Large document management question

I've worked with InDesign since it came out, and have pretty much left Word behind for anything other than simple word processing. I've used the Book feature many times to co-ordinate and synchronize long documents, and find it extremely helpful.
However, for my latest project I need to put together a 32 document planning application (I don't know how many pages yet).
It will involve content from multiple consultants such as engineers (text+diagrams), accountants+surveyors (spreadsheets), planners (text+diagrams+photos). The final submission needs to be in PDF format.
At the moment I'm weighing up two options. Option 1: the consultants submit all the raw information, and I format it to come up with the final product. I would need to set and keep tight deadlines for delivery to me; receive 'raw' work as close to 100% complete as possible; and have good time management skills. I would be able to keep the look very consistent, as I have the power to change everything.
Option 2 would be the consultants doing all their own work in templates (with fairly loose style guidelines) that I setup in Word, Excel, Project, Powerpoint etc. They would submit the work much closer to the deadline, and I would begin formatting before the final submission. This seems like it would be very efficient production of the information, allowing the consultants lots of control (and time) over their work. The look could be less consistent, as I won't have as much time to change anything that is 'stylistically' incorrect.
Does anyone have any thoughts on the better option?
Is it simply a case of Option 1:style vs. Option 2:efficiency?
Are there any other potential setups that might work?
Are Microsoft programs easy to synchronize on style - in the same way InDesign is?
Any thoughts much appreciated.
This message was posted in the InD Mac forum, but I've posted here as I know there are some long doc experts here too.

Ashley, as an example of what I meant, I often set up a Word template for a client. I add a bunch of styles named according to my practice, but I don't care what attributes the styles have. I usually give the client a crib sheet as well that indicates what styles should be applied to the various parts. Then when I flow the file from the client into InD where I have set up styles and formating (using the same style names), the Word styles map to the InD styles and I am ahead of the game.
As for pricing, in this case I would either do as Richard does, quote a price for a certain amount of work, and then an hourly rate after that, or see if the client will pay an hourly rate to do a certain portion of the job, say 10% and then give a quote for the rest based on that. The latter has worked for me on some similar sounding projects when the client was willing.
Yours
Vern

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Yvan KOENIG (VALLAURIS, France) mercredi 5 octobre 2011 14:33:24
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Please : Search for questions similar to your own before submitting them to the community

Conceptual questions with document management and Apex:

Hello Everyone,
I have reviewed or participated in thread discussions focusing primarily on subject matters concerning text editors, spellcheckers and document printing. The reason for this is due to our client requesting the creation of a basic centralized document management system that will enable users to create, edit and print technical documents in a database centric web-based environment. The caveat is that the client would like the same basic functionality that users get from MS Word. I know about FCKeditor or TinyMCE and their associated spellcheckers. What concerns me is that I have not found a possible plug-in to handle tracking changes, no one wants to re-read a large multiple page document again when all they would rather do is just view the changes. I know there are possible database schemas that might facilitate this type of functionality; I am just hoping it is more of a plug-in function.
So with all that being said my dilemma is how to approach the design of such an application using Apex, if that is possible. Some questions I have are:
1. Do design the application where you have a text field that contains the entire document, which could be as many as 25 or more pages?
2. Or do you break down the document in to multiple text fields and then assimilate them in to a single multi page document when printing?
3. Would you store the document data using XML under condition 1, 2, both or not at all?
4. What types of data tables might exist, such as tables for document templates, work-in-process and final documents or something else?
I know there are a lot of other concepts/questions to consider and a large part of the design approach would be based on client requirements. My goal here is to gather different basic conceptual approaches, from forum members, in order to help facilitate a starting point for the project.
By the way I have seen on the Apex Latest Forum Poll, for quite sometime, where Document Management is an application that people would like to see developed. Can anyone from the Apex-team tell me if it is in the works and if so, when?
Thanks, in advance, for any suggestions.
Kyle

Hey Chet,
Thanks for the response; actually I had visited the sample package apps. site awhile back and did not realize more had been added. My problem is that I use Apex 2.1 and not 2.2, so unless there is a way to load the package apps. to the Oracle hosted site, I won't be able to review there design. It would be nice if Oracle tied these package apps. to their demonstration applications sample downloads function in Apex.
As for storing each line of the document in a single record, this was thought of as an initial approach. A concern by the team was how to program the logic to identify specific changed text in say a 5 sentence paragraph and how large the table would become if recording it line by line.
It is still a good approach to consider and we appreciate the input.
Thanks
Kyle

Document Management - store and retrieve

Currently we are running on SRM 4.0 with SRM 5.0 server and Netweaver 6.4. Our screens were developed using BSPs and running in SAP Portal 5.0 (soon to be 6.0, hopefully). What is the recommendation for storing and retrieving documents? There are SEVERAL postings on different sites, but not getting anywhere. Some of the postings contain specific function modules (like Bapi_document_create2, CVAPI, O_Document_) but were not found in our system. We did find CL_BDS_DOCUMENT, but found the following statement "SAP currently recommends not using BDS or DMF. Even use of the other Knowledge Provider services should be evaluated carefully." within this site's documentation under Knowledge Provider section. Can anyone refer us to some technical documents and hopefully sample code?

