AME-AP Approval Setup

Hi Gurus,
I have done AP-Invoice approval setups in AME .
Transaction type is 'Payables Invoice Approval' .
When i am doing Real Transaction test it is displaying a message like 'This transaction's requestor lacks a person ID, so AME cannot locate the requestor's supervisor to begin the chain of authority'.
Please help me in solving this problem.
Regards
Siri

Run
Select * from wf_users where name = 'your FND user Name'
make sure this record has ORIG_SYSTEM as 'PER' and ORIG_SYSTEM_ID has the value from PER_PEOPLE_F.PERSON_ID
If not, Go to FND User maintenance window, remove the employee assignment for the FND User in question , save the record and re enter employee info. If yo are on 11.5.10 instance,after this step the system will re refresh the WF_USERS list.
Regards,
Ravi.

Similar Messages

Invoice Approval Setup steps without AME

Hi,
Can some one help me with your directions on setting up AP Invoice approval process with out using AME
Appreciate in Advance
Thanks
Ravi

Hi Ravi,
I dont think there are much setup steps involved if you are not using AME.
You need to check the Require invoice approval flag in the payables options to be checked.
There are 2 more checkbox - require validation before approval & Force approval - whereby the invoice should be validated before it can be approved and the force approval option specifies an user can force approve the invoice using the invoices action window.
and thereafter whatever invoice which gets created in system will be routed for approval.
Infact AME is used for specific and complex rules set up to be in place for invoice approval, if you dont have specific/complex rules than standard rules of invoice approval will be applied.
i.e. an invoice created by an user will be routed to his supervisor using the employee supervisor hierarchy and once approved by the supervisor the invoice status will change to approved.
Hope this helps.
Thanks
Manish Jain.

AP Invoice Workflow through AME: how to setup requesters can approve their own Invoices -Self approval

Hi All,
I have a requirement Where Requesters should approve their own invoices without supervisors intervention in approvals through Approval Management Engine (AME), how can i achieved this.
I am using:
RDBMS : 11.1.0.7.0
Oracle Applications : 12.1.3
Please guide me through this.
Thanks

Please refer to the following docs.
What are the Setups To Accomplish Self Approval When Integrated with Approvals Management Engine (AME) and Oracle Procurement? [ID 554223.1]
Master Reference For AME Based Requisition Approval In R12 [ID 1207863.1]
Thanks,
Hussein

Final Approver setup in AME and NO TIMEOUT

Hi Expert,
Pls help on below.
We have setup approval group with HR People hierarchy type in AME for quote approval with A as the only (First) approver in the approval group. If the HR Supervisor hierarchy is A<B<C<D,
then we have to designate as C as Final Approver. So the approval group start the approver list from A will identify next approver based on the Supervisor hierarchy and should consider C as final approver. Approval from any approver, quote should be approved, SHOULD NOT EXPECT APPROVAL FROM ALL APPROVERS.
Also, how do we make notification should not TIMEOUT at the FINAL APPROVER and should remain for PENDING for Approval
Regards,
Ram

Hi Expert,
Pls help on below.
We have setup approval group with HR People hierarchy type in AME for quote approval with A as the only (First) approver in the approval group. If the HR Supervisor hierarchy is A<B<C<D,
then we have to designate as C as Final Approver. So the approval group start the approver list from A will identify next approver based on the Supervisor hierarchy and should consider C as final approver. Approval from any approver, quote should be approved, SHOULD NOT EXPECT APPROVAL FROM ALL APPROVERS.
Also, how do we make notification should not TIMEOUT at the FINAL APPROVER and should remain for PENDING for Approval
Regards,
Ram

Approval Setup for SIT

Hi,
I want to setup AME for SIT in employee self service.
Can any one let me know the step by step process.
Regards,
Vamsee Krishna

360515.1, which gives a functional and technical view of how Self-Service Human Resources (SSHR) uses AME for approvals.
Page 8-6 in the Oracle Self–Service Human Resources implementation guide gives Configuring SSHR Approval Levels in AME. You can download the guide from Metalink Note 211557.1
http://apps2fusion.com/apps-training/apps-functional-documents/ame-sshr
hope thats helps you
Regz,
ApPsSMAsTi
SharIN IS CAriNG

