Invoice/vendor

Can anyone send methe T code and method of the following things..
     Create a vendor
          Assign an account number
          Assign payment terms
     Make an invoice
          Enter invoice description
          Choose payment terms
     Make the payment (Payment Program)
          Make the check proposal
          Make the check print out
I iwll assign points on any input

Hi,
Some of the points in your query are not very clear.
Create a vendor - from FI module > FK01
                          centrally (FI / MM) XK01.
Assign an account number - Normally Vendor Account numbers are assigned internally, but if required, they can be configured for external numbering also.
Assign payment terms - Payment terms are created using transaction code OBB8 in configuration. Payment terms are entered in Customer / Vendor Master. But they can also be changed at document level if required.
Make an invoice - Is it post a Vendor Invoice?
                          If it is Vendor invoice from FI > FB60.
                          Logistics Invoice Verification (MM Module) > MIRO.
Enter invoice description - Is it some header text or reference??
Choose payment terms - As mentioned above, payment terms are maintained in Vendor / Customer Master.
Make the payment (Payment Program) - This is done using transaction code F110. All the configuration settings are to be made in Transaction code FBZP.
Make the check proposal - Part of Automatic Payment Run - F110.
Make the check print out - Part of Automatic Payment run - F110.
Also note that payment can also be made and print checks using transaction code F-58.
Thanks
Murali.

Similar Messages

Block the Vendor Invoice & Vendor Invoice Payment

Hi Experts,
I need more information about Block the Vendor Invoice & Vendor Invoice Payment.
and laso is there is any standard report is there to see the blocked invoices
Thanks

Hi Mazid,
In F110
On the Status tab, choose the Proposal (change) button.
Select All accounting clerks and choose Enter. The list of vendors and amounts to be paid displays.
To review invoices for a particular vendor, double-click that vendor's line. A list of invoices displays.
To block a particular invoice for the payment run, put the cursor on that invoice and choose the Change button.
Enter the payment block indicator and choose Continue.
To unblock a particular invoice for the payment run, put the cursor on that invoice and select the Change button.
Delete the payment block indicator and choose Continue.
Try MRBR for to Review and Release Blocked Invoices, you can also use transaction FBL1N to list the vendor open items and change the payment block within the transaction
Assign points if useful
Regards
Genie

Excise Invoice (vendor return) print

Hi frieds,
I am creating excise invoice for purchase return to vendor. i am using the t..code J1IS and creating and posting the excise invoice.
Now, how to take print out of this excise invoice. in J1IP, I am not able to see this invoice (but other ivoices created for factory sales are visible)
Reward guarrented for helpful answers.
Sumit

Hi Prakash,
I used the program for SD Excise Invoice and did modification in that.
SELECT SINGLE * FROM J_1IEXCHDR
     WHERE TRNTYP = 'OTHR'
     AND   RDOC   = NAST-PARNR
     AND   RIND   = 'I'
     AND   STATUS = 'P'.
INSTEAD OF
SELECT SINGLE * FROM J_1IEXCHDR
     WHERE TRNTYP = 'DLFC'
     AND   RDOC   = NAST-OBJKY(10)
     AND   RIND   = 'N'
     AND   STATUS = 'C'.
Regards
Indra

A/P Invoice Vendor Ref Number Field updating after adding the Invoice Copy

Hi All,
              I am able to change the Vendor Reference number in A/P Invoice Document after adding the Document. I want to restrict this to happen. Plzz help how to do this????
Regards,
Sree.

