Invoice Matching - Best Business Practice

As far as I know matching invoices to PO or to a receipt is done in AP. A colleague of mine is stating that matching should always be done at the purchasing level and that she has never seen it done in Payables. Other than the user's guide, would anyone know of a white paper that addresses the matching business flow.
We are not usinf Oracle Purchasing, but rather a third party solution (ePlus), and for whatever reason, the matching is going to be done in that solution. Invoices will also be created in that system, and interfaced to AP in order to issue checks.
Your input would be appreciated.
Thanks!

Hi
It depends on the kind of External Software you are using and the purpose of the same.
You cannot Import PO to Payable to perform Matching in Payables unless PO is created in Oracle purchasing. Secondly performing a match between two system, Oracle Payables(Invoice) and PO in (ePlus) is very difficult. Also it depends on the type of item they are using in ePLUS. If it is service oriented Organization, then they would have created only service items which might have Performance Guarantee etc., which can be better reviewed and analysed by an Engineer who is incharge of the PO rather than Accountant performing the PO to Invoice Match
So it is better to identify and analyse the client Business and choose where to perform the PO to Invoice matching.
The choices are as follows
If it is inventory based matching then, Convince the client to use Oracle PO and Inventory Module and make the set up and import data from ePlus to these modules and create Invoice in AP and perform PO to Invoice Matching in Oracle.
If it is service oriented Item it is better to create Invoice in Eplus Itself and perform matching in Eplus and Push the Invoice and PO reference details to Oracle Payables to make payments
Hope this helps
Regards
Sivakumar

Similar Messages

Best Business practice document for FI.

Hi All,
where i can get the Best Business practice documents for FI. please give me Link.
Regards
Manohar

hi
pls go through this link
http://help.sap.com/bp_bblibrary/600/BBlibrary_start.htm
Thanks & Regards
phaneendra

Oracle inventory-does it capture best business practices

Hello all,
I have a basic but imp qn , for which I have tried to find a comprehensive answer but in vain
I would like to know what features in oracle apps make you say that it is integrated and captures best business practices..
provide your views or help me to find resources that will clear my query....
Thanks a lot
Anand

Anand,
Your question is not clear for me to provide an answer. Basically, the shared entities like item, SOB etc provides the integration of various models and Security, Validation Rules provide the security for the data.
Make your question clear, I will try to answer.
Thanks,
Saravanan

Best business practices

I want to know the best business practices suggested by SAP to improve client revenues.

11,
Your question is vague. For an equally vague answer, try the SAP Best Practices web site.
http://help.sap.com/bestpractices
ERP Baseline BP Building blocks, localized for India, can be found at
http://help.sap.com/saap/sap_bp/BL_ERP605_IN/html/Content_Library_BL_EN_IN.htm
Best Regards,
DB49

Orcle inventory-is it integrated and does it capture best busness practics

Hello all,
I have a basic but imp qn , for which I have tried to find a comprehensive answer but in vain
I would like to know what features in oracle apps make you say that it is integrated and captures best business practices..
provide your views or help me to find resources that will clear my query....
Thanks a lot
Anand

Anand,
Your question is not clear for me to provide an answer. Basically, the shared entities like item, SOB etc provides the integration of various models and Security, Validation Rules provide the security for the data.
Make your question clear, I will try to answer.
Thanks,
Saravanan

Best business process for "small recurring purchases"?

Hi
How is YOUR best practice for procurement of "small recurring goods/services"? Overall we want as easy a business process as possible, although still adhering to basic business control objectives.
Basically we think we have two options:
- MM-based flow with a PReq, PO, GR/SE, invoice reg
- FI-based flow with invoice registration (including our own sap custom developed workflow for GR and cost approval)
Examples of the goods/services in question are recurring costs, such as:
- phone
- cell phone
- broad band services (DSL)
- gasoline
- subscriptions of magazines and likewise
All characterized by being recurring services, almost fixed amount, multiple GR/SE and not "large costs".
Our internal controls (internal audit!) demand that TWO persons should be involved before paying an invoice.
- In MM-flow we do this by having a PReq/PO release procedure (value-based individual limits) plus a GR-requirement. If the invoice then matches PO and GR/SE, accounts payable will simply pay! If not, then AP will contact PO-creator. One of the big advantages of the MM-flow is that the statistics are much better compared to a FI-flow.
- In FI-flow, we have our own workflow functionality, that sends an invoice to the "goods receiver" for GR/SE; and subsequently send it to the "cost responsible for cost approval.
We have been looking at various options:
A. PO of type frameorder with item category B (limit). However, our problem is that GR is NOT allowed. So only "one person" is involved, if the invoice price matches the PO.
B. PO of type frameorder with item category D (service). GR is technically allowed, so everything is OK. Question is how can we help to NOTIFY the requisitioner? A phone bill comes every calender quarter. How to make the service entry "easy to do"?
C. FI invoice (with our own sap workflow to enable GR requirement). However, this way every invoice need approval. There is no timesaving, in case that the invoice matches... And no statistics anyway. We are doing this now ... but it does NOT seem optimal.
D. Individual PO - one for each invoice - same as Z., but of course statistics ok. Takes too much time!
How do YOU handle this business process? Everyone HAVE these purchases, so please comment on this ...
Thanks