Offline approval setup for SRM 7

Experts,
I have feq uestions on OFFLINE APPROVAL set up in SRM 7.
1. Do I need to scehdule the report /SAPSRM/OFFLINEAPPROVALGET for the inbound emails to be prcoessed and status for shopping carts/PO correctly updated?
2.Do the backgorund jobs (for reports /SAPSRM/OFFLINEAPPROVALGET and /SAPSRM/OFFLINEAPPROVALSEND need to be schdueld with WF-BATCH user only??
3. Also the user used to schedule the jobs should it be a DIALOG user?
4. in S050,should i maintain the email address for the user which is used to schedule the backgorund jobs?
5. In SICF,node configurationfor SMTP need to be maintained ?
Any inputs will be highly appreciated.
Thanks.

HI,
1. it depends on your configuration, if you will use inbound processing or not. If you use inbound (at SO50 the class is set) then you should not schedule the /SAPSRM/OFFLINEAPPROVALGET as a job.
2. it depends on the customer. I have seen with the wf-batch and with other names but with the same rights and config of WF-batch.
3. you can use the swu3 to create the wf-batch user. I have set as type system.
4. yes you need the emaill of the user who is the processor
5. this is a basis configuration, I am not sure. ( you will need to setup the sapconnet)
For more information about offiline approval, please check the following link:
http://wiki.sdn.sap.com/wiki/display/SRM/Offlineapproval-generalconfiguration
Thanks,
Melina

AME - Nested Approver Groups

Hi
I am trying to setup a nested approver group. The setups I have done are as follows:
Create a dynamic approver group - A - There is a SQL attached to retrieve the members of this group
Create a second dynamic approval group B - There is a SQL attached to retrieve the members of this group as well.
Create a static approver group C and enter the Group members as Approver Type - Nested Group and Approver is Group A and Group B.
The transaction goes for approval to the the member of approver group A and dayanoes not go any further. It should also have gone to the members of
Approver Group B since they are nested and part of the group.
The transaction exists in hr_api_transactions and the notifications appear in wf_notifcations as well.
Any help would be greatly appreciated.
Regards
Narayan Pillai

Hi
I am trying to setup a nested approver group. The setups I have done are as follows:
Create a dynamic approver group - A - There is a SQL attached to retrieve the members of this group
Create a second dynamic approval group B - There is a SQL attached to retrieve the members of this group as well.
Create a static approver group C and enter the Group members as Approver Type - Nested Group and Approver is Group A and Group B.
The transaction goes for approval to the the member of approver group A and dayanoes not go any further. It should also have gone to the members of
Approver Group B since they are nested and part of the group.
The transaction exists in hr_api_transactions and the notifications appear in wf_notifcations as well.
Any help would be greatly appreciated.
Regards
Narayan Pillai

AME duplicate approver question

Hi all,
I am working on iprocurement module in Oracle R12 and using AME for PR approval process.
May I know for the following two approval situations (Assume all approvers are in the same approval category):
1. A->B->C->B, can I just keep the last occurrence of approver B and make the approval matrix become A->C->B? Seems the configuration variable "repeatedApprovers" will make the matrix become A->B->C
2. Only remove the duplicate approver in the next step. ie. A->B->B->C will become A->B->C, but A->B->C->B will remain unchange.
Thanks in advance.
Alex

Hi Alpesh and all
I would like to follow up with your answer to Keith's question below.
1. When requestor select roles which belong different approvers how does the request gets processed
example roles selected are Z_XYZ who's role approver is Tom and second role Z_ABC with role approver John , how is this request handled ? Both the role owner would get email and can approve the request at same time. Unless untill both these approvers approve/reject the request, request can not move to next stage.
My question,
Is there a way to allow users to submit one request with 2 roles with different approvers, if the 1st approver approved the role, the 1st role to be provisioned to immediately without having to wait for the 2nd approver to approve the 2nd role?
The two roles both satisfy the critiria of the same initiator (attribute Role, and both roles are in the role list). Since the roles fall under the same path and stage (only 1 role owern approval stage), I noticed the 1st approved role was not provisioned until the 2nd role is approved. Is there a way to work arond that? It make sense to go ahead provision the 1st role without having to waiting for the 2nd role to be approved or rejected. The roles have the same approval requirement so they should use the same initiator and workflow path.
If you or anybody knows the work around, I would appreciate your sharing the info.
Thanks.
p.s.
I did a test to submit a request with 2 roles, each role satisfy a different workflow initiator therefore different paths are used. 1st role was approved through 1st path and provisioned immediately while 2nd role was waiting in approval stage in the 2nd path. The request is closed once both path were completed.

