Item categories in New GL

Hi,
Can we create our own custom item categories in New GL Accounting or should we only use the 18 item categories provided by SAP?
If we can create our own, could you please let me know as to how to create them.
Thanks.

Dear DSK,
Yes you can create your own item categories.
You can add item categories in table T8G02
Take the help of your ABAP team to add item categories if you do not know how to use ABAP Editor.
Hope this satisfies your query
Regards
Saurabh

Similar Messages

New item categories

Hi,
Can we create new item categories in SAP.
Tx
Uts

Hi,
We cannot create new Item Categories in SAP. We can only change the naming & description of the Item Category through OMH4 Tcode.
But we can create new Acc *** Categories.
Regards,
Komal

How to swap between to sets of item categories in sales order

Hi,
We receive Idocs from a different system that creates sales order in the R/3 system. For some of these, we want to be able to use an alternative sourcing mode - basically switch between standard POs and 3rd Party POs. The orders has many items, and we find it impractical to manually update all items - also because the order might contain different materials with maybe 5-10 different item categories, that needs to be changed to 5-10 others. This will be very difficult for our business users, since we do not have a simple naming convention of item categories to ease this.
So we are looking for alternative ways, where we can change all items by changing on header level.
We have thought of these alternatives :
1. Change distribution channel. Requires all materials and customers to be set up in 2 DCs - not realistically.
2. Change sales order types using VOV8 alternatives. This seems not to be allowed for materials in BOMs and with E consumption. See other thread named "Can not change SO order type - disallowed by item settings" for more details.
3. What we we really need is changes on schedule line level, and I suppose we could have a logic in MV45AFZZ change this dependent on some user field. But I don't think this will work, as other settings controlled by requirement class etc. will be inconsistent.
Proposals for this are welcome - it should be a common issue.

Hi,
We ended up designing a solution where item category was swapped by shipping condition. For shipping condition 11, we simulated that a specific 'usage' was active. It required a few tricks to get the Source determination to run, and a further trick to avoid a re-pricing B to nuke the pricing conditions. This is still draft code, but it seems to work :
Enhancement points ES_SAPFV45P / VBAP_FUELLEN_10 : Ensure usage is set according to shipping condition
data : ld_active type c.
data : ld_no_pricing_vwpos type c.
constants : lc_vwpos_no_pricing(20) type c value 'VWPOS_NO_PRICING'.
Fake change to ensure new item cat determination
( conditions when this is active, setting ld_active )
if sy-subrc is initial
and ld_active = 'X'            "Action enabled for company
and t180-trtyp ca 'HV'.       " Create/change mode
case vbak-vsbed.
when '11'. " Special logic
    t184_vwpos = 'Z001'. " Special T184 usage for direct
    clear *vbap-mandt. " simulate change of *vbap
    matnr_changed = 'X'." simulate change
    ld_no_pricing_vwpos = 'X'. " Flag for suppress B repricing
when '12'. " standard logic
    clear t184_vwpos. " Standard T184 usage for indirect
    clear *vbap-mandt. " simulate change of *vbap
    matnr_changed = 'X'." simulate change
    ld_no_pricing_vwpos = 'X'. " Flag for suppress B repricing
when others.
    clear ld_no_pricing_vwpos.
endcase.
Memory ID read in MV45AFZB, form USEREXIT_NEW_PRICING_VBAP
export ld_no_pricing_vwpos to memory id lc_vwpos_no_pricing.
endif.
MV45AFZB, form USEREXIT_SOURCE_DETERMINATION : Ensure item category determinations takes usage into consideration
( conditions when this is active, setting ld_active )
if sy-subrc is initial
and w_active = 'X'            "Action enabled for company
and t180-trtyp ca 'HV'.       " Create/change mode
Get higher-level item category
clear lv_uepos. clear gv_spp_pstyv.
lv_uepos = vbap-uepos.
do 10 times. " to eliminate phantom levels
read table xvbap with key posnr = lv_uepos.
if sy-subrc = 0 and xvbap-pstyv ne lv_zvco.
gv_spp_pstyv = xvbap-pstyv.
exit.
elseif sy-subrc eq 0 and xvbap-pstyv eq lv_zvco.
lv_uepos = xvbap-uepos.
elseif sy-subrc ne 0.
exit.
endif.
enddo.
t184_vwpos set in FV45PFAP_VBAP_FUELLEN
call function 'RV_VBAP_PSTYV_DETERMINE' "Determine using T184
         exporting
           t184_auart   = tvak-auart " Order type
           t184_mtpos   = maapv-mtpos "Item category group
           t184_uepst   = gv_spp_pstyv "Higher level-SPP item category
           t184_vwpos   = t184_vwpos " Usage from FV45PFAP_VBAP_FUELLEN
           vbap_pstyv_i = ''
         importing
           vbap_pstyv   = vbap-pstyv.
endif.
MV45AFZB, form USEREXIT_NEW_PRICING_VBAP : Ensure dynamic change of item categories does not trigger repricing type B.
data : ld_no_pricing_vwpos type c.
constants : lc_vwpos_no_pricing(20) type c value 'VWPOS_NO_PRICING'.
Memory ID set in FV45PFAP_VBAP_FUELLENP, FORM VBAP_FUELLEN
import ld_no_pricing_vwpos from memory id lc_vwpos_no_pricing.
if sy-subrc is initial
and ld_no_pricing_vwpos = 'X'.
Skip repricing when mass change item cat
clear new_pricing.
endif.
I hope someone will find it useful. Please notice that Enhancement points was required, so it will not work in older R/3 versions.