You can start by reading this:
http://macrory.com/blog/2006/04/bookkeeping_on_the_mac.html
As for which on is better that depends on what your business needs are... you can always download a trial and see if you like the apps before you buy

Price Adjustment on Order Denied / Unfair Business Practice

I was just notified that I was denied a price adjustment on my order for the Ecobee3 Wireless Thermostat. I had purchased it for 206.99 and a few hours later the price went down to 179.99 which is $27 lower than the price I had bought it for. I was told that the reason for the denial in the price adjustment was because I used a 10% off mover's coupon on my initial order.
If the item was delivered in time, I could have returned the item and re-purchased it with my wife's 10% mover's coupon. It makes no sense that I would have to go through the hassle of doing this instead of having a price adjustment.
Now I see the item is out of stock at my local store and online and I can't even do the return and re-purchase at $157 ($180 less $18 coupon less $5 reward card) due the price not showing in the local BestBuy system.
This definitely seems like a shady business practice. All other major online retailers (Target, Staples, Amazon) would have adjusted the base price of my order and I would have been credited the $24 without a hassle.
Please tell me how I can escalate this issue as I feel mistreated as a loyal BestBuy customer. My order number is {removed per forum guidelines}.

Hello LightC,
Best Buy's Price Match Guarantee and movers coupon are great ways to ensure that you get the best price on products that you'll need to settle in your new dwelling. You ask a great question!
As poprex911 mentioned, the two offers cannot be combined as coupons may not be used with a price match. Per our Price Match Guarantee:
Our Price Match Guarantee does not cover: Any financing offers, bundle offers, free items, pricing errors, mail-in offers, coupon offers...
I regret that I do not have better news for you, but I hope this helps. Thank you for writing to us.
Sincerely,

Poor business practices and customer services

Best Buy, that's a LIE! Shoppers beware! I purchased a Sony theatre system from Best Buy, store #251 at 8290 W. Bell Rd, Glendale, Arizona, which was on sale for $249 ($10 less expensive than Walmart), 12-days prior to my wife's birthday. I gave it to her on her birthday and attempted to return it within the 14-days of actually giving it to her, but past the 14 days from original purchase. I brought the item back to the same store and Best Buy told me they won't accept the return and for me to just keep it, they will not accept a return. It was in perfect working condition, but for some reason they said even if it wasn't working I had to give it to their 'Geek Squad' to repair it. Even If it wasn't working I would've wanted a new replacement under 1-year warranty. This was something very strange I never heard of before from any retailer. It was working fine, so this wasn't an issue, but I was puzzled to hear them say something about their replacement policy. Wow, watch out when you buy a product, you never know if it's new, used or repaired! I also contacted customers service by telephone on several occassions and they regurgitated their written policy of no returns past 14-days. I explained that I am a totally disabled veteran with limited income, plus my wife has been battling cancer that spread to her lungs and that she has been undergoing chemotherapy, plus she was hospitalized three days the week prior and two days the next week and several additional times since, due to the chemo treatments. I explained to them I believe they should be flexible and compassionate, use good will and good faith to accept our return because of these circumstances beyond our control. I asked them, what is someone to do when they purchase an item, that's on sale, in advance of someone's birthday, Christmas, anniversary, wedding, etc., and it's past the 14-day return policy and they try to return it. I received no answer. After requesting to speak with a supervisor and explaining all this information and requesting they allow us to return the item, Best Buy stopped all communication with us! We haven't heard a word from them and we are now left with the Sony system we cannot use. They show total disregard for both my wife's and me and totally lack of customer service and appreciation in the entire matter. They seem to be only concerned with the bottom line, greed and Money! I'm totally disgusted with their policies and business practices. They don't care about the customer, only the bottom line, lining their pockets with our hard earned money! I may have saved $10 at Best Buys price of $249 versus Walmarts price of $259, but it cost us $270 for a product that is useless to us, just becuse they will not allow us to return the item. cheaper doesn't mean BEST BUY! I never had a problems returning any items to Walmart!!!

