Inventory gain/loss

Hi,
Scenario:
PO for qty 100
freight :10
GR done only for 99
Invoice to be paid fully.
But the the freight charges for qty 1 should go to inventory gain/loss acct not to material acct as it's going now in my case.
I am using MAP
Thx in advance
manOO

Hi,
No need for the thanks I am always glad to help (or to try to help to be more precise).
By using different freight condition types you can post the freight costs to a separate account if you want to. But if you have used the "normal" freight types then you can't just decide that the uninvoiced balance will go to a gains/loss account if the rest of it went to the stock account.
If you are using MAP then you should not be trying to post this to another account anyway, the MAP process expects all costs and gaines, losses etc. to be reflected in the stock account so that a true cost is captured (as true as it can be anyway).
I was thinking of suggesting that you receive the 1 left outstanding and then write it off, but this is a poor solution and would not affect the freight (after all even if the item was written off the system would still treat it as being delivered and so the freight would be due).
So I am very sorry but I don't think I can help with this one, but perhaps someone else can?
Steve B

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A/R and A/P invoices and credit memo realized currency gain/loss report

Hi,
We need some help in getting a report from SBO.
We would like to analyze their realized currency gain and loss account. We are lookiing into a report that shows the individual invoice/ credit memo foreign and local currency amount against the incoming / outgoing payment foreign and local currency amount.
Sometimes we would do direct offset invoices in the incoming / outgoing payment, and sometimes it would be thru internal reconciliation. We have look thru the tables for the past 2 days but could not find any link between the invoices and payments especially so when reconciliation is performed.
Can this report be done either in XL Reporter or in SQL? If yes, which tables are these information store?
Thanks.
Regards,
Whay Peng

Hi Jimmy,
There is no need to run the exchange rate differences, when invoices that was offset during the incoming and outgoing payment. The realized currency gain/ loss account will be generated when the incoming and outgoing payment is made.
During reconcilation, yes we did run the exhange rate differences to get the realized currency gain / loss.
Could it be the two tables that you mentioned are storing information on the unrealised currency rate differences? We did not run exchange rates differences to provide for any unrealized gain/loss for the period, therefore the tables on our end is empty.
Regards,
Whay Peng

Unrealized Gain/loss from exchange rate

Hi all,
Please i need help , exchange rate fixed is checked in PO ,at the point of MIGO system use exchange rate in PO.When i check Accounting document in MIGO system Debit Stock account and Credit GR/IR account using exchange rate in PO ,but the difference of exchange rate in PO and system exchange rate, Debit Price diff. clearing account and Credit unrealized Gain/loss from exchange rate account ,I need to know if the posting is correct.Thanks. The Accounting Document was displayed as follows:
Stock account was Debited
GR/IR account was Credited
Price difference clearing account was Credited
Unrealized Gain/loss from exchange rate account was Debited

Yes the account postings are correct if you are using a Std price control on the material master.

Incorrect value of Auto. Gain Loss Foreign Exchange during GR/IR clearing

Dear Experts,
We have activated the Material Ledger functionality.
The Document Currency of PO, GR, and IR are in Foreign Currency.
The postings are below:
Loc Currency 1 = USD
Loc Currency 3 = IDR
Doc currency = IDR
GR
Dr Material               52,980,975 Doc Curr/IDR          5,340.80 Loc Curr 1/USD
Cr AP u2013 GRIR              -75,000,000 Doc. Curr./IDR        -7,560.45 Loc Curr 1/USD
Dr Price Adjustment          22,019,025 Dor. Curr/IDR          2,219.65 Loc Curr 1/USD
IR
Dr AP u2013 GRIR          75,000,000 Doc. Curr./IDR          7,560.45 Loc Curr 1/USD
Cr AP-Vendor              -75,000,000 Doc. Curr./IDR        -7,537.73 Loc Curr 1/USD
Cr Forex AP- Current                               0 Doc. Curr./IDR             -22.72 Loc Curr 1/USD
GR/IR clearing
Loc Currency 1 = USD
Loc Currency 3 = IDR
Doc currency = USD
Dr AP u2013 GRIR          7,560.45 Doc Curr./USD      75,000,000 Loc. Curr. 3/IDR
Cr AP u2013 GRIR              -7,560.45 Doc Curr./USD      -75,000,000 Loc. Curr.3/IDR
Dr Forex AP- Current            0 Doc Curr./USD     1,360,469 Loc. Curr. 3/IDR
Cr   Forex AP- Current                 0 Doc Curr./USD     -1,360,469 Loc. Curr.3/IDR
The problem occured after GR/IR Clearing is performed. The system generated automatic Gain/Loss Foreign Exchange AP-Current with incorrect amount in Local Currency 3. That amount was not match with the delta exchange rate difference on the date of IR is performed and on the date of GR/IR Clearing is performed.
Can anyone inform me what is the probable cause of this incorrect Forex AP-Current calculation? What is the calculation basis that SAP system use to calculate this automatic Forex AP-Current?
Should you require any additional information, please let me know.
Thank you
Best regards,
Frans Sunarja

