Issue in the automatic payment program!

Hello SDN gurus,
I am a fresher and am faced with the following issue at the client place. Can somebody please help? Thanks in advance.
The team is having issues on the FI side where Expenses integrates with SAP AP (this is called the SETTLEMENT process - settlement process is part of payment process which is part of FI/AP - Accounts Payable.)
"The issue the client currently has is on the settlement related to payment for Vendors from Invoice and Expense Reporting side. There are issues like the total does not add up when there are negative and positive amount for multiple Expense Reports and the payment that needs to be sent to Amex is incorrect.
There is also a bug the client is working on where if there is only one Amex charge for Expense Report which is a negative amount, then the Credit Card is masked and thus we cannot tell Amex part of the Interface which account the payment the client is paying is for. This process works fine if there is one positive amount though/"
Regards,
BM

Payment block R can come for various reasons like delivery schedule,terms of payment,quality reasons etc.
Use
You can block an invoice manually. You have two options for doing this when you enter the invoice:
You can block an invoice by entering an R in the field Payment block in the document header data.
You can block an item by selecting the M (manual blocking reason) field in the item list. When you post the invoice, the system automatically sets an R in the field Payment block in the vendor line of the accounting document. Manually blocked items are given the blocking reason Manual block (M).
the best way to remove the block is to run MRBR transaction
regards,
indranil

Similar Messages

  • Scheduling the Automatic Payment program

    Can we schedule the automatic payment program? If so, how?
    The requirement here is that without/limited manual intervention the program should be able to run.

    Hi,
    For sure business cant avoid running proposal because they have to make sure that vendors who needs to be paid were not gone into exceptions for various reasons. You can definatley automate the process once proposal is succesfully executed. I am hoping this request is coming from business because they dont want to stay till 8pm for check run. if the checks are printed onsite there is no point in automating it, if the check printing is done off site by some vendor this is how you can automate the process.
    you create variants for check printing program RFFOUS_C. For the program run date you have to create variant varibale so that it will be updated on daily basis. Proposal Id has to be unique for each company code. Ask business to run proposal with the same Id which you specify in the variant. I am not going in detail about further selections.
    Create a batch job and schedule to run on the day and time you wanted. once the job is succesfully executed a spool will be generated and the checks can be printed.
    I hope it helps,
    Thanks,

  • Issue in Running Automatic Payment Program

    Hi all,
    I have two open items in my vendor account which i want to clear using APP(F110). I have made all the relevant configuration in FBZP. But after creating the proposal, it gives an error "Err Message Text:016 Pmnt methods for this run are not specified in master record or in item"
    Can someone throw light into this error. I dont know where to maintain the Pmnt method which i am using for this APP.
    Thanking in advance,
    Ficoguy.

    Hi,
    While processing F110, you give a payment method in the parameter tab.
    That payment method should be either in the document line item or in the vendor master to enable the system to select the document line items.
    So you have two options:-
    (1) Go to FK02 and assign the payment method in the "Payment Transaction" tab in company code data of your vendor.
    or
    (2) Go to FB02, and give the payment method in the document line item for that vendor.
    Option (1) will automatically enable all the documents for that vendor to have that payment method.
    Regards,
    Gaurav

  • While Running Automatic payment program can't post any of the vendor docume

    Hi Team,
    I am  Running the Automatic payment program in (F110) by assigning all of my company vendors (Ex. 0 to 9999) Normally i will take 10 to 20 hours time to complete the proposal. 
    In time of APP running when i am trying to post the any of the vendor document it is not allowing to post and getting the error as " Account .......... is blocked by the payment run"
    Please give me the solution.
    How can we post any of the  the vendor documents when the  APP is running.
    If the APP runs 20 to 30 hours means we can not stop the  vendor transactions.
    Thanks in Advance
    Vasavi

    Hi Vasavi,
    I understood your question.
    What Iam asking is you to run the APP in background. SAP gives you a option to run the APP in background using T.code F110S.
    If you have multiple company codes and multiple vendors you can break the APP into several runs so that system will not take much longer time.
    The solution given by me will reduce the time taken for APP but it cant resolve the blocking issue. Once your APP runs with in 12 hrs (May be you can schedule a job in night), this may not interrupt the regular business like posting of Invoices in F-43 etc.
    Thanks
    Aravind

