Invoice Approval Setup steps without AME
Hi,
Can some one help me with your directions on setting up AP Invoice approval process with out using AME
Appreciate in Advance
Thanks
Ravi
Hi Ravi,
I dont think there are much setup steps involved if you are not using AME.
You need to check the Require invoice approval flag in the payables options to be checked.
There are 2 more checkbox - require validation before approval & Force approval - whereby the invoice should be validated before it can be approved and the force approval option specifies an user can force approve the invoice using the invoices action window.
and thereafter whatever invoice which gets created in system will be routed for approval.
Infact AME is used for specific and complex rules set up to be in place for invoice approval, if you dont have specific/complex rules than standard rules of invoice approval will be applied.
i.e. an invoice created by an user will be routed to his supervisor using the employee supervisor hierarchy and once approved by the supervisor the invoice status will change to approved.
Hope this helps.
Thanks
Manish Jain.
Similar Messages
-
Hi Gurus,
I have done AP-Invoice approval setups in AME .
Transaction type is 'Payables Invoice Approval' .
When i am doing Real Transaction test it is displaying a message like 'This transaction's requestor lacks a person ID, so AME cannot locate the requestor's supervisor to begin the chain of authority'.
Please help me in solving this problem.
Regards
SiriRun
Select * from wf_users where name = 'your FND user Name'
make sure this record has ORIG_SYSTEM as 'PER' and ORIG_SYSTEM_ID has the value from PER_PEOPLE_F.PERSON_ID
If not, Go to FND User maintenance window, remove the employee assignment for the FND User in question , save the record and re enter employee info. If yo are on 11.5.10 instance,after this step the system will re refresh the WF_USERS list.
Regards,
Ravi. -
로컬 이벤트 ERROR : oracle.apps.ap.event.invoice.approval / 83099_1
sysadmin으로 로그인하면
"로컬 이벤트 ERROR : oracle.apps.ap.event.invoice.approval / 83099_1"라는
제목을 메일이 30개 정도 와 있습니다.
아무래도
제가 "AME 지원 담당자"에서 approval 내용을 좀 변경해서 온거같은데요..
어떤 내용을 의미하는 것이고 사후 대처를 어떻게 해야할 지몰라서요..
메타링크도 안되고...1월 마감이 이제 거의 끝나가는데
이것 때문에 좀 찝찝합니다.ㅠ.ㅠ
상세 메일 내용은 다음과 같습니다.
발신자
수신인 SYSADMIN
발송됨 29-1월-2008 15:53:42
통지 ID 178154
지역 개인 설정
이벤트 등록 이벤트 등록 에서 오류가 발생했습니다.
이벤트 오류명: WFENG_EVENT_NOTFOUND
이벤트 오류 메시지: 3142: Process 'APINV/82103_1' has no activities waiting to receive event 'oracle.apps.ap.event.invoice.approval'.
이벤트 오류 스택:
Wf_Engine.Event(APINV, 82103_1, APINV_M, oracle.apps.ap.event.invoice.approval)
Wf_Rule.Default_Rule(oracle.apps.ap.event.invoice.approval, ADE4691FB72F04E1E0340003BA0267DC)
이벤트 데이터: 이벤트 데이터 URL
기타 이벤트 상세내역:
이벤트 필드 값
이벤트명 oracle.apps.ap.event.invoice.approval
이벤트 키 82103_1
출처 에이전트 WF_DEFERRED
출처 시스템 INST816.US.ORACLE.COM
대상 에이전트
대상 시스템
우선순위 50
발송 일자 29-JAN-2008 15:52:26
수령 일자 29-JAN-2008 15:53:33
상호 관계 ID
매개변수 : SUB_GUID A15D214DADC2507EE034
매개변수 : ERROR_NAME WFENG_EVENT_NOTFOUND
매개변수 : ERROR_TYPE ERROR
----------------------------------------------------------------------------------------------------------------Please check the following notes:
Note: 330194.1 - APINV - WFENG_EVENT_NOTFOUND Event Error Message: 3142: Process 'APINV/10204_1' has no activities waiting to receive event 'oracle.apps.ap.event.invoice.approval'
https://metalink.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=330194.1
Note: 305700.1 - Invoice Approval Workflow Troubleshooting Guide
https://metalink.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=305700.1
Note: 261409.1 - Checklist to see where and why Invoice Approval Workflow gets stuck
https://metalink.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=261409.1 -
Oracle AME AP Invoice approval
Hi,
Can some one tell me if in AME with patch B installed.