1.The Modify Posted A/P Documents authorization refers to some fields only, e.g. the Due Date or Pay to address.
2. Additional authorization can be defined only for full forms, not for fields.
3. The SP Joseph suggests will refuse those modifications when the Vendor ref is empty.
To avoid modifying the Vendor ref you can use this code:
IF @Object_type = N'18' and @transaction_type = N'U'
BEGIN
declare @li int
set @li=
(select max(t.LogInstanc)
   from ADOC t
   where t.ObjType=18 and t.DocEntry=@list_of_cols_val_tab_del)
IF
   (select isnull(t.NumAtCard,'')
    from ADOC t
    where t.ObjType=18 and t.DocEntry=@list_of_cols_val_tab_del
      and t.LogInstanc=@li-1)
!=(select isnull(t.NumAtCard,'')
   from OPCH t
   where t.DocEntry=@list_of_cols_val_tab_del)
begin
Set @error = 10
Set @error_message = N'Vendor refernce not modifiable !'
end
END
Or if you want to allow modifying an unfilled reference, then this:
IF @Object_type = N'18' and @transaction_type = N'U'
BEGIN
declare @li int
declare @pref nvarchar(100)
set @li=
(select max(t.LogInstanc)
   from ADOC t
   where t.ObjType=18 and t.DocEntry=@list_of_cols_val_tab_del)
set @pref=
(select isnull(t.NumAtCard,'')
    from ADOC t
    where t.ObjType=18 and t.DocEntry=@list_of_cols_val_tab_del
      and t.LogInstanc=@li-1)
If @pref !='' and @pref !=
(select isnull(t.NumAtCard,'')
   from OPCH t
   where t.DocEntry=@list_of_cols_val_tab_del)
begin
Set @error = 10
Set @error_message = N'Filled vendor refernce not modifiable !'
end
END

Duplicate check invoice-vendor number

If we select the duplicate invoice check ,will it check only if it is for same vendor.Doesnt it check for other vendors with same invoice number.

Hi
It is not possible to have invoice having same number but 2 different vendors as per SAP standard. As invoice is a unique document created with respect to vendor.
Hope it helps.
Edited by: ppkk on Oct 29, 2008 10:54 AM

Stored Procedure for checking Invoice Vendor ref No

Hi All
I need a sp for checking a vendor ref no on an invoice if it already exist in the system or the user forgot to include one when trying to add the document.
I get this error on the one that I created
16/03/2010 12:21:54: [Microsoft][SQL Native Client][SQL Server]Conversion failed when converting the nvarchar value '24     0' to data type int. (CINF)
Here is my SP :-
DECLARE @Invoice AS VARCHAR(15)
DECLARE @Card AS VarChar (20)
SELECT @invoice = NumatCard, @card = CardCode FROM dbo.OPCH
WHERE DocEntry = @list_of_cols_val_tab_del
if @object_type = '18' and @transaction_type in (N'A', N'U') -- AP Invoice is null
begin
    If exists (SELECT T0.cardcode, T0.NumAtCard FROM OPCH T0 where T0.NumatCard is null and T0.cardcode=@list_of_cols_val_tab_del)
     begin
          SET @error = 10
          SET @error_message = N'Supplier invoice number not entered.'
     END
END
SELECT @INVOICE = NumatCard FROM dbo.OPCH
WHERE DocEntry = @list_of_cols_val_tab_del
if @object_type = '18' and @transaction_type in (N'A', N'U') -- AP Invoice to check if the invoice no exist
begin
    If exists (SELECT T0.cardcode, T0.NumatCard FROM OPCH T0 where T0.NumatCard = @invoice and T0.cardcode=@list_of_cols_val_tab_del)
     begin
          SET @error = 10
          SET @error_message = N'This invoice number already exist for this supplier.'
     END
END
Regards
Bongani Dlamini

This code should be inserted into the original (or already expanded) SBO_SP_TransactionNotification stored procedure after the line
--     ADD     YOUR     CODE     HERE )
Try this full (and a little modified) procedure:
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
ALTER proc [dbo].[SBO_SP_TransactionNotification]
@object_type nvarchar(20),                     -- SBO Object Type
@transaction_type nchar(1),               -- [A]dd, <u>pdate, [D]elete, [C]ancel, C[L]ose
@num_of_cols_in_key int,
@list_of_key_cols_tab_del nvarchar(255),
@list_of_cols_val_tab_del nvarchar(255)
AS
begin
-- Return values
declare @error int                    -- Result (0 for no error)
declare @error_message nvarchar (200)           -- Error string to be displayed
select @error = 0
select @error_message = N'Ok'
--     ADD     YOUR     CODE     HERE
if @object_type = '18' and @transaction_type in (N'A', N'U') -- AP invoice
BEGIN          ----
DECLARE @Invoice AS VARCHAR(15)
DECLARE @Card AS VarChar (20)
SELECT @invoice = NumatCard, @card = CardCode FROM dbo.OPCH
     WHERE DocEntry = @list_of_cols_val_tab_del
-- AP Invoice is null
If exists (SELECT T0.cardcode, T0.NumAtCard FROM OPCH T0 where T0.NumatCard is null
           and T0.DocEntry=@list_of_cols_val_tab_del)
begin
SET @error = 10
SET @error_message = N'Supplier invoice number not entered.'
end
-- AP Invoice to check if the invoice no exist
If exists (SELECT T0.cardcode, T0.NumatCard FROM OPCH T0 where T0.NumatCard = @invoice
           and T0.CardCode=@card and T0.DocEntry!=@list_of_cols_val_tab_del)
begin
SET @error = 10
SET @error_message = N'This invoice number already exist for this supplier.'
end
END          ----
-- Select the return values
select @error, @error_message
end