Replication of Item Categories from R/3 to CRM

Hi,
How can we replicate Item Categories and Item Category Determination from R/3 to CRM.
Could you please let me know detail steps as I am new to middleware.
Thanks in advance.
Sai

Hi Sai,
There is no need to replicate the item cat and item cat det from R/3 to crm
if u ve created new Item cat in R/3, u ve to create new item cat in CRM also and map them
there is no such object to download from r/3 to crm
cheers
ranga

Change item categories purchasing

Hello,
I found thread 1582236 via google. It nicely explains how to get the "invoice receipt" flag out of the purchase order by default (text below). I tried to change the customizing like described via IMG path:
Materials Management>Purchasing>Define External Representation of item catagories>0/Standard
But for me this customizing for "Define External Representation of Item Categories" is all in grey. I am not able to add new items categories or to change the existing ones.
So can it be, that it is not possible to change item cats attributes ("Define External Representation of Item Categories") for purchase orders, or can someone confirm that it is changeable?
Thanks
Hi Ashish,
Basically when you talk about procurement, it is always chargeable (that means purchasing of materials or services mostly purchased at a certain price. That means when it is chargeable, defnetly there must be invoice (accounts payable to vendor) for that perticular item (that can be for material or a service) in the purchase order.
In above, case the Invoice Receipt Indicator is set (indicator set automatically) in the Invoice Tab of the Item details in the PO. And that specifies whether an invoice receipt is linked to the purchase order item.
Note: If the Invoice indicator is not set, the means goods are to be delivered free of charge.
And the above is based on the default configuration that is available in the system, but it can be customized as per your specifications, is as follows:
Steps for that configuration setup:
--> Display IMG (SPRO)
--> Materials Management
--> Purchasing
--> Define External Representation of item catagories (click it)
--> Here you can set the IR indicator depending on the type of procurement for the Item catageory (lie, std, thridparty,etc)
--> click it, by choosing the required combination of item cat(internal) : item cat(external)
and, in the control: invoice receipt
set the Invoice Receipt (this is only an indicator and it specifies that the PO item is chargeable and is to be invoiced. But it can be changeable (remove or set the flag) by user (when the item is delivered free of cost), it is just a link for PO item.
And there is one more indicator IR indicator firm.
there are TWO options:
--> firm in PO (if you set this indicator, user can not change while creating or changing the PO)
--> changeable in PO (if this indicator is set, it can be changeable if requires at the time of creation or change of PO through ME21N /ME22N)
And also
--> Display IMG (SPRO)
--> Materials Management
--> Purchasing
--> Maintain account assignment categories (click it)
And here, also you can set the same by choosing your required /specific account assignment categories combination.
Note: If you set the Invoice Receipt indicator in the CONFIGURATION (that is in Display IMG) and this will effect to the entire process for all users. So, please goahead by keeping all these things in your mind and in concern with the team.
Hope it clarifies you,
Regards,
Srin

yes I can confirm what JouLes wrote. But you can only change what I told you before.
if you can do customizing on anything else, then you should be able to do it here too, there is no authorization object for a specific IMG area or knot. either you have authorization for customizing or not.
Are you in a developement client? In production client it is not possible to do this customizing.