  • Automatic payment program -  urgent

    Dear all,
    i configured automatic payment program. when i run the automatic payment program using f110, accounting documents to Vendor account and house bank account are not generated. In the status bar, only the following messages appear:
    "Parameters have been entered"
    "Payment proposal has been created"
    "Payment run has been carried out"
    The following message is not appearing:
    "Posting orders: X generated, X completed."
    Can anyone guide me to solve this issue?
    Will award maximum points.
    Thanks in advance,
    Regards,
    ar

    Hi,
    You get the message Posting orders X(Ususally no. of documents) generated and X completed, it means that your proposal was successful. You will not get the document number in the status. Click on the Payment proposal log to view the document number generated.
    Regards
    Sridhar

  • F110 Automatic Payment program

    Hi ,
    We have an issue in th Automatic payment program F110.
    We have a few vendor invoices ( 1500 euros )  for a vendor X. There is also a credit memo for that vendor (100 Euros ). When we run F110  the credit memo is going to the Exception list with an error message "001 No pymt possible because items with a debit bal.still exist "; and the invoices for 1500 euros had been paid.
    Please let us know why the payment program could not net off the Credit memo against the invoices making into a payment of 1400 Euros only  to the vendor.
    Your response would be much appreciated.
    Thanks
    Balaji
    Edited by: Balaji Dhanave on May 15, 2009 12:53 PM

    Hi,
    You will first have to CLEAR the credit memo for that vendor (100 Euros) against the invoice raised and then run the payment run for the balance credit amount. Payment run will not execute if it finds any debit balance as open item for the vendor.
    Thank You.

  • Automatic Payment Program Proposal split same vendor invoices

    Hello,
    We are facing some peculiar issue in Automatic Payment Program,when we run the automatic payment program payment proposal split the same vendor invoices into so many differnt proposals instead of consolidated proposal.
    Every time it's not happen to same vendor it's dynamically changing to different vendors.
    Eg:We have 10 vendor invoices and when we run the payment run 2 invoices is coming together and 3 invoices coming together not 10 same.
    I have checked the vendor master data and payment program configuration for payment method for company code there is no tick selected for individual payment.
    Could you some body explain me why system is behaving this way.
    Thanks in advance.
    Regards,
    Satya

    Hello Staya
    Just check the line items of your vendor. Some line items may have the payment methods and some line items may not have the payment method. When you do the run in f110 it culbs all the invoices which have the same payment methods together and make the payments. Pls check this and see.
    It could be the reason if you have not ticked the individual payments in vendor master.
    Niranjala

  • Automatic payment program for customer

    Hello!
    I have the next issue: I want to pay physically (give money from bank) to somebody (a commission). In the system, this person is defined as customer. Can I use the automatic payment program for a customer(as it is in SAP system) and send the payment to MultiCash in order the money can go out from my account?(I want to really pay somebody defined as a customer and use the APP and Multicash)
    Thank you!

    Yes, as long you have an open item on the customer account that needs paying.
    In F110 you see vendor_and_customer in the parameter screen.
    Hth
    Hein

  • Urgent - Automatic Payment program

    < MODERATOR:  Message locked.  Please read the [Rules of Engagement|https://www.sdn.sap.com/irj/sdn/wiki?path=/display/home/rulesofEngagement] before posting next time. >
    Hello,
    The automatic payment program picks up the documents that have been cleared in the last year.
    what could be the reason for this?
    Please advise
    Regards,
    Jay

    Hi
    Not clear what the issue is. Please explain in detail with details of the run date and id.
    Karthik

  • FI-AP - (Automatic Payment Program -  Vendors) -  Cheque Re-Assignment

    Hi Experts,
    Can some help me on a real-time issue on FI-AP Accounts Payables - Vendors - Automatic Payment Program - Cheque Re-Assignment Problem - which I am facing.
    I have assigned a wrong cheque No. to a payment document through automatic payment program. Actually, this Cheque No. should be assigned to some other payment document.
    How, can I release / set free this cheque no. and re-assign it to some other payment document.
    I will awards points with an open heart.
    Thanks & Regards
    Rajeev Sharma