Different Invoicing Vendor

Hi,
We want to raise a Purchase Order to Vendor 1 & do the Invoicing to Vendor 2.
We want to maintain the Vendor Code in (Partner Function) data in the Vendor Master Record.
How can we configure the Scenario in SAP?
Please guide.
Regards,

Configure Partner determination
1. SPRO --> Materials Mangemnt ...> Purchasing ...> Partner Determination
A. Define Partner role
B.Define Permissible Partner Roles per Account Group( In this step, you can specify for each account group of the vendor which roles the vendor may assume.)
C.Partner Settings in Vendor Master Record
    In this section, you define partner determination schemas and assign   them to account groups.
D.Define Partner Schemas
    In this step, you define partner determination schemas.
E. Assign Partner Schemas to Account Groups
Thanks & Regards
Sudhansu

Detaisl in invoicing vendor consignment

Hi Colleagues,
I'm settling a vendor consignment process and I'm facing a few questions regarding invoice settlement.
I've received consigned stock from a vendor with 101 K movement (2 pieces).
Then I transfered 1 piece to usual stock 411 K movement, and the other piece I've consumed it thru 201 K.
Now, I want to invoice it...
Can I invoice referring to the PO? Can I invoice 1 piece after 411K and then invoice the other piece after 201 k?
Can anybody details the diferent options / processes of invoice consignment stocks?
Please give me relevante tcodes besides MRKO and MB54.
Regards

Hi
There is only one T.code for settling the Consignment liabilities & that is MRKO.
In MRKO, you can reference the Material Document which you want to settle.
First run the transaction using the Vendor , with Dipaly as selection.
Check the Material documents which are to be settled for 411 K movemnt .
Now come back & enter the Material document of 411 K & settle the Liabilities.
In this way you will be settling only for 411 K & 201 will be pending
Thanks & Regards
Kishore

Display invoice vendor + PO

Hello guys,
Do you know how can i have a list of vendor invoices (RSEG ?!) with their related PO (EKPO?)
Let me know if i'm clear enough !
Thanks for the help

Hello Mahmodou,
You can check this in ME80FN T code. Give PO no and execute. After executing the screen please click change view i con here as shown below and then select purchase order history option.
Now you will get the all the relevant MIGO and MIRO Invoices details to the given PO list.
You will find the 2 lines of data for the same PO line item. Here if you find movement type besides to the material document then that doc is a MIGO document else it is a MIRO invoice document. Please observe the same in the below screenshot.Here MIGO document is marked in red color and the related movement type you can find which is highlighted in yellow color. MIRO Invoice document is marked in green color.
I hope it will resolve your query else revert us if you have any more queries.
Thanks & Regards,
Lakshmi S

Message when Invoice vendor is different from PO vendor

Hi,
Last week, in MIRO, when i would like to change the vendor (taken from the
order), a system message appears to let me know that this vendor was
different from the PO vendor.
But it was just a warning message and i changed it to an Error message.
(OMRM transaction with message M8 286)
This modication worked last week.
But now, my problem is that i don't any messages when i'm doing the same
operation (vendor change in MIRO).
Can you help me to make this message appears back? Where does this
customizing point located in SPRO ?
Thanks a lot.

