AP Invoice workflow - When no rules matches in the AME

Hello,
I have a small Issue with AP Invoice Workflow.
AME Setup:
1.IF supplier amount > 600 get approval from approval-grp.
Data 1:
1.Create a invoice with amount 700 and distributions with 700 amount.
2.Validate Invoice
3.Intiate Approval using actions "Intaiate Approval"
Able to get the notification and able to track workflow process in workflow Admin
Data 2:
1.Create a invoice with amount 500 and distributions with 500 amount.
2.Validate Invoice
3.Intiate Approval using actions "Intaiate Approval"
4.Invoice shows status *'Intiated'*
Not able to see workflow process in Workflow Admin and no updates in View Invoice Approval History.
Any idea on why this is not working will be of great help!
Cheers.

Hi,
As per my knowledge, if rules are not matching, then status would be "Not Required" and not "Approved" after initiating approval.
I was testing some scenarios with AME involving "Prepayments" alone. Hence, if i create an Invoice, then Status would be "Not Required".
Also, pls login to Sysadmin and check status of the Workflow.
Also, if AME is not able to find an approver, then the notification will be forwarded to the "Administrator Approver" defined in Configuration Variables Window.
There we provide the UserId of Administrator Approver. Generally, if nothing is specified, Sysadmin would be the Administrator Approver.
Is there any other condition which you are using apart from >600 ?
Regards,
guru

Similar Messages

AME Invoice workflow - When invoice moves from Approval Require to Not Req

Hello,
I have a small Issue with AP Prepayment invoice Workflow.Version: 12.1.1
Issue Des:AME has been configured specifically for Prepayment invoices. however, when Initiate Workflow is clicked, the Approval status changes from Required to Not Required (instead of Initiated).
AME Setup:
1.IF supplier amount > O get approval from approval-grp.
Steps:
1.Create a invoice with amount 1000 and distributions with 1000 amount.
2.Validate Invoice
3.Intiate Approval using actions "Intaiate Approval" the Approval status changes from Required to Not Required (instead of Initiated).
4.Invoice shows status 'Not Required'
5. first time the customer was using AME Rule for Prepayment invoice type with approver type as HR People and In the employee form, the supervisor relationship was not defined.
Any idea on why this is not working will be of great help!
Regards,
Venkat

HI Venkat,
Check the AME rules, Is the Priority filed have any values set or not.
The Priority must be set to 1 and try again.
Regards,
Sunil

Notification via workflow when invoice but no receipt

The I-procurement workflow needs to be configured so that an email notification is generated when an invoice is received for a PO but the goods have not been receipted. In this scenario, the Invoice automatically goes on hold.
The email should go to the Buyer and the Requestor.
Can someone advice me on the same.
Many Thanks

As I mentioned this in the other thread, we did this by a concurrent program, not workflow.

AP Invoice Workflow fails when approver is terminated

We are on EBS 12.1.3. I am trying to find out what is the best practice solution for when approvers are terminated while AP Invoice Approval workflow is running.
These are the steps in reproducing the problem:
1. Create invoice and send for approval.
2. Terminate the approver.
3. Let the approval request notification time-out.
4. Workflow tries to send the reminder and errors out.
Error: WFNTF_ROLE
Error Message: 3205 <Employee #> is not a valid role or user name.
Why doesn't the workflow go to the approver's supervisor?
Edited by: manu.mur on May 16, 2013 1:20 PM

While the error presents in the workflow layer the problem actually lays in HR. It is responsibility of HR to find a mechanism to define a user to take over on the responsibilities (respond to notifications) of the expired employee/user.
You can use the API WF_MAINTENANCE.PropagateChangedName(oldUserName, newUserName) so that all the references to the expired user name are changed to the name of a new user name that will be able to respond to the notification - or receive the remainder notification in this case.
Workflow does not use a hierarchy for these cases, though it would be a considerable enhancement request.
Regards.
Alejandro

Park invoice, workflow and booking matched invoices

Hi there,
I have a question, a customer wants to register all invoices as parked invoices. All parked invoices will be transferred to workflow. In the workflow there should be a check for two-way and three-way check. If the parked invoice matches then the parked invoice will be booked (FI) without interference of employees to check the invoices. If not Ok the parked invoices will be checked by clerks and approve or reject it. The process is more complicated but in principle this is the process.
Reason for parking is that the invoice should be checked first before it will be booked since cancelling invoices is not very practical.
The question is, is it wise to do it that way or are there other alternatives?
Is checking parked documents (two-way three-way) within the workflow possible or is checking only carried out for booked invoices (MIRO)?
Regards Kees