Your question is not easy to answer. There are different options to store and retrieve documents. First of all it depends on the functionality you need on your documents. Since I have no experience with SAP KM I can only talk about the options within SAP NetWeaver.
The SAP Knowledge Provider is divided into different part. The most basic part is the CMS API(Content Management Service) (All function modules starting with SCMS_*). This API allows the retrieval and storage of documents in terms of the SAP Knowledge provider document model where a document consists of components and each component corresponds to the content. With the CMS API you can store and retrieve those documents in a Content Server via the HTTP 4.5 interface.
Such a content server can be an external archive system that is certified for the HTTP 4.5 API (a list is provided by the ICC), the SAP data base or preferably the SAP content server (coming with SAP NetWeaver).
All document management services in SAP (SAP ArchiveLink, Business Document Service, SAP Records Management, Document Management System) are clients of the SAP Knowledge Provider CMS API.
Now, in order to model documents, the SAP Knowledge provider comes with the SAP DMS API. This DMS API is used to model complex document models (attributes, relations, ...) based on a so called content model that can be modelled via the document modeling workbench (DMWB). Here, the document management services mentioned above behave different. The SAP Knowledge provider is only infrastructure. This infrastructure has specializations using this infrastructure. Here are the most important ones I know about.
SAP ArchiveLink: This services offers the storage and retrieval of simple images and the service of linking those images to business objects. Those links are for example contained in the table TOA01.
So, the main focus here is to be able to navigate from a business object to the related images. It further has a workflow integration. The classical example is the invoice related to an FI document.
SAP ArchiveLink does not support any kind of document management functionality such as versioning and indexing. But, with the introduction of the SAP Document Finder, this can be done project specifically.
SAP ArchiveLink comes with a nice document viewer for viewing stored documents.
SAP Business Document Service: The business object serevice was designed to be a simple API for managing documents including simple versioning and indexing of images and documents.
SAP Document Management Service: This is the specialization with respect to PLM. So, DMS has the focus on engineering documents but can also be used to store other images and documents. SAP DMS offers document management functionalities such as check-in, check out of documents.
SAP DMS is using a classification service for classifying documents. It also has a very large BAPI API for the external access on those documents. As far as I know, SAP DMS is not part of SAP NetWeaver (therefore, you did not find CVAPI*).
SAP Records Management: SAP Records Management can be used for document management but is more than that.
Within Records Management it is possible to create hierarchical structures and to fill them with all kinds of documents. You can either integrate scanned images (via ArchiveLink) or you can use the SAP Records Management Document service provider offering some basic DMS functionalities such as versioning and indexing. The nice thing is that you can keep a whole structure of documents and even any other SAP objects such as business objects, transactions or URL's.
A typical application example is a HR personnel file. We've already done a lot of projects on that.
In the end, the choice of the document management infrastructure depends on the needs you have.
If you simply want to store and retrieve documents without any document management functionality ArchiveLink or simply the SAP CMS API will do.
If you need hierarchical structures for your documents and an integration with various business objects SAP Records Management would be a good choice.
You will find quite a lot of documentation in http://help.sap.com about these services.
Now, a last remark for web applications. Most of the GUI's of the upper applications are made for SAPGUI. So, here it is necessary to extend the SAP functionality by developing own applications. Since all services are using the CMS HTTP API for storing and retrieving the content you can always generate a URL for displaying the documents. Use SCMS_DOC_URL_CREATE for creating such a URL for example.
I hope, that helps a bit.
Torsten

XSLT on very large documents w/XSU

Hi:
I need to load some very large documents, and I am looking at the example in Ch. 14 (14-4?) of the Muench book. It looks fine, but my question is that if, for instance, the element names don't match the table column names, and I need to use XSLT to change them, can I "stream" this? I am afraid that since XSLT wants to work on a "tree", it will want me to tranform the 6 gig (e.g.) file before passing it to the SAX parser. Is this correct? Can I make "mini" trees inside the multitableInsertHandler and work off of those one at a time? Can I do something like "XMLSave.applyStylesheet" (whatever it is) on a doc. from XMLDocumentSplitter? Complex question(s) I know. I think I am close, but missing the obvious.
Thanks.
Mike
null