Hi,
But that IS the transaction in SPRO to control the message.
If the correct message number has been used and if the userid is blank and if you have set an "E" in the "ONLINE" column then the message WILL be an error message.
Are you sure that the correct message number has been set up in this with an E in the online column?
Please don't take this the wrong way, but you ARE checking the config in the same client / box as you are doing the MIRO? Don/t assume this will be the same setting in all clients.
Steve B

Non PO invoice : Vendor payment terms

Hi
I tried to replicate backend payment terms to SRM by report BBP_UPLOAD_PAYMENT_TERMS. I am not getting any payment terms from BE in SRM as payment condition.
I have assigned payment terms in Backend and even in SRM, assigned with manual created payment term to BP.
I am trying to create non PO invoice, I am not getting default payment terms in invoice. Why it is not defaulting?
Why payment terms could not be replicated from backend?
I need to do something else. Please share experience if you have faced such situation.
Thanks in advance.
regards,
Rahul Mandale

Hi Rahul,
Please try doing as mentioned below.
BBP_UPLOAD_PAYMENT_TERMS program does not work well.I tried using this and this ask for RFC destination(LOGSYS) while replicating the payment terms.
and when you try to see these payment terms in customzing it does not give you correct result and so result in SRM HTML screens.
What I did for this.
There are two tables involved in this
BBP_PAYTERM
BBP_PAYTERM_TEXT .
If you see entries in table BBP_PAYTERM ,it will have data with ERPCLNTXXX system while same kind of data will not be there for SRMCLNTXXX.
You have to copy ERPCNLTXXX data into SRMCLNTXXX data.
To do that copy all data with SRMCLNTXXX ,go to table Entry in Menu and delete all entries.
Then copy all ERPCLNTXXX data and go to Table Entry ,Create with template.
You can do this is SE11 or SE16 transactions.Do similarly with BBP_PAYTERM_TEXT.Please check entries before doing it for BBP_PAYTERM_TEXT table as this table may have similar entries for SRMCLNTXXX and then you will not require to copy all.
Actaully program recognise only Payment terms in SRM.
Once you have done this..You can see in customzing all correct payment terms replicated.
SPRO->SRM server->Cross application basic setting->Create payment conditions.
I hope this helps.
regards,nishant
please reward if this helps

How to clear vendor open items if vendor invoice currency and payment currency different

Hi All.
How to clear vendor open items through f-44 if vendor invoice currency is EUR , payment currency is USD but local currency is INR
while clearing through f-44 system showing error as "to large for clearing clearing is not possible"
I checked all configuration, configuration wise no problem
BR.
Chandra

Hi Chandra,
You chose any one of the currency i.e. EUR/INR/USD for clearing in F-44. After selecting line items for clearing, system will show a difference. Click on over view button and manually write off the difference by selecting any one account i.e. dummy or small diff.account, after that click on process open items then system will show the difference 0 and simulate the document, here system will post gain/loss exchange GL postings along with other line items. After save the document, manually pass journal entry to dummy account and gain/loss account. I have explained clearly in the below example.
Invoice is in USD - 1000 & INR - 60000
Payment is in INR - 60000
Now I am going to clear these in INR currency in F-44 on 31.03.2015. On this date the exchange rate for USD is 60.10. At the time of clearing system will post the below entry
Vendor A/c Dr 60000 (invoice)
Vendor A/c Cr 60000 (Payment)
Gain from exchange rate A/c Cr 100 (60000 - 60100)
Small diff.write off A/c (or) Dummy A/c Dr 100
After done the above posting, we have to pass below manual JV in FB01
Gain from exchange rate A/c Dr 100
Small diff.write off A/c (or) Dummy A/c Cr 100
Regards,
Mukthar

WBS Element in customer and Vendor invoices

Hi Gurus,
Is it possible to have wbs element in customer and vendor invoices, which will allow to see project wise invoices in FI reports?? If yes, how? And if no, what is the general business process for such scenario???
Thank You

Hi Mohit
I Believe this is possible yet not practical for the reasons there is no one to one match between WBS and Customers / Vendors. You can have multiple WBS for a single customer invoice / Vendor invoice.
Expert advice will follow soon
Regards
Mustafa

Vendor Text / Internal notes during Invoice creation

Hello,
We can create user ID for a Vendor contact using "Employee for Business partner" under "Manage Business partner" option.
With this user ID, while trying to create an Invoice, Vendor text / Internal notes drop down does not appear under "Document tab" at item level. We only see one option "Comments from Vendor".
But during invoice creation by a regular user , we see the drop down for "Vendor Text / Internal notes". We dont see the option "Comments from Vendor"
Question : Is it possible to have the "Vendor Notes / Internal notes" drop down made available for Vendor Contacts just like reuglar users?
FYI - We are using Standalone scenairo.
Thanks for your reply in advance.
Regards,
UM.