You may find some information here.
http://help.sap.com/saphelp_47x200/helpdata/en/33/4c9a34272a5f2ee10000009b38f83b/frameset.htm

There is invoice workflow approval running and i want to exclude from it specific supplier

hi ,
please i am having some invoices from external system imported into oracle through interface , i want to import this invoices as approved or exclude it from the ap invoices approval workflow
will someone help me how this could be done ??
thanks

If it is a imported invoice, you can define the custom attribute based on source or specific vendor or both.
Below steps for approval not required for specific vendor
Please follow the below steps
1) Define custom attribute
Data type: Number
Usage Type: Dynamic
Value:
select vendor_id from ap_invoices_all where invoice_id = :transactionId
2) Define condition by using the above attribute, here give your vendor id (where approval is not required)
3) Define production rule & attach the above condition & ensure to select the following action type "NO INVOICE APPROVAL REQUIRED/INVOICE MATCHED"
4) initiate invoice approval for one invoice, the status of that invoice should be "Not Required"
Please update the test results once you are done.

Invoices matched to the same line on the same PO going on Hold

Hi,
We have started to setup some of our suppliers to use iSupplier, to automate the process of shipping and invoicing. With some suppliers, once they create the ASBN/Invoice the goods may take up to 30 days for delivery. Invoice are being automatically imported into AP to be matched to the same open PO (same line and item). When Invoice validation runs (nightly), these Invoices are going on hold as at any point in time we may not have received the total goods for which we are invoicing, even though we may have received the total matching to the first invoice. This is intended functionality that tolerance level checks are only made at the PO Shipment level and not at the Distribution level. However, the intention of introducing iSupplier was to automate the invoicing process does anyone know if there's a way of avoiding having this invoices go on hold ?
Thanks,
Regina.

Check that you still have the "Bookmarks Toolbar items" placed on the Bookmarks Toolbar
* Make sure that you have the "Bookmarks Toolbar" visible: "View > Toolbars"
* Check in "View > Toolbars > Customize" that the "Bookmarks Toolbar items" is on the Bookmarks Toolbar
* If the "Bookmarks Toolbar items" is not on the Bookmarks Toolbar then drag it back from the Customize window onto the Bookmarks Toolbar
* If you do not see the "Bookmarks Toolbar items" then click the "Restore Default Set" button
You can only move the content from a toolbar onto other toolbars if all toolbars support that feature. You need to check that in the options of each toolbar.

Invoice not match with the purchase order - Error FRM-40350

Hola a Todos, tengo un problema en el modulo AP al ejecutar "Lotes de Facturas" (Invoice Batches) cuando se quiere asociar una Orden de compra con la Factura, en las siguientes imagenes se muestra lo que sucedio.-
Hi Everyone, I have a problem in the AP module to run "Invoice Batches" when you want to associate a purchase order with the invoice is not match, in the following images shown what paso.-
Version Oracle EBS = 11.5.10.2
he visto las siguiente tablas y esto me muestra
Table RCV_TRANSACTIONS, no record found.-
gracias si alguien sabe cual es el problema.-
thank..

Hi,
Please be informed that for one a GR document wrt PO only one excise invoice can exist.
Ex PO-4500000010
GR no 5000000010
only one excise can exist and if the same excise invoice is reffered to another GR with the same PO system will throw an error message. Please let me know the exact business requirement in detail.
Naveen

Which AP Invoice Workflow launched in R12

Dear experts,
Here is the background:
I am looking at a R12 environment, migrating from an 11.5.10 with customisations.
In both environments I am looking at the workflow's that are lauched following the creation of a simple Invoice under 'Payables Manager' , followed by clicking on the 'Initiate Approval' invoice action.
In both environments, there is a subscription to the business event: 'oracle.apps.ap.event.invoice.approval' which launches the workflow Item Type: APINV. This set up is identical in both.
The Problem:
When I go to Status Monitor I can see the following workflows launched after creating an invoice and initiating the approval:
1) R12 : 'AP Invoice Approval', Item Type - APINVAPR
2) 11.5.10 : 'AP Invoice', Item Type - APINV
Therefore, different workflow's are lauched between the two releases. As APINV is subscribed to ''oracle.apps.ap.event.invoice.approval', why is this not launched in R12? Also, APINAPR does not have an Event item in the workflow - where is it initiated from?
Could the differences between the two releases be to do with AME set up?
Many thanks for your anticipated help,
Mark

Please see if (R12: Status of the Invoice Becomes Blank After Applying a Prepayment [ID 733006.1]) is applicable.
Thanks,
Hussein

Triggering a workflow when the payment proposal F110 is confirmed/finished.