Thanks for the clarification. I am planning on having one "rowset" element,and many "row" elements, each of which would have a "table" and "operation" attribute, because I am trying to mirror another database via its log file. Each row will be an insert/update/delete for one of several tables. Do you see a problem with this approach (i.e., doing away with most of the "rowset" elements)? I don't plan on batching at this point.
On batching: If I did batch, and if the transaction fails, and I get a vector back where everything is set to (-1) or whatever it does, how do I know which records in the transaction actually succeeded?
Thanks again,
Mike
<BLOCKQUOTE><font size="1" face="Verdana, Arial">quote:</font><HR>Originally posted by Steven Muench ([email protected]):
Yes. The Multitable insert handler transforms one "subdocument" at a time using XSLT into a multitable-insert document. The result isn't processed directly by XSU, but is processed by some code in the example that iterates the resulting <ROWSET table="xxx"> tags and "choreographs" the use of an OracleXMLSave for each target table.
Steve Muench
Lead Product Manager for BC4J and Lead XML Evangelist, Oracle Corp
Author, Building Oracle XML Applications
<HR></BLOCKQUOTE>
null

Can't print large documents.

For years, we've been printing large documents to our plotter without issue. Suddenly last week, nothing large will print.
I've seen a few different error messages, and have tried different computers, and different versions of Illustrator, but nothing large will print.
When trying to print, I currently get the following:
I've also seen an error suggesting not enough memory is available, which is bogus. And I think another error that was more vague, something to the effect of "can't print"
I've setup a clean install of illustrator on a clean windows install, same issue.
I setup an alternate print server with our rip software, same software we've been using for years. Same error on the alternate server.
Nothing changed, and it's effecting everything here, and new installs. I don't know what happened, but this is getting critical, we need the ability to print.

EFI eXpress v. 4.1
This all worked fine until a week ago, so I don't think there should be a hardware software compatibility issue. The software and hardware were all working fine, and then we got blindsided by this stubborn error that came out of nowhere, won't go away, and has no error or log that gives us any useful information.
It isn't a font issue. I've created a basic test document that just consists of the word test. Using this same font, I've had success printing documents that are 37"x79", 39"x75". But, when I print 39"x79", it fails. i've not zeroed in on the size that seems to be the cutoff, but I knew that a 37x75 worked, and 40x80 didn't, and 39x79 didn't either. So, playing around with the numbers I found the above that did work.
Also, using the general epson driver that you can get on epson's site, any print job can be sent without issue. It's just that anything beyond 90 inches gets cut off.
I suppose this suggests the problem lies with EFI. But, a clean install of EFI didn't resolve the issue. What it comes down to for me is, the error is generated from Adobe. So, at the least, I'd like an explanation from Adobe as to what the error is, since their software is generating it, and giving me no reason why it failed. Plus, there's no way I can justify to management the cost of bringing in a 3rd party support for the EFI software, unless I have a better reason why the EFI software worked last week, but not this week, so I really need better data out of Adobe as to why it fails.
I currently have a paid case open with Adobe, but they seem to be having difficulty as well, so far it's been a lot of time on hold, and a little bit of "try this, try that, try this", which is getting nowhere. I need something more methodical to happen, and some actual following of data, or checking of logs, to get some detailed information, hopefully the case will get escalated to someone with a bit more in depth knowledge on these things.
I will keep posting the details here as they emerge, because there's nothing I hate more than a forum thread with a problem I'm experiencing, that doesn't end with an answer. I think forums should do a better job of either posting a resolution, or purging the cases that don't resolve, to get rid of the useless junk that clogs the internet and wastes people's time searching for answers.

SAP Easy Document Management 7.0

Hie Gurus
I am implementing SAP document Management and have tried using SAP Easy DMS version 6.0. I understand that there is Easy DMS version 7.0 but i dont know were to find it so that i can download it, the link that i found on help.sap.com could not open so i am kind of stuck now can someone help me please.
My second problem is that on initial login to SAPeasy DMS the Private and Public folders are not being created as folders, its like the system is creating the files right but i cannot open the files because they are not like the Folder icons that i should see. even when i go back to the backend using SAP GUI and and selecting the document via Browser the icons of the two folders are just like for other documents and i cannot open the files.