Hi
First once we have check the exchange rate types in OB08
second one you are no main the gain/loss a/c OB09 w are setting Loss/gain .
Regards
suresh

Incorrect value of Auto.Gain/Loss Forex during GRIR Clearing

Dear Experts,
We have activated the Material Ledger functionality.
The Document Currency of PO, GR, and IR are in Foreign Currency.
The postings are below:
Loc Currency 1 = USD
Loc Currency 3 = IDR
Doc currency = IDR
GR
Dr Material                  52,980,975 Doc Curr/IDR     5,340.80 Loc Curr 1/USD
Cr AP u2013 GRIR                  -75,000,000 Doc. Curr./IDR           -7,560.45 Loc Curr 1/USD
Dr Price Adjustment   22,019,025 Dor. Curr/IDR     2,219.65 Loc Curr 1/USD
IR
Dr AP u2013 GRIR             75,000,000 Doc. Curr./IDR    7,560.45 Loc Curr 1/USD
Cr AP-Vendor                -75,000,000 Doc. Curr./IDR            -7,537.73 Loc Curr 1/USD
Cr Forex AP- Current                0 Doc. Curr./IDR                  -22.72 Loc Curr 1/USD
GR/IR clearing
Loc Currency 1 = USD
Loc Currency 3 = IDR
Doc currency = USD
Dr AP u2013 GRIR      7,560.45 Doc Curr./USD       75,000,000 Loc. Curr. 3/IDR
Cr AP u2013 GRIR        -7,560.45 Doc Curr./USD        -75,000,000 Loc. Curr.3/IDR
Dr Forex AP- Current      0 Doc Curr./USD      1,360,469 Loc. Curr. 3/IDR
Cr Forex AP- Current        0 Doc Curr./USD         -1,360,469 Loc. Curr.3/IDR
The problem occured after GR/IR Clearing is performed. The system generated automatic Gain/Loss Foreign Exchange AP-Current with incorrect amount in Local Currency 3. That amount was not match with the delta exchange rate difference on the date of IR is performed and on the date of GR/IR Clearing is performed.
Can anyone inform me what is the probable cause of this incorrect Forex AP-Current calculation? What is the calculation basis that SAP system use to calculate this automatic Forex AP-Current?
Should you require any additional information, please let me know.
Thank you
Best regards,
Frans Sunarja

Hi
First once we have check the exchange rate types in OB08
second one you are no main the gain/loss a/c OB09 w are setting Loss/gain .
Regards
suresh

FI Forex gain loss & Exchange Rate difference on Foreign Currency & Chart of Accounts

Dear All,
I have queries on following :
1) what is difference b/w Forex gain loss account & Exchange Rate difference on Foreign Currency account .
2) Under which Heads in Balance sheet they should come as per Indian Accounting Standards.
3) Are these accounts common for Vendor & customers or different.
4) they record FI data at Company code level or at sub-ledger level first (Vendor /Customer) .
4) Is it advised to use same Chart of Accounts to two companies in same country by using different GL's with different FSV?
Regards
MJ

Hi M J,
Please note the answers below:-
1. It is one and the same thing. When you say forex gain/loss account, it means a GL account and exchnage rate difference means, the difference in rates at which you purchased/sold and the rate at which you made paid/collected.
2. Ask Client where they want to show these GL's in Financial statement Version.
3. The configuration setting is in OB09 and SAP allows you to keep same or diff GL for both realised Exchnage rate gain/loss. It depends on how you want to see. technically it is possible.
4. The Valuation is done at company code level, but individual records are picked up at vendor/customer level. It means that the revaluation gain/loss adjustment is not given to each individual Vendor/Customer, rather it is posted to a GL - Balance Sheet adj.
5. Yes, you can use same chart of accounts and you do not need to create separate GL's at the company code level for two company codes. Same GL's can be used as the posting is made at Co. code level.
Regards,
Kavita
Note : Please raise separate thread for different questions. Your Point No. 5 is not related to the rest.