Hi Jon,
Like said Yann, try to use BBP_DOC_CHECK badi.
In this badi You can use FM BBP_PD_SC_GETDETAIL.
Example:
call function 'BBP_PD_SC_GETDETAIL'
    exporting
      i_guid     = iv_doc_guid
    importing
      e_header   = wa_e_header
    tables
      e_item     = e_item
      e_account = e_account
      e_longtext = e_longtext
      e_messages = e_messages.
This FM show You all longtext attached in document.
Regards,
Marcin Gajewski

Order invoices by vendor

I am trying to get a result in XML Publisher, just like Reports does. I am trying to get my datatemplate the right way. this is the thing:
In Reports i create multiple queries and bind them by "WHERE vendorid = :vendor_id1". This way my XML result looks like this:
<Vendor>
<vendorname />
<Invoices>
    <invoicedate />
    <invoicenum />
</Invoices>
<Invoices>
    <invoicedate />
    <invoicenum />
</Invoices>
<Invoices>
    <invoicedate />
    <invoicenum />
</Invoices>
</Vendor>So the invoices are sorted by vendor. But the thing is, the relations are like this: The Invoice is the master table, which contains invoice info, the vendor_id, and ofcourse info like date, amount etc. So when querying the invoices you get more times the same vendor_id, with a different invoice number. Of course a customer can have more invoices. Now the relation to the vendor table is | Invoices N >-- 1 Vendors |. So this means my output in XMLP is like this:
<Invoice>
<date />
<amount />
<Vendor>
    <name />
    <number />
</vendor>
</Invoice>
<Invoice>
<date />
<amount />
<Vendor>
    <name />
    <number />
</vendor>
</Invoice>That is the other way around. This is what i expected it to do, but i cannot think of a way to turn it over. The problem is i guess the link of the vendor ID. Because first you have to query for the vendor_id, and then you can query for the vendor info. but you sort of need it the other way around, but you must be able to sort on vendor, and date.
So can anyone help me with this? I think XMLP can be very powerful, but for now, reports is easyer.

Wel... thats the thing, i have multiple. I am using XML Publisher Enterprise (with the nice GUI) and created multiple DataSets. Then selected this "Concatenated SQL Data Source", and kinda hoped that the queries would come together, which they dont :(. I also tried to make a complete DataTemplate with the XML in it etc. but if I have to create a query like that all the time, it is still easier to use reports. But anyway, i will give a piece of my DataTemplate here.
<dataTemplate name="controle_epn_pay" dataSourceRef="srv-vm-tst">
     <dataQuery>
          <sqlStatement name="Q_ap_invoices_all">
               <![CDATA[SELECT doc_sequence_value
,      invoice_num
,      PAY_GROUP_LOOKUP_CODE
,      PAYMENT_METHOD_LOOKUP_CODE
,      DESCRIPTION
,      vendor_id
,      invoice_id
,      batch_id
FROM ap_invoices_all
WHERE doc_sequence_value LIKE '10110%']]>
          </sqlStatement>
          <sqlStatement name="Q_ap_vendors_v">
               <![CDATA[SELECT vendor_number
,      vendor_name
FROM ap_vendors_v
WHERE vendor_id = :vendor_id]]>
          </sqlStatement>
     </dataQuery>
     <dataStructure>
          <group name="G_invoices_all" source="Q_ap_invoices_all">
               <element name="invoice" value="invoice_num"/>
               <group name="G_vendor" source="Q_ap_vendors_v">
                    <element name="Vendor" value="vendor_name"/>
               </group>
          </group>
     </dataStructure>
</dataTemplate>So now according to the "active" invoice we have a invoice_id, and that invoice_id is used in the vendors query.

Invoice/vendor

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