    HI,
    As  u r use the automatic payment program - and when u use the automatic payment program the check number are assign in automaticly.
    So this are assign when u do the check printing. So once u think the wrong number  are printed , u have to void the check number and write manual check and assign to the line item.
    FCHE - Voided Checks
    FCH5 - Manual Checks : Write manual check
    hope this is clear Assign some points.
    With regards
    Krishna Singareddy

  • How to  issue  currency notes  in  payment program for  Foreign Exchange

    HI
    I    have an issue  in   Foreign exchange  transaction  using  SPOT transaction.   Below is the  process flow
    1.   Record  the  spot transaction
    2.  Settle  transaction
    3. Tranfer  the  documents  to  FI  
    In   ( 3)   the   posting   create   posting in   the customer  for  whom  the  forex is to be issued.   
    My  QUESTION :
    I    have  to   pay  the customer   in   CURRENCY NOTES  and  NOT   by  CHECK    in  foreign currency.   The  automatic payment program  has  payment methods  viz  check, wire transfer.     How  do  I   issue   CURRENCY NOTES    or  TRAVELLERS CHECK .
    Thanks  for   a   immediate  reply.
    kamala

    Hi,
    I am not sure this is a right solution.  But I have some inputs on your requirements:
    1. For traveller cheques you may create a new payment method and do the required configuration for automatic payment program.  Don't generate any payment medium while running APP.
    2. For currency notes (cash payment) I am not sure how it works.  But probably it is possible by creating an account (account ID) for a particular house bank and use that (house bank & account id) for making payment. 
    Per my knowledge we have never used payment method cash (currency notes) in APP.  But logically it would work by create a new payment method and doing the required config for APP.
    Please update if you found a better way to do this.
    thanks & regards,
    Kumar

  • How to generate checks when executing Automatic Payment Program (F110)

    Is it possible to generate checks automatically when I execute the automatic payment program? Will reward points to any suggestion. Thanks!