Hi Aby
Please follow the following steps to download and install the Easy Document Management 7.0.
1.Go to SAP service market place (http://www.service.sap.com).
2.Click on "Software Download" available under the SAP Support Portal Group.
3.On the left hand menu, Click on "Download" and navigate to "Support Packages and Patches" -> "Entry by Application Group". 4.On the righ hand frame, Navigate to "SAP Application Components" -> "SAP ERP" -> "SAP ERP Enhancement Package" -> "EhP4 for SAP ERP 6.0"
5.Select Entry by compopnent -> SAP EASY DOCUMENT MANAGEMENT
There you will find the link to download the installation files under "SAP EASY DOCUMENT MGMT 7.00"
EASYDMS70SP03 0-20004358.exe - For Unicode and Non-Unicode version (32-bit and 64-bit support)
Check The Note 1314600 - SAP Easy Document Mgmt 7.0 SP03 Release information for Detail Information.
Hi Aby A humble Request. if possible try to put your own question by creating a new thread so that You can give point to question you have asked.
Hope Author Partson gives me points
With Regards
Mangesh Pande

Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
1. How can we use DMS to store the letters in PDF format?
2. Where can I find DMS configuration part in SPRO?
3. I understand that DMS is a unique concept availabe in SAP HR. So how can I link DMS to HCM?
4. Is SAP Archive link related to DMS ?
5. Any documents/links related to this kinldy send it across.
Thanks in Advnace,
Regards,
Damodar Pai.

hi
try with this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

Document Management Repositories

First a little background:
We have recently purchased Oracle Workflow (Standalone)for use in a Content Management application, along with the Internet File system, and Oias. The application is intended to be a moderately simple (Create), Edit, Review, Approve, Publish workflow, where different document classes have a slightly different path.
I noticed on the demo pages the Document Review demo, but unfortunately it does not appear to work, as there are no "Document Management Repositories" created.
Now to the questions:
Is is possible to configure Oracle Internet File System as a document repository to get this demo to work? If so, is there documentation to inform us how to go about it?
If not, is there another product in the Oracle suite that we can use, or more information about what Document Management Repositories are/will be supported?
Our application needs to be in production by March (with production software). If I can get the demo to work, I would like to proceed along with a customisation of the demo technology - how dangerous an approach is that, noting that the manual states that any reference to Document Management Repos are "for reference only".
If this is not an approach that is viable, I assume I will continue down the path of using PL/SQL and java for integration with Internet file system, and doing the coding for the activities manually.
thanks for any help on this - my aim this week is to get the Document Review demo working if at all possible....
keep smiling
Brigette

Hello,
The workflow demo is to provide a simple, yet common approval processes involved in any document management system. Oracle Workflow itself does not include any document management repositories. You can use any document management system and use Oracle Workflow to manage the processes involved when handling different documents.
The documents sent for approval in the demo are sent as attachments to the notification. You can also include hyperlink to documents stored and any document management system including iFS. In fact, we are already integrated with iFS.
For correct versions of iFS/CMSDK which has workflow pre-integrated, please contact the iFS folks.
Cheers,
Raja

After closing large documents (drawings) the window closes but the process runs still in the background. I open the next document, the same procedure and after dowing this several times the RAM is full the system becoms very slow. what can i do???

after closing large documents (drawings) the window closes but the process runs still in the background. I open the next document, the same procedure and after dowing this several times the RAM is full the system becoms very slow. what can i do???

You can always shut it down manually via the Task Manager
(CtrlShiftEsc)...
On Mon, Sep 1, 2014 at 3:05 PM, frank koethen <[email protected]>

Information on Document Management System in WebLogic 8.1

Ajay Bharadwaj wrote:
>
Charles Thanks a Lot for your reply but that link does not seem to work.
AJAY
"Charles Paclat" <[email protected]> wrote:
Ajay,
The document management software is part of the WebLogic Platform 8.1
and in
particular the WebLogic Portal. The online documentation for the portal
is
here:
http://edocs/wlp/docs81/index.html
Should be
http://edocs.bea.com/wlp/docs81/index.html
>>
I will cross post this email to that newsgroup as those folks are more
likely to have specific answers to your questions.
"Ajay Bharadwaj" <[email protected]> wrote in message
news:3f4ee2b1$[email protected]..
Hi
I want to get information on Document Management System in WebLogic8.1.
If some link can be provided which says about the topic from veryscratch
or
an e-book then i would be highly delighted.
Thanks
AJAY