How to default inv mtl accnt based on the item categories for all trxns

Hi all,
There is a requirement for defaulting inventory material account based on the item categories accounts defined in the category accounts window. instead of defaulting from the inventory organization parameters.
I researched on that and found that we need to do product line accounting setups and modify the accounting client extension code ( Cost Management PDF)
Am i correct in the approach? will i succeed if we go ahead and do these?
Need your kind comments....
Regards,
Prasad

Hi,
I can think of one of the probable solution for your requirement.
Your need to create new condition table with item Category as one of the key combination. I think you need to update the item category in field catalog as well as in Doc Structures. Then maintain free goods condition record all the item categories except for the Return item category. This way you can exclude free goods activation for return items.
Note : If the number of active item categories are more then it may be difficult to maintain condition records for the item categories.
Hope this will help
Regards,
Sanjay

Item category in new GL

Hi,
Can anyone please clarify what the item category does in case of new GL accounting.
Suppose we have various item categories 20000, 30000,01000. What is the fucntion of each item category.
Suppose for revenue account, if I assign item category 20000(expense) what is the impact. Suppose for balance sheet accounts if I assign 30000(revenue), what is the impact.
Please let me know.
Thanks
Aravind

The item category characterizes the items of an accounting document.
The item category is derived from the account type and is required for document splitting.
Examples:
Customer
Vendor
Asset
Cash discount clearing
Exchange rate difference
You need to classify the individual document items so that the system knows how to handle them. You do this by assigning them to an item category. The item category is determined by the account number and against each category, you need to assign the appropriate accounts.

Show item categories in VF01

Hi Gurus,
Here is the scenario:
the client processes debit memo manually and according to some logic item categories with no pricing and billing are determined in the memo with net value zero.
as because the item categories are have no billing type, they are not identified in VF01(done in background job).
requirement is to show the line items in billing.
I have searched VOV7, no item categories exist to which the functionality could be added.
Do I have any other way rather than creating a new item category>maintain determination> copy controls...
Kindly suggest the steps.

The new item category can be relevant for billing (with a zero net value) or you can decide that it should not be relevant.
The logical decision is to copy the information from the sales document to the billing document, even if it is only a text item or a free of charge item.
To be honest, your question is not very clear, don't hesitate to reformulate.

Saving of assigned item categories not possible

Hello Guru,
I wanted to create Open Items and Bank Statement Files using program RFEBKATX. When I am executing, I get the error message "Item category 04000 not allowed in accounting transaction 0200 / 0001.
So, I tried to add the entry 04000 in Accounting transaction variant 0001. The problem is, that it`s not possible to save the entry. If I try to do, I get no message that saving was successful and when I leave the table, the entry is not longer available.
Why is it not possible to save the entry?
I tried the same with creating a new Accounting transaction variant. The result was the same.
Best regards
Phillip

Dear Phillip,
The probable reason why you are getting this error is you are combining some cash transactions in the process which you are doing.
SAP would not allow you to change the existing transaction variants.This is a standard behaviour and there is no error. If required, copy the existing variant and create a new variant and include item category 04000( Cash) . Assign the same to your document type.
Strange that you are not able to create a new item category. I understand that system will not allow to create a business transaction, but create a new accounting transaction variant and have all your desired item categories.
Check the below path for customising
General ledger accounting(new)-Document splitting-extended document splitting.
Thanks
Aravind
Edited by: Aravind Aitipamula on Nov 11, 2010 5:16 PM

MMR-Item categories

Dear experts,
What is Item category, Item category group, Item usage, Higher level item category? Kindly explain one by one.
What is material type?
Regards
Rakesh

