Invoice rejected in the invoice workflow.

Hi there.
We have only one level workflow for ours invoices.
The process is: an employee creates the invoices in SRM, then all of them go to the approver.
But if the approver rejects an invoice, the employee (invoice creator) can not see the invoice in the approval inbox, but he can see it in the Display and Process Invoices Centrally menu. He only can display and not modify. So the user only can see or delete it. The employee can not modify and send to the approver again.
We can not find any OSS note related to it. Is it a standard behaviour?
Thanks and regards.
Raúl.

Hi,
Is this a standard SAP workflow that you are using or a custom developed workflow.
Regards,
Lakshmy Shankar

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AP Invoice workflow - When no rules matches in the AME

Hello,
I have a small Issue with AP Invoice Workflow.
AME Setup:
1.IF supplier amount > 600 get approval from approval-grp.
Data 1:
1.Create a invoice with amount 700 and distributions with 700 amount.
2.Validate Invoice
3.Intiate Approval using actions "Intaiate Approval"
Able to get the notification and able to track workflow process in workflow Admin
Data 2:
1.Create a invoice with amount 500 and distributions with 500 amount.
2.Validate Invoice
3.Intiate Approval using actions "Intaiate Approval"
4.Invoice shows status *'Intiated'*
Not able to see workflow process in Workflow Admin and no updates in View Invoice Approval History.
Any idea on why this is not working will be of great help!
Cheers.

Hi,
As per my knowledge, if rules are not matching, then status would be "Not Required" and not "Approved" after initiating approval.
I was testing some scenarios with AME involving "Prepayments" alone. Hence, if i create an Invoice, then Status would be "Not Required".
Also, pls login to Sysadmin and check status of the Workflow.
Also, if AME is not able to find an approver, then the notification will be forwarded to the "Administrator Approver" defined in Configuration Variables Window.
There we provide the UserId of Administrator Approver. Generally, if nothing is specified, Sysadmin would be the Administrator Approver.
Is there any other condition which you are using apart from >600 ?
Regards,
guru

Endless Loop in Approval of FI Invoice Workflow

Hi Everyone,
I was having a problem with the workflow template WS90400009 - Approval of FI Invoice Workflow.
When the Proof of Performance approver is trying to approve/reject an invoice, the workflow is getting into an endless loop in the class method CL_SWF_RUN_WFM->CHECK_CB_IN_DEADL_BRANCH.
This did not occur previously in any of the FI approval workflows and neither is it affecting any other workflow in the system. How could this suddenly happen?
Eventually, the system times out and the workflow log shows "In Process"...but does not process further!
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Hi Everyone,
Thanks for the replies.
We just corrected the issue with the OSS Note 935994 -
Symptom :
In some cases, a timeout that is triggered by an endless loop in the CL_SWF_RUN_WFM->CHECK_CB_IN_DEADL_BRANCH method occurs after you execute a work item.
The timeout only occurs for workflow definitions with nested loops.
This issue begun after some modifications were done in a workflow with modelled deadline.
All workflows were going into a "hang" state.
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Logistics Invoice workflow

Hi All,
          Requirement is for a Logistics Invoice Workflow
          triggered when 1> Price variance block(P) 2>Qty variance block (Q)
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          Also 1 invoice can have associated multiple PO's . The PO's can have different buyers . So the buyers should be sent the workitem with only the details of the Po's that he is responsible for . Also if there is both a qty block and a price block then he should receive just 1 workitem . I don't think they require functionality as in workflow WS20000397 where the workflow automates the change / delete/verify actions and if change is selected then loops through the PO's in the change mode allowing to change price . This functionality will be performed manually , so the workflow itself is more like a notification .
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           1. Get the list of blocked work items for the current invoice into a multiline.
           2. Get the buyers for each invoice line item via the associated PO Litem
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The work item can also contain object references for Invoice and each of the PO's so that he can view them as links and display the invoice and PO's .
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               I hope this would work . The only thing I'm not very clear is how I can get a single workitem for both qty & price variances if they occur at the same time as they are 2 different events and will create 2 different workflows ?
Any ideas let me know .