Hello Ken1,
I was very disheartened to read of your wife's condition and I my best wishes go out to her. I also wish to thank you for your service and sacrifice for our country. I was further dismayed to read that your intended gift of the home theater system didn't meet your needs and that you weren't able to return it as expected. Certainly causing you aggravation was never our goal.
As published on your original receipt, our website, and posted in your local Best Buy store, our Return & Exchange Promise allows for a return or exchange of a product within 15 days of purchase (30 days for My Best Buy Elite members and 45 days for Elite Plus members). Outside of this time frame, we are unable to offer a return or exchange.
I'm grateful that you took the time to write to us and for your feed back on our Return & Exchange Promise.
Sincerely,
John|Social Media Specialist | Best Buy® Corporate
Private Message

Invoice matching report in AR Donwpayment Invoice

Hi Expert,
Customer would like to see AR Downpayment Invoice matching report as follow. May I know how to derive the information?
BP name(A) D/P Inv No(B). Total amount in D/P Inv(C) Amount applied in invoices(D) Remaining balance(E)=C-D
and the report must include supporting information about paid invoices
Inv No. Posting date Amount.--> Total of these amount must be same with (D)
Regards
Thomas

Dear Thomas,
In order to get this information you need a query that would work out the values in the ar down payment invoice.
This can be a beginning. However, some values must be calculated in the query because they are not in the table.
SELECT T0.DocNum, T0.CardCode, T1.VatSum, T1.LineTotal, (T1.LineTotal * T0.DpmPrcnt/100) as DPM, (t1.LineTotal - (T1.LineTotal * T0.DpmPrcnt/100) - T1.VatSum) as PAYM_LEFT FROM ODPI T0 INNER JOIN DPI1 T1 ON T0.DocEntry = T1.DocEntry WHERE T0.DocNum = '1'
Please, let me know if this is sufficient or you need some more information from the query.
Kind Regards,
Marcella Rivi
SAP Business One Forums Team

Setup of invoice match control

Hi,
Our auditor wants a screendump from the IMG of the setup of invoice match control. With this I mean the setup of how incoming invoices is matched against the PO and how mismatch is handled.
Where in the IMG is this set up?
Best regards,
Thor-Egil

Hi,
You can do with two steps:
Step-1:
Use t.code:OBA7 and double click RE doc. type and select the check box of Reference Number in Required during document entry segment and save.
Step-2:
With above you need to set message in M8(Invoice Verification/Valuation)
Set Error for message no 108, 462 in OMRM t.code
Now when you do invoice verification with a invoice, you need to enter Reference Number wrt PO & with same Reference Number, you can not do further invoice verification again with same PO.
Regards,
Biju K

2-way and 3-way match in Business one

Hello,
How can we know whether a PO is a 2-way or 3-way match in Business one system?
Thanks
Ramakanth

Hi Ramakanth,
In 2 way matching
when u match purchase order or reciept, during invoice
validation, it will check the 2 conditions
1. Quantity billed <= Quantity ordered
2. Invoice price <= Purchase order price
In 3-Way we will compare 3 documents
PO+reciept+Invoice
http://scn.sap.com/thread/1109011
Regards,
Sandeep kr.

What is the generally accepted Business Practice in developing Data Flow Edit Tasks in SSIS

We have lots of data edits that we need to create for some 3rd party data that is coming into us. Is the generally accepted business practice to perform these data edits against our database in one Stored Procedure or multiple Data Flow Tasks?
Kind of new to SSIS and just don't know what the most efficient means is to perform these edits and whether to create multiple Data Flow Tasks to perform these edits against our SQL Server Database or perform these edits in one whole SQL Server Stored Procedure.
Thanks for your review and am hopeful for a reply.

Like I have to perform some drill down edits on my 3rd party data against our SQL Server Database
Does the First Name and Last name Match?
Does the Zipcode Match?
Does the Birth Date Match?
Things of that nature. My feeling is to put it into a Stored Procedure. That way if we need to flex the matching criteria down the pike here, it's all in one place...rather than in a Stored Procedure and a Data Flow Task somewhere. Just seems to be more
logical and organized to keep it all in one place and then call the Eedit Stored Procedure from SSIS.