    hi patrick
    try this.....ur problem may solve.....
    Create Automatic Payment Transactions (F110)
    Purpose
    Use this procedure to generate checks proposals or ACH proposals and then subsequently issue checks or set up ACH files to be transmitted to the bank.
    Trigger
    Perform this procedure when through either an ACH or a check, a creditor of the University needs to be paid.
    Prerequisites
    Open invoices with reached due dates have to be present in the SAP system.
    Menu Path
    Use the following menu path to begin this transaction:
    ·         Select Accounting  Financial Accounting  Accounts Payable  Periodic processing  Payments to go to the Automatic Payment Transactions: Status screen.
    Transaction Code
    F110
    Business Process Information
    The automatic payment process will be centrally managed in the Accounts Payable Office. The automatic payment program will be executed each day for all open invoices (across vendors) in the system. There will be separate payment run execution corresponding to each payment method category:
    Check payments: clears the open invoices and issues a check output
    ACH payments: clears the open invoices and issues an ACH file output
    Foreign currency payments: clears open invoices but no output is issued
    State/Grant payments: clears open invoices but no output is issued
    The process steps executed during the automatic payment program are:
    Enter Payment Parameters
    Edit/review Payment Proposal
    Post Payments
    Generate Payment Medium (print checks or create ACH payment file)
    Generate Positive Payment File
    The payment parameters are entered in order to limit the open invoices and credits selected for payment. It is important to note that the payment terms that are defined on the invoice will drive whether a invoice is due for payment during the current payment run. During the payment program execution, the invoices that are due for payment will be presented to the user on a payment proposal list.
    The payment proposal is a list of expected payments grouped by vendor account. Invoices that are due for payment but cannot be paid due to some kind of accounting or system error are listed as exceptions. Examples of typical exceptions are missing banking information (for ACH payments) and blocked invoices. Some payment exceptions will be resolved at the Accounts Payable Office. However the Department must resolve some exceptions. When these types of exceptions appear on the payment proposals, the Accounts Payable Office will inform the Department of the blocked payment in order to get a resolution. Key personnel in the Accounts Payable Office will be the only resources to have access to the editing function of the payment proposal processing. Typically, there is no business reason the edit or change a payment proposal. Editing options for a payment proposal includes: changing the default disbursing bank account information or changing the payment method.
    After the payment proposals have been reviewed and edited, the proposals are posted as payments. It is important to note that any open credit on the vendor's account is also taken in consideration when creating the vendor's payment. The payment method supplement defined on the invoice will drive the check sorting.
    In addition to the printed check output, the payment program run produces an ACH file and a Positive Pay file. Both files are sent to the bank for further processing. The ACH file contains the vendor's payment and banking data. The Positive Pay file contains the check data (check processed, voided, etc) and is used for confirmation of payments.
    Helpful Hints
    ·         The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
    ·         On certain screens you may have to scroll to view some data entry fields.
    ·         Click the  tab to view the current overall status of the payment process by viewing the informational messages.
    Procedure
    1. Start the transaction using the menu path or transaction code.
        Automatic Payment Transactions: Status
    2. As required, complete the following fields:
    ·         Run date
    ·         Identification
    3. Click the  tab.
    The payment program parameters are used to limit the program's selection of open invoices and credits.
        Automatic Payment Transactions: Parameters
    4. As required, complete/review the following fields:
    ·         Posting date
    ·         Docs entered up to
    ·         Company codes
    ·         Pmt meths
    ·         Next p/date
    ·         Vendor
    5. Click the  tab.
    Free selection criteria are extended parameter selection criteria used to limit the open invoices and credits selected in the payment run.
        Automatic Payment Transactions: Free Selection
    6. Perform any of the following:
    If You Want To
    Then
    Select data by a particular field value; use the match code on the Field Name field to obtain the required field
    Enter the required field value to be considered in the payment program selection of open items. The field value is entered in the Values field
    Payment selection can be based on fields on the invoice or credit memo document or fields on the vendor master.
    Example: A (AP payment block)
    Exclude the open items that match your field value
    Select  to the left of Exclude values.
    Include only those open items that match your field value
    Deselect  to the left of Exclude values.
    7. Click the  tab.
    This information is used to expand the information that is automatically recorded in the payment run log. The payment run log is used to diagnose any program errors during the payment run.
        Automatic Payment Transactions: Additional Log
    8. Perform the following:
    If You Want the Payment Program Log to Record
    Then
    Information on due date check
    Select  to the left of Due date check.
    Activate this option.
    Any payment method selection data
    Select  to the left of Payment method selection in all cases.
    Activate this option.
    Line item information the payment documents generated upon posting the payment proposal
    Select  to the left of Line items of the payment documents.
    Activate this option.
    9. As required, complete/review the following fields:
    ·         Vendors (from)
    ·         Vendors (to)
    Enter the same vendor account number range for Accounts required section of the transaction.
    10. Click the  tab.
    The specifications defined in this section of the transaction inform the payment program the correct form to use for check printing and the correct payment file format to use for ACH payments.
        Automatic Payment Transactions: Printout and DME
    11. As required, complete the following fields:
    ·         RFFOAVIS
    ·         RFFOUS_C
    12. Click the  tab.
        Exit editing
    13. Click  to save the data.
    If you want to delete the payment program parameters entered, select Edit  Parameters  Delete.