How to post gain/loss on exchange rate from Money Market

Dear Sap Expert,
     I need your kindly help about posting gain/loss in Treasury with money market type.
     My scenario use the product type 55A - Interest rate instrument and transaciton type = 200 borrowing in Foreign currency transaction as the transaction as belows,
Date                   Flow Type     Name                       Amouunt      currency     Exchange rate         Amt.Local currency
19.10.2011         1105             Borrowing               10,000            USD               30.00                       300,000
30.10.2011         1120             Final repayment       10,000            USD               30.00                      300,000
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    On 19.10.2011 I use t-code TBB1 to post the borrowing transaction (1105)
    On 30.10.2011 I use T-code TBB1 to post the Payment transaction but the gain/loss account does not happen.
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Thank you very much for your suggestion.
PK

Hi,
your customizing for Derived Business Transactions requires DBT_B flows in your PMP in order to post realized gains/losses.
Regards,
Lorenz

Exchange rate gain /loss is not posted in the contract

Hi Sap People,
Exchange rate gain /loss is not posted in the contract(cashflows). This is w.r.t SAP Banking Module.
The open items are posted with a certain exchange rate in the contract at the time of disburesment,while clearing thru FF68(incoming payment) with a new exchange rate the items
are cleared with the same exchange rate and the Exchange gain/loss is posted as zero.
Regards
Ravi

Hi,
Check the exchange rate type for the disbursement. It is M for FF68. Check in configuration the exchange rate type. Also check the exchange rates maintained in OB08 for this exchange rate type and confirm if there is any difference.
Is it Loans module?
Regards,
Ravishankar

Foreign Currency exchange gain & loss

Dear expert,
I have a problem here, need help.
I have made the setting for foreign exchange gain/loss in OB09 and start to use f-28 for incoming payment.
When run the simulation, it gives me 2 lines of exchange gain/loss calculation. 1st line with amount zero (local currency) and 2nd line with the gain/loss amount.
I wonder why I have 2 lines of exchange gain/loss calculation?
Did I did something wrong or miss some specific setting?
Thanks in advance. will assign points

Hi Louis,
Please note the example below and you will understand why two line items are created:
Local currency - USD; foreign currency - GBP
Vendor invoice in foreign currency - 100GBP - Jan (Exchange rate: I GBP=2 USD)
Feb - You valuated the open item (Exchange rate: 1 GBP = 3 USD) with update principle
Entry: Unrealised exchange rate Debit 100 USD
          To Special balance sheet account Credit 100 USD
Payment made in march where the exchange rate is 1 GBP = 3.5 USD
Entry will be:
Vendor debit                               200 USD
Balance sheet account debit        100 USD
Realised exchange rate loss debit 50 USD
To bank                                       350 USD
Are you getting the above entry? If so, then the above scenario will explain your predicament.
Cheers!
Rajesh

Disable Gain/Loss calculation for Secondary Ledger (SLA)