How to Enable E-Mail Approval Setup in BPEL Process

Hello Experts,
we are working on OCM Project, where in which, we are implementing ODC / OFR / IPM 11g. We have got a requirement from the Client that, for Non-PO Invoices, we need to develop a E-Mail Approval Notifications as part of BPEL Process.
I really appreciate, if any one us has done this before, can you please brief me in this, any document is also very much appreciated,
You can reach out me on the following:
[email protected]
Phone: 1510-673-9630.
Regards
Chandra

Any news re: page update and comment notifications on the wiki. I installed 10.7.3, checked the boxes for document updates and comments, answered the email address dialog box and nothing seems to be happening.
Thanks,

Approval Setup for SC from external system.

Hi Experts,
We have a scenario where we want to leverage the SC Workflows for any kind of SC (manualy created or the SC created from external rerquirements that come from ECC PM/MRO/PS systems).
SAP has clearly claimed that the ext reqs flipped to a SC always come with a status 'Approved'.
We would really like to explore the the kind of development required to acheive this.
One way we thought was to use the doc_change badi to change the status of the SC but the interface doesnot have the CRM_JEST table to make changes. It looks like a core mod change.
Would really appreciate if some one could give us some hints on the kind of development this will require or a starting point to make this happen.
Regards
Manoj A.
scenario.

Kinnera,
I realize this material is several months old.
If you still have the document you are referring to here, can you please forward to me at [email protected]?
Thank you in advance.
regards,
Venky

Oracle AME AP Invoice approval

Hi,
Can some one tell me if in AME with patch B installed.
1) Can i configure AME Invoice approval at the Org level or responsibility level rather than at the application level. I ask this question because we are a multi org single SOB environment and we are trying to implement AME for only one of the org's. If i Setup AME profile AME:Installed = Yes at the application level will all users from my other org also be affected?
2) How do i force PO matched invoices to go through Approval? it seems like the implementation guide says all PO matched invoices automatically goes to Not-required. However, we require PO matched invoices to go through approval. I have followed steps in note 337714.1 but it doesnt seem to work, my PO's still get marked as not required.
Appreciate your help.
Thanks
Gayathri

Hi Gayathri,
1) Set AME profile AME:Installed = Yes at the application level : Payables. Set Use invoice approval workflow : Y at Payables Options window > Approval step for the related operating unit. Payables invoice approval will work for only those operating units that you set Yes at Payables options.
2) Note 337714.1 was written for R11. If you have the problem at R12 please review the note.
Seeded AME Production Rules Are Not Working (Doc ID 727140.1)
It says:
Cause
The seeded condition in the INVOICE HEADER MATCH CHECK is APPROVE_MATCHED_INVOICES = False.
This means in order for that condition to be met by any specific invoice and for the production
rule to apply to it, the system would need to be setup with the mandatory attribute Approve
Matched Invoices = False but this also defaults to true.
Hence, for the rule to be applicable, the condition needs to be APPROVE_MATCHED_INVOICES = True.
Once the seeded rule is setup with condition APPROVE_MATCHED_INVOICES = True this rule will then be applicable to all the invoices entered and hence the additional condition in that rule can be
evaluated. This will alllow the production rule to be applicable to PO matched invoices which will in effect bypass approval and allow the status to change to Not Required.
Solution
To implement the solution, please execute the following steps:
1) Create a condition with APPROVE_MATCHED_INVOICES is True
2) Remove the existing condition APPROVE_MATCHED_INVOICES is False from the rule INVOICE HEADER MATCH CHECK
3) Add the new condition APPROVE_MATCHED_INVOICES is True to the rule INVOICE HEADER MATCH CHECK
4) Test on AME screens and ensure the rule is found applicable.
5) Retest with a new invoice, this time PO matched invoices should not require approval and should
change to Not Required.
Hope it works,
Zeynep