1) Can i configure AME Invoice approval at the Org level or responsibility level rather than at the application level. I ask this question because we are a multi org single SOB environment and we are trying to implement AME for only one of the org's. If i Setup AME profile AME:Installed = Yes at the application level will all users from my other org also be affected?
2) How do i force PO matched invoices to go through Approval? it seems like the implementation guide says all PO matched invoices automatically goes to Not-required. However, we require PO matched invoices to go through approval. I have followed steps in note 337714.1 but it doesnt seem to work, my PO's still get marked as not required.
Appreciate your help.
Thanks
GayathriHi Gayathri,
1) Set AME profile AME:Installed = Yes at the application level : Payables. Set Use invoice approval workflow : Y at Payables Options window > Approval step for the related operating unit. Payables invoice approval will work for only those operating units that you set Yes at Payables options.
2) Note 337714.1 was written for R11. If you have the problem at R12 please review the note.
Seeded AME Production Rules Are Not Working (Doc ID 727140.1)
It says:
Cause
The seeded condition in the INVOICE HEADER MATCH CHECK is APPROVE_MATCHED_INVOICES = False.
This means in order for that condition to be met by any specific invoice and for the production
rule to apply to it, the system would need to be setup with the mandatory attribute Approve
Matched Invoices = False but this also defaults to true.
Hence, for the rule to be applicable, the condition needs to be APPROVE_MATCHED_INVOICES = True.
Once the seeded rule is setup with condition APPROVE_MATCHED_INVOICES = True this rule will then be applicable to all the invoices entered and hence the additional condition in that rule can be
evaluated. This will alllow the production rule to be applicable to PO matched invoices which will in effect bypass approval and allow the status to change to Not Required.
Solution
To implement the solution, please execute the following steps:
1) Create a condition with APPROVE_MATCHED_INVOICES is True
2) Remove the existing condition APPROVE_MATCHED_INVOICES is False from the rule INVOICE HEADER MATCH CHECK
3) Add the new condition APPROVE_MATCHED_INVOICES is True to the rule INVOICE HEADER MATCH CHECK
4) Test on AME screens and ensure the rule is found applicable.
5) Retest with a new invoice, this time PO matched invoices should not require approval and should
change to Not Required.
Hope it works,
Zeynep -
Oracle Payable Invoice Approval with AME issue
Hello,
This is on r12.
We are using AME for Oracle Payables Invoice Approval.
We have a requirement that if the supplier type is of Audit, then Person "John Johny" is the final authority on that invoices. That means such invoices will have one and only one approver - "John Johny"
To incorporate this, I did following AME setup
1. Created a List Modifiers Conditions of type "HR People" and "FND User" and explicitly assigned John Johny in the condition.
2. Created an Action Type of "Final Authority"
3. Created a rule of "List Modification" type
4. Attached appropriate conditions
5. Attached List Modifier ConditionsMy probelm is #5 from above. Even after creating conditions of List modifiers #1, It is simply not showing up in list of values when setting up the step #5. Not sure what is missing. Any advise?
Thanks,
DarshThe AME does not apply any item class when list modifications rule type with final authority is applied.
The drop down box for item class remains grayed out
Thanks
Darsh -
Required setup steps for Intercompany Invoice in 11i
Hi,
Am new to this forum am trying to setup Inter company Invoice Transactions between Two operating units i have done quite a few setups with the help of some documents online,
I have created a sales order in one OU1 and Warehouse ID as OU2 and i have released and shipped it got the AR Invoice in OU1
But when i run 'Create Inter company AR Invoices' Concurrent Program in OU2 in Inventory Responsibility am getting a warning.
so if u can please help by providing setup steps which are required and mandatory for Inter Company Transactions so that i can go through once and have a recheck once where I have gone wrong.
Regards,
Sandy.Do the components go to the same painting supplier?
If yes perhaps think about this.
Have the requisitions get created at the release of the work order.
Don't have any leadtime built into the operation to paint red...have the leadtime in paint blue.
Both can go out at the same time...and come back at the same time without any additional time built in.
Does this work for you? -
Invoice Approval workflow - forward functionality with AME
Dear,
We are on R12.0.6, setting up AME for invoice approval.
Looking at the Invoice Approval process Approval lookup type I don't see 'forward' or 'approve and forward' lookup codes.
Does it indicate that 'Forward' and 'Approve and Forward' functionality is not implemented for the Invoice Apporval workflow?
The AME documentation on the other hand discusses forwardingBehaviors.
If anybody went through this and can through any comments on the subject of the forward functionality in the invoice approval would be great!
Thank you
AnatoliyPl post details of OS, database and EBS versions.
In 11i, using AME is a requirement. I believe the same applies to R12 also.