Hi Apps Gurus,
Currently I have the following functional SLA requirement:
I need to disable the Gain/Loss calculation in Secondary (subledger type) Ledger for AR invoice receipts in local/ledger currency. Below is the example, as it works now:
In the source primary ledger, on the AR invoice Receipt, there is NO gain/loss line, when paying ledger currency invoice on different date. But in the subledger accounting for secondary ledger there is calculated Gain/Loss line:
Example with Invoice No: 77775 in Receivables:
o     Primary Ledger currency: AUD
o     Secondary Ledger currency: USD
o     Invoice currency: AUD
     Invoice accounting entries for Primary Ledger:
-     GL date: 19-DEC-2012
-     Australia Spot rate for Primary ledger
Accounted_Currency=AUD, Entered_Currency=AUD
Revenue: Accounted_CR=4500.00 Entered_CR=4500.00
Recoverable Tax: Accounted_CR=450.00 Entered_CR=450.00
Receivable: Accounted_DR=4950.00 Entered_DR=4950.00
     Invoice accounting entries for Secondary Ledger:
-     USA Spot rate for Secondary ledger
Accounted_Currency=USD, Entered_Currency=AUD
Revenue: Accounted_CR=4325.00 Entered_CR=4500.00
Recoverable Tax: Accounted_CR=435.00 Entered_CR=450.00
Receivable:     Accounted_DR=4760.00 Entered_DR=4950.00
     Receipt accounting entries for Primary Ledger:
-     GL date: 20-DEC-2012
-     Australia Spot rate for Primary ledger
Accounted_Currency=AUD, Entered_Currency=AUD
Cash: Accounted_DR=4950.00 Entered_DR=4950.00
Receivable:     Accounted_CR=4950.00 Entered_CR=4950.00
     Payment accounting entries for Secondary Ledger:
-     USA Spot rate for Secondary ledger
Accounted_Currency=USD, Entered_Currency=AUD
Cash: Accounted_DR=4855.00 Entered_DR=4950.00
Receivable:     Accounted_CR=4760.00 Entered_CR=4950.00
Exchange Gain: Accounted_CR=95.00 Entered_CR=0.00
And we do not need the Gain line, despite the Receivable account would not be closed for this AR Invoice in Secondary Ledger.
Is there any option, functional setup in SLA, to disable calculation of Gain/Loss in such cases?
Many thanks in advance!
Krasen

Hi Ivruksha,
Thank you for looking into this case.
Of course if the Invoice was in foreign currency, there have to be a Gain/Loss line in the Primary Ledger.
But provided that in the Primary Ledger for NON-foreign currency invoice there is no FX lines, we don’t need such in the Secondary Ledger too. It’s a quite strange requirement, given the fact that the Receivable account balance will NOT be closed for this Invoice in the Sec. Ledger:
Dr: (Invoice) 4760.00$ and Cr: (Receipt) 4855.00$
So on the receipt I need the following acc. Entries for the Sec. Ledger (USD)
Dr: Cash 4855.00$
     Cr: Receivable 4855.00$
It is normal to have such functional behavior, provided that for the similar case in Payables there is NO FX line. See the example with AP Invoice in Sec. Ledger (USD):
Invoice GL date: 19-Dec-2012
Dr: Item Expense 4500.00 AUD / 4725.59$
Dr: Recoverable Tax 450.00 AUD / 472.56$
Cr: Liability 4950.00 AUD / 5198.15$
Payment Gl date: 20-Dec-2012
Dr: Liability 4950.00 AUD / 5184.46$
Cr: Cash 4950.00 AUD / 5184.46$
Fully balanced acc. entries, while the Liability account is definitely not closed from the both GL entries, which is accepted for the Secondary Ledger.
Hope this clears a bit more the case. I’ll appreciate any useful suggestions.
Of course the using “special” account code combination for recording the FX Gain/Loss in Sec. Ledger in the Account Derivation Rule as an workaround is a good option, if there isn’t any other.
Thanks and regards
Krasen

Not able to post Realized Gain/Loss GL acct during foreign vendor payment

Dear Experts.
1. When I make a vendor payment by using F-53 for USD payment for foreign vendor. I am supposed to get Realised Gain /Loss account for the variation on payment date.
2. My local currency is INR and foreign Currency is USD.
3. DIrect quote and indirect quote maintained for INR and USD.
4. During payment I have selected USD currency and given the conversion rate.
5. When I paid to vendor, realzied amount did not capture.
My configuration for Foreign currency valuation is as follows:
1. T. COde OBA1. and KDB - Here I maintained unrealized gain and loss account
2. T. COde OBA1. and KDF - Here I maintained Realized gain and loss and unrealized loss and gain along with balance sheet adjustment account for foreign vendor reconciliation account.
Please suggest me for this issue.
Best Regards
Surya

Hai Surya,
Check the OBA7 t.code for doc type whatever ur using like KZ in that check the Exchange rate type specified or not like M,G, or B based on ur OB08 t.code settings
Regards
Madhu I