        Automatic Payment Transactions: Status (2)
    The system displays the message, "Details have been saved for the run on XX/XX/XX XXXX."
    14. Click  .
    If you want to refresh the screen in order to view the current status (processing step) of the payment program click  at any time.
        Schedule Proposal
    15. Perform one of the following:
    If You Want To
    Then
    Execute the payment program (i.e. process the payment parameters entered and create a payment proposal) immediately
    Select  to the left of Start immediately.
    Activate this option.
    Designate a target computer
    Enter the name in the Target computer field.
    16. Click  to process the payment parameters and create a payment proposal.
    While the payment program is selecting and processing data, the status will display the message, "Proposal is running." When the payment proposal has completed and is ready for review/edit, the system will display the message, "Payment proposal has been created."
        Automatic Payment Transactions: Status (3)
    The system displays the message, "Proposal run has been scheduled."
    17. Click  .
        Automatic Payment Transactions: Status (4)
    The system updates the status, "Payment proposal has been created."
    18. Perform one of the following:
    If You Want To
    Then
    Go To
    Execute the payment run
    Click  .
    Step 19
    Edit the payment proposal
    Click  .
    Step 43
    Display the payment proposal
    Click  .
    Step 54
    Display the payment proposal run log
    Click  .
    Step 57
    Delete the proposal
    Select Edit  Proposal  Delete.
    Step 60
    Display the proposal list in a printer friendly format
    Select Edit  Proposal  Proposal List....
    Step 62
    Display only the exception (error) invoices or credits
    Select Edit  Proposal  Exception List....
    Step 67
    Exit this transaction
    Step 72
        Schedule Payment
    19. Perform the following:
    If You Want To
    Then
    Execute the payment program (i.e. process the payment parameters entered and create a payment proposal) immediately
    Select  to the left of Start immediately.
    Activate this option.
    Designate a target computer
    Enter the name in the Target computer field.
    20. Click  to process the payment proposal and post the payment documents.
    While the payment program is selecting and processing data, the status will display 'Payment is running'. When the payment proposal posted the status will display 'Payment run has been carried out. Posting orders X generated, X completed. (X will represent the total number of checks produced).
        Automatic Payment Transactions: Status (5)
    The system displays the message, "Payment run has been scheduled."
    21. Click  .
        Automatic Payment Transactions: Status (6)
    The system updates the status, "Payment run has been carried out." If you click  after seeing the status update, "Payment run has been carried out", the system will display an update to the status, "Posting orders: XXXX generated, XXXX completed."
    22. Perform one of the following:
    If You Want To
    Then
    Go To
    Review the payments posted
    Click  .
    Step 23
    Display the payment proposal
    Click  .
    Step 26
    Display the payment proposal run log
    Click  .
    Step 29
    Display the payment list in a printer friendly format
    Select Edit  Payments  Payment List.
    Step 32
    Display only the exception (error) invoices or credits
    Select Edit  Payments  Exception List.
    Step 36
    Print the payment run information
    Click  .
    Step 40
    Exit this transaction
    Step 72
        Job Log Entries for F110-XXXX-XXXX / XXXX
    23. Review the displayed information.
    24. Click  .
    25. Return to Step 22.
        Display Payment Proposal: Payments
    26. Review the displayed information.
    27. Click  .
    28. Return to Step 22.
        Job Log Entries for F110-XXXX-XXXX-X / XXXX (2)
    29. Review the displayed information.
    30. Click  .
    31. Return to Step 22.
        List Variant
    32. Click  .
        Payment list
    33. Review the displayed information.
    34. Click  .
    35. Return to Step 22.
        List Variant (2)
    36. Click  .
        Payment list (2)
    37. Review the displayed information.
    38. Click  .
    39. Return to Step 22.
        Schedule Print
    40. As required, complete/review the following fields:
    ·         Start date
    ·         Start immediately
    ·         Start time
    ·         Target computer
    ·         Job name
    41. Click  .
    42. Return to Step 22.
        Accounting clerk
    43. Click  .
        Edit Payment Proposal: Payments
    44. Review the displayed information.
    45. Perform one of the following:
    If You Want To
    Then
    Go To
    Continue with the payment process
    Click  .
    Step 18
    Review/edit invoice information for the payment (invoice numbers, discounts, payment amounts, etc).
    1. Click on the line you want to select.
    2. Click  .
    Step 46
    Change the key payment information (payment method, house bank, payee name and address, etc.)
    1. Click on the line you want to select.
    2. Click  .
    This option does not work for lines that have exceptions.
    Step 51
        Edit Payment Proposal: Open Items
    46. Double-click on the line you want to choose.
        Change Line Items
    47. As required, complete/review the following fields:
    ·         Payment block
    ·         Discount amount
    ·         Cash discount %
    48. Click  .
    49. Click  .
    50. Return to Step 45.
        Change Payment
    51. As required, complete/review the following fields:
    ·         Payment method
    ·         Pmt meth.supl.
    ·         Due date
    52. Click  .
    53. Return to Step 45.
        Display Payment Proposal: Payments
    54. Review the displayed information.
    55. Click  .
    56. Return to Step 18.
        Job Log Entries for F110-XXXX-XXXX-X / XXXX (3)
    57. Review the displayed information.
    58. Click  .
    59. Return to Step 18.
        Delete proposal
    60. Click  .
        Automatic Payment Transactions: Status (7)
    The system displays the message, "Data and log deleted."
    61. Go to Step 72.
        List Variant (3)
    62. As required, complete the following field:
    ·         Variant
    63. Click  .
        Payment list (3)
    64. Review the displayed information.
    65. Click  .
    66. Return to Step 18.
        List Variant (4)
    67. As required, complete the following field:
    ·         Variant
    68. Click  .
        Payment list (4)
    69. Review the displayed information.
    70. Click  .
    71. Return to Step 18.
    72. Click  until you return to the SAP Easy Access screen.
    73. You have completed this transaction.
    Result
    You have executed a payment proposal, executed and posted a payment run and printed checks.
    reward me points.......dont forget