AP Invoice Approval Workflow White Paper (Doc ID 293152.1)
A Guide to Invoice Approval Workflow - setup and demo (Doc ID 299618.1)
HTH
Srini -
Hi,
I'm new to AP module and AME. Currently working on setting up a rule in AME for Payables Invoice approval. Here is the rule - If Invoice amount is greater than $50 it needs an approval from manager level1. I'm getting this
Error : "This transaction's requestor lacks a person ID, so AME cannot locate the requestor's supervisor to begin the chain of authority."
So I found out that I have to use attribute TRANSACTION_REQUESTOR_PERSON_ID which needs requester ID.
1. How do I populate the REQUESTER_ID in AP_INVOICES_ALL.
2. How to I stop the approval to only one job level.
Please let me know.
Thanks in advance.Follow the following steps to do the personlization:
Open the AP Invoice window. Go to Help --> Diagnostics --> Custom Code --> Personalize
Enter a sequence and description as desired.
Condition tab:
Trigger Event: WHEN-VALIDATE-RECORD
Trigger Object: INV_SUM_FOLDER
Condition: :INV_SUM_FOLDER.REQUESTER_ID is null
Actions Tab:
Seq: 1
Type: Property
Object_type: Item
Target Object: INV_SUM_FOLDER.REQUESTER_NAME
Property Name: Value
Value: =select full_name from per_all_people_f
where person_id = (select employee_id from FND_USER
where user_id = :INV_SUM_FOLDER.CREATED_BY)
and sysdate between effective_start_date and effective_end_date
Seq: 2
Type: Property
Object_type: Item
Target Object: INV_SUM_FOLDER.REQUESTER_ID
Property Name: Value
Value: =select to_char(person_id) from per_all_people_f
where person_id = (select employee_id from FND_USER
where user_id = :INV_SUM_FOLDER.CREATED_BY)
and sysdate between effective_start_date and effective_end_date
Save and validate the personalization. Close all window, open the invoice window again and enter the invoice details. Upon saving the invoice header, the person name and id will be populated automatically.
Ensure that an employee is attached to the person entering the transaction (in the user definition screen).
Hope this helps
Vinit -
Payables Invoice line/distribution limit for AME approval
Hello,
We have some AP invoices with 3000 lines and more sometimes.
We are using AME.
I can see Invoice Approval Workflow is running forever when the document has more than 1000/1500 lines.
Is there any limit in AME for the number of lines for a given transaction document.
Many Thanks,
VinodFollow the following steps to do the personlization:
Open the AP Invoice window. Go to Help --> Diagnostics --> Custom Code --> Personalize
Enter a sequence and description as desired.
Condition tab:
Trigger Event: WHEN-VALIDATE-RECORD
Trigger Object: INV_SUM_FOLDER
Condition: :INV_SUM_FOLDER.REQUESTER_ID is null
Actions Tab:
Seq: 1
Type: Property
Object_type: Item
Target Object: INV_SUM_FOLDER.REQUESTER_NAME
Property Name: Value
Value: =select full_name from per_all_people_f
where person_id = (select employee_id from FND_USER
where user_id = :INV_SUM_FOLDER.CREATED_BY)
and sysdate between effective_start_date and effective_end_date
Seq: 2
Type: Property
Object_type: Item
Target Object: INV_SUM_FOLDER.REQUESTER_ID
Property Name: Value
Value: =select to_char(person_id) from per_all_people_f
where person_id = (select employee_id from FND_USER
where user_id = :INV_SUM_FOLDER.CREATED_BY)
and sysdate between effective_start_date and effective_end_date
Save and validate the personalization. Close all window, open the invoice window again and enter the invoice details. Upon saving the invoice header, the person name and id will be populated automatically.
Ensure that an employee is attached to the person entering the transaction (in the user definition screen).
Hope this helps
Vinit -
Approval step without capacity ad hoc
Hi,
In some workflows for some users we get the error message when we want to previsualize the approval levels of a Shopping Cart:
"Approval step without capacity ad hoc, prevision impossible"
What is the reason for this error message and how to correct it.
Thanks for any reply,
AartHello Latha,
This error will not come until you add Ad-hoc approver at last level..for an example.. there are 5 approvers determined by Badi.. You will get this issue when you add Ad-hoc approver after 5th Level of approver then all approver(Including Ad-approver) approved the SC / PO. Here is the solution for this issue.
write the code in your Badi after you appended the approval_table.
data : lv_index type i.
describe table approval_table lines lv_index.
if actual_approval_index gt lv_index.
no_further_approval_needed = 'X'.
endif.
please let me know if you need anything help.