Hi All,
Please kindly give me your good advices that how can I start to create a workflow for payment proposal F100. The requirement is that after the payment proposal has been confirmed and completed. It needs to be triggered and automatically send out an email notice for the those vendors, the vendor email address is collected from vendor master record FK03.
I guess it can use REGUH-XVORL, If "X" means that this is proposal record only. If " " means that it's not a proposal record, which should be a confirmed record yet.
Please kindly instruct me how to get this task done, since I am a fresher SAP and workflow.
Thank You Very Much.
JC

Hi,
I have exactly the same requirement. I need to trigger a workflow when the payment proposal is completed.
I've been searching for the answer on the internet. Several people have asked the same question, but I haven't seen any real answer to the question yet.
There is no standard SAP business object for payment proposal, there is one for payment request which uses F111. There is no standard workflow template, the one for payment release is only for releasing individual invoice. There are answers about restricting the authorisation, it helps, but it doesn't meet all requirements. We have people create payment proposals in UK for companies in Europe. We really need a workflow resolution. Seperating the authorisation will still require the person who created the proposal sending email to people in different countries to approve the payment.
Two technical problems that we are facing.
1. There is no existing business object. I've been told that we should should ABAP Class. And include the IF_WORKFLOW in the interface.
2. There is no event created when the payment proposal is completed. We are working on creating an event. I've been told to use SWE_EVENT_CREATE function module.
If you have more information about how this can be done, or if there is any easier way, please let me know. I will be very grateful.
Thanks,
Manlee

Trigger a Workflow when a date is reached in SharePoint Online

I have created a simple list workflow (SharePoint Online) which emails a user, informing them a Document's
Target Closure Date has been reached. The workflow works fine when started manually.
I want to trigger the workflow only when Target Closure Date matches today's date.
The best solution seemed to be to use a Retention Policy. So I went to:
> Library Settings
> Information Management Policy settings
> Document content type
> ticked 'Enable Retention'
> Time Period: Target Closure Date + 0 days
> Action: Start the relevant workflow.
This worked only on two occasions - both were Saturday mornings, at 3.30am and 4.30am. I can see
in this MS article the Expiration Policy timer job only runs weekly on SharePoint 2013, so can anyone confirm that the schedule is the same in SharePoint Online?
If so, is there any way in SharePoint Online I can trigger a workflow when a date is reached?
Thanks for your help,
Alyosha

Hi Alyosha,
According to your description, my understanding is that you want to send an email to a user when the Target Closure Date was reached in SharePoint Online.
The timer job of Retention Policy runs weekly in SharePoint Online, so we cannot use the Retention Policy to trigger the workflow.
As a workaround, I recommend to create a workflow associated with the library to send the email when the Target Closure Date was reached.
Here are the detailed steps:
Create a workflow associated with the library and set the workflow to start when an item is created.
Select Pause until Date to set the workflow to pause until the Target Closure Date.
Select Send an Email.
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Saxon: recovery policy via Java API? (avoid "Ambiguous rule match" error)

When I switch the XMLTransformer from the Java built in Xalan to Saxon (9), I get many
Ambiguous rule match for /
Matches both "document-node()" on line 22 of file:/D:/Tmp/test/layouts/lay_Client_T_SM_Notes_2C.xsl
and "document-node()" on line 6 of file:/D:/Tmp/test/subReports/S_RiskValues_S.xslerrors. I read that you can "relax" these checks with the TransformerFactory attributes
//http://www.saxonica.com/documentation/using-xsl/embedding/jaxp-transformation.html
tf.setAttribute("http://saxon.sf.net/feature/recoveryPolicy", 1); //dynamic XSLT errors => warning
tf.setAttribute("http://saxon.sf.net/feature/recoveryPolicyName", "recoverWithWarnings");but this doesn't work. (I check to have the saxon parse via tf.getClass().getName())

