It just doesn't add up... Please help the beginner
Hi all of you who are experts in Appleworks. I am a graphic artist and Mac user since '89. I do a lot with iMovie and iPhoto and Indesign but you think I can figure out the simplest thing in Appleworks!? I've read over the AppleHelp and try what it says and can't make it work. All I want is in a simple data base I made for my business, I have about 6 columns that I set up to be numeric and dollars with 2 decimals so I can enter monthly amounts. I want the column to ADD automatically and I know this is probably Appleworks "101" Why can't I make it work. I have a horizontal row with "Total" and along that row, under each column, I want the total of what I put in each cell above it to ADD! I know you enter a formula. I go to the box and type the = sign, then SUM, then you put in parenthesis A1,A,2 etc. right? I always gives me the alert that I entered the wrong formula.. or sometimes it says it can't complete something circular..or something like that. I think I set the field to "summary" too not "calculate" Why won't it work? I know it should! I did it in an old Microsoft works program. I ONLY use this type of software to keep a chart of my business expenses and my monthly earnings and then make a data base of my friends/family addresses, so I really don't need to know lots of complicated formulas... just ADD a column! Any tips from any of you? I read the instructions and do it step by step and it won't work! Please help! Give me the steps. THANKS so much for your time!!!
iMac GHZ PowerPC G$ Mac OS X (10.3.6)
Hi Rollie,
Like the others who have posted here, I think the task you've set is more easily accomplished in the Spreadsheet.
You'll probably want a label for each column (and possiblly for each row) in the first cell, so your data will begin in B2.
For an example, I'm going to assume a data block of six rows (2..7) by six columns (B..G), with totals in row 8, and a grand total in H8.
In cell B8, enter: =SUM(B2..B7)
Select cells B8..G8, then go to the Calculate menu and choose Fill Right. This copies the formula into each of the selected cells, changing the cell references in the formula to match the correct column.
If you also want a Grand Total, in cell H8, enter: =SUM(B8..G8)
As for the database of Friends and Family addresses, there are two easy solutions:
1. Use the "Address List" Assistant found in the Assistants tab of Starting Points to create a Personal Address List database.
2. Use the Address Book application that is included with the OS X software you are running. You should find the Address Book icon (a brown 'book' with the @ symbol on the cover) on your Dock. Unless you are going to print mailing labels, you'll probably find Address Book sufficient to your needs.
Regards,
Barry
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