Hi Radha,
You can trigger a single workflow from different events. Even in this case it will create two workflow instances for the different events that are triggered. I guess you will have to wirte a small function module which can check for the PO properties. If it has both then you can run the workflow for any one branch. This is what comes to my mind.
For the GR not present scenario you can just have a workflow once an Invoice is created and then run the workflow only if the GR is not present. You can have a check function module for that too.
Hope this helps,
Sudhi

Non PO Invoice Workflow - Error while Posting Document

Hi Experts
Hope I am posting this in the right forum as I am new to SDN!
We have customized a multi-level non PO invoice workflow which triggers at the time of clicking 'Save as Completed' in tcode FV60.
It has been configured to automatically post the document once it is approved at all the required levels. However, the document cannot be posted even after it receives all levels of approval. The status shows as 'Complete' but the error message shown is 'No Amount Authorization for Customer/Vendor in Company Code' in the workflow screen (MSGID F5, MSGNO 155).
Now as I understand, this is the error for maintenance of user ID in tolerance groups. However, all user IDs have already been maintained and no matter who parks the document, the same error appears in the workflow screen.
We have no idea whether this is happening due to some missing config from FI side or WF side.
Regards

Hi
Go to Tcode: OBA3 Assign tolerance group under your company code and give all limits for each group. If you done this one your properly your problem should solve.

Which AP Invoice Workflow launched in R12

Dear experts,
Here is the background:
I am looking at a R12 environment, migrating from an 11.5.10 with customisations.
In both environments I am looking at the workflow's that are lauched following the creation of a simple Invoice under 'Payables Manager' , followed by clicking on the 'Initiate Approval' invoice action.
In both environments, there is a subscription to the business event: 'oracle.apps.ap.event.invoice.approval' which launches the workflow Item Type: APINV. This set up is identical in both.
The Problem:
When I go to Status Monitor I can see the following workflows launched after creating an invoice and initiating the approval:
1) R12 : 'AP Invoice Approval', Item Type - APINVAPR
2) 11.5.10 : 'AP Invoice', Item Type - APINV
Therefore, different workflow's are lauched between the two releases. As APINV is subscribed to ''oracle.apps.ap.event.invoice.approval', why is this not launched in R12? Also, APINAPR does not have an Event item in the workflow - where is it initiated from?
Could the differences between the two releases be to do with AME set up?
Many thanks for your anticipated help,
Mark

Please see if (R12: Status of the Invoice Becomes Blank After Applying a Prepayment [ID 733006.1]) is applicable.
Thanks,
Hussein

FI Invoicing Workflow

Hi,
I have implemented a FI Invoicing workflow which involves 3 levels of approval starting from document parking through TC: FV60 till document posting. And this is working fine. I have done configurations in SPRO like creating workflow variants and assigning to Company Code.
After this is successfull we have automated the document parking process also through another workflow like whenever a new invoice is scanned this will trigger a workflow based on the settings in soa0 transaction. Now the document scanning will trigger the Workflow and create a workitem to park the document. If the user selects to park the document workflow will load the TC: FV60 to park the document.
This workflow is working and a workitem will come to user if an invoice image is scanned to the system.
But the problem is that Switch Company Code option is disabled in the TC: FV60 which is loading from Workflow. But if u try to run the method to park the document externally, switch company code option is there in the TC: FV60.
Is this problem having any relation to the company code associated to workflow variant in the previous workflow.
Pls help me.
Regards,
Sheron

Hi Arghadip,
If i try to manually execute this Tcode: FV60, I will have authorization to switch Comapny code. Also if i execute the BOR method seperately then also i am having the authorization to switch company code. But through Workflow, it is not allowing me to switch company code.
Regards,
Sheron

Error in Invoice workflow

Quantity entered larger than quantity to be debite
Error handling for work item 000011592049
Canceled by user
Canceled by user
Quantity entered larger than quantity to be debite
Hi All,
I am gettin the above error in invoice workflow. Can anyone tell me what could be the reason?
Regards,
Raj

I solved the error using these parameters:
Evaluation ID 3EV_IN_600_000
Process level schema 3C_IN_600_000
Level type S Automatic
Task ID 40007988
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"Local event error" with AP invoice workflow