Need help regarding mm best purchasing practices..

hi
could any one tell me about the sap mm best purchasing practices.

Here find below for the best practices that can be considered in General
1) Master Data
a) Central Master data with uniform naming convention
b) Master Maintenance tool (MDM) with workflow for approval
2) Collection of Requirements from User departments and Approval-
a) Creation of PR in SAP and Release strategy with work flow
b) PR creators and PR Release authorities (work flow) are linked with HR org structure.
c) Approval/Notifications for in action/Reminders can be routed with the help of workflow.
3) Budget Control for PR-
a) By activating Funds Management OR
b) By Internal Order OR
c) Customer Exit to validate The PR value/Price according to allocated budget
4) Buyer activity
a) Automatic source determination and automatic creation of PO with release strategy.
b) PO creation with reference to Long term contract (Release orders) for regular vendors plus Global contract
c) Uniform way of raising PO with terms and conditions
c) RFQ for Bidding Process plus release strategy.
d) Vendor rating
e) PO Price Difference Tolerance check/Validation in comparison with PR.
5) GRN
a) Central warehouse
b) Acceptance of Materials subject to quality check
c) Normal Service Procurement with Service Master
d) Service entry sheet with release strategy.
5) Invoice
a) Invoice Block parameters/Tolerances
b) Invoice Approval work flow
c) GR based invoice Verification for Normal Purchase.
d) Activate Material Ledger to overcome the disadvantages of posting Invoice with Price difference in terms of valuation
e) Uniform way of Invoice Posting/Payment
f) ERS

PO default invoice matching issue

Hi All,
I'm facing a PO default invoice matching issue. As we know, we can use the PO default invoice type to copy the invoice detail information from PO e.g. PO distribution. The following is the problem details:
Oracle Application Version: 11.5.10.2
1. PO distribution (PO Charge Account) 01-110-1570-0000-000
2. Receiving Option (Expense AP Accrual Account) 01-000-2225-0000-000
3. Item destination type is Expense.
When I create the PO default invoice, give the po number and click the match button, Match to Purchase Order form comes out. And then I give the Qty invoiced and click the match button. Ideally, the invoice distribution account should be same as the PO distribution account e.g 01-110-1570-0000-000. But the invoice distribution account is 01-000-2225-0000-000. Could you please explain my doubt on this?
Thanks & Best Regards,
Jerome
Edited by: Jerome.Yin on Aug 21, 2009 8:25 PM
Duplicate Thread, Please look into the another one. Sorry for inconvenience

Hi All,
I'm facing a PO default invoice matching issue. As we know, we can use the PO default invoice type to copy the invoice detail information from PO e.g. PO distribution. The following is the problem details:
Oracle Application Version: 11.5.10.2
1. PO distribution (PO Charge Account) 01-110-1570-0000-000
2. Purchasing Option (Expense AP Accrual Account) 01-000-2225-0000-000
3. Item destination type is Expense.
When I create the PO default invoice, give the po number and click the match button, Match to Purchase Order form comes out. And then I give the Qty invoiced and click the match button. Ideally, the invoice distribution account should be same as the PO distribution account e.g 01-110-1570-0000-000. But the invoice distribution account is 01-000-2225-0000-000. Could you please explain my doubt on this?hi
this is a general rules. invoice distribution shows the Debit entries. and AP Expense Accrual A/C is debited in Invoice while it is credit in Receiving.
Thanks
Lisan

Exchange Rate for invoice matching IR = GR exchange rate

Hi Gurus
u2022 Exchange Rate for invoice matching IR ( at Feb at 2.10 ) should be similar to GRN ( Jan at 2.00 exchange rate ). Customer does not want to fix the exchange rate during the PO .
u2022 They want to pick up the exchange rate when the GR is being executed .Is there any automatic setting to enable this, they want to avoid manually changing the exchange rate during IR.
Best Regards
Wai Meng

Hi
Try this
LIV- incoming invoice - how exchange rate differences are treated - for your company code check the indicator as N - then if exchange rate is different then it will be posted to PRD.
But it is not possible to fix exchange rate based on GR, either you need to enter invoice date same as GR date then same rate will be maintained.
Thanks

Invoice Matching - Best Business Practice

Similar Messages

Maybe you are looking for