If anyone is interested I have now found a resolution for issue.
The client certificate authentication needed to be at transport level and not message level.
Following discussions with Oracle, my understanding is that OWSM manager can be used to only apply policy data at message level.
Using OWSM was not the method to fulfil this sort of requirement. Instead I needed to configure a 2 way SSL handshake.
http://docs.oracle.com/cd/E13159_01/osb/docs10gr3/security/transport_level.html
Re: How to call https service from OSB
Edited by: 920251 on 12-Apr-2012 05:14
Edited by: 920251 on 12-Apr-2012 05:15

ORA-14551 when using rules manager inside a SELECT * FROM TABLE(myFunction)

Hello
I want to return rows from a pipelined function, and map this to a view, or a BC4J an query this in my application.
I want to populate the rows based on many evaluations, to achieve this, I want to include the rules manager functionality.
I have defined my event, rule class and result view successfully, but... when I run my query, I have the following error:
ORA-14551: cannot perform a DML operation inside a query
We believe this is caused when the engine tries to populate the results view with the matching rules.
Is there a workaround for this?
Please help
Thnks in advance.
Alex.

Alex,
I cannot think of any workaround that would allow you to evaluate the rules and return the results with a single query. A Rules Manager application with composite events modifies the state of the database (for maintaining incremental state as well as the results view) when some events are processed. So, you will not be able to pipeline the results to a SQL query. If you can at least separate the ADD_EVENTS call from the rest of the logic this may be possible.
Hope this helps,
-Aravind.

Ambiguous workflow when creating shopping cart

Hi,
When I am trying to create a shopping cart system is showing the error ambiguous workflow.
We are having a stand alone system in SRM5.0.
The configs that have been done are as follows:
1)Root organization , the purchase organization and purchase groups have been created and assigned to the root organization.
2)One manager and a employee have been assigned to the root organization.Manager has red hat.
3)For the task specific workflow configuration ,under assign agents the manager has been assigned to TS 10407964.
4)The standard SAP workflow are all active and have the same currency as the shopping cart .
Can anyone tell me the steps for checking the uniqueness of the workflow?
Further, do we require specifying anywhere that the manager is the approver of the employee or the system is supposed to find that automatically from the organization plan?
I am basically a MM guy new to SRM, so any input in this regard will be very useful.Points will be awarded.
Regards
Supratim

Hi,
Please check whether for the SC multiple approval workflows are active by going in trascn SWE2.There for the Event BUS2121,you can see a list of workflows.
If more then 1 WF is active,then check whether the starting conditions(if they exist) for the Workflows are unique.
If the starting conditions are not unique then the system doesnt understand which WF to trigger once the SC is saved..Hence you get the message that the "Workflow is ambigous".
If you are doing the agent assignemnt at the TASK level,the approver/manager be will be directly taken from there.However if you want some specific logic to be followed while determinig the agent,then you can write your own rule(in which the logic can be written to determine the Approver) which needs to be attached to the Task of the WF.
Alternatively,you also have N-step Approval Workflow for SC approval in which the complex logic for determinig can be written in a BADI.
For more details on WF,refer the foll link:
http://help.sap.com/saphelp_srm40/helpdata/en/5a/af5eff85d011d2b42d006094b92d37/content.htm
BR,
Disha.
<b>Pls reward points for useful answers.</b>

Endless Loop in Approval of FI Invoice Workflow

Hi Everyone,
I was having a problem with the workflow template WS90400009 - Approval of FI Invoice Workflow.
When the Proof of Performance approver is trying to approve/reject an invoice, the workflow is getting into an endless loop in the class method CL_SWF_RUN_WFM->CHECK_CB_IN_DEADL_BRANCH.
This did not occur previously in any of the FI approval workflows and neither is it affecting any other workflow in the system. How could this suddenly happen?
Eventually, the system times out and the workflow log shows "In Process"...but does not process further!
Thanks in advance for the help!

Hi Everyone,
Thanks for the replies.
We just corrected the issue with the OSS Note 935994 -
Symptom :
In some cases, a timeout that is triggered by an endless loop in the CL_SWF_RUN_WFM->CHECK_CB_IN_DEADL_BRANCH method occurs after you execute a work item.
The timeout only occurs for workflow definitions with nested loops.
This issue begun after some modifications were done in a workflow with modelled deadline.
All workflows were going into a "hang" state.
Thankfully, issue is now resolved.

AP Invoice workflow - When no rules matches in the AME

Similar Messages

Maybe you are looking for