Using PSE as a document management system

I used a program on my old computer with Windows Vista to file and organize scanned pdf documents. I could readily assign tags to a document, and then find the document using the tags. The tagging worked well. It was quick and intuitive.
I now have a new computer with Windows 7. I now realize that the program I used to tag documents will not run under Windows 7, and cannot be relied on to be useable in the future under Windows 15 or 20. So, I'm looking for a different system to file my electronic, scanned pdf documents that will be durable and long-lived, but not overly complicated or expensive. I'm dreading converting (probably meaning rekeying) approximately 1,500 documents filed in the old computer to a new filing system.
It occurred to me I could use Elements as a document management system. I could create a separate catalog for the filed documents, and use Elements to tag and find tagged documents. It wouldn't be as easy as the tagging system I had on my old computer, but my guess is that Adobe and Elements will be around for many years and are more likely to be functioning 5, 10 or 20 years from now. If it disappears, there is enough of a user base of Elements users that it seems likely there will be some means to convert from Elements documents to some other application using tags and captions.
Does this make sense? Has anyone else traveled this path?

Bobh123us wrote:
I used a program on my old computer with Windows Vista to file and organize scanned pdf documents. I could readily assign tags to a document, and then find the document using the tags. The tagging worked well. It was quick and intuitive.
Now can you tell us what this program was called so that we can tell you if there is an update for it to run on Windows 8.1.
PSE13 is for photos/images and it can tag them and sort them and you can do wonders with it but the learning curve is quite steep especially if you are not computer geek. If you want to try it before spending any money then I suggest download a full trial version and run it free of charge for 30 days. You can post questions here if you get stuck with it and people will try to help you with it.
The trial can be downloaded from this link:
<http://www.adobe.com/cfusion/tdrc/index.cfm?product=photoshop_elements&loc=us>
Direct link is here:
<http://trials3.adobe.com/AdobeProducts/PSE/13_0_esd/win64/PhotoshopElements_13_Trial_LS25_ win64.exe>
Good luck.

Document management before go live

Hi all,
I have a small query regarding handovering hte documents to the client. One of my friend is in a SAP project and they have kept all their blueprint documents / user manuals / TS / FS etc. in their properietry tool. The go live is about to happen and they did not
implement or use SAP solution manager for documentation untill now. As a part of the go live, these all documents - blueprint documents / user manuals / TS / FS etc. are to be handed over to the client. My question is, what would be the best way to hand over
th documents to the client. They cannot hand over the proprietry document tool to the client. Should they upload the documents in SAP solution manager and hand over or should they hand over the documents on to a separate file server or they should upload
the documents in SAP R3 document management system module . Their main point of concern is that they have implemented ESS / MSS and they want that the ESS users should be able to access these documents on ESS. If they hand over the documents in
Solution Manager, how would the ESS users be able to access these documents in ESS? is there a way out?
Or they should use the document management system to upload the documents and the ess users will be able to access them.
Please suggesst.
Also please suggest some links on how to go for managing documents in Solution manager or SAP R3 document management system.
Regards,
Ronnie

Hi all,
If I upload any document in Solution manager, can I make a URL of the same document and access the documnent is my html frontend tool or ess?
Please suggest.
Regards,
Ronnie

Enable document management for entities through PowerShell script (Dynamic CRM 2013 on premises)

Hello,
Can anybody let me know if it is possible to enable document management for entities through PowerShell script for Dynamic CRM 2013 on premises.
I want power shall script where user will give the entity (Accounts, Contacts etc.) for the CRM.
The script should enable the document management for the entity.
Thank you for your support.

Hi Jeff,
Any updates? If you have any other questions, please feel free to let me know.
A little clarification to the script:
function _ErrObject{
Param($name,
$errStatus
If(!$err){
Write-Host "error detected"
$script:err = $True
$ErrObject = New-Object -TypeName PSObject
$Errobject | Add-Member -Name 'Name' -MemberType Noteproperty -Value $Name
$Errobject | Add-Member -Name 'Comment' -MemberType Noteproperty -Value $errStatus
$script:ErrOutput += $ErrObject
$errOutput = @()
_ErrObject Name, "Missing External Email Address"
$errOutput
_ErrObject Name "Missing External Email Address"
$errOutput
If you have any feedback on our support, please click here.
Best Regards,
Anna Wang
TechNet Community Support

Quickly open of documents in a large document library

I would like to find a solution to be able to quickly open documents that are in a document library that contains sub folders.
I already discarded the file system, and generation of workspace because they have physical limitations. my document library is very large.
I'm sure there is a solution.
Thanks

Hi,
According to your post, my understanding is that you want to open of documents in a large document library.
If you install OWA, you can open the documents in the brower directly.
If you only install Office, you can open the documents without saving them.
However, you need to set Browser File Handling to select Permissive.
For more information, you can refer to:
Manage Office Web Apps (Installed on SharePoint 2010 Products)
SharePoint 2010 – How to open files that prompt for Save or Cancel
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Large document management question

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