Loading Ex Gain/loss on material with CKMLCP

Hi Gurus,
I am facing one issue with material ledger and seeking you suggestion.
There are 2 accounts 514000 (for ex gain) and 514001( for ex loss). Whenever there is gain/loss posting to these accounts wrt import MIRO, such gain/loss would get loaded on material through CKMLCP - costing cockpit execution. And it would generate opposit posting to these accounts.
(note: other gain/loss posting also go to these 2 accounts)
Per requirement, to have separate account for posting only import MIRO exchange gain/loss , I defined a substitution.So whenever there ex gain/loss system posts it to account 520001.
I ran one import cycle(PO, MIGO and MIRO), As per exchange rate in MIRO, there is ex gain posting to account 520001 as expected.
But when I run CKMLCP, this gain is not getting loaded on material. In CKM3, ex gain amount is shown in Ex Rt diff. column. And same amount is displaying in Differences column.
Could you pl suggest why its not getting loaded on material.
Price control in material master is S(std price) and price determination is 3 (Single-/Multilevel)
Thank you in advance
Regards
Anand

Were you able to find an answer for this - we are having the same issue; Please let me know at the earliest?

Exchange rate gain/loss during F-28

Hi
we have following secnario:-
1. company code A with local currency AED and group currency USD
2. company code B with local currency USD and group currency USD
now invoice posted in both comapnies and accordingly payment received as follows:-
1. Company code A (local currency is AEd) - invoice posted in local currency but payment received in USD
2. comapny code B (local currency is USD) - invoice posted in local currency but payment received in AED
system behaviour:-
1. comapny code A for which local currency is AED but payment received in USD - system post exchange rate gain/ loss
2. company code B for which local currency is USD but payment received in AED - system doesn't post exchang
I am not able to understand this behaviour as system configuration is same (as COA is same for both company) for both company and accordingly rate is maintained in OB08.
please share your viewpoint on this.
Regards
DD

Hi Kiron
Thanks for response and link.
But the information given in the link is not my case. in my case system dertermine the correct GL but the problem is its happening in one company code but not in other.
for both company code setting is same for OBY6, OBXL and tolerence limit.
Please revert
Regards
DD

Payment Programe Foreign Exchange Gain/Loss

Hi,
Our Co. Code Currency is CAD. I Configured Payment Programe with Two Different Currency i.e. in CAD & in USD. I posted the Invoices in two different currency.
Now, while i was running payment programe, it clears the payment in appropriate currency. but if payment runs in USD then it's not showing me Foreign Gain/ Loss?
Can anybody please let me know why it's happened or How i can over come with this problem.
Your help will be really appreciate.
Thanks,
Niki Shah.

Please help me,
When i run the payment program the system does not calculate the gain/ loss.
My company runs in USD when i make the payment in AUD it doe dont do the gain/loss.
What settings should i do or what am i missing, because it generating the payment but at the invoice date rate not payment date rate.
Then when i get to send the file to the bank, how do i reconcile the bank rate and the payment rate or how does the EBS know how to reconcile the two.
I will really appreciate it.
Thank you.

Exchange Rate Gain/Loss of Incoming Payment

We are using the SAP BO 2005 A. The system could not post the exchange rate gain/loss transactions correctly. Explain the problem faced in below.
The local currency is in Euro.
The BP currency is in USD.
The invoice is created in USD 1000 with,say, exchange rate 0.64.
The incoming payment is received in USD with, say, excgange rate 0.66.
If the incoming payment is received in USD 1000, then, the system will post the transaction with excgange rate gain in local currency correctly as below:
Dr. Cash 660
Cr A/R 640
Cr Exchange Gain 20
But if the incoming payment is first received partially, say USD 500. Then, the system will not calculate any exchange gain. The transaction will be like:
Dr. Cash 330
Cr. A/R 330
In the next(i.e. the final) USD500 incoming payment receipt, the system also will not post any exchange rate gain. The 2nd transaction will be still like:
Dr. Cash 330
Cr. A/R 330
Could this a bug in the 2005 A?
Could this bug be solved by any patch of 2005A or in 2007A?
Is there any work around solution for this?
Thank you all in advance.
Jack Lin

Hi Jack,
enabling partial reconciliation is one of the major enhancements in version 2007 A & B. It works in all localisations.
You will find a lot of info on the 2007 landing page here:
Channel Partner Portal -> Solutions -> SAP Business One -> Hot Topics -> 2007 Landing Page
On that landing page you will find:
"New Single Reconciliation Engine
A single engine reconciles the difference and eliminates the previous reconciliation issue. More "
-> Click on 'More' & be redirected to the reconciliation landing page.
All the best,
Kerstin

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