  • F110 Automatic Payment Program- restrict items per payment document

    Hi,
    I want to know whether it is possible to restrict number of invoices to be paid in one payment document.
    Scenario:
    Suppose a vendor has 25 invoices to be paid normally all the invoices would be paid thru' one payment document but my client wants to restrict the number of invoices in one payment document as 10.
    Is there any config to be maintained in FBZP?
    I hope I am clear in my query.
    Thanks
    Suresh

    Hello Suresh,
    I feel that the number of items to be processed in a payment run cannot be restricted.
    Please go through the below link to understand the various processing settings for the automatic payment program.
    http://help.sap.com/saphelp_46c/helpdata/en/47/8bf634b576bc4ee10000009b38f83b/frameset.htm
    With Regards
    Vijay Gajavalli

  • Automatic Payment Program (APP)

    Hello Sapients,
    Scenario:
    A down payment(F-48) is made $25
    Later an invoice(MIRO) is posted for $100
    Now i wnt to Pay $75 to Vendor
    But the Automatic payment program(F110) is not clearing the down payment against the vendor invoice.
    Could you please help how to clear the down payment against the vendor invoice in the payment program
    Thanks and Regards
    Swathi

    Swathi,
    Need your help i have a strange situation
    1) F-48 and document posted with document no = 15..... in company code = L002 with payment block getting populated automatically
    2) F-48 and document posted with document no= 15..... in company code = Us11 without payment block and the screen does not even show payment block, I had to check this from BSEG table
    My question is
    a) How and where does this payment block is triggered through configured and how to process next steps.
    b) when I use F-48, how do we do the actual payment, is there a check printing and linking it to the KZ document or is check printing done outside the system and the KZ document type does not have any linkage.
    c) If I do FB60 for a higher amount how do we pay partial amount.
    Your response is appreciated.

  • Run date problem in F110 - automatic payment program

    Hi.
    I am trying to run the automatic payment program in F110. I am facing the problem with the run date in this transaction. System is not giving me any error if i give the run date as today's date or future date.
    But in run date if i give previous date system is not executing the automatic payment program.
    Eg: Inovice posted on 01.01.2012. It becomes due on 01.01.2012. I gave run date as today's date 04.01.2012 or future date the system is executing correctly picking all invoices. But if i give the run date as previous to the current date i.e., 02.01.2012 or 03.01.2012 then system is not executing this transaction.
    This problem is coming for all company codes. So if there is any setting for restricting run date request you to help me in this regard where can i do such setting.
    Regards,
    Padmavathi

    Hi.
    My problem is solved.
    Actually client is entering the documents with posting date for earlier months whereas he has entered the documents this month.
    Therefore system is not picking the invoices in F110 - automatic payment program.
    Actually the run date entered is getting copied to the parameters entered i.e., posting date and documents entered upto date.
    Documents are entered in the system this month with posting dates of previous months. Therefore if i give the run date as this month date the run date is getting copied to doc entered upto date in the parameters tab as this month date. So only system is not picking invoices since invoices are entered in the system this month only.
    Now we changed the date for doc entered upto with previous month date and system is picking the invoices.
    Thanks a lot for your help.
    Regards,
    Padmavathi

Maybe you are looking for