AME setup problem

Hi Oracle Gurus,
I am doing AME approval setup for Payable invoices. I have started with AME Administrator responsibility and
cretead condition, action and rule for Invoice amount. I have created a approval group of static type and added a name of HR type approver.
In payables option i have checked payable invoice approval check box. But when i make a invoice then Approval comes required and after validation Invoice i am intiating approval. But notification is not going to approver.
Please guide me do i am missing any step?
Thanks in Advance
Ankit Kapil

Hi,
What is the application release?
Please go through the following documents (including the references) and see if it helps in torubleshooting the issue.
Note: 315269.1 - APINV - How Do I Setup AP to Use Invoice Approval Workflow?
Note: 305700.1 - Invoice Approval Workflow Troubleshooting Guide
Note: 413977.1 - R12 Invoice Approval Workflow Process
Regards,
Hussein

Setups migration from one instance to another

Can any one please tell me how to migrate AME (Oracle Approval Management) setups and GL Setups?
We are using AME.B.(11.5.10.2). There will be quite a few of these setups required, and migrating by hand in all the eBS instances will be difficult.
Is there any other way (API/other tools) to achieve this? Can we use FNDLOAD?
Thanks in advance,
Regards,
Velusamy Raja

Hi Anugrah,
Unfortunately there isn't a facility to allow a customer iStore site to migrate from one environment to another (e.g. Test to Productions) easily. Currently the staging and migration of iStore environments are done manually, and some installations have utilized their own change control systems and adopted their own naming conventions for JSP customization and iStore content to make the environment promotion process more managable.
With that said, there are concurrent programs that allow customers to perform site administration around migrating template mappings between instances (import and export). You can refer to the iStore Implementation & Admin. Guide under the iStore Template Mapping Import / Export Concurrent Programs.
Regards,
Bob

Delegation of Approvals (Approval Workflow in Purchasing Module)

Hi,
I am using AME(Approval Management Engine) to generate the list of approvers for all the requisitions.
My requirement is:
If a requisiton requires approval of 'ABC'. But ABC is not able to approve it because he is on leave. So the workflow should automatically be delegated to another approver.
This situation also comes when ABC didn't approve the requisition for a fixed time. After that time limit it will be delegated.
Regards,
Sambit

Sam wrote:
ABC is not able to approve it because he is on leave. So the workflow should automatically be delegated to another approver.Setup vacation rule for the leave period to delegate the approval notification to someone else.
This situation also comes when ABC didn't approve the requisition for a fixed time. After that time limit it will be delegated.Setup timeout in the workflow.
Thanks,
PS.

Oracle EAM Work Request Sequential Approval process

Can anyone confirm Oracle has standard functionality of sequentinal apprvoal process for eAM Work request.
Our current Oracle eAM project has requirement of multiple approver for Work request. Multiple approver means sequential approval process. After first approver approves it should go to second approval and continues.
I know Oracle eAM Work order has sequential approval process, but i want to know the same funcionality available for Oracle eAM work request as well. If Oracle has the functionality please provide the details. If Oracle doesnt have the functionality please let me know if this can be achived using Customization.
We are using Oracle R12 version.
Edited by: user13591749 on May 20, 2013 11:08 AM

Hello,
Work Requests do NOT use AME. Only 1-level approval is possible with Standard Functionality; NOT multi-level
Work Request Approval needs :
1. Oracle Workflow
2. Department Approver functionality
Here are the steps:-
1. Go to EAM parameters window. Under Work Request region uncheck the Auto Approve flag.
2. Define Primary Department Approver (Setup > Department Approver)
hope it helps...
=================================================================
Also,
• There is an AME transaction type and a workflow for EAM WO Completion.
• Not dependent on EAM Parameter : Enable workflow for work orders.
Regards
Shridhar

AME-AP Approval Setup

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