John. -
Approval step without ad-hoc capability
Hi
In the approval preview section of SC, the message 'approval step without adhoc capability, no preview possible' is displayed. The approvers are being shown in the preview.
What could be reason for this?
Thanks
RajeevHi,
Which SRM version are you using??Please see if the foll notes help:
903200 Note for approval status not getting updated
910612 additional note fro SC approval BADI's and WF's
649551 Approval status not getting updated-related note for SP8
690716 Approval status not getting updated-related note for SP8
930750 restart of classic WF's(issue is with Support pack 9)
525577 Approval Preview - Details for approver not displayed.
Note 999528 - Adding Ad Hoc Approver fails due to comit error
Note 952108 - Incorrect error message when approvers are entered
Note 809157 - BBPPREVIEW: Error "Value too large" as of fourth approver
Note 994735 - All BAdI workflows: ApprovalIndex does not begin with 1
Note 924064 - FM BBP_WFL_DIN_FILL_APPROVER: Approvers may be incorrect
Note 983128 - Approval WF Fragment Has No User Assignment
BR,
Disha.
Pls reward points for useful answers. -
Approval step without ad-hoc capability. No preview possible
In both SC and PO WF, the approval preview shows the text :" Approval step without ad-hoc capability. No preview possible"
Can you tell me what could be the problem ? .I can approvers determining correctly from the badi . In the preview I can see approvers correctly . this message still shows after approving shopping cart completely also.
Thanks in Advance .Hello Latha,
This error will not come until you add Ad-hoc approver at last level..for an example.. there are 5 approvers determined by Badi.. You will get this issue when you add Ad-hoc approver after 5th Level of approver then all approver(Including Ad-approver) approved the SC / PO. Here is the solution for this issue.
write the code in your Badi after you appended the approval_table.
data : lv_index type i.
describe table approval_table lines lv_index.
if actual_approval_index gt lv_index.
no_further_approval_needed = 'X'.
endif.
please let me know if you need anything help.
John. -
Approval step without adhoc capability. No preview possible
Hi All,
I'm using the standard n-step approval workflow (SRM 5.0) for shopping cart and have implemented the workflow badi. It works good for the approval process.
While the user rejects the cart it works good until the 2nd level of approvers. But from the third level though the cart gets rejected it's throwing me the error
" Approval step without adhoc capability. No preview possible " in the graphical overview.
Can anybody please help me to overcome this issue. Points will be awarded for the solution.
Thanks & Regards,
PrasnnaHi,
Which SRM version are you using??Please see if the foll notes help:
1090619 - Problem creating ad hoc agents, no users in wf nodes.
903200 Note for approval status not getting updated
910612 additional note fro SC approval BADI's and WF's
649551 Approval status not getting updated-related note for SP8
690716 Approval status not getting updated-related note for SP8
930750 restart of classic WF's(issue is with Support pack 9)
525577 Approval Preview - Details for approver not displayed.
Note 999528 - Adding Ad Hoc Approver fails due to comit error
Note 952108 - Incorrect error message when approvers are entered
Note 809157 - BBPPREVIEW: Error "Value too large" as of fourth approver
Note 994735 - All BAdI workflows: ApprovalIndex does not begin with 1
Note 924064 - FM BBP_WFL_DIN_FILL_APPROVER: Approvers may be incorrect
Note 983128 - Approval WF Fragment Has No User Assignment
related links:
SRM 4.0 : Limit PO not showing Approver in Approval Preview
After Add Approver by Approver Preview
Re: SC item approval - Approval preview does not display approvers
BR,
Disha.
<b>Pls reward points for useful answers.</b> -
Invoice Approval Workflow Setup in EBS R12
Is there an easy way to tie the invoice approval process into the approval groups and rules that are already set up for the PO or Requisition Approval Process (Purchasing Approval Hierarchy)? I'd like to keep the maintenance all in one place rather than recreating all the rules in AME.
EBS 12.1.3Hi,
Since it is a standard WF one cannot modify it.
If we modify the standard workflow theres a chance of our changes getting erased when a patch is applied to the instance.
One can create completey create a custom workflow and make it perform all the tasks performed by seeded workflow.
Thanks,
Vinod -
AME AP Invoice approval complex process
I have a very complex requirement for AP Invoice approval. Which will go to different cost center for approval according to attributes (DFF cost center and DFF Invoice Category)
for given at the invoice. If anyone who have worked on AME using customization. Please advice its urgent.
Pawan BHi,
I have a similar requirement too in my project. Could you please share with me any document you have on the same @ [email protected]
Regards
Siva Kalyan.
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