Dear All,
I work in AP module Oracle Apps. 11.5.9 version. I have problems with the AP invoice approval workflow (production instance). This problem occurs very ocassionally but is really problematic.
I couldn't find any proper solution in metalink.
We have customised the seeded workflow and works fine with all scenarios everyday. But strangely it happens that some functionality doesn't work fine.
Because of the above problem System Admin. receives thousands of automatic emails.
Description:
Event Error Name: WFENG_EVENT_NOTFOUND
Event Error Message: 3142: Process 'APINV/16880017_1' has no activities waiting to receive event 'oracle.apps.ap.event.invoice.approval'.
Event Error Stack:
Wf_Engine.Event(APINV, 16880017_1, JCP_APINV_M, oracle.apps.ap.event.invoice.approval)
Wf_Rule.Default_Rule(oracle.apps.ap.event.invoice.approval, EDD209EC55E662EFE0340003BA2CC156).
Has anyone encountered this situation before. If so please reply to me at the earliest.
Thanks a lot for your valuable time
Anand.

Anand,
See either Metalink Note # 277613.1 (11.5.9) or 330194.1 (11.5.10) - both describe the error and each offers a slightly different workaround. Note that they were easy to find by searching for oracle.apps.ap.event.invoice.approval :).

Has anyone customized Invoice workflow in SRM

Hi Gurus,
I understood from the reply to my previous question that N step dynamic badi approvals is not possible for invoice document by standard SRM.
I would like to know whether has anyone customized invoice workflows in SRM to make them N step and dynamic. Please let me know.
Regards,
Sam K

I don't hink so, check the sap help on N-level validation and check out the badi examples on validation.
Kind regards, Rob Dielemans
<a href="http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm">http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm</a>
Message was edited by:
Rob Dielemans

AME Invoice workflow - When invoice moves from Approval Require to Not Req

Hello,
I have a small Issue with AP Prepayment invoice Workflow.Version: 12.1.1
Issue Des:AME has been configured specifically for Prepayment invoices. however, when Initiate Workflow is clicked, the Approval status changes from Required to Not Required (instead of Initiated).
AME Setup:
1.IF supplier amount > O get approval from approval-grp.
Steps:
1.Create a invoice with amount 1000 and distributions with 1000 amount.
2.Validate Invoice
3.Intiate Approval using actions "Intaiate Approval" the Approval status changes from Required to Not Required (instead of Initiated).
4.Invoice shows status 'Not Required'
5. first time the customer was using AME Rule for Prepayment invoice type with approver type as HR People and In the employee form, the supervisor relationship was not defined.
Any idea on why this is not working will be of great help!
Regards,
Venkat

HI Venkat,
Check the AME rules, Is the Priority filed have any values set or not.
The Priority must be set to 1 and try again.
Regards,
Sunil

Wait statement stuck in Invoice workflow BUS2081

Hi,
I have a problem in invoice workflow where it sends a mail and waits for 8 Hours for GR to be created.
These steps are called in loop. After 8 hours it compares PO quantity with GR quantity and when GR is complete, it exits the loop. If GR is not complete till 120 hours (i.e. 5days) it sends mail to Superiors.
In order to wait for 8 hours I have a step with one line code.
WAIT UP TO 28800 SECONDS.
On some given dates, for all the workflows this step gets stuck and for more than a month it shows status In process in workflow log. On other days it runs fine.
Please help me find what could be the reason for this .

Hi Bhavin,
WAIT for 8 hours is a bad idea to start with. There are couple of other alternatives:
1) Configure an Event for GR Completion and have your workflow react to the event. You can use Modeled Deadline to send the email when the GR is not completed in 5 days. This would probably mean considerable change to your WF.
2) Use Requested Start for the GR completion check Step and Modeled Deadline to send the email when the GR is not completed in 5 days. You need to compute the Date & Time for the Requested End before the loop start and use the Expression Option.
For both the options, you need to have the Deadline monitoring job running.
If you want to continue with your WAIT UP TO 28800 SECONDS, you will have to ask you Basis folks to investigate your problem as this is not a Workflow issue.
Cheers,
Ramki Maley.

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Thanks.
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Hi,
Is this a standard SAP workflow that you are using or a custom developed workflow.
Regards,
Lakshmy Shankar

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Hi SAP experts,
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Ram.

Hi Loky,
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Hi All,
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i.e 1) Change Purchase Order
2) Item list of price to be blocked
3) List of items not to be clarified,
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Invoice rejected in the invoice workflow.

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