hello, friend.
all of these are used by SAP to determine how the system processes your material. when you create a material (t-code MM01), the item category group could be proposed based on the material type you used, or you may manually specify in the material master data.
you specify in IMG what specific item category the system will propose when SAP sees the material with the item category group. for example, when you create a sales order for a material with item category group NORM, the system will propose item category TAN. it is in the item category (i.e. TAN) that most settings are made (how prices, deliveries, credit management, etc. should be processed).
item usage includes functionalities such as free goods, free-of-charge, material determination, etc. condition records have indicators that specify usage. again, when SAP sees these indicators it will propose other item categories that will enable the desired functionality.
higher level item categories are used in material BOMs. for example, a material A may have components B, C & D. you may have configured that the BOM will explode if material A is entered in the order so that B, C & D are automatically shown.
if material A has item category group ERLA, and you create a sales order for this material, the system will propose item categories for materials A, B, C & D. material A will be the higher level item, with item category TAQ (pricing and inventory relevance at this level).
SAP will propose item category TAE for materials B, C & D which all have item category group NORM, after looking at higher level item A with item category TAQ (pricing and inventory not relevant at this level).
hope this helped.
regards.
p.s.
you are encouraged to look at past threads with similar issues, as i am sure that this has already been previously discussed. by checking past threads and avoiding new threads, you help prevent cluttering of the forum.
good luck!

Item categories descriptive flexfield

Hi,
I want to change item categories descriptive flexfield on production system and add two more segments.
Should I do it after no user would be working on inventory or there would be no problem in adding or chnaging descriptive flexfield in live systen?
/Z

There is always a small chance that a user who happens to be updating the category may get an error if you do it during day-time.
So try it in off-hours.
You said "descriptive" but I assume you mean the "key" flexfield for categories.
If you add 2 segments, it is important that you update existing categories and make sure they are valid with the new structure.
Also, if those old categories were used in Purchasing, you may get errors.
Sandeep Gandhi

Completion rule on item categories

Hi all,
We have a scenario where we would like create quotations with reference to existing open quotations. This is possible when we create a quotation as a follow up from a quotation. However, when we create the new quotation then the referenced quotation gets completed automatically. This we do not want. We want the referenced quotation to remain in status open. How can we achieve this. In R/3 it can be done in customizing by leaving the completion rule field on item categories blank. But this field does not exist in CRM item category customizing. What to do?
Thanks in advance for your input.
Best regards,
Anders

Hi Prakash,
I am on CRM 4.0.
Regards,
Anders

Synchronizing item categories to R/3

Hi,
i have created some new item categories in SAP CRM (v4). In SAP R/3 i have an ALV grid with a search help on these item categories (table CRMC_IT_TYP_CO). However, the new item categories do not automatically appear in R/3. Is there any way to synchronize the new item categories, to update this table?
Thanks in advance.
Regards,
Alexander

Hi Alexander,
To achieve your requirement, pls follow the below steps:
1) Go to the IMG path Customer Relationship Management --> Transactions --> Settings for Service Transactions --> Integration --
> Replicate Service Characteristics Relevant to Controlling
2) Select the RFC destination if it is not defaulted
3) Select the check boxes as required.
4) Execute.
Regds,
Raghu

Document Splitting Item Categories

Could anyone given an explanation or refer me to any materials that give an explanation of when and where each item category should be assigned to particular GL accounts?

Hi
SPRO-> FA (new)->General Ledger Accounting(new)-> Business Transactions-> Document splitting-> Classify G/L accounts for document splitting.
here you will assign item categories to the G/L accounts range from to.
Each business transaction that is entered is analyzed during the document splitting procedure. In this analysis, the system determines for each line item whether it is an item that remains unchanged or an item that should be split.
In order that document splitting recognizes how the individual document items are to be handled, you need to classify them. You do this by assigning them to an item category. The item category is determined by the account number. In this IMG activity, you need to assign the following accounts in the system:
Revenue account
Expense account
Bank account/cash account
Balance sheet account
The classification of all other accounts is known to the system, so you do not have to enter them here. You can enter an account interval since the system recognizes SAP-specific classifications and does not allow SAP settings to be overwritten by your own settings.
http://help.sap.com/saphelp_erp60_sp/helpdata/EN/87/3da04028f40160e10000000a1550b0/frameset.htm
with regards
siva
Edited by: Siva Rama Krishna Yanamandra on Jun 30, 2009 11:39 PM

Customer open items, transfer to new account number

Does anyone have experience in transferring customer open items to a new account number?

Thanks for the reply, the situation I have is there are existing postings on a customer account in SAP. The client wants to create a new account number and transfer the balances from the old account to the new account. There are a significant amount of items on the old account. Normally I would use transaction F-30 for a small number of postings but this requires posting each line item individually to the new account. I was hoping there was a more systematic solution.

Item categories in New GL

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