Item Categories

Question

Hi All
SAP Item category there is a field called Billing Relevance--ABCDEF......V
please explain me the functionality of each alphabet,
thanks
regards

Answer 1

Relevant for Billing:
Indicates what the basis for billing should be.
<b>A: Delivery-related billing document</b>
Billing is based on the outbound delivery. Billing status is only updated in the outbound delivery.
<b>B: Relevant for order-related billing - status according to order quantity</b>
Billing is based on the sales document. The requested delivery quantity determines the billing status.
Item categories REN (Returns) and BVN (Cash sales items) are set up with billing relevance "B" in the standard system.
<b>C: Relevant for order-related billing - status according to target quantity</b>
Billing is based on the sales document. The target quantity determines the billing status.
Item categories G2N (Credit memo) and L2N (Debit memo) are set up with billing relevance "C" in the standard system.
<b>D: Relevant for pro forma</b>
The billing relevance indicator must contain a value (not be blank) in order to be able to create pro forma invoices. Indicator "D" can also be used as follows for cross-company-code business processing:
In the case of a free-of-charge outbound delivery, the company code that is responsible for the delivery should be granted an internal settlement.
You can use indicator "D" to record free-of-charge outbound deliveries and grant internal settlements to the relevant company code.
<b>F: Order-related billing doc. - status according to invoice quantity</b>
Relevant for order-related billing documents based on the invoice receipt quantity (third-party business transaction). The system transfers the order into the billing due list only after the vendor invoice has been received and processed in the purchasing department. After the receipt of each invoice, a  customer invoice is created for the quantity that appears on the vendor invoice. The order has status "Billed" until the next vendor invoice is received.
Item category TAS (Third party item) is set up with billing relevance "F" in the standard system.
This process can also be related to the quantity of goods receipt.
You can make the control setting as to whether the invoice receipt quantity or the goods receipt quantity should be relevant for billing in the copy control for billing on the item level in the billing quantity field. (In Customizing, choose Sales and Distribution -> Billing -> Billing documents -> Maintain Copying Control for Billing Documents -> Copying Control: Delivery to Billing Document -> Item, then select an item category.)
<b>G: Order-related billing of the delivery quantity</b>
The order is relevant for billing. More specifically, the cumulated delivery quantity that was already delivered is relevant for billing. You can use this category to bill for multiple partial deliveries at once.
<b>H: Delivery-related billing - no zero quantities</b>
You can use this category to avoid items with a value of zero being included in the billing document.
<b>I: Order-relevant billing - billing plan</b>
Billing occurs by way of the billing plan and its status. The status of the order item is seen as the sum of the billing plan status and the billing status.
Item categories WVN (Maint. Contract Item), MVN (Lease item) and TAO (Milestone billing) are set up with billing relevance "I" in the standard system.
<b>J: Relevant for deliveries across EU countries</b>
The outbound delivery is only relevant for billing if:
1. The Plants abroad active field is selected (found in Customizing under Financial Accounting -> Financial Accounting Global Settings -> Tax on Sales/Purchases -> Basic Settings -> Plants Abroad -> Activate Plants Abroad)
2. Country of departure (country where the plant is located) and destination country (country where the ship-to party is located) are different EU countries.
Item categories KBN (Consignment fill-up), KAN (Consignment Pick-up) and NLN (Standard Stock Transfer Item) are set up with billing relevance "J" in the standard system.
<b>K: Delivery-related invoices for partial quantity</b>
You can use this indicator if you want to select both items and partial quantities for billing.
<b>Q: Relevant for delivery-related CRM billing</b>
You can use this indicator if you use CRM billing to invoice the items delivered and goods-issue-posted in the R/3 OLTP system.
Regards
Nadarajah Pratheb