        newField.fillColor = fillColorArray[i];
        newField.textColor = textColorArray[i];
        newField.textFont = textFontArray[i];
        newField.textSize = textSizeArray[i];
        newField.alignment = textAlignmentArray[i];
        newField.multiline = textMultilineArray[i];
        newField.doNotSpellCheck = true;
    if (fieldTypeArray[i] == "checkbox") {
        var newField = this.addField(fieldNameArray[i], fieldTypeArray[i], pageNumArray[i], fieldRectArray[i]);
        newField.value = fieldValueArray[i];
        newField.borderStyle = borderStyleArray[i];
        newField.strokeColor = borderColorArray[i];
        newField.lineWidth = borderThicknessArray[i];
        newField.fillColor = fillColorArray[i];
        newField.textColor = textColorArray[i];
        newField.textFont = textFontArray[i];
        newField.textSize = textSizeArray[i];
        newField.style = checkmarkStyleArray[i];
        newField.readonly = true;
    if (fieldTypeArray[i] == "radiobutton") {
        for (y = 0; y < radiowidgetNumArray.length; y++) {
            var newField = this.addField(fieldNameArray[i], fieldTypeArray[i], radiowidgetPageNumArray[y], radiowidgetRectArray[y]);
            newField.value = fieldValueArray[i];
            newField.borderStyle = borderStyleArray[i];
            newField.strokeColor = borderColorArray[i];
            newField.lineWidth = borderThicknessArray[i];
            newField.fillColor = fillColorArray[i];
            newField.textColor = textColorArray[i];
            newField.textFont = textFontArray[i];
            newField.textSize = textSizeArray[i];
            newField.style = checkmarkStyleArray[i];
            newField.readonly = true;
//End script.

Create Infopath forms for Renewals, Inactivation and ReHire

Hi All,
I need suggestions on the approach i should follow for the following requirement: I'm helping HR develop a hiring database. I can use Infopath 2010, SPD 2010 and OOTB features only with minimal JScript. HR will initiate a contractor hire request. This will
go through an approval workflow. Till here it is fine as its basic.
Inactivation: At any point of time they can Inactivate the contract. They need to populate the details like why they are inactivating and others. This is part of the same Infopath form with a different view for Inactivation.
Renewal: Near the end date of the contract, HR should be notified to Renew the contract which i have achieved by adding Retention stage and initiating a workflow. There will be multiple renewals for the same contractor.
Re-hire: If a contractor has been inactivated, he can be re-hired. This should allow HR to create a form and send for approvals again, similar to Hiring process.
My issue: How do I link multiple renewals in the same Infopath form? I tried utilizing Content Types for various scenarios, but I do not have a way to link these. If Renewal is a different content type than main request, then I need to automatically
populate field from the main request form onto the Renewal content type form. The ID of this form will be different from the main request. Even if i'm able to do this for first Renewal, how to accomplish when second Renewal comes up? For Re-hire, if it is
a separate content type, then again, how do I link it to the main request?
Any suggestions would be greatly appreciated.
Regards, Kapil ***Please mark answer as Helpful or Answered after consideration***

Content types are overcomplicating this. Use a single content type and multiple views: Initiated, Active, Inactive.
Id do all of the state changes through workflows. That way you can have a 'De-activate' workflow that prompts your HR team for the details needed, a 'Renewal' workflow which you've already got, a 'Re-hire' workflow to capture the new data etc.
To make it a little more pleasant to use you can create custom actions to add the workflows to the edit menu so it's nice and easy to get to for your users.

Add button to SharePoint 2013 form with InfoPath and/or SharePoint designer

Since I am new to working with Sharepoint 2013, I have the following questions to ask you about Infopath 2013 and possibly SharePoint Desinger 2013:
1. Yesterday I created a custom list in my 'test area of SharePoint' and opened the list in Infopath 2013 to see what the form would look like. Now I have alot more columns and edits to add to the list. I am planning to add more columns to the list when
I am in my 'test area' and then make cosmetic changes to the form using Infopath 2013. I am thinking that if I continue this way, I may lose some ediut changes I have made using Infopath 2013. Thus can you tell me the best way to add more columns to the list
and/or modify the existing columns and not lose the edit changes that I made using Infopath 2013?
2. The infopath 2013 form does not contain any buttons to click. I need a button to show up for every user to click so that a workflow can be started. Do I need some kind of a task list(action)? Thus can you tell me how to add this type of a button to the
form?

Wendy, Please go through this video from
channel 9 (http://channel9.msdn.com/Blogs/NickDallett/InfoPath-2010-Customize-a-SharePoint-List-Form) which will uilding froom explain similar form building from scratch.
As per Peter's replay yes you can update form even after add columns in list and you can add extar control like button to your infopath form.
Workflows are usually started when creating or updating an item inside a SharePoint document library.
Open the workflow in SharePoint Designer and under "Start Options' on the workflow's home page, remove the check from "Start workflow manually...". Be sure the check either "Start on create..." or "Start on change...". In
your case I think you would use "Start on create...".
Hope these inputs will help
Please 'propose as answer' if it helped you, also 'vote helpful' if you like this reply.

Collecting Signatures on InfoPath Forms using Collect Signatures Workflow - Task Sign Button doesnt open Sign Dialogue

I'm having a problem getting an InfoPath form to work smoothly with the Collect Signatures workflow while using automatically chosen signers instead of the signers being specified in the workflow initiation form.
I created a custom InfoPath form with two signature lines
I created a duplicate of the out of the box Collect Signatures workflow and changed the Task Process Participants from "Parameter:Signers" to use one stage of the "submitter" and a second stage of the Manager field in the form.
The tasks do get assigned properly to the submitter and then the other user from the form field but there is a problem when trying to sign the documents from the task.
PROBLEM: Now, when one of the signers opens the task from inside the InfoPath form(they get to the form by clicking the link in the task assignment email) and clicks "sign" it no longer opens the signature dialogue. It just
advances the workflow and the document is left unsigned.
BUT IT WORKED FINE STOCK?... If I change the workflow task back to use the Parameter:Signers and let it supply the signers from the workflow initiation form then when the signer clicks the "sign" button on the task form the
Sign dialogue pops up for the next in line signature in the form that hasn't been signed. Then once they sign it the task completes and advances the workflow nicely. This is great but I want the signers to be automatically selected and the workflow
to fire when a new form is filled bypassing the cumbersome workflow initiation form.
Does anyone have experience with this? How can I get the task form Sign button wired up to open the signature dialogue for a signature inside the form?

If you use a third party signing control then you would not have to name the form uniquely because the control captures the signature and shows shows it on the form. The signature is not dependent on the form name. In other words you don't have to give
unique name to the form. Adobe Acrobat XI Pro lets you sign documents in SharePoint. Each approver can add their signature. There are other third party products also available for this. OR the easiest solution is to include Signature field on the form and
ask users to simply type their name in the field and automatically record date and time (and show with signature) when they add their name and submit.
Saifullah Shafiq
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Infopath form with workflow should be